Pasting Data From A Spreadsheet To Database
May 23, 2006
Hi there,
I have a spreadsheet which has a large amount of data. It is organised by database structure. I'm aware of primary keys etc but what I want to avoid is creating each field as new.
For example I would like to copy the fields from excel and paste them to create feilds in access. I'm aware that I would have to manually input any special parameters. This would save me a couple of hours.
Any help would be appreciated.
Thanks
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Aug 15, 2014
I'm exporting data from a database (using a query) to create an excel spreadsheet. I then import said spreadsheet into a new database. I was hitting lots of problems (subscript out of range, violating this that and the other etc etc) which I cleared up and actually imported the data. Well today I cleared down the new database and imported the spreadsheet again and got this.
the contents of fields in 0 records were deleted and 0 records were lost due to key violations.Thereby followed what to do when you get these things happening.Now to me 0 records deleted and 0 records lost means it's all worked. WRONG!! No records were imported at all.
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Mar 13, 2013
I am new to access (2007), There is a datasheet in the form where we enter our time in/time out. We enter data using the form but that is one data at a time only. So I tried to paste multiple data (records) from excel into the access table. After pasting into the table, the data appears in the query, but not in the form.When I go to the form to check if the data I pasted into the table will appear in the form's datasheet...some data appears but some does not.
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Feb 13, 2007
Hi, I have a table holding data with each record allocated an Autonumber data type. I accidentally deleted some of these records, although they are still present in another table. How do i paste them from this other table into my current table, allowing them to keep their original autonumbers instead of just adding them to the end?
(eg - I have records with Autonumbers 1,2,3,4,5 and after deleting 3 and 4 i have 1,2,5.
I need to paste records 3 and 4 (from other table) so as they again become 3 and 4 and not 6 and 7)
Thanks.
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Jul 23, 2007
Hi there, and sorry for such a stupid question..
I'm just making the change from excel to access for my business.
Most things seem straightforward but I can't seem to paste a single value into multiple records.
For instance, I have a couple of hundred records. I add a new field. The first 70 records all have the same value (5) for this field. In excel I would put 5 in the top cell, copy it, select all the other cells and hit paste. Doesn't seem to work in access, just paste a single one at a time.
Best I can come up with is to copy and paste 1. Then copy and paste those 2, then those 4 and so on. This does the job for 200 records but I' wouldn't facy it for 20,000....
Is there a simple answer or is it a VBA job?
Cheers,
Dave
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Mar 15, 2005
Hello,
I'd like an easy way for my users to be able to transfer data from Excel to Access. Basically, I'd like them to manually create a new parent record, and paste into an empty text box new child records. Then, when they clicked finish, I'd grab the info in the text box and put it in the appropriate tables. The trouble is - I have no clue how to do this. If someone could tell me how to get data pasted into a textbox into a table, I could figure the rest out. Any advice?
Thanks,
Eric
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Aug 20, 2013
Okay I have an Orders Form, which generates a SubTotal Price (ex VAT), VAT, Shipping & Freight Charge based on an IIF statment of being under a 50.00 order apply 20.00 charge. And finally a Order Total with it all added together. This works fine, however I cannot seem to find a way to post these prices in my Orders Table. When I click on Datasheet View for the form, all the details appear as they should.
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May 13, 2014
I have a form on which there is a series of text box controls relating to different frequencies. At the moment I enter a value in to each of these manually.
However, I would like to have an unbound text box where I can paste in all the values (6 or 8 of them) from excel and then press a button and they would be copied in to the individual boxes.
So far I have my design:
I'm not sure where to start with regard to the code as I don't know how to handle delimited text - is it column delimited in excel?
I imagine some sort of loop, such as a do until will be required but again not sure.
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Dec 18, 2012
I have been tasked with converting a spreadsheet to an access database. I work for a growing firm of Tree-Surgeons (no pun intended), who service a sizeable chunk of the power grid in the UK. At any time, we have up to 150 operatives in the field, cutting vegetation around power lines. Because of the obvious danger, the power company need advance warning of where any teams will be cutting on any given day.
Various team leaders call in each day and give their intended locations for the following day to an individual who's responsibility it is to log the info onto a central spreadsheet, an Excel workbook. Each workbook contains a worksheet for each day (Mon-Fri). Each worksheet contains the following fields:
1. Number (Unique Numerical Sequence for the individual)
2. Name
3. Phone Number
4. Working/Not Working
5. Type of Line (132kv, Extra High Voltage (EHV), High Voltage (HV), Low Voltage (LV))
6. Area (in this case a lookup of 8 geographical areas)
7. SubStn Number (a name of exact location followed by nn/nnn) (LV Only)
8. Circuit and Pole Numbers (a location followed by nn) (HV Only)
9. Locality (nearest village/town)
10. Grid Reference (nn/nnn/nnn)
11. Time On-Site
12. Time Off-Site
So far I have created a table (Called Contact) for the individuals:
ContactID (Key)
ContactTeamNumber
ContactFirstName
ContactSurname
ContactMobileNumber
ContactTitle
ContactStatus
[code]....
Team Members can move between teams, but Team Leaders remain largely static.I guess I should create a separate table for Team Leaders and Team Members, with a one-to-many relationship between them? All of the others could be around the network but would not be attached to a Team Leader, so I guess they can be in the same table as Team Leaders for the purposes of tracking their location.
Also, what is the alternative to using a look-up for some of the fields, for example the Area field? I was concerned about breaking one of the commandments, and cant see a reason why, but I await enlightenment!
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Jun 1, 2006
I need some help on this one. :confused: I have two Crystal Report generated Excel spreadsheets that are auto-updated on a daily basis. One spreadsheet contains computer assets, type, model, locations, etc. The second spreadsheet has users assigned to them, phone numbers, etc. I need to import these in to existing tables with numerous filters into my Access database weekly. They don’t change a whole lot but I need the changes to be reflected in my database.
The way I have it setup now is through a linked table, then I use a “Make table query” to filter the data.
My problem is the filtered table has relationships set up that I have to delete then recreate every time I need to run the “Make table query” because it has to delete the old table first.
Is there a better way to make this happen?
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Sep 5, 2005
i have to import sales figures from a branch to head office. the import facility in ms access 2.0 only allow for 1 table although the data that needs to be imported needs to be done into two tables. how would i be able to do that appending the data to a query already setup to bring in the data. it is just to import the data from the spreadsheet to the two different tables.
thanks melanie
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Nov 23, 2004
I have a linked spreadsheet. Access is not pulling certain records from the field DOD. The code I used is as followsSELECT final.[SSN P ], final.TXPD, final.[TC-530], final.[TC-150], final.[ DOD ], final.[ DOB ], final.[SSN S ], final.[TC-421], final.[TC-420], final.[TC-424], final.[TC-540], final.[LFRZ-RFRZ], final.[TC-590], final.[TC-591], final.[TC-594], final.[TC-599], final.[TC-290], final.[TC-291], final.[TC-300], final.[TC-301], final.[TC-976], final.[TC-977]
FROM final
WHERE (((final.[TC-530])="TC-530")) OR (((final.[TC-150])="TC-150")) OR (((final.[ DOD ])="dead")) OR (((final.[ DOB ])>1929 And (final.[ DOB ])<1986)) OR (((final.[SSN S ]) Is Not Null)) OR (((final.[TC-421])="TC-421")) OR (((final.[TC-420])="TC-420")) OR (((final.[TC-424])="TC-424")) OR (((final.[TC-540])="TC-540")) OR (((final.[LFRZ-RFRZ])="-AL")) OR (((final.[TC-590])="TC-590")) OR (((final.[TC-591])="TC-591")) OR (((final.[TC-594])="TC-594")) OR (((final.[TC-599])="TC-599")) OR (((final.[TC-290])="TC-290")) OR (((final.[TC-291])="TC-291")) OR (((final.[TC-300])="TC-300")) OR (((final.[TC-301])="TC-301")) OR (((final.[TC-976])="TC-976")) OR (((final.[TC-977])="TC-977")) OR (((final.[LFRZ-RFRZ])="-ALR")) OR (((final.[LFRZ-RFRZ])="-L")) OR (((final.[LFRZ-RFRZ])="-LBR")) OR (((final.[LFRZ-RFRZ])="-LBRK")) OR (((final.[LFRZ-RFRZ])="-LR")) OR (((final.[LFRZ-RFRZ])="-LRF")) OR (((final.[LFRZ-RFRZ])="-LRKF")) OR (((final.[LFRZ-RFRZ])="-LW")) OR (((final.[LFRZ-RFRZ])="-O")) OR (((final.[LFRZ-RFRZ])="-OLR")) OR (((final.[LFRZ-RFRZ])="-V")) OR (((final.[LFRZ-RFRZ])="-VL")) OR (((final.[LFRZ-RFRZ])="-VW")) OR (((final.[LFRZ-RFRZ])="-W"));
For some reason the DOB and DOD fields are not being recognized. Please help.
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Jul 11, 2005
I imported an extensive table from Excel. Subsequently, changes were made to the data in the Excel spreadsheet and I would like to incorporate these changes into my Access table. I did not link the two and I do not want to import the Excel spreadsheet again because I have made several changes to the Access table after importing it. Is there any way to have Access go through the information in Excel and make the modifications in the field that suffered the changes?
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Mar 12, 2006
Hello All,
I am exporting data from Access (2000) to Excel using a criteria form. I would like to append data to the Excel sheet without clearing the current data. How can I perform this function?
Here is part of my code:
<BEGIN CODE>
Set myXL = CreateObject("Excel.Application")
Set myWB = myXL.Workbooks.Open("C:WO_Activity_Report.xls")
myWB.Sheets ("WO_Activity_Report")
myWB.Save
myXL.Quit
Set myXL = Nothing
<END CODE>
Your assistance is greatly appreciated.
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Jul 4, 2013
I have a database, in which I have three tables which hold 'static data', which will be used over and over again to record work and produce invoices.
The Tables are as follows:
tblManagedUnit
MUID (Key) (One to Many with CircuitName below)
MU Number
tblCircuitName
CircuitNameID (One to Many with SpanDetails below)
MUID (FK) (From tblManagedUnit)
Circuit Name
tblSpanDetails
SpanDetailID
CircuitNameID (FK) (from tblCircuitName)
Span From
Span To
I have created the Managed Unit Data manually, of which there are 43. However I have a spreadsheet with 8,600 lines of repeating data in all three categories.
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May 3, 2005
Hello.
I currently have a data-entry form that users fill-out with data (duh!). The data comes an excel spreadsheet that is created during the work-flow process.
I would like to add an "Import" button the field that, when clicked, would prompt the user to select a spreadsheet (different each time) and once that was selected import data into the form (and ultimately the table). The data will always be in the same location (cells and sheet) within every speadsheet.
Any ideas?
Thanks in advance.
Sean
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Mar 14, 2013
I have a spreadsheet of generators with associated data: Make, Model, etc.
When I build the tables for the Make, each make will have it's own PK. Is there a good way to update the spreadsheet, replacing the Make for the PK other than using the find and replace function in excel (or update query in Access).
Example:
tblGeneratorMake
GeneratorID (PK)
GeneratorMake
John Deere has PK of 1
Kohler has PK of 2
If my spreadsheet has a list of Kohler generators, I need to change "Kohler" to "2".
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Nov 26, 2012
How can I validate data using an excel spreadsheet?
I have a table with Product information, I want only the ProductId that are in the spreadsheet to be used in the database. How can I check the ProductID entered in the form actually exists in the excel spreadsheet?
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Nov 23, 2013
I have this file that I created from work,(.pdf). I converted it into an excel spreadsheet. I am now trying to move the data around and am having trouble, I have tried to use ACCESS to do this but I cannot figure it out.
Is there any way I can flip the rows with the columns?
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May 30, 2006
First off, its been a long time since I have been here (since sometime in 2003 LOL), partly because I didn't have to create a new db in a while. Now, I have been handed a project and come across something new.
OK, here is what I want to do. I would like to be able to dump data from an Excel file into existing Access tables (two to be more specific). Now, I also have relating tables that add data into certain fields. I tried using a query to try to group data ad hopeful able to dump data through the query. I noticed that I couldn't import data through a query. Just for kicks, I tried to pull data through table and noticed that I can only create a new table, not able to update and existing table.
How would I go about performing this task? I have never attempted anything in the past.
Thank you in advance for your considered help,
Steve
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Mar 3, 2008
I have an export function below that will export my table "Test" to an Excel Spreadsheet.
However I want it so i can choose where that data in the "Test" table will go in the Excel Spreadsheet i.e. I want to export all the data in to Cell "B2" of the SpreadSheet - at the moment it will export all the data into "A1"
Any help or ideas?
Private Sub Command3_Click()
'Export function
'EXPORTS TABLE IN ACCESS DATABASE TO EXCEL
'REFERENCE TO DAO IS REQUIRED
Dim strExcelFile As String
Dim strWorksheet As String
Dim strDB As String
Dim strTable As String
Dim objDB As Database
'Change Based on your needs, or use
'as parameters to the sub
strExcelFile = "E:CSCLDMSLDMSDatabaseAppLDMS_Spec.xls"
strWorksheet = "WorkSheet1"
strDB = "E:CSCLDMSLDMSDatabaseAppLDMS_IFF_APP.mdb"
strTable = "Test"
Set objDB = OpenDatabase(strDB)
'If excel file already exists, you can delete it here
If Dir(strExcelFile) <> "" Then Kill strExcelFile
objDB.Execute _
"SELECT * INTO [Excel 8.0;DATABASE=" & strExcelFile & _
"].[" & strWorksheet & "] FROM " & "[" & strTable & "]"
objDB.Close
Set objDB = Nothing
End Sub
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Feb 19, 2007
I have an Excel spreadsheet. I need to import it into Access, preform calculations in several queries, create a new table (I will call it Table2), and then export it to a new text file. I have a data type issue though.
I need to do this monthly, using the same spreadsheet with updated data.
My steps are:
-Update the linked Excel spreadsheet. (I will call it Table1)
-Run a query to delete the data in Table2.
-Run an append query to update Table2 with my calculations and data from Table1 ****I need my end result to have specific data types different from the Excel spreadsheet(Table1)****
-Export to a text file.
If I do an update query my data types change because I drop Table2. I need my data types in Table2 to be different from Table1.
With my append query I get a conversion type error. I know why I get this and that makes sense, but I do not know how to solve my problem.
Can someone help me, please?
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Mar 2, 2014
I have a filter on a form using a combobox.I want to export the data displayed to an Excel Spreadsheet. I have used the Exportwithformatting Macro but it seems to export everything.
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Mar 27, 2015
Can an Excel spreadsheet reference an Access Table for it's data? Sort of like a vlookup, but instead of referencing another spreadsheet, I'd like to pull data in from a database.
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Dec 17, 2013
I have a large spreadsheet I need as the basis for an Access database.
The spreadsheet contains... Company Number, Name, Address, etc...
The Company number is consistant and always the same..
However the Name and address is different... eg LTD v Limited, ABC House v 34 High Street etc....
how I can prepare the data and get into access?
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Apr 5, 2012
I work at a hospital and I have been able to copy and paste data from a patient list into an Excel spreadsheet into a list I can customize to track patients I work with. I had a macro that would take the data copied and pasted and organize it in the way I needed it in a design that works for me.
I'm trying to convert this system to Access to give me more control over the data and to try and make the process of creating the list a little more automated. I also have an Access database for "tracking", which is required by hospital management so I was hoping I could use the patient list database to streamline the process of entering interactions into the tracking database.
I'm not sure how to get the copied and pasted patient list into an Access in a way that will let me manipulate it in Access to do what I want it to do without having to add several steps of a) pasting it into Excel, b) importing the spreadsheet into the Access database, and c) cleaning the data that ends up in the final Access table.
Is there a way to import data in a spreadsheet or table format directly from the clipboard, which would allow me to skip Excel altogether? I'm using Access and Excel 2010.
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