Please Help In Designing Tables
Nov 29, 2006
Hi all,
Excuse me for being new here...but i need some advice on a database im working on. Im currently in a school trying to develop a database that records my students' participation in some arts activities.
What we need is a database that could capture the number of participants that actually went for a particular event (sounds easy rite? - :rolleyes: ).
To break it down:
1. The EVENTS are broke up into 3 categories : Exposure, Experience & Excursion.
2. Each EVENT consists of the number of PARTICIPANTS that is divided into Students, Teachers, Parents and Alumni.
3. Lastly, the PARTICIPANTS are further seperated into different interest groups such as Band, Choir, Drama Club etc....
It is quite overwhelming for me as im not that experienced in using Access..so i'll be glad if someone could help to advice me on how i should design the tables and their relationships.
Thank you.
Cheers! :D
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Jul 29, 2007
want to create a database for our college examination cell. I wanted to know hwo I can create such a table:
RollNo. |------Subject1------|-----Subject 2-------| .....
-------| Theory |Viva| Total |Theory |Viva | Total |.....
There are around 6 subjects.
I want it soemthing like subject1.theory, subject1.viva etc
I know that is not exactly possible in MS Access, so could anyone tell me the best way to do it. I somehow wanted the subcolumns to appear as part of the subjects. (as we can do in excel)
I thought of naming them as sub1_theory, sub1_viva....... but not too happy with it.
any help would be appreciated.
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Nov 28, 2006
Could someone please help me with the following.
I have a form that gets some basic information...
My table looks like the following..
NewApplicationID
ClientName
ClientAddress
ClientPhone
ClientEmail
later on down the road, we will be inputing other fields, is it possible to have another form for specific information, that would be linked to this....
thanks for any help
Josh
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Nov 14, 2004
Hi,
I am a newbie at Access and am basically designing my first database. This database is for a short term project and is designed to track the attendance of employees at acompany. Here is a brief description of the tables and forms in question.
EmployeeInformation - this table stores records of each employee, their ID, DOB and SIN.
AttendanceProfile- this table stores records of prolonged absence periods for each employee. A given employee can have many attendance profiles, meaning that this table is linked to the EmployeeInformation table via a one-many relationship. This table will provide detailed information about the status and history of each Profile. So for example if an employee misses work for 12 days due to an appendicitis operation, the exact nature and dates of this absence would be listed as a new profile. The primary key for this table is an autonumber field called ProfileID
ActionLog - this table stores the actions taken by company employees (if any) in response to each AttendanceProfile. It is connected to the profiles table via a one-one relationship with ProfileID being the foreign key in this table. Another main field is the ProcedureNum field which will list the number of each procedure taken for a given ActionLog record. This table is needed to track what the company has done/is doing to track an employees prolonged absence.
Allow me to illustrate with an example. An employee, John Doe misses 15 days in June 2001 due to an illness in the family. An AttendanceProfile record is then made for this period illustrating the exact nature of Mr. Doe's absence as well as tracking what official documents he has submitted (eg medical note, official company documents). Another matching record containing the same ProfileID is also made in the ActionLog table describing what the company has done so far to track this absence. So if an HR employee calls Mr Doe's physician to verify this illness or sends a letter requiring further documentation, each of these steps is listed in this log for this absence profile.
Sorry for the long-winded explanation, but better now than to have to clarify myself later. Here is where I'm stuck. I would like to set up two data entry forms, to create new AttendanceProfile records and related ActionLog records. Obviously, these corresponding records are linked directly by the ProfileID field. After completing the AttendanceProfile form, I would like the user to be able to click a command button to open another form (I am avoiding a subform in this case because my attendanceProfile form is huge and I cannot conveniantly fit a subform on it) to open a new form where they can enter Procedure descriptions and dates on the ACtion log. For each new procedure the user enters, an autonumber fields automatically increments the procedureNumber for that specific ProfileID.
Finally, my question to any of you is, assuming that I have already designed the AttendanceProfile table and form, how shall I design the ActionLog table AND forms to accomplish this exact task.
Once again, sorry for the excessive detail. Your assistance is greatlys appreciated.
Regards,
Mike J.
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Nov 25, 2012
I did using below:
One table with Student Basic Records with Course name and Total Fee
Tabel name Student_Rec and Fields are below
ID, StudentName, Course Name, RollNo, Total Fee
then another table name Fee_Details for receiving dues in installments.
ID, RollNo, FeeDue, FeePaid, Comments
Now i want the FeeDue Field should show the Balance feedue of each student
I mean it automatically check total fee due from student_Rec table and also check all previous entries for the same rollnumber in Fee_details Table and show the pending amount as FeeDue.
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Aug 19, 2005
Could someone please give me some help with designing a database in access.
I know excel really well, and took a class on access, and have tried a few times to get started with access but always to no avail.
I have a company that installs real estate signs
1. we have about 200-300 agents (which represent about 10-15 offices)
2. 3 things can happen to 1 sign -
-1. installed the first time (charge)
-2. have a sold sign, for sale sign, or flyer box put on(charge)
-3. Finally removed(free, no charge)
-4. the date would have to be tracked on all of these occurences
3. We have about 10 products or things that can be put or hung on a sign.
I can set up the offices and the agents, and link them just fine. I can set up the products and do the work detail. The problem I have and cannot figure out is trying to bill or invoice this. Some agents are billed individually and some agents don't get billed, there office gets billed as a whole. Could someone please offer some insight on how maybe to go about this from the beginning.
Thanks for any help
Josh
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Jul 17, 2007
Hi
I've been asked by someone at work to design a "no brainer" gui for an access database but I am a complete newbie with regards to this - sure I can do simple queries to filter the information I what in design view but this is something else.
How can I design a gui that can be clicked on or is executed when the mdb icon is clicked that will allow people to access from a drop down box the area they need information about and then have to option to either have the information exported to excell or in a summary report to be printed off. Should I use the form wizard or the report wizard - though none of them seem to do what I want.
I've set up the database from the excell spreadsheets they gave me containing activity figures per operational region. The regions are listed in the first column and I wanted a drop down box to list them.
We have 6,000 entries on the database. These cover 8 regions with some regions containing maybe 500+ entries. As mentioned the regions are listed in column one of the database.
When I select the regions column in a drop down box instead of getting just one entry per region, I get every single entry for example 500 for region 1, 200 for region 2 etc. In other words it is reading the rows not grouping them according to region which is what I want
How do I group them so Access only includes one entry per region on the drop down box and what is the best way to design the gui to give the results I am after?
Thanks
Andrew
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Mar 15, 2006
Hi All,
my first post here, and hope that someone may be able to help.
I am setting up an access db for a bowling tournament and need some help with it if possible.
tables are planned, roughly as follows (some fields removed for clarity)
tblBowlers
BowlerID
Name
Association Number
tblSquads
SquadID
Name
Date
tblEntries
ID
BowlerID
SquadID
Game1
Game2
Game3
All bowlers will be entered into the tblBowlers table and all squads entered into the tblSquads table. Then each time a bowler plays (they can play more than once) there entry will be put into the tblEntries table.
I need a query that will give me each bowlers best 3 entries. So If Joe Bowler plays 4 times and bowls 168, 143, 207 - 208, 197, 214 - 169, 190, 199 - 201, 198, 245. I would need a query to list the best 3 of Joe's entries along with the best 3 of all other bowlers (sorted in ascending order, best bowler at top)
Any help would be really appreciated. I can do this in Excel, but I really dont want to :eek: LOL
Thanks
AJ
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Jul 30, 2007
I have 2 tables which store information. One is a main table, and the other is an archive table. They store exactly the same information - i.e. the structure is the same. There is a checkbox in the main table and when users are done with an item they check that and it is moved to the archive table.
I need to generate a query which will treat those two tables as one table.
For example I need reporting by date for how many items received. I can do this for each table sperately but not together, at least not how I want to.
I need the results of the query to have the date in one column and category in another column and count of how many items in another column. But for both tables at once.
Is this possible? Am I being clear enough? TIA!
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Oct 1, 2004
Good day,
I am in the process of creating a database in Access.
I need some advice on designing the table structure.
I have 10,000 products.
There are 40 product types.
Some fields are the same for all products. (I.E. description, price).
Some fields are unique to the product type.
I am thinking this:
1. Have a table called products with all 10,000 products including description, price, producttypeID and productID.
2. Have a table with producttypeID and ProducttypeDescription.
3. Have 40 tables with ProductID and fields that are unique to that category of product.
Is this the right way to go about it?
Thanks in advance.
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Sep 21, 2004
I have attached a sample of a calendar report I'm working on. I got it to "almost" work! Hard to explain without showing it. . . . The problem is getting it to know not to start the calendar until Day 1 of the month. Right now, it does the following:
Su MoTu WeTh Fri Sat
04 05 06 07 01 02 03
08 09 10 11 12 13 14 etc.
So I want it to know to put "blanks" in the Sun. through Wed. spot. I looked at a sample calendar that Meloncolly had uploaded here, but I couldn't figure out how to get it to work with the way I'm doing it. (I need to be able to print a year at a time. . . .)Maybe a combo of the two?
If I can get that to work, then I would like to get multiple day appointments to appear on each day between the start and end date of that apptmt.--but one thing at a time. Does anyone know how to fix this first step?
Oh, the report to open is rptCalDays.
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Feb 28, 2008
I'm trying to develop an application to help me generate quotes. Right now I have a spreadsheet with all of our products and their prices. When I need to generate a quote I have to find each line item on the spreadsheet, manually type in the item and its price in a quoting spreadsheet, and repeat until I've entered all the items. This is tedious and error-prone.
I'm a software engineer with experience with relational databases but have hardly any experience with Access, and I'm hoping that it is a good tool for this application. I'm thinking that I can create a table with all of our products and their prices, and to generate a quote I simply enter the quantity of each item in a form and have a report generate the quote. I'm not sure how to go about designing this though. I've searched far and wide for a template or tutorial on a similar problem but have come up short. Can you guys help me get started?
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Sep 1, 2005
Hi guys, i need help with a sample database, and wondered if anyone could tell me the entities and how to calculate the prices etc. If anyone could attempt starting the database off for me it would be appreciated too!!
Here is the spec!!!
You are required to produce and document a design that meets the requirements of the McDuffs Burgers scenario:
The corporate office of McDuffs Burgers has asked you to design a database to help track its restaurants and managers. The database is to help the management show the total annual sales of each restaurant and the performance of each manager, as measured by the totals annual sales of all restaurants for that particular manager. Each restaurant is supervised by a single manager, but a manager is also responsible for several restaurants. The company stores typical personnel data (name, salary, and so on.) for each manager as well as basic data for each restaurant such as the telephone and address of each restaurant, its size in square metres, and total annual sales for the last fiscal year. The company would also like objective ways to measure the performance of a manager such as the total revenue for which they are responsible, the average annual revenue per restaurant, the average annual revenue per square foot, etc.
The database should also track the orders that are placed by individual restaurants to the corporate office for various food supplies. Each order is associated with a specific restaurant, and of course, a single restaurant will place multiple orders during the course of a year. The company uses a standard set of product numbers, product descriptions, and associated prices that applies to all restaurants. Each order can specify several products, and a single product may appear in several orders. The database should be capable of computing the total cost for each order.
Deliverables
1. Entity definition for each entity.
2. Entity Relationship Diagram, which must show entities, relationships and membership.
3. Relationship definition for each relationship.
4. Relations (This must include for each relation the primary and foreign keys).
5. Data Dictionary.
Furthermore:
You are required to implement the design (produced in the first part of the assessment - McDuffs Burgers - Database Design), by designing and creating queries, forms, reports and any supporting code. Revisions may be made to the design in the implementation process.
You should note the management of McDuffs Burgers has little experience of database systems and wish to be advised on the information the system can produce.
They require example reports demonstrating the capabilities of the system to:
- Aid the day to day operation of the business.
- Provide appropriate management information.
You must also implement an appropriate user interface to the database easy to use.
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Nov 1, 2005
Hello,
Hoping some one could assist me? I am busy designing a database which I am going to put in access.
I have designed the tables and am now not sure how to link them. I was given an excell spreadsheet with headings and am now trying to make this into a database. Example : I was given Co-ordinator Name - Which I now split up into:
Co_First_Name
Co-Last_Name
Co_Initials
Co_Area_Code
Co_Tel_Number
Co_Mobile
Co_Email
Now there other fields like this , for example Regional Manager Name - which I have split up as above into a seperate table.
These fields all relate back to one Code - Called District
There are also a fields which needs to show the a fee required the fee paid and fee outstanding/balance .
The rest of the information required I can create check boxes for , I hope!
Anyway my question is how do a relate all these different tables together?
This is my mental block. And the check box tha information - is it stored a another table? I hope I am explaining my self correctly and I hope some one can make sense of my question
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Aug 25, 2005
I have written a database application in Access 2003 for my company. I am going to deploy it with Terminal services on a Windows 2000 Server. I went to my server room to logon and test and found that 90% of the screens I designed had print and close command buttons that were off the screen. I developed the application on a 19" plat panel display with 1280 X 1024 res. The server room has a 17" Non-flat panel with 1024 X 768 res. I am assuming this is the culprit. Is there a way to make the application a "ONE SIZE FITS ALL" solution. Im sure writing a different version for every possible resolution is not how it is done. Any ideas would be deeply appreciated
Thanks
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Feb 14, 2012
I want to design a database for an educational instution environment. My problem is knowing what tables to create and how to link them. I know for example that an instructor can teach more than 1 course and a course can be taught by more than 1 Instructor. This makes it a many to many relationship which is not remommended. I know that there has to be another table to bridge these 2 tables. I want to know what is a suitable name for this 3rd table and what example fields it should contain besides the the Keys form table 1 and 2?
Now here is the over all problem:some instructors teaches more than 1 subjectsome subjects are taught by more than 1 Instructorsome Classes are taught by more than 1 instructorsome instructors teach more than1 classSome classes do more than 1 subjectSome subjects are done by more than 1 ClassSome classes are done at more than 1 locationThis is what is needed:
To be able to enter student grades and attendances by classThe marks sheet should be entered in a subform displaying the full student names list for a particular class at a time.
2. To be able to display the marks and attendance of students as a class list.
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Feb 2, 2006
As a basic user of Access I believe I have identified a use for the program for the purposes of a reporting task which I am charged with at the moment. We undertake the weekly tracking of proposals, which involves in brief, the action required for the bigger proposals, the teams involved in writing the proposals and follow up information as well as registration of wins and losses etc.
At the moment we use Excel but I am finding it extremely labour intensive with entries having to be removed and captured by only one person on a weekly basis and when you are talking about 40 to 50 new proposals registered nationally in a week and about 100 updates on existing jobs it becomes a perpetual case of chasing your tail.
Am I right in thinking that if we were to design a simple, effective database with a form design that all our research directors could use with ease, and we could merely run reports off each week that this would not produce a far quicker reaction time when it comes to pooling international resources but also far more effective reporting system with which to produce our management summaries?
I am aware that this will probably require quite a bit of consultation on design but before I go shouting the merits of Access to any of my superiors I wanted to make sure I could be confident of Access's capabilities first?
Can anyone advise? point me in the right direction?
Many thanks!
Lisa H.:confused:
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Aug 10, 2007
Greetings. I have the following problem:
I have a list of about 200 crops on a column, and for each crop I have 6 information (income, amount of land, season, etc.) in the following 6 columns. I have this information for about 100 households in 6 villages.
I am now starting to put these info in the computer, and it is an enourmous task. I thought that one way to do it is design a form in Access, and have one file per village. I then want to analyse the data at the household level for each village, and also analyse the data at the village level (after calculating village averages).
I want to recreate the form I used to interview farmers in Access, but I can't figure out how to make Access automatelly have 7 columns in form view (the first with the name of the crop, the next 6 with the information: income, etc.). The idea is to reproduce as closely as possible the form I used to interview the farmers, so as to facilitate the data-entry.
Does anybody know how to let Access automatically sort all the fields into 7 columns? Of course I can design the form manually (putting each field individually in its right place), but then I have 7 x200 fields to move, and it would take a huge amount of time. I can't believe that Access can't do this automatically, but I can't figure out how.
I then plan to transfer the info for analysis to SPSS. Does anybody foresee a problem?
Do I make sense? If anybody can help, I would be very grateful. This is actually very urgent, because I am going to pay somebody to do it, but I have to tell her how to do it over the week-end. Thank you very much!!
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Dec 16, 2005
I want to make my Intro of Database. When I open it. Just like you open NorthWind(Sample) database.
How to Remove the Title WIndow of Form.With all sides just like in NorthWind.
also removed the Record Navigation (|< < 1 > >| >*). I saw every option in Form Properties but didnt find.
Please Let me help in this Regard.
My second Question If I only want to remove Record Navigation only.But Title window displays.
May be from first question I can also get my answer.
Thankful in this regard.
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Oct 25, 2014
I have to design 2 databases base on some data that was given by my instructor but I feel like I'm missing something on both specially the 2nd database. I have attached my work so far as well as the instructions and the existing data..
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Nov 18, 2007
I am student, in high school, and I have to make a stock database, for ITGS, so as to receive my IB diploma.
I have created forms so as to enter stock information, and customer information, but I have no idea, as to how to connect them, so as to create an order summery and invoice. I started by creating 2 tables, one for the books, and one for the customers. I then made 2 other tables, one being an order table, and the other the linking table between the order and the books (see relation.jpg). I created a form so as to input information, but I can’t seem to get it to work, (see form.jpg)
Ideally, I would like the end-user, to select the customer's name, from a drop down list, and then for the rest of the customer information to update automatically, then, for the end-user to select a date, and finally the end-user to select books from the stock. Once the end-user has finalized the selection, they would ideally press a button, which would automatically print out an order summary/invoice (Maybe a report?)And that would also automatically reduce the quantity of the books in stock by one.
I have no idea as to how to do this and I would really need someone’s help, seeing as I have less than a week to hand this in by (The deadline is Monday 16th November 2007)
Here are the images
form.jpg - http://img30.picoodle.com/img/img30/5/11/18/f_formm_78d6ea7.jpg
relation.jpg -
http://img03.picoodle.com/img/img03/5/11/18/f_relationm_6280f62.jpg
Thanking you in advanced
CJ M
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Jun 29, 2005
im creating a form in design view but the icon to show the fields from the table that i want the fields to come from isnt being displayed; how do i get it to show?
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Oct 17, 2014
Is there a way to preview a form you are designing to see how it will look when it's full frame?
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Dec 6, 2013
I am attempting to normalize an existing database. I've created the table structures necessary and now I'm designing a query that will update the new field in my primary table: "LabelBaseProduct" with the primary key from my new table: "tblBaseProduct" where the old field from my primary table: "tblLabels.BaseProduct" equals the description field from my new table: "tblBaseProduct.BaseProductDesc".
A visual of my tables:
tblLabels (Main table)
- LabelID
- BaseProduct (old field with text data)
- LabelBaseProduct (new field, needs to be updated with PK from tblBaseProduct)
tblBaseProduct (new table)
- BaseProductID (PK and FK to tblLabels)
- BaseProductDesc (Field that should be matched to tblLabels.BaseProduct)
I tried to design a query using design view of the query design and this is what I have:
Code:
UPDATE tblLabels, tblBaseProduct
SET tblLabels.LabelBaseProduct = [baseProductID]
WHERE (((tblLabels.BaseProduct)=[tblBaseProduct].[BaseProductDesc]));
When I attemted to run the query it told me that it was going to updated over a million records. I only have just short of 2k records in my database.
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Sep 26, 2012
Currently trying to build a database for customer management and order placement/tracking. Want to set a couple of rules so that if I for instance click yes of billing and shipping address the same that the database will automatically fill the shipping address with the data I inputted for the billing address in the same table.
The other issue I can see I'll run into is, I want to be able to select one of the company ID's (made up of a three letter abbreviation of the full company name) in the product ordering table and it will automatically fill in the rest of the customer data (phone, email, address etc) data into that form.
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May 30, 2014
What I have is a database setup with multiple tables in which different areas of my DC can input information simultaneously into their respective tables. I then have another database linked to it for myself to have a live view of each updated record. I would like to see all the records of each table in 1 single table (possibly just sorted ascending by time). Each table has the same Field headings but may have different qtys of records. As I will then have it linked to an Excel table to VLOOKUP from it.
I have tried Union coding but always get Syntax Error etc.
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