Passing Parameters From Excel To An Access Query
Jun 4, 2007
Hey folks,
Not sure if this is the best forum but decided to put it here anyway.
I have a Access query that reads:
SELECT bleh
FROM blah
WHERE something > 10
Then in Excel I pull the data across using:
Set qdf = db.QueryDefs(qryName)
Set rs = qdf.OpenRecordset
and paste the data using
ws1.Range("IV1").End(xlToLeft).Offset(0, 2).CopyFromRecordset rs
I now want to change the query so the where statement reads
WHERE something > [amt]
So the question is how do I pass the value for the parameter value for [amt] from excel to access?
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May 1, 2014
I'm having a rough time trying to figure out how to pass a date to an SQL statement that Excel VBA macro will run. The date is in a cell (A1) formatted as 'm/d/yyyy'. Let's say it's 2/1/2014. I want to run an SQL statement that retrieves data from a table where a field is greater than 'A1'. The table field is a date/time field and has values formatted as 'mm/dd/yyyy'.
I've tried various syntax on the Where but cannot get it to work.
sd = Range("A1")
SELECT [tn].[Date Submitted]
FROM[tn]
WHERE tn.[Date Submitted] > """ & sd & """
This results in the following where clause that does not work.
WHERE tn.[Date Submitted] > "2/1/2014"
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Dec 17, 2014
I'm running a VBA routine in Excel that loops through a lot of data. As part of the process, I'd like to pass a variable from Excel to an Access database that is open and have it run a query based on that value.
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Feb 1, 2006
Guys I need your help/Advice...
In my Access Database I have a query (lets say qry1) and in this query i have 2 fields for start and end date, which is provided by 2 Get functions.
also i have qry2 based on qry1
then qry3 based on qry2
and finally qry4(using sql in code) based on qry3, and non of these 3 queries have the start and end date fields.
now here is the problem: I am trying to set the criteria in qry4 and then open a record set on this query(qry4) to use the data that it pulls out...
strsql = ""
strsql = "SELECT Sum AS AREA_TOTAL " _
& "FROM qry3 " _
& "WHERE ENERGY_AREA like '" & Area & "';"
Set MyDB = CurrentDb
Set rst = MyDB.OpenRecordset(strsql)
but when the last line is executed I get this error message:
Runtime Error '3061':
Too few parameters, expected 2.
i also tried doing this:
strsql = ""
strsql = "SELECT Sum AS AREA_TOTAL " _
& "FROM qry3 " _
& "WHERE ENERGY_AREA like '" & Area & "';"
Set MyDB = CurrentDb
MyDB.QueryDefs("qry4").sql = strsql
Set rst = MyDB.OpenRecordset("qry4")
but when the last line is executed it gives me an error message saying that the query does not exist or the name is not spelled correctly. (Ps. I have created the query and the criteria does update once the Select statement is run in the code!)
again the reason for this is that the query has not been populated as the main query (qry1) needs 'strat date' and 'end date'!
Is there anyway I can pass these 2 parameters to qry4 directly using code? If there is a way then this will definitly work as i tried opening the query manually in the Query window and after I input the 2 dates in the input box the query ran successfully!
I would appreciate any help/suggestion guys, I need to sort this out quickly as i have a deadline... Cheers
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Aug 15, 2006
I would like to have a user enter a start date and an end date into two
textboxes on a form. The two dates will be used to query a table. I
would then like to print a report that was created from that query.
Here is the query created as a stored procedure:
SELECT Transactions.*, Hoods.*
FROM Hoods INNER JOIN Transactions ON
[Hoods].[ID]=[Transactions].[BoxID]
WHERE ([Transactions].[Date] Between [@StartDate] And [@EndDate])
ORDER BY [Transactions].[Date];
What would be the best way to pass txtStartDate to @StartDate and
txtEndDate to @EndDate in the VBA code of the form? How would I open or
print the report created from that query filtered on that date range?
Any suggestions? Am I going about it wrong? Should I have created the
report from the above query, or should I do it another way? Can anyone
direct me to some code that does all of the above or something
similiar?
Thanks.
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Aug 4, 2014
I have a navigation form that will have 6-8 tabs. We were using about that many databases, but we are finally consolidating them into one. The result of us using so many databases has been the multitude of forms and reports that were necessary for each database prior to merging them together.
The problem: There will be anywhere from 12-20 (text boxes) that the user can use to search anything in our database. What we need to have happen, if possible, is for those search parameters to show up in the header of our report if they have text in them. If the text box is blank, it should not show up in the header of the report.
I have read how to to do the start/end date technique, but I do not know if that would work for what we are doing since the boxes would only show up if they are populated by the user.
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Aug 27, 2013
I have a query that searches for records that are between two dates using the WHERE clause. The two dates are referenced to two respective text boxes on a form. On the same form I have a button that will launch the query in VBA using querydefs. I get the error 3061 saying I need to input the parameters. Therefore I am a bit unsure how to set the parameters in VBA. So far I have done this:
Code:
Dim Db As DAO.Database
Set Db = CurrentDb
Dim QDef As DAO.QueryDef
Dim rst As DAO.Recordset
Set QDef = Db.QueryDefs("Rqt_F_BrokerageMandate_MF3_TEST")
[Code] ....
Where Date_VL is the field to be filtered. I know this is wrong but all examples I have seen have equated the parameter to a fixed value i.e 30/12/2012 for example, but I want this to be at the users discression. The only way I know of to get around this at the moment would be to write a temp query in VBA with PARAMETERS in the SQL code instead using the method above/
After this I'm going to assign the recordset to a matrix but that's a different story!
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Jun 15, 2005
Hi,
After years and years of working with Jet, I am now trying to use SQL Server backands and am having problems passing parameters to a stored procedure.
How can I build a query which where I can say "WHERE ([AField]=""" & Forms!BlarBlaretc.value & """)" as I can in access because as I understand it you can not look at front end information from the SQL backend.
Any help (and start at the beginning) would be much appreciated.
Cheers
Stu
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Dec 22, 2006
Hi all,
I have a continuous form that is bound to a SQL Server view.
For each record in my form I have a button, which when pressed opens up a second form. The second form is bound to a stored procedure that takes a parameter. The parameter value that I want to pass to this second form is the value of one of the fields in the first form.
I did the following in the click event of the button on my first form:
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "SecondForm"
stLinkCriteria = "[Field1]=" & "'" & Me![Field1] & "'"
DoCmd.OpenForm stDocName, , , stLinkCriteria
However, when I run this it keeps prompting me to specify the value of Field1 so this value is obviously not getting through. Do you have any idea why this might be happening?
Thanks in advance
Kabir
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Dec 22, 2006
Hi,
I would like to transmit several parameters from my main form to the subform when I open it.
Parameters could be used in the subform by onload event, for eample, to define form caption, hide or show buttons, enable or disable edit boxes, give them a color, ... It could also allow to use the same form in different application contexts, which would reduce so the development time.
More than one technique might be possible.
I used the following one :
- I put the parameter value I want to pass into myParameter
- when click on the button to open the subform :
DoCmd.OpenForm myDocument, acNormal, , , , , myParameter
- when loading the subform, retreive the parameter value in Me.OpenArgs and using it (eg disable a button)
It works fine. But I can pass only a single value with this technique and it's not enough. I tried to give an array as myParameter and fill it with my parameters values, but Access refuses an array to be in the DoCmd statement for OpenArgs option.
Any idea about passing several parameters to the subform ?
Or may be an alternative to the DoCmd technique ?
Thanks.
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Mar 23, 2006
Good Afternoon,
I am trying to create a form where a user will enter in a value into a text field. Afterwards, when the user clicks "Enter", a query will run and will LOOK FOR THE VALUE THAT WAS ENTERED INTO THE TEXT FIELD. i.e.
User enters their address into the field and clicks the enter button.
Afterwards, a query will run like
select * from customers where address = @address <== the value the user entered into the text field. This is where the mystery lies. How do you pass values?????
Thanks,
Nervous Jervous
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Feb 23, 2015
I have a query that sums up the number of parts used. This works fine.
I want to be able to limit this query to parts used after a specific date.
I have in my report
DoCmd.OpenReport "Part Totals Report", acViewPreview, , "[Part Date])>= " & SQLDate
The report is bound to a query that has 2 group by fields, 1 count field a a further field, a date field ([Part Date], that I put a default criteria on. This field is not displayed. If I don't put a criteria on this field disappears when I close and open again.
I pass a date to the program via a form and this ultimately ends up in SQLDate. When I run this I get promted to enter [Part Date] even though I'm setting it equal to SQLDate above. I can out garbage to a proper date in here either way the report picks up the default date entered in by the query.
1. Get rid of all of the parameters off the query.
2. Then you can use the Where Clause of the DoCmd.OpenReport code to specify the parameters based on your variables.
1.Not sure what this means but when I get rid of the criteria for the parameter the field disappears (I'm setting the show field to no as I don't want totals group by date). Getting rid of the field gives me all parts used.
2.I think I'm doing this in the above but will bow to superior knowledge!!
or is it I can't pass a parameter to a report run by a query that is grouping fields together to produce a count.
Incidentally once the report has been run (albeit with the wrong parameters) and I go into design mode and look at the property sheet for the report the correct filter is there (i.e., the date that has been input) but it quite clearly ignores this.
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Oct 17, 2006
I am trying to pass parameters to my qury thru my combo selection. I keep getting this error "Data type mismatch criteria expression", does anyone have an idea why?
WHERE (((fShiftWorked([tblTimeLog].[timeStart])=[Forms]![frmOperatorWorkDone]![cboShift] Or IsNull([Forms]![frmOperatorWorkDone]![cboShift]))=True));
I have spent so much time onthis already and i am sick of it :mad:
Attached is my db. Please help me out here.
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Jan 4, 2006
I'm trying to pass values from a combo box to the criteria for a select query. The first 2 columns of the lstCompany combo box are Serial Number and Company Name. I have tried a number of different ways to no avail. Anyone know?
Thanks,
Beagles
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Jun 9, 2013
I have a table field that contains a lot of part numbers in different format. One could be with hyphen while others are without hyphen.
record#1 : 4535-300-34567
Record#2: 453530034567
Record#3: 4535-301-56721
In this case record# 1 & 2 are same part number only difference is hyphen.
I want to set my query parameter [Enter part number] such a way, when some one enter 453530034567 it should pull both the record (record#1 & 2).
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Nov 9, 2007
Hi,
I really hope someone will be able to help me with this one as I am sure im just missing something simple.
I have an unbound form which has 20 yes/no unbound check boxes. The purpose of the form is to allow users to tick the various fields and a subform return the results. The subform, which does requery when a check box is ticked is based off a query. Initially, I wanted all the records to display before any check boxes are ticked so I have used the following criteria:
Like IIf([Forms]![Search]![Field1]=False,"*",[Forms]![Search]![Field1])
Which basically reads if field1 is no then display all records, else display all yes. Now that works fine but what I would like to have working is that if a client ticks field1, field2, and field3 it displays all records that have ‘yes’ in either field. Currently, if more than field is ticked the query treats it like:
Field1 And Field2 And Field3 And etc = true
I want to be able to select several check boxes and have the query return results for each check box that was checked. I would like to avoid doing this by having an append and delete query per checkbox.
Thank you
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Feb 2, 2014
I'm creating my first web app with Access 2013 and I'd like to allow users to run a query after supplying a parameter to be used in the query.Simple example might be to display a list of all records that contain a date older than "x" in a particular field - with the user supplying the value for "x" I understand that query parameters don't work with the web browser and that I need to use a macro to request the input of "x" and pass it to the query, but I can't find any examples of this kind or macro action (OpenDialog, I understand from Jeff's book).
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Jul 19, 2007
Hi everyone...
I'm a high school student working on an Access project for a summer internship. I needed your assistance in writing a criteria for a select query.
Table1 has the following fields:
ID, First_Name, Last_Name, Org, Email, Status
Only "Email" is mandatory, ID is autonumber, the rest are optional.
I have to create a query that will allow users to search the table with any of the fields above. A user may search with only one field, e.g. all users where "org" = "YMCA"
Presently, I am using the similar criteria for all the fields:
Like "*" & [Forms]![Search]![txt_FirstName] & "*"
The problem occurs when, for example a record exists with the following -
First_Name = Null or Blank
Last_Name = "Smith"
If you search for "Smith" in Last_Name, then the record does not show up, because First_Name in the record is blank.
How can I alter the criteria for it do search correctly?
I already tried:
Like "*" & [Forms]![Search]![txt_FirstName] & "*" & ""
Thanks,
Gautam
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Jul 19, 2007
Hi everyone...
I'm a high school student working on an Access project for a summer internship. I needed your assistance in writing a criteria for a select query.
Table1 has the following fields:
ID, First_Name, Last_Name, Org, Email, Status
Only "Email" is mandatory, ID is autonumber, the rest are optional.
I have to create a query that will allow users to search the table with any of the fields above. A user may search with only one field, e.g. all users where "org" = "YMCA"
Presently, I am using the similar criteria for all the fields:
Like "*" & [Forms]![Search]![txt_FirstName] & "*"
The problem occurs when, for example a record exists with the following -
First_Name = Null or Blank
Last_Name = "Smith"
If you search for "Smith" in Last_Name, then the record does not show up, because First_Name in the record is blank.
How can I alter the criteria for it do search correctly?
I already tried:
Like "*" & [Forms]![Search]![txt_FirstName] & "*" & ""
Thanks,
Gautam
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Apr 25, 2013
I am using Excel and Access 2010.
I have an excel spreadsheet with 8 tabs. They are all in the same format and column order. They are employees grouped by region. My ultimate goal is to merge all of these onto one excel tab, relatively instantly. I created a master tab and tried doing array formulas and Vlookups, it worked but my spreadsheet was way too slow.
My solution? Import and link them to an Access database, step complete. Create an XML export then import into Excel.
My problem? The only way to update the excel tab with the combined tabs is to save the excel file after changes, go back into Access, re-export to XML, then go back into excel and refresh the data.
My questions, is there any way to automate this process to the point that I can change excel, save, then hit refresh on my excel tab with the XML import to auto-update?
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May 3, 2014
I have a simple access search form , that's based on a query that fill parameters from the form textboxes, when the access form loads its keeps prompting for parameters value which looks ugly .. I want to open the form, displaying all the records in the table and filter when i click search ..
I have a data entry entry form, that i want to generate success message after successful insert in database. I have done it in the button event if no error happens, still if i left all fields blank and clicked save, it displays the message ..
I need to change that to display please fill the textboxes then click save , and display success message when the row is actually inserted ..
Check the following attachment for sample.
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Nov 8, 2007
I have the attached DB.
On the form I have a button which will send the results of the Access Query2 to an Excel spreadsheet-OK, this works and no problem.
But what I would like to do is push the button and it will send the results of the Access Query2 to an existing spreadsheet called caseloadmgt.xls which is located on my desktop - C:Documents and SettingsJim.BlackDesktopcaseloadmgt.xls
And the next time I push the button to run the query again I want the new data to start 2 cells below the ending of the first query results in the spreadsheet.
I have tried to follow all the examples I could find and I guess I just don’t know enough about this to make it work. What I need is someone to correct/ or change my code and put the new/corrected code in the DB where it should go
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Jun 21, 2005
Hi folks!
I've got my application working wonderfully and now have set up some reports in Excel. People want to be able to manipulate the data and I figured this was easiest...the users don't know how to create their own report within Access but are Excel literate.
My workbook has two queries (setup using Microsoft Query) back to the database...the data is returned to the workbook and then sorted within the workbook using Excel formulas.
This works fine all data is present and correct and the results are accurate.
HERE'S THE PROBLEM
My database keeps corrupting. The LDB file isn't being deleted after the last person exits the database. I downloaded the LDBUTILS from Microsoft and found that when a person accesses the database via the Excel workbooks the session is left in a suspect state and this is causing the corruption.
I know it's not a server permissions error because I created the folder and am the owner of the file. I have full control of the files and folder on that part of the server yet my own PC frequently leaves the database in a suspect state.
Does anybody know what I can do to stop this? Is there a piece of code I can add so that when the workbook is closed the database session is also ended cleanly?
Thank you in advance
Jo
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Aug 4, 2005
In Excel I have a sheet with about 3000 rows. Each row has an id. I need to retrieve a field from an Access database for each id in the Excel file.
I know how to query the Access database from Excel, but I don't know how to set the query to use the id's in the Excel sheet instead of an Access table.
Any help would be appreciated. Thanks.
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Dec 31, 2005
Folks,
I have a form with combo box (cboProjForRptSeltn ) and two command buttons. The combo box is filled with name of the reports. The combo box has two columns, column 1 is the name of the report and column 2 is the bound column which also is the link field (primary key) to limit the records.
When the user selects an item from cbo box and click the "Preview Risk Table" command button it will open a report in preview mode. The report's "Record Source" property is set to a UNION query (qryRprtRskTbl) which pull the records from several tables. The report's "Filter" property is set to the following criteria:
“qryRprtRskTbl.P.intProjectId=Forms!frmReportSelec tionBlrR1!cboProjForRptSeltn”
The above criteria is nothing but filter based on the value of the cbo box.
The click event procedure is as follows:
Private Sub cmdPreviewRprt_Click()
Dim strDocName As String
strDocName = "rptRskTblProjectWise"
DoCmd.OpenReport strDocName, acPreview, "qryRprtRskTblFilter_r1"
End Sub
"qryRprtRskTblFilter_r1" is another query out of the UNION query I mentioned above (qryRprtRskTbl). qryRprtRskTblFilter_r1 is pulling all the records from qryRprtRskTbl which meets the projectID field selected in cbo box, which is also the same as the "Filter" property value of the report as indicated above.
Everything works fine with cbo box and "Preview Risk Table" command button. It just pull all the records for the project selected under cbo box and display it as report in preview mode. Looks great!!
Here's my problem. I wanted to export the same report that was previewed by the user to Excel. For this I am using, another command button called “Export to Excel”. The click event of this procedure is as shown below:
Private Sub cmdExportToExcel_Click()
On Error Resume Next
Dim xlApp As Excel.Application
Dim xlSheet As Excel.Worksheet
Dim xlWorkbook As Excel.Workbook
Dim acQuery As QueryDef
Dim objRST As Recordset
Dim strQueryName As String
Dim strSearch As String
'Dim strSQL As String
'strSearch = Me![cboProjForRptSeltn]
strQueryName = "qryRprtRskTblFilter_r1"
'strQueryName = "qryEffcyAllProjtsForRprt"
Set xlApp = CreateObject("Excel.Application")
xlApp.Visible = True
Set xlWorkbook = xlApp.Workbooks.Add
Set objRST = Application.CurrentDb.OpenRecordset(strQueryName)
'Loop through the fileds collection and make each field name a column heading in Excel
Set xlSheet = xlWorkbook.Sheets(1)
For lvlColumn = 0 To objRST.Fields.Count - 1
xlSheet.Cells(1, lvlColumn + 1).Value = objRST.Fields(lvlColumn).Name
Next
'Change the font to bold for header row
xlSheet.Range(xlSheet.Cells(1, 1), xlSheet.Cells(1, objRST.Fields.Count)).Font.Bold = True
' I have some codes here for formatting Excel cells …
'Send data from Recordset out to Excel
With xlSheet
.Range("A2").CopyFromRecordset objRST
.Name = Left(strQueryName, 31)
End With
Set xlSheet = Nothing
Set xlWorkbook = Nothing
Set xlApp = Nothing
End Sub
When I click the command button, it loads an instance of Excel and adds a workbook under the query name "qryRprtRskTblFilter_r1", but no data.
If I use another query say, "qryEffcyAllProjtsForRprt", which has no connection to cbo box value then it is cool, exports all the data to Excel without any problem.
I guess, you folks understand what I am trying to achieve here. Basically, I wanted to give the user some flexibility, either they can view the data as Access report or Export to Excel with same formatting feature and add more later if they want after exporting, as they see on Access report preview.
I have attached some of the query files I have described here. May be I can clarify more down the road, if necessary.
My bottom line question is: why the “qryRprtRskTblFilter_r1” query runs perfectly on Access reports but not when I want to run to export to Excel?
I don’t want to use the TransferSpreadsheet or outputTo method of docmd object, because I wanted to do some formatting before I export to excel.
Any help is greatly appreciated.
Thanks
ShanVel
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Jan 11, 2006
Hi does any body no the access syntax to create this excel formula
=POWER(SQRT(L5/10)*47.1,2)/3769.9
Into access
Thanks
John
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