Parameter Query In Large File

Dec 21, 2004

I hope someone can help with this.

I have a large file, more than 2 million records. I am accessing it from a form using parameters supplied from a combo box. There are 79 different parameters in the combo box that each normally access their proportionate number of records, about 40,000 each. This works well. With the table properly indexed, I get the 40,000 records selected within two or three seconds.

However, sometimes I want to access all records. In this case the operation takes forever. So, if I use the criteria in the query:

[Forms]![CriteriaPassingForm]![Criteria] the records are returned very quickly.

But, if I use the criteria:

Like "*" & [Forms]![CriteriaPassingForm]![Criteria] the return of records takes minutes instead of seconds.

Within the combo box I have one criteria which is 'null'. This does not match anything in the query, so according to the 'Like "*"' all records should be returned, which they are. But why does it take so much longer?

I'm thinking it has something to do with the operation of the index on the field I am querying.

Any ideas?

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The WHOLE SQL query spans over 4 pages of A4 so i will only put it at the bottom (hoping its not needed to see the error. There are a few unions so i will put the first one in here to show what it is doing.

SELECT IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames) AS Name,
Policies.PolicyNumber,
Schemes.SchemeName,
Managers.FullName AS Manager,
CommnPremiums.CommnPremiumDate,
IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) +
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CommnEntries.DueFrom,
CommnEntries.DueTo,
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CommissionCredits.CreditPC AS Credit,
Consultants.FullName AS Consultant,
ROUND ((CommissionCredits.CreditPC * SUM (Matches.Amount) / 100), 2) AS CommissionMatched,
Cheques.Amount AS ChequeAmount,
Cheques.ChequeDate,
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' ')))))) AS CommissionType
FROM ((((((((Clients LEFT JOIN Policies ON Clients.ClientRef = Policies.ClientRef)
LEFT JOIN Schemes ON Policies.SchemeRef = Schemes.SchemeRef)
LEFT JOIN CommnPremiums ON Policies.PolicyRef = CommnPremiums.PolicyRef)
LEFT JOIN CommnEntries ON CommnPremiums.CommnPremRef = CommnEntries.CommnPremRef)
LEFT JOIN Matches ON CommnEntries.CommnEntryRef = Matches.FKeyRef)
LEFT JOIN Cheques ON Matches.ChequeRef = Cheques.ChequeRef)
LEFT JOIN Managers ON Cheques.FKeyRef = Managers.ManagerRef)
LEFT JOIN CommissionCredits ON CommnEntries.CommnEntryRef = CommissionCredits.FKeyRef)
LEFT JOIN Consultants ON CommissionCredits.ConsultantRef = Consultants.ConsultantRef
WHERE Matches.FKeyType = 1
AND Cheques.FKeyType = 1
AND Cheques.ChequeDate BETWEEN #01-Jan-2004# AND #31-Dec-2004#
AND CommissionCredits.FKeyType = 1
AND CommissionCredits.Type = 1
GROUP BY IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames),
Policies.PolicyNumber,
Schemes.SchemeName,
Managers.FullName,
CommnPremiums.CommnPremiumDate,
IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) +
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CommnEntries.DueFrom,
CommnEntries.DueTo,
Cheques.Amount,
Cheques.ChequeDate,
IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))),
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If I changed the IIF statement to:

'X' as commisiontype

it all works great but i need this information and its driving me mad. I can not see why it doesnt work within Access.

Any and All help would be great.

thx

Twiggy


I have attached the FULL sql query if you want to look at it all.. it hurts my head to read it all ;)

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"AND (DEDPARMS" & payp & ".DEDTYPE_CD = Dedetail" & payp & ".DEDTYPE_CD) AND (DEDPARMS" & payp & ".EMP_ID = Dedetail" & payp & ".EMP_ID)) LEFT JOIN Plan ON (DEDPARMS" & payp & ".DEDPLAN_CD = Plan.Plan) AND (DEDPARMS" & payp & ".HLTH_TYPE = Plan.Type) " & _
"GROUP BY DEDPARMS" & payp & ".EMP_ID, DEDPARMS" & payp & ".FORMAT_NM, Plan.PlanDesc, Plan.TypeDesc " & _
"HAVING (((First(DEDPARMS" & payp & ".STATUS)) Not In ('P')) AND ((First(Right(DEDPARMS04.title,2)))=[Enter a Repunit]) AND ((First(Left([DEDPARMS" & payp & ".DEDTYPE_CD],2))) In ('01')) AND ((First(Right([DEDPARMS" & payp & ".DEDPlan_CD],2)))<>'00' And (First(Right([DEDPARMS" & payp & ".DEDPlan_CD],2)))<>'17')) " & _
"ORDER BY DEDPARMS" & payp & ".EMP_ID, First(DEDPARMS" & payp & ".STATUS);"

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