Populate Fields Using Data From Different Tables?
Feb 6, 2012
need to create a database for work. there would be a way to select an id based on a previous table and have parts of it populate in this new table.
For example:
Table A - Webinars (Webinar ID, Webinar Title and Client)
Table B - Sessions (Session ID, Date, Webinar Title, Time, Facilitator, Session Occurred, Reason, Conference Call) [Webinar Title I used a look up field and just select the corresponding Webinar Title and it works nicely]
Table C - Users (User ID, Status, Prefix, Last Name, First Name, Email Address, Component, Role and State)
Table D - Registrants (User ID, Session Date, Webinar Title, Attended).
So in Table D I would like to add Role and Component, so when I select User ID #1 the Role and Component Field populate with the info based on Table C.
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Dec 6, 2014
I have a table called Jobslog which contains records for my permanent jobs I have to do for customers in one week.Structure is like:
JobID
TeamID
DayName
JobDescription
Instructions
Each job is assigned to a team, but is following same schedule every week.Can I create like a module or query to autopopulate the table with next week jobs, but putting the date as well, not only day name.For example, each Monday job should have a date field which should be 8/12/2014, Tuesday jobs should have 9/12/2014 and so on until Sunday.Usualy they are more jobs for each day (not day and job).
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Jul 18, 2014
I have form with an unbound combo box which is populated from a query
It should populate a field in a table which is related to another - however it only works when i query by id number (primary key) and not the text value i want - is it possible to query both so it returns say 1,option 1 - then when selected it will place a 1 in the table - which is related to option 1 in another table instead of just having to select '1' which will mean nothing to a user?
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Apr 30, 2012
I have a table tROE with a field listing all dates starting 1/1/10 to date (populated), and three fields for currency exchange rates [USD], [RSD] & [EUR] which are empty and need to be populated. I have another table tROEPartial that has the exchange rates for some of the dates starting 1/1/10 but not all. Their structures are identical. I want to add the exchange rates from tROEPartial to tROE where the dates match, leaving the unmatched fields in tROE blank.
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May 26, 2013
I'm trying to create a form using a combo box to populate multiple fields and tables.
I've created a text field to display the added information using this format:
=Comboboxname.Column(x)
in the text box control source field, and this works for display purposes.However, I need it to populate this data into a field on a table.
For example:
My combo box looks up data that has 2 columns, Part Number and Description.
The control source for the combo box is "Part Number". And that populates the part number in the "Main" table no problem.
The text box I created using the above format in the control source populates the field in the form, but not the "Main" table.
Is there a way for the other (description) field to also populate the "Main" table as well?
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Jun 24, 2014
Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are
Table 1) tblTasks (TaskID (PK), Description), and
Table 2) tblMeasures (MeasureID (PK), Description, Tasks)
If JCTN table is JCTN_Tasks_Measures (TaskID, MeasureID), is there a way to populate when tblTasks(TaskID) == tblMeasures (Tasks)?
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Dec 16, 2013
In my UpdateForm I have 3 fields. PartNumber, Description and SerialNumber. I use 2 tables for these. My MainTable and PartsList Table.
In my PartsList table I have the list of PartNumber in Column (0) and Description in column (1).
In my MainTable I have 4 fields: TransactionID (autoNumber), PartNumber(text), Description(text) and SerialNumber (text).
Now, In my UpdateForm I want the user to just select the PartNumber with a combo box (that also show the "Description" (I created this using the combo box wizard)). But I want to auto populate the field in my "Description" text box every time the user will enter new record and will also update my MainTable with all the values they entered in my UpdateForm.
I tried this codes in the after update of PartNumber combo box (properties):
Description = Partnumber.Column(1)
I tried also:
me.Description.value=me.PartNumber.column(1)
both codes unsuccessful.
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Nov 22, 2013
I have problems understanding lookup tables, especially how to populate them with data. I'm working on an exams database, and have many such tables...
Table for Students
Table for Subjects
and a lookuptable for studentsubjects
Table for Classes 1, 2, 3, 4
Table for Subjects Eng, Math, Geo, Chem... 11 subjects in all
and a lookuptable SubjectClasses
Having inserted data for all subjects and all classes, should I then go ahead and Insert data for SubjectClasses? There will be 44 items!
Even more appalling, studentsubjects table will have (no of students * 11) for my small school, it will be 1,760
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May 17, 2015
Is it possible to populate a single combobox with data from 3 different tables.
I have a table called observations (for observing deer), in that table is a field called Location, I have 3 other tables that list possible locations t_foodplots, t_stands and t_section.
I would like to have a combobox called location on my observations form that will allow me to select the proper location from one of those 3 tables, the choices would be something like this...
Section 1
Section 2
Section 3
Stand 1
Stand 2
Stand 3
Foodplot 1
Foodplot 2
Foodplot 3 etc....
The chosen value would be stored in the t_observations "location" field.
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Sep 24, 2014
I have 5 tables in access 2010, 4 of them have data in them and I need to populate the 5th table with all data from the 4 tables. I know you have to create a Union query, but i dont know the sql statement
Table 1 - data
table 2 - data
table 3 - data
table 4 - data
table 5 - combine data from table 1, table 2, table 3, table
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Sep 16, 2013
I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields
Purchase Currency
Exchange Rate
I also have another table called Exchange Rates 13/14 within which there are 2 fields
Currency
Exchange Rate
When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:
SQL Tried
1.
UPDATE Costs
SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency
3.
SELECT [Exchange Rate]
FROM [Exchange Rates 13/14]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.
Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.
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Nov 18, 2013
Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
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Apr 23, 2013
I am using calculated field as a data type in access 2010.
They are working fine.
However, I added a new field and now the final calc won't work.
I have Subtotal adding loads of fields together. Works fine.
Then I have a VATunit field which is a double integer, so enter 20 and my next field is VATTotal calculates the SubTotal + the VATunit by doing (Subtotal/100)*VATunit. This calculation is fine and gives me the correct amount.
The next field is a Total field. Which adds Subtotal and the VATTotal together. Howver, the Total is the same as Subtotal. It is not adding the VATTotal to it?
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Aug 10, 2006
I have a Company form, a typical form with fields for capturing company names, address, phone etc.
The two fields I have an issue with are:
CompanyName: a regular text field for full company name
ShortName: a regular text field for same data as above but with spaces/blanks removed (to be used as a 'quicksearch' field)
I want the ShortName field to be automatically filled when the CompanyName is entered (on a new record), but allow the ShortName field to be overwritten by the operator.
I would then like to "lock" the ShortName field, such that any subsequent amendment (accidental or otherwise) to the CompanyName will NOT automatically update the ShortName field, but there will still be occasions when legitimate changes to the ShortName field will be required.
Removing the spaces is not a problem; I have a problem determining how to control the automatic updating and subsequent updating/prevention of updating.
Suggestions please.
regards
AlanM
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Jun 26, 2012
Is there a way to populate fields in Access from fields in Excel in Office 2010? If so, what do I need to do?
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Apr 14, 2008
Hi,
I need to match the data in all the fields between 2 tables.
eg.
Field 1 (Table 1) = Field 2 (Table 2)
Field 2 (Table 1) = Field 2 (Table 2)
so on......
Using the wizard, I'm only able to match 1 field at a time and this is very time consuming as I have 45 fields to match. Any advise? Can this be done via SQL?
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Dec 5, 2013
I have a field that has a description of the project I'm working on, which has client information on it. I want to take all 600 of those records and copy them to fields in the same table, so that I can remove the client information, which will allow me to pull whichever of those two I need when I run a query.
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Feb 15, 2014
now i have two tables,
Table 1, containing Purchases Orders (P1,P2,P3,.......)
Table 2, containing Local Purchases (L1,L2,L3,L4,.....)
Now i want to make a thrid table that contains a field for all purchases in table 1 & 2, (P1,P2,P3,L1,L2,L3,L4,.....), if i make a lookup wizard that will retrieve only from one table but i want to retrieve data from the two tables.
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Jan 17, 2006
I can not, or not allowed to enter data in fields in a query built from three tables that are jointed by a common field with the same name. The parent table is linked to another Access data base as is one child table the other is local data. Also, I am not able to view the child table data when viewing the parent table.
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May 6, 2013
I have a query that pulls data from the following fields in 2 different tables:
Area1FloorPrep (tblFloorPrep) ex. remove ceramic tile
Area1Size (tblInstallationAreas) ex. 20 s/f, or just 20
Area2FloorPrep (tblFloorPrep)
Area2Size (tblInstallationAreas)....
All the way to Area20 (Floorprep and InstallationAreas) for both tables. I have created an installer invoicing form that pulls the data from the workorder that these fields are located in, but the problem I'm having is that I don't know what kind of query to create to concatenate the data in the 20 fields and concatenate the size of the areas next to the appropriate concatenated floor prep description. Is there a way to do this without coding?
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Sep 19, 2014
I have a database with a number of tables 2 of which are:
# Personal Members Table (with all their details and addresses and contact details)
# Organisation Table (including who are members of this Org)
My conundrum is this; In the Org table I have just created a 'Treasurer' Field and want to choose a name from the Members Table so that I do not have to put the data in twice (which is what has happened in the past.)
I have linked the tables and but within the Members table the Field names for the Personal Name are as follows <FirstName> <LastName> and there is another for the <Org> they are connected with...
In the Members table it would also be good to have the ability to hover the mouse over the <org> field (or click) on it and then underneath a box appears with everyone who is a member of that org. I have seen this working on another database but cannot seem to replicate it here for some reason?
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May 19, 2015
I have to import a table into a government database. I've got the data lined up in a table and exported to csv. The problem is that the government database doesn't allow empty fields, or the commas created by empty fields. The empty fields are create by criteria that changes with each employee. Is there a way to get rid of them without manually deleting them? I would imagine there is but can't find anything about it or maybe I don't see the forest for the trees? Sample csv below with surplus commas.
Code:
3010,702073771620150200000000000001,3015,IT3(a),3020,A,3025,2015,,,3030,Sabelo,3040,Nkosinathi ,3050,NE,3060,6012125391085,3070,,3075,,3080,19601212,3100,0000000000,3263,55103,3264,ZAR,3125,,3136,0437343012,3138,,3147,
Farm 1317,3149,Vincent,3150,5275,3160,1,3170,20140801,3180,20140925,3200,52.0000,3210,7.0000,3214,PO Box 13092,3216,Vincent,3217,5217,3218,,3247,N,3249,X,3253,,3254,,3262,,3240,0,,,,,,,,,,,
3601,37,3698,37,4001,146,4497,147,4141,3.70,4142,1.85,4149,5.55,4150,02,,,,,,9999
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Oct 15, 2012
What is the best way to do this without losing data? I have several FK that I made the mistake of setting up as lookup fields. I now want to correct this without losing data if possible.
DataType currently says "Number" under each of these. So I can't just change them to number. Is there another way to do this?
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Apr 6, 2006
I have a database consisting of three linked tables, with ID as unique identifier (primary key).
I would have expected the data type for my unique identifier, especially in the main table, to be Autonumber. However, I discovered with some surprise that the primary key (ID) in
Table 1 (Main table) is data type: number, field size: double
whereas in table 2 and table 3 the ID is data type: autonumber (field size: long integer)
It must have happend "SOMEHOW" when I divided the original single table.
Is this as it should be? Or could it lead to trouble later on?
If not as should be, is there anything I can do right now to rectify the situation with risking upsetting the relationships and all?
What precautions should I take, apart from taking a backup?
Thanks for your help.
Adrian
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May 18, 2006
I have an ... interesting issue. I am wondering if others have dealt with this. I have a solution, but am not the happiest with it.
I basically have 2 databases here. (Or I will when I'm done making them) and one is dependent upon the other. In fact, the 2nd's tables are dependent upon the fields in the first database's table.
This database is for quality control checking purposes.
First off,
Database 1:
Basically a list of standardized audits and what needs to be checked for those audits. What needs to be checked can change as things progress, but stays pretty standard.
Database 2:
This will hold the checks that the QC branch will do, based on what type of Quality Check they are doing, they have an audit standard. This audit standard exists in database 1.
What basically ends up happening is that the data in Database1 become Table fields in database2.
Example:
Database1:
Radio Check Audit Standard.
Needs to check following:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Another Random Check Audit Standard
Needs to check the following
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Did something specific for this Audit
Didn't do something else, also specific for this Audit.
Etc.
Continue on with other Audits.
Database2: Will keep track of all the quality checks that have been preformed.
Today we will check Radio Protocol
Did they:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Yes, No as necessary.
2 Days later, we need to do another QC on the Radio Protocol
Need to check if they did:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Etc.
But what will be checked for in Database2 depends on what the standard is for the "Radio Check Protocol," or etc.
Right now, i see 2 options:
Option1
Make the 2 databases, and when a user "Picks" the Radio Check protocol, a linked table is filled with the Name / object that needs to be checked with a field in the same row to hold the data if the object was done / not done etc.
The fields in Database1 are automatically put into this specific instance of Quality Check, etc.
Only problem with this: Requires coding to auto update. Easy to do, but if errors occur, things will screw up.
Option2:
When the user picks the Radio Check protocol, simply allow a subform with a refreshed drop down box. Allow user to pick items they need (Limit it to only this Audit list, etc) to set to true. Assume false for other items not specifically chosen by user.
Problem with this: If an Audit standard changes to remove an item, or add item. Any quality checks done will also change for the assumed false items. If another Item added in, then all old QCs will now also have that item added in / reported assumed false. And if it is deleted, all old QCs will loose the item that was reported false.
I'm seen the first option as the only viable one.
Am I missing this, is there some other way to do this that would be better / wiser? Etc?
Kelemit
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Dec 22, 2014
I have two tables linked by ID (Table1,Table2)
The Table1 holds data that is a request for a task.
ID, Request, Task_tms (the number of times the task is required to be done)
1, Make a cup of coffee,15
Table2 is my allocation of people to the tasks.
ID, Person, Task_done (the number of times this person has done the task)
1,Sally,10
1,Eddie,5
What I want to do is to limit the amounts of allocation in some way (ie in this case if I have already put 10 for Sally then I would be unable to put anymore than 5 when entering the amount for Eddie.
Additionally if I were to allocate all 15 to Sally then no additional people would be able to be allocated to this task (ID 1)
The two table are in datasheet format linked on a form.
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