Picking Orders For Invoices
Oct 31, 2006
Hi everyone,
I'm sort of new to Access, but over the past few months I've been able to develop an inventory database for my work which turned out quite nicely and does everything I need it to, except for one thing.
I want to also create invoices for my customers, and after looking at examples I understand that most people link the "order" with the invoice, so that there is one invoice per order. However, I need the ability to combine many orders into one invoice. That's where I'm stuck.
I don't know how to arrange my relationships and forms so that I can "pick" the orders I want on my invoice, and not at the time of the Order, but at some point after. Basically my orders will be established, but their allocation to invoices won't, until I come along and put them into their rightful bill.
Does anyone have any thoughts on this? I'm pretty stumped.
Thanks a lot for your help.
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Nov 15, 2006
We have a billing scheme in which we partial-bill ceratain customers based on certain events: 30% when they sign the contract, 30% a number of days later, 30% when we ship the goods and the last 10% upon installation. This is a common process, known in many indistries as 'progress billing.'
What I am trying to do is compare the collection performance on the invoices based upon which trigger sent them. For example, I'd like to find the average and standard deviation (plus some percentiles) of the time it takes to collect invoices that are sent... when we ship, let's say.
I have a table that shows order number, invoice number, invoice date, amount and payment date. So, I can have the order number show up to 4 times with a chronology of invoice dates.
My question is this: How do I group for analysis all the FIRST invoices, the SECOND ones, etc...?
Thanks for any help! I can do this in excel... but I was given this extract of 100000+ lines, and hope to do it all in Access. Thanks again.
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Mar 5, 2014
I have a database where I have 3 tables. first is client data, second orders data and third the products data.
What I would like, is to have a button on my form that after selecting from a combobox a product, it wil enter it in the tabel orders in the next available free record (row). I created a button and the combobox in the client form. The Products table has also the price per unit in it. It should take the whole row of data and put it in the Orders table.
Is there a way to do this? I guess it needs to be done with vba, but not sure.
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Dec 10, 2007
Hi everybody,
I have the following table:
ID ThicknessFieldRange1 ThicknessFieldRange2 Factor
16 0.0641 0.068 0.97
17 0.0681 0.072 0.98
18 0.0721 0.076 0.99
Now, I have a form that has a 'Thicknesstxtfield' that when calculated in the form its value is 0.072 in this case . Based on the range this value falls into, I want to get the correspondant 'Factor' which in this case would be '0.98'.
Guess what, ACCESS is telling me that it cannot find the value '0.072' in the table and gives me an error. Any ideas on this?
Notice that all the fields except "ID" are 'Doubles' with 4 decimal places, and I find the values using the 'DLookUp' function. I know that's where the error is because all the other ranges work fine.
Thanks everyone
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Mar 21, 2006
I have a table with ID1, ID2, and AMT.
IF ID2 is NULL, I want to update it with the non-null ID2 where the ID1 matches and has the largest sum of AMT.
For instance
ID1 ID2 SUM(AMT)
1 333 1000
1 444 3000
1 <null> 5000
In this case, the third ID2 would get the value of 444 since it had the highest amt.
I'm guessing this involves sub-queries, and I have a real blind spot where they are concerned.
Thanks,
David
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Jul 3, 2006
I have two tables in the first table there is an outline number and the second table there is a task id (both are text strings, i.e. outline number and task id would be something like 8.15.3.1)
I want a query to return all the results in the first table that are not equal to the second table
I have tried the following but it returns all 54 records
Code:SELECT DISTINCT RawData.TeamLeadNumber, RawData.Category, RawData.OutlineNumber, RawData.OutlineDescription, RawData.Start, RawData.Finish, RawData.Milestone, RawData.PercentComplete, RawData.DeliverableDesc, RawData.ReleasePeriod, RawData.OutlineNumber2, RawData.OutlineDescription2FROM RawData, SharePointDataWHERE (((RawData.OutlineNumber)<>SharePointData.TaskID));
I have tried changing the where clause to have it as
Code:WHERE ((RawData.OutlineNumber)<SharePointData.TaskID) AND ((RawData.OutlineNumber)>SharePointData.TaskID);
but then no data is returned, and I know that of the 54 records 21 of them are the same so I should be seeing 33 records
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Sep 9, 2005
Hello,
Can anybody see what I'm doing wrong here. I have the following query
SELECT Contacts.Cust_FK, Contacts.ContactNr, Contacts.FirstLastName
FROM Contacts
WHERE (Forms.ComLogDetail.Cust_FK=Contacts.Cust_FK)
ORDER BY Contacts.ContactNr;
The "Forms.ComLogDetail.Cust_FK" part should render the current record in the form ComLogDetail but its not. Any ideas?? I'm an amateur programmer so my apolgies if the solution is all too simple.
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Mar 15, 2007
Hi
I'm a bit new to SQL, and have what is probably a rather simple question:
I have a query, which i want to pick up a figure from a table.
SELECT *
FROM Feb_Closed
WHERE Time_to_Close>'6' AND Team_Owner='Comp& Ben';
This give me a load of rows with Time to close between 6 and 9 but nothing else. The problem it is not counting everything over 9 ie i think that it is just looking at 1 digit in the table and so ignoring 10, 11, 12, 13... etc etc.
Any help gratefully received.
Thanks
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Jul 31, 2007
hi,
I am trying to pick out the ERAP no.s out of a whole string of data. ERAP no.s are like invoice no.s. Do I Append or Make table? How do i go about doing this? I want the ERAP no. in a row next to the the description field all next to its respective string of data too....
for an example..
1)ERAP43463 STAFF TEAM LUNCH MID-YEAR REVIEW
2) 0507 SUBMITTED ITEMIZED ACCR-ERAP43159
See.. the part where the ERAP no. appears is inconsistant.. if not i could simply use excel and use text to columns. We have thousands of lines like this every week... There has to be a way to pick out just this detail and fill in the column next to the respective datastring...
Can someone please advice me on how i can go about doing this?
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Dec 6, 2013
I have a table called "Cities" which has only two fields; City & Province.I have connected it in a relationship with another table as "Include ALL records from 'Cities' and only those records from 'tblInstallations' where the joined fields are equal."I have put an "AfterUpdate" event which works and everything.
It is working fine and updates the province correctly.The problem is that is putting another city from same province in the "City" field even though I picked up different name.
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Jun 10, 2013
I have a table of rates based on ages and I am doing a query that will calculate your rate based on your age. I am using the IIf statement like this:
EERate:IIF([EEAge]>25,.345,IIF([EEAGE]>30,.425,.3)
The query will only use the first rate even if age is above 30.
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Jan 18, 2006
I'm trying to get a file picking window to open in order to fill a form in access with the files path...and honestly...I have no idea how!
Any advice?
Thanks!
PS: I work on Office XP
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Sep 9, 2013
I'm fairly new to databases and have been attempting to build a multi-table database. It's not properly rationalised, but I wanted to test run it to ensure it was fit for purpose first.I've built my form, which is pushing data out to several tables, but I cannot seem to get the form to pick up previous records.
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Mar 4, 2008
Hello,
Thank you for your time.
I want to set up an automated recurring monthly invoice for clients in my database.
I know this is possible but I am having trouble finding the solution and in fact having problems how to search for a solution.
On the 1st of every month I would like to have a query run that inserts a new row into my invoice table for all current clients invoicing them for that month.
Please please help. Invoicing one at a time using a form is taking far too long each month.
Thank you.
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Sep 21, 2005
I have a table called vendors in that table is Company Name,
address, city, state and zip. I also created a form called vendors same information. On the form i have a combo box called bill to party which selects the name that will print on the invoice.
Ex Company Name ABC
Address What Ever
City State Zip
Phone
Billed to party (here is the combo box on the form)
However when i select the bill to party on the form from the combo box it is only showing the name of the billed party on the invoice and not the address city and state.
I dont want to create extra text boxes on the form so when i chose the bill to name on the form will fill in the text boxes I dont want to do this. All i want is to select the bill to party from the drop down menu and when i view the invoice it will automatically show up on the invoice.
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Jul 11, 2006
I have a report that produces invoices and gets its data from a multi-table based query. The query has multiple lines for each customer and the report groups and totals them. How can I have the invoices numbered sequentially? Any help please?
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Sep 11, 2013
I have cleared the data out of the database and started testing it to check its usability.I entered in a full record, and flicked back and forth between the records, and everything was looking good.
Then I closed the form, and re-opened it and my record was no longer populating the form fields.I've literally changed nothing bar one field that was changed from number to text.
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Aug 2, 2005
What Im trying to do is make invoices that I have in to data base...
reason for it is to keep a close watch on the price fluctuation since the stuff we get are from different country. We don't really need it but this is my own little project just for myself...I have all the tables made and form ready but I have couple of problems.
1. How do I calculate and save it in the table? I Know this violates 3rd normalization but I need to do this since the price will change almost every week. basic calculation which is total price / quantity.
2. How do I get the previous record on the form automatically? lets say that the date I put in is July,4,2005. How do I get this to show up in form for the new data input? and keep that date until it is updated using form.
3. Since I'll be getting same stuff lots of times, and since they all have item number, How do I get it to auto fill? lets say that I input a item number and rest of the form automatically fills in the rest of the values...and updates are saved to the table and next time I input the same item number updated data will automatically fill in the rest.
Thanks in advance. This is my first post so, please go easy on me...:)
I also search the forum but couldn't find anything that I understood...
Is this a project too advanced for newbies? As I have stated earlier, I have everything layout but I'm just trying to make it easier inputing new data.
and all the codes that are here, I'm lead to believe they are Visual Basic.
and good book for newbies on VB?
Thanks. and sorry for the long post...
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Mar 25, 2007
I'm creating a database where I have a customers and invoices table, obviously there is a relationship between the two tables using a customerID field where I have referential integrity enabled. However not all invoices require a customer account as some are cash sales where no customer details are required.
I'm unsure of the correct procedure, all I can think of is to create a separate table for cash sales??
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Aug 5, 2005
I have a table with every invoice I have raised to my customers on it (160,000 records so far). Every record identifies the customer and the date of the invoice. I would like a query that returns details of the last 4 invoices raised to each customer based on the date of the invoice. So, if I have 100 customers I would expect 400 records returned. I have spent ages searching and reading the forums re this and have seen several post that I "think" are similar, but I think I'm too daft to understand the solutions put forward. I "think" this involves a module to count but as I have never written a module in my life am a bit confused. Any pointers would be greatly appreciated.
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Sep 15, 2015
I have a pretty simple database that we use to track customers, orders, invoices, and payments. I have an order form that shows all of the order details, and has a subform with services, qty, price, etc. Sometimes we need different products that are part of the same order to appear on two different invoices (say an order is for part 100 and part 101. If part 101 ships first it needs to be invoiced, and part 100 will be on a separate invoice when it ships later), so one order can have multiple invoices.
I'd like to create a solution where when a user clicks the invoice button on the order form, they are able to select which lines from the subform should be invoiced on that particular invoice.
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Feb 14, 2005
Is there any way we can convert the amount in numeric form to text format Eg: $ 1000 as Thousand Dollars.
I need this for generating invoices.
Thanks in advance for the help...
Rajesh
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Mar 21, 2013
I have a table which has sentdate invoices and paiddat invoices. i want to be able to get a monthly count for the amount of invoices sent and paid to compare on a graph. e.g jan 2011 = 5 feb 2011 = 6 ect
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Jul 7, 2014
I am importing data from a supplier. The table has many invoices included and varying items on each invoice. I need to find a way to separate each invoice with all the included items. For example:
inv# pieces linedesc amount
11 500 nuts $20
11 100 bolts $15
11 75 washers $10
12 150 cameras $75
13 10 desks $150
13 10 lamps $50
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Apr 21, 2013
I created a database. exported some Excel data into Access tables, created a number of lookups, default values etc. and created a pretty simple query.
My problem is that after importing and tweaking the data, when I add new records, my queries do not pick them up!
I have tried:
1. saving, closing, opening and re-running the queries.
2. putting an Nz expression for each field in the query as I read that null values may cause a problem.
3. wrote the query again, field by field to see if all records were received.
4. Exported the table back to Excel and imported to a new Access table in my database
None of this works.
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Jul 7, 2014
I am looking to make an invoicing database.
I create 30 invoices a month. each client gets billed the same amount each month (for example Customer A gets billed $100 every month, Customer B gets charged $200 each month). Only two things get changed on the invoice-'Description' (for example the description would be 'services rendered for July 2014' for July invoice) and 'Invoice Date'.
Now please see the image attached, I have an append query that combines information and creates invoices for all 30 clients.
The problem is, the 'Invoice No' field in the invoice table stays empty, because I do not know how to start numbering at a specific point (for example invoice numbering should start at 14150001) and I want it to add the number (+1) automatically when this append query adds data to the invoice table.
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