Passing Form Value To Append Query

Nov 13, 2007

Dear All, I have a problem which I need to solve and am in need of a clue!

I have a table which contains lots of line items relating to quotes. Each quote usually contains three line items and is prefixed in all cases with a number which relates to number of users. For example

5 5 User Software Details Price Cost Note

in the table there are up to 100 users and each has line 3 items. I automate quote generation by using a form. In the form a quote reference is generated and a text box for the number of users. I have a command button which then, based on the value of users text box, selects from the line items table and sends the records to my TblQuotes.

My Tbl quotes is exactly the same structure as my line items table except it also has a field for the quote reference which is in the form.

Where I am stuck is I cant seem to get Access to send the quote reference into the TblQuotes as part of the append query.

Please help! :confused:

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Passing Unbound Value To Append Query

Jun 21, 2006

When I have my form I have an unbound control called rtdDate. In rtdDate's AfterUpdateEvent I have it run a append query. Within the append query I have the following:

RTD Date: forms!masterListQ!rtdDate

Yet it keeps coming up blank when you run the query. Its like its not finding the value of it. I'm sure you can tell I'm pretty much an amateur at database building but I thought this would be pretty easy.

What am I doing wrong?

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Passing Criteria To Append Parameter Query Through VBA

Dec 6, 2007

Hello Everybody,

I have an append query that contains a parameter [PTIdent] under the field named PTID. I would like to be able to set the parameter through VBA from a control on a form eg Form!PTID

I use the following code as normal
Private Sub Command19_Click()
On Error GoTo Err_Command19_Click

Dim stDocName As String

stDocName = "apNewPres"
DoCmd.OpenQuery stDocName, acNormal, acEdit

Exit_Command19_Click:
Exit Sub

Err_Command19_Click:
MsgBox Err.Description
Resume Exit_Command19_Click

End Sub

Is there a way within this code to do this? I realise I could set the form criteria within the query itself. However I wanted to be able to use this query from multiple forms.

Thanks for any help

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Sep 3, 2007

I know this is probably a basic question- but Im not finding a clear answer here.

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Nov 15, 2005

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Shouldn't this work? select field1, field2 from table1 where keyvalue = [forms]![MyForm]!key

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Any help would be greatly appreciated.

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May 2, 2013

I have a form - RunQuery And I have a query - Q2.

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On button click I have a macro.

Query Name Q2

view Datasheet
datamode edit

The query will open

The query has a field Assigned which is Date/Time

In my query design view I have this as the criteria:

>[Forms]![RunQuery]![txtStart2] Or <[Forms]![RunQuery]![txtEnd2]

I also have filter on load set to yes.

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Oct 20, 2005

I'm currently working on a database which provides copier and postage activity in my department, using Access. I'm trying to debug a query which is called by a form that accepts input for a particular month and year. Whenever the OK button is clicked, it gives a message "The Microsoft Jet database engine does not recognize 'Combination Query' as a valid field name or expression."

"Combination Query" is a union query which calls two intermediate queries, each of which in turn calls a base query. Only one, the query responsible for gathering copier activity, is a crosstab query.

The problem I believe lies in either or both of the base queries only when the form is used. When I use a regular parameter query, I receive no error messages.

Here is the SQL code I used for each:

Query 1: Copier Activity
Code:PARAMETERS [Forms]![frmObtainMonthlyInfo]![cmbMonth] Long, [Forms]![frmObtainMonthlyInfo]![cmbYear] Long;TRANSFORM Sum([big table].Copies) AS SumOfCopiesSELECT [big table].[Copy Code], [User codes].Alias, Sum([big table].Copies) AS [Total Of Copies]FROM [User codes] INNER JOIN [big table] ON [User codes].[Copy Code] = [big table].[Copy Code]WHERE (((DatePart("m",[big table].[Time]))=[Forms]![frmObtainMonthlyInfo]![cmbMonth]) AND ((DatePart("yyyy",[big table].[Time]))=[Forms]![frmObtainMonthlyInfo]![cmbYear]))GROUP BY [big table].[Copy Code], [User codes].AliasPIVOT [big table].[Copier Location];

Query 2: Postage Activity
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I edited this to make it look similar to a recommendation posted on another forum, but sometimes I would get the message "The Microsoft Jet database engine does not recognize '[Forms]![frmObtainMonthlyInfo]![cmbMonth]' as a valid field name or expression."

I also included PARAMETERS [Forms]![frmObtainMonthlyInfo]![cmbMonth] Long, [Forms]![frmObtainMonthlyInfo]![cmbYear] Long; as the first line in the intermediate tables, but I still receive the same error message.

I'm wondering if there was something I overlooked or if there was a way around this. I can post the other queries if you need those. Many thanks in advance for your help.

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Aug 15, 2006

I would like to have a user enter a start date and an end date into two
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would then like to print a report that was created from that query.

Here is the query created as a stored procedure:


SELECT Transactions.*, Hoods.*
FROM Hoods INNER JOIN Transactions ON
[Hoods].[ID]=[Transactions].[BoxID]
WHERE ([Transactions].[Date] Between [@StartDate] And [@EndDate])
ORDER BY [Transactions].[Date];


What would be the best way to pass txtStartDate to @StartDate and
txtEndDate to @EndDate in the VBA code of the form? How would I open or
print the report created from that query filtered on that date range?


Any suggestions? Am I going about it wrong? Should I have created the
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Thanks.

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Nov 14, 2013

I am working on a database that contains patient demographic information. I have a form that prompts the user to enter either the medical record number or part of the patient name. Once you click search it'll then display a 2nd form with a list box outputting the results. Then from there the user can click on one of the entries in the listbox and it'll display the full demographic information on a 3rd form.

Now my problem is on the search part, it completely ignores if I have a medical record number entered. It continues to search by name only.

In my query for med rec # I have

[Forms]![frmSearch]![txtHistn]

where txtHistn is the text box field passing into the query. And for patient name column in the query under OR I have the following:

Like "*" & [forms]![frmSearch]![txtPname] & "*"

So I am confused why it ignores the medical record number entirely.

I have a test database attached. This is just a sample with dummy data entered and not designed pretty. Through this up for another issue I had yesterday that has been resolved but now discovered this query one. The frmSearch is how it begins. If you search by Smith it'll bring up the two Smiths I have entered. If I leave the field blank and enter 1 for the medical record number it treats it as null and displays everything. How can I fix this?

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Jan 7, 2014

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Basically I need the code to do the following when a new record is created;

Search the Orderdate table for the most recent date and then auto fill the date field on the form with that date!!!!

My thinking so far...

Private Sub Command34 - where would you set this event on the properties i.e. Before update or On Got Focus ?

Docmd.OpenQuery "QryFindMaxDate"

I'm not really sure how to pass the date to the text box on the form,

End Sub

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Aug 4, 2014

I have a navigation form that will have 6-8 tabs. We were using about that many databases, but we are finally consolidating them into one. The result of us using so many databases has been the multitude of forms and reports that were necessary for each database prior to merging them together.

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I have read how to to do the start/end date technique, but I do not know if that would work for what we are doing since the boxes would only show up if they are populated by the user.

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Mar 13, 2014

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May 15, 2005

i am trying to create an append query that gets 2 values from one table and a 3rd value from a form.

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I have used the criteria build... and selected the loaded form and the field value that I am looking for. I have also made sure that there is a value in the field on the form.

is there a reason why the query will not grab the number in the forms field? or am I jsut not doing this right.

I have done this many times on a combo box and it works fine. It is jsut not working for a field that is typed in
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Mar 24, 2008

I understand that I can use an append query to add data to a table from a form and then have it run by using a command button. I want to do this because when I link the form directly to the table I do not want the form to create a new record every time it is invoked. (it does this automatically because I have visual basic code move to acNewRec and fill in some of the fields on load and lock them off, this is neccessary) I also do not want it to create the record immediately because the user might then decide to cancel their actions and leave the form - then I have half a record's worth of data in my tables! :D

I could just use VB and recordsets to do it but SQL is more elegant. The problem is, when I use the append query it appends an extra record to the table for every single record that already exists within it. So a table with 1500 records will have 1500 new entries containing duplicate data!

This is all a mess, so what would be a better approach? The user does not need to navigate through the records on this form or make edits, it's strictly for additions. There is a subform linked to a table that is in a one-to-many relationship with the table that the parent form must update to, but I'm quite happy to leave that one linked directly.

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Apr 14, 2005

Please can you help me find the issue to my problem that is probably hitting me in the face.

I have an unbound form to which i use an append query to post the data from the fields on the form to a table.
The table is set up very simple and has a primary key which i will never duplicate as you would expect.

Once i have inputted one lot of data into the form the command button runs the query and the data is posted to the table fine. The problem i am having is that the second lot of information i go to append the query refuses to add.
I get the validation rule violations error and it won't post the data.

If i close out of the form, open it again and input the same information the query adds it fine and again the second lot you get the error message.

i had this problem before but for the love of me cannot remember how i resolved it. I have had to keep closing the form after each entry to post the information.

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Jul 19, 2013

I am creating a database for users that no nothing about access nor do they want to learn. So the database needs to be as simple as possible.

This being the case I would like to avoid users from creating/editing querys.

I would like to have a form that would run the append query. The query would have a date column and a status column that the query would filter.

The query would have a criteria for status that would equal to "BACKED OUT" and the date would need to link to the two text fields on the form. My problem is writing the VBA code to make the query append in the background.

For sake of argument:
Query = qryappend
Form = frmappend
Table = tblappend

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MS Access Can't Append All The Records In The Append Query

Feb 18, 2007

hi Guys,
I have been looking at different post and checking Microsoft help files as well, but still can't seem to fix this problem.

I am having 2 tables. The first table is connected to a form for viewing and entering data, and in the second table i am just copying 3-4 fields from the first table.

I am trying to use the insert statement to insert records in the second table, and everytime i click on the "Add" button to add the records i get the following error "MS access can't append all the records in the append query ... blah blah blah"

However if i close the form and reopen it, and goto the record (as it is saved in the first database) and now click on the add button to add the fields to the second table/database, it works.

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Feb 27, 2006

So, I've been searching through this forum and can't seem to find the answer to this one. I would like to capture a value from a main form and have it used as a value in an append query, in order to populate a subform based on the main form, like so:

INSERT INTO tblTakenSurveys ( VisitID, SurveyQuestionID, ResponseCodeID) SELECT Forms![frmMyFormName]!VisitID, tblSurveyQuestions.SurveyQuestionID, 66
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Might help to explain some of the terms in this statement:
tblTakenSurveys is where I need the new data to be entered via the subform.
Forms![frmMyFormName]!VisitID is a textbox control bound to a PK in another table that has a one-to-many relationship with tblTakenSurveys.
tblTakenSurveys.ResponseCodeID is a foreign key that represents respondents actual answers to questions.
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As per advice I received from others on this forum, I have set a query like the above to run from a command button to populate the subform (in theory). But I'm sure I've done something wrong within the query because it will not return a value from the form "VisitID" control and therefore will not append the rows. Without the appended rows, my subform will not populate. And this has me running in circles...

I pasted the link to another thread below, where I originally received a lot of input as far as the table structure. I did not start this one, but my posts are the most recent (as of now anyway). Pat Hartman had given me a lot of the guidance here.

http://www.access-programmers.co.uk/forums/showthread.php?t=100176

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Nov 26, 2013

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MealDate: [Forms]![FrmSwitchBoard]![txtweekend]=DateAdd("d",1,Date())

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Dec 8, 2014

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Aug 12, 2013

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Dec 8, 2007

Hi All,

I'm not sure if this should go in here or in VB Programming, because it's to do with an Access Database but it's VBA code.
But I understand that VBA and VB are different in the way they work.

I think this may have been looked at before, but I'm not very good at using the search function. I've looked on google, but all I've seen doesn't seem to be for my use, so I came here as recommended by "RadioActive Frog" who I believe is a member here.


Right, basically, I am writing an Access database for my company's ordering system.

I have a form called "Enquiry" which has many tabs, one of these is the "client" tab in in here are many fields:

Firstname
Surname
Company
Addressline1
Addressline2
Town
County
Postcode
Phones
Fax
AltMobile
Email
ContactType

Now, there is an option to enter a new client or search the database for an existing client and it is basically the "new client" which I'm having issue with at the moment.

Basically, clicking the button "New Client" opens another form called "Client". Here, the user enters the data into fields which are the same as above (but on this contact form).

When done, they click a button called "Save and Close" which then asks the user if they want to paste their entered data into the original main "Enquiry" form.

It's this last bit, the transferring of this data I can't get my head around and would be incredibly greatful for help with.

My Code is below:

Code:Private Sub Save_Click()On Error GoTo Err_Save_Click ' On clicking save, a dialogue box will open asking if you want to paste this data ' into the enquiry form. Clicking yes will do this. Clicking no will just close the box 'declare intpress as an integer Dim SavePress As Integer 'Save Command DoCmd.DoMenuItem acFormBar, acRecordsMenu, acSaveRecord, , acMenuVer70 'when save and paste is clicked, ask if the information should be pasted into the form or not SavePress = MsgBox("Would you like to paste this Contact Information into the Enquiry Form?", vbQuestion + vbYesNo, "Paste details") If SavePress = 6 Then 'If the enquiry form was the form which initiated the cotact form, then copy and paste 'the informtion into the enquiry form and the close the form 'If "Enquiry" = Me.OpenArgs Then <------ I have decided not to use this, as it doesn't seem to work. (I'm probably not using it correctly) Enquiry!FIRSTNAME = Me.FIRSTNAME Enquiry!SURNAME = Me.SURNAME Enquiry!COMPANY = Me.COMPANY Enquiry!CATEGORY = Me.CATEGORY Enquiry!ADDRESSLINE1 = Me.ADDRESSLINE1 Enquiry!ADDRESSLINE2 = Me.ADDRESSLINE2 Enquiry!TOWN = Me.TOWN Enquiry!COUNTY = Me.COUNTY Enquiry!POSTCODE = Me.POSTCODE Enquiry!PHONES = Me.PHONES Enquiry!ALTMOBILE = Me.ALTMOBILE Enquiry!EMAIL = Me.EMAIL DoCmd.Close acForm, "Contact" Else DoCmd.Close acForm, "Contact" End If Exit_Save_Click: Exit Sub

But It's not working. It's giving an error saying "Compile Error: Variable not defined" and it highlights the word which I've mad RED in the code above. Now, I tried changing the exclamation for a fullstop, and I also tried writing "Form.Enquiry.FIRSTNAME" (and also with exclamation marks). None have given a working result.


I'll try and get some print screens too for more visibleness (new made-up word there) so you can see what I mean.


Blessings,
Si


Edit: here are a couple of print screens:

1. The Client tab/page of the main enquiry form:

http://i6.photobucket.com/albums/y218/Mr_Si/Enquiry.jpg


2. The Client Details form, which opens as a result of pressing the "New Client" button in the main enquiry form (shown in the background):

http://i6.photobucket.com/albums/y218/Mr_Si/Client.jpg


Argh! I forgot I couldn't post links to URLs

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Oct 25, 2013

Have one form that contains values AssociatedProject and AssociatedRelease that need to be passed onto another form that opens with a new record. Have tried different variations based on what I read here and couldn't get them to work.

Initial form - frm_ViewList contains the values that I need to pass on and has a "Add" button to bring up the new form that also creates a new record. The add button contains the following:

Dim stDocName As String
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DoCmd.OpenForm stDocName, acNormal
DoCmd.GoToRecord , , acNewRec

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Feb 26, 2005

Hello,

I have a combo box on a main form and one on a subForm (DataSheet View)...

I want the value in the main_combo to populate the sub_combo for every record in the subform.

I think the code would look like this, but I cant get it to work?

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Private Sub MAIN_DUNS_AfterUpdate(Cancel As Integer)

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End Sub

MAIN_DUNS= Combo on main form
SUB_DUNS= Combo on sub form
CLIENT_DEAL= Sub Form
DEAL_INFORMATION=Main Form
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

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