Order Manager Database

Mar 19, 2007

Hi, I wonder if anyone could help. I'm in the planning stages of creating a order manager in access for multiple ecommerce sites.

Database will store data on Customers, Inventory, Invoices, Returns, Shipments, Credits, Quotes etc for all sites, and also custom reports. And the idea is to have the database generate the ecommerce sites automatically as static html, which can be uploaded. As the orders come in they will be stored online, and then periodically downloaded into the database.

The reason is we currently have 3 sites running and managing inventory and stock control is the hardest, as currently there are 3 databases controling stock! Also when a customer telephones its difficult to know which site they have ordered from which is unprofessional, and we have to log into every site just to find their order.

Future ideas:- Meaning we are going to setup more sites which will obivously make the situation worse. We also want to branch out in into eBay using the eBay API to download transactions and sales, and will therefore need a place to store the data.

Can anyone foresee any problems with such a system? Any ideas or examples?

Thanks for your time.

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Nov 7, 2005

I am a modular housing sales consultant and I am trying to setup a work order database in access. This database would allow me to spec out a modular home for a prospective customer/client as they provide me with all of their home options (floors, exterior, doors & windows, interior, appliances, bathrooms, kitchen, etc.) and then print out an invoice with an estimated total.

I am currently using an excel spreadsheet and it is very cumbersome to use. I use it as an invoice and the invoice contains the following information on it.

Bill to:
Dealer Name
Dealer Rep
Phone, Fax, Cell

Ship to:
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Customer Address
Phone, Fax, Cell

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Interior:
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Appliances:
Color: (White, Black, Bisque, Stainless)
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Microwave: (Over Range, Free Standing)

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Can someone start me in the right direction on getting the tables setup for this - the one that I seem to be having the most difficulty with is how to setup the options for this invoice. I pretty well have a grasp on the others. I might also need help in relating the tables to one another.

I hope this all makes sense.

Any help would be greatly appreciated.

Donm

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Jun 12, 2007

Hi,

I am trying to design and build an orders management database for a clothing wholesaler.

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I thought:

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Order Details (sizes, quantity of orders per size)
Product Details (Product Code, colour, size, stock numbers per size)
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Delivery (Delivery Method etc)

However, loads of problems when i come to planning the sizes part. I have different product catergories with different sizes

And when i do the order details table, i need to enter order quantities for each different size for one clothing unit.

Any ideas?

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Hope you understand and can help me!!!

Thanks for your time
J

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Sep 6, 2005

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[URL] .....

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Aug 23, 2013

I have been asked to create a database that creates orders, debits stock etc for my company. Now I have been asked to put in some kind of discount table with percentages for each individual item for each individual customer. What would the best way of doing this?

I figured in the Customer Table I would have a code such as 'CustomerADiscount' and 'CustomerBDiscount' etc. and then in my table maybe

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Is Access able to determine a percentage in "10%" or "5%" or do I need some type of formula for it instead?

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I'm a bit stuck with a db relationship design.

I need to hold information in a staff table about a person's Line-manager.

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I then came across a problem.

I need to be able to select all the staff under a Line-manager. For example a head of department may have 3 team leaders who each manage 10 staff. I need to know all of them, not just the 3 team leaders who are directly managed by the HoD but their staff as well.

As it happens there is no rigidgly defined managment structure per se for this organisation which makes things even more difficult.

I assume there is a reasonably standard way of doing this as all organisations have some form of line-manager/staff relationship. Anyone care to enlighten me?


Cheers

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Here's where it starts getting tricky. I want the manager to have access to all of the records, and I want him to select which user's contact list he wants, and it brings up those contacts. I want him to have a combo list on the screen where he can select who gets which contacts, and he can change them throughout the different users.

Related to each of these contacts is a subform, called CALLS... When this button is clicked, any information regarding past calls is brought up, and the user can add information about a call that is made. This checks the previous form that is open to find out the ContactID so that it can open up the corresponding CALLS entries in the CALLS table.

Here's what I did: I created a new contacts form for each salesperson (there are 5 salespeople). Then I had to create a new subform for each salesperson for the CALLS, and then the information will be gathered from the proper subform to the users contact form.

I can do all of the above, but it seems kind of redundant to do this for all of the users, and I'm wondering if there is an easier way to do this. Also, in the future if more salespeople are added and I'm not here for the company to set up the new users, I would like to see if there is an easy way for them to set it up (like adding a new value to a few different spots)...

BTW: One difficulty is that they are already using a previous contact manager (not designed by me) that has hundreds of contacts, but each user has their own separate copy of the contact manager which is just copied and pasted onto their local drive when a new salesperson arrives. I will also need to import all of their previous contacts, and I would like to maintain as much of the original structure as possible to avoid dealing with user compatibility problems.

If you need to see the contact managers, please let me know. Any questions, i will be glad to discuss. Thanks.

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Jan 22, 2007

I have tentatively gotten an indirectly synchronised database system to work on a testing basis, in the following way:

1. Design Master - resides on network.
2. Replica Master - replica of master, resides on network
3. Local replica on the windows desktop of my laptop (as one of few folders with write authority). These three are managed by a synchroniser running on my laptop.
4. Other people (3-6) also have synchronisers running - managing the Replica Master, and a local copy on their desktop only.

This appears to work. It was done as we did not have access to get a synchroniser process running on a server, just folder access (I am amazed IT accepted this without oversight, anyway..). I would be happy to describe the procedure.


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Also, is there any limitations to using the Compact utility in Access on either the replica master on the design master? Would this cause changes to get lost?

Would be grateful for advice.

Edit: Addition, just as I was submitting this, my synchroniser appears to have gone into a loop... From the log file:


Time = 2007-01-22 01:23:55 PM
Log Type = Close exchange
Replica = \afsukhofs02N_Dept[Folder names]Replica master.mdb
Exchange ID = {D4C646CE-140A-4DE0-B164-FE924A44C7A3}
Result = Failure

Time = 2007-01-22 01:23:56 PM
Log Type = Cancel exchange
Replica = \afsukhofs02N_Dept[Folder names]Replica master.mdb
Exchange ID = {D4C646CE-140A-4DE0-B164-FE924A44C7A3}
Reason = More than one synchronizer is managing the replica


This looks to be a problem... Is it caused by having multiple synchronisers managing the same replica? Does it work to set them to manage the local one only? Advice GREATLY appreciated. :P

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