Populate Subform/table With Multiple Records
Aug 5, 2005
I have the following tables:
tblProjects
ProjectsID (Primary key - exclusive)
ClientProjects
tblProjectsDetails
ProjectsDetailsID (Primary key)
ClientProjectsDetails (Secondary key)
tblQuotes
QuotesID (Primary key - exclusive)
ClientQuotes
Service
Rate
tblQuotesDetails
QuotesDetailsID (Primary key)
ClientQuotes (Secondary key)
Service
Rate
I have the following forms:
fmProjects
fmProjectsDetails (parent/child)
fmQuote
fmQuotesDetails (parent/child)
When I add a project I need to have data from the tblQuotes and tblQuotesDetails to populate tblProjects and tblProjectsDetails respectively.
It is very easy to populate tblProjects from tblQuotes since it is a single record. Therefore I use:
Me.ClientProjects = Me.ClientQuotes
:confused:
The question is: how to match the data of the 2 subforms? Since there will be more than one record per subform?
Any help is really appreciated.
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Feb 7, 2013
I've only started using Access 2010 since the beginning of January and have googled almost every problem to date.
My db is used to show the status of material through a manufacturing process. We start with one slab of material which gets cut up in to many parts.
The db works so far however I've come to the conclusion that the date was not normalized correctly. So I've created the following tables to fix this.
I have two tables the first of which holds data on the slab we start with and the second shows the status of the parts it has been cut up into.
Table 1 has the following fields
Cast Number
P/O
UST Status
UST Comment
Table 2 has the following fields
Cast Number
Blade ID (which will be 1 to 32)
Status
Comment
I would like table one to be displayed on a form with all fields. Have table two as a subform on the main form. But here is where I get lost!
I need the subform to show 32 text boxes to represent each part. Have each box assigned a default blade ID (1 to 32). Then depending which of the 32 text boxes get used to update those multiple records within Table 2.
I did have 32 status fields for every part but realized that meany were left null. I'm using, Access 2010 with Win 7...
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Jun 11, 2015
Off of the same dB I would like to create a subform which will allow me to enter multiple records to the main table, the one attached to the main form. How to go about creating one?
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May 21, 2013
I need to create some new records based on main form data and a selection of records from a sub form. The main form and sub form have different sources. I wanted to show the source fields in the sub form along with a check box to allow the users to select individual records. The record source for the sub form contains >1000 records, so the user will first enter data in the main form, use filters to find the records he wants to 'assign' to the main form data, click those he selects, then click a command button in the main form to create the record(s) based on the main form data and the selected records from the sub form. The new records will be appended to a new table.
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Sep 12, 2013
I have an existing Main form that has a sub form that the user uses to enter multiple records into a table....it works fine EXCEPT that I need to make it even easier and more intuitive and add a lot of labels. Basically the user selects items from a drop down list that adds items to a Work Order. I need to add some labels to the form to make it more descriptive for the user.
So, what I want to add multiple records using a single main form.
Is is possible to?:
1. simply turn the subform into a single main form? Can this be done by using a Command button or something similar?
2. copy all of the controls etc from the sub form into a new main form and have it all work nicely?
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Dec 15, 2006
Howdy.....I'd like to know if there is a way to populate the same field
in several hundred records with the same text value instead of typing into each field in datasheet or form view. Macro?
Thanks for your support!
bugleboy
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Feb 14, 2014
I've got an access front-end database running on Access Runtime on a Terminal Server with a back-end on a data server both of which are hosted by a remote company and accessed via Terminal Services. All is well and the database is working fine but because this is a cloud system I need a way that I can easily delve into the tables on the back-end without copying it down locally from the cloud each time (I've set up an "administrator" option so that this would be available to limited users). I've got the front-end forms working as I'd like but I have quite a few tables and I'd like to avoid creating a separate form for every table. I've been able to populate a combobox on my form with the list of linked tables and I'd like that when I choose a particular table from this list that the whole table is then visible within a subform below in case I need to manually intervene with the data for any reason.
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Nov 29, 2013
I want to append/populate all data from one table to subform?
It is possible?
I managed to populate data from one table to another but my relations between form and subform isn't good, because record that is supposed to be filled as the "link master fields" is left blank.
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May 19, 2014
I have a subform that is essentially a blank table which users can create rows depending on how many they require and fill the table in.
I then want to be able to append a main table with the records that have just been created in the subform's table... but here is where an issue lies.
Main Table has 6 columns... subform table has 5.
I already have the value to put into the 6th column but Im just not sure how to do it... the value is obtained from the original form.
For each record, copy that record into the main table + adding another value into the extra column.
Is this possible? or doable?
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May 29, 2015
I have a main screen that has a tabbed form in it. Each of those tabs has a sub-form in it that displays information and allows some information to be updated.
In one tab I have a query based sub-form that returns information related to the project. This information cannot be manipulated or changed as it comes out of a company managed database. I would like the analysts to be able to add more granular information to a new table by inputting information in a dropdown field for one of the new table fields, but utilizing two of the existing sub-forms fields as identifiers in the new table.
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Feb 21, 2011
I am using Access 2007 and have reviewed many blogs and looked at the Northwind db to try to solve this problem. I would like to create a form that functions in the same manner as the "Order Details" form in the Northwind db. Specifically, I want to create a form that will allow me to input a value and have the form get data from another table and populate the table I need populated.
I would like to populate a table "Outside", field names are Key, Name, term, Value, Date.
The table that contains the data is named "CV" and the filed names are Key, Name.
In the form, I would like to enter a value for Key into a combo box, and have it put the value for Key and for Name into the form, and allow me to enter whatever I want to in the Term, Value and Date field. When I tab out, I would like all this data to be in the table "Outside.
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Feb 5, 2014
I would like to populate form fields with records from a table/query so that they are bound to the recordsource and the record to be displayed can be selected from a combobox. I am hoping that in this way, any changes made are propagated to the original table.
I have created a combobox from which the primary key can be selected and added all the fields from the table appearing on this form as values.
In my Change event for the combobox I have this code:
Private Sub cboID_Change()
Me.RecordSource = "SELECT b01_Participants.*FROM b01_Participants WHERE (((b01_Participants.ParticipantID)= " & cboID.Column(1) & "));"
Me.Refresh
End Sub
However, I receive an 3075 error when this code runs which seems to relate to my syntax or an extra ")".
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Aug 11, 2005
Hoping that this is a simple problem :confused:
I have an orders form and subform, ie one order can have several product records with the following firlds
Product
Ordered
Received
At the bottom I have a command button 'ReceiveOrder'
What I want is on click of this button that the received field (that is 0 by default) will equal Ordered.
ie If I had orderd 2 and I hit the button it would change the recieved to 2 as well.
This much I have done with the following code
Private Sub ReceiveButton_Click()
Me.frmReceivingSubform.Form!QtyReceived = Me.frmReceivingSubform.Form!QtyOrdered
End Sub
This work fine if there is only one product, but if I have more than one it will only update the selected record, is there an ammendment I can do that means all the product records on that particular order will update.
I've searched the forum for the answers but can't find the answer, can anyone help,
Thanks
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Jun 1, 2012
I am currently building a database with the purpose of capturing data about various employees' skills. The idea is that a supervisor can fill out a questionnaire of sorts, with this employee, and give them a rating out of 5 for each skill. I have been working on this for a few days, and I am most certainly not an Access genius, so I have come to a bit of a wall. I know where I want to get, but I don't know how or if it is even possible, to get there.
I want to have a form that has all the questions on it, so each time the supervisor pulls it up they can just tab through and fill out the form. I have a main form with a subform, although this isn't ideal, it is the only way I can think of to even get close to what I am looking for. The main form portion, after a bit of testing, seems to be producing the desired results I am looking for in populating the specified table, but my subform (questionnaire) is just not doing what I had hoped. I know some of my formatting will change, but I just need a way to allow the supervisors to fill out the questionnaire, hit a button that adds all of the information in both the mainform and subform to their respective table(s) (which I know will require multiple records-1 for each question), and then be able to produce reports by employee.
I want various text boxes to autofill with the questionnaire info, and then have a box for the supervisor to input the ratings. I have used a Dlookup for the default property in each of the question and description text boxes in the subform, so they will reference info from a questionnaire table.
Attached Database...
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Feb 17, 2015
I have a Sales Order form that is used to input sales orders. the main form is comprised of customer and shipping information that is created from a query based on a customerOrder table while the subform is comprised of product information that is created from a query based mainly on the CustomerOrderDetail table.
I need to be able to put multiple products in the subform as a customer can order many items, when I save and close the form I look in the customer order table and see only one record for that sales order while seeing all the records in the detail table for all the products ordered for that sales order as I should but the problem I run into is the query that I have for the sales order shows multiple records for every product that was ordered on that sales order and shows up multiple times in my sales order maintenance form when I only want to see the one. if I change the query to a total query that fixes that problem and only see one copy of the sales order but makes the forms un updateable which is no good.
I cant figure out what I did to make this happen as I have a purchase order form that is setup the same but doesn't have this problem and works great, no matter how many items I have in the subform I only see one purchase order in the query and in the maintenance form.
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Mar 9, 2015
I currently have a report which contains a subform. The master/child fields used to link them are called 'StudentID'.
In the table on which the subform is based, it is possible for multiple records to be associated with a single StudentID: in this case, the subform shows the locations where a student is studying, therefore if a student is based in three different locations the subform will display all three.
This seems to be resulting, when I run the master report, in three identical iterations of the same report being displayed (at least this is the only reason i can see why these duplicates would be displayed; it doesn't happen if a student only has one record in the subform).
Clearly, as a single instance of the report shows all three records in the subform anyway, I don't want to be seeing these duplicates.
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Mar 27, 2015
I am trying to design a subform to allow multiple records to be entered and then uploaded to a table. I've designed the subform but it is currently pulling all of the records from the table through and all I want is a blank subform for data entry.
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Nov 21, 2012
I have a table (tbl Team Info) which contains names and codes for teams within my business (>400 records) and another table (tbl Process) which contains a list of high level tasks (30 records).
I need to create something where for each team name 9in tbl Team Info) I can map them to the tasks that they undertake (in tbl Process) and assign a percentage of time then spend on each task. Each team could map to several different tasks.
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Nov 10, 2014
In a situation where I imported an excel file with so many columns and split them into two temp tables and they are linked using a key.
the data has a fixed part lets say
Field1....Field2.....Filed3.....Field4...then Field5.....Field6.....Field7....Field8 is the same data range as Field9...Field10...Field11...Field12. I would want to split this data into multiple rows like this
Field 1 Field2 Field3 Field4 Field5 Field6 Field7 Field8
Field 1 Field2 Field3 Field4 Field9 field10 field11 field12 and so own...
What is the best approach?
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Sep 20, 2014
I am building a simplified re-order point system - if inventory position drops below a certain level (the yellow level is this case) one or more purchase order lines has to be created in another table.
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ItemId Red Yellow Green Multiple Inventory position
0001 10 30 50 5 45
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0003 11 20 30 10 5
I would like to generate new records (in another table) based on the above fields and three records.Basically the end result should look as the following:
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0002 5 23 28 Yellow
0002 5 28 33 Yellow
0002 5 33 38 Yellow
0002 5 38 43 Green
0002 5 43 48 Green
0003 10 5 15 Red
0003 10 15 25 Yellow
0003 10 25 35 Green
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Sep 8, 2014
I have a parent table (tblLabels) and a child table (tblRevision) where the revision history for the parent table is kept.
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This is what I have so far:
Code:
Private Sub cmdAddNotes_Click()
Dim strSQL As String
Dim RevisionDate As String
Dim RevisionRevisedBy As String
Dim RevisionDesc As String
[Code] ....
When I run the code nothing happens. No error, no new records create, etc. My suspicion is that I may need to use an INSERT INTO query instead of an UPDATE query, but I'm not sure how to go about matching up the foreign keys if that's the case.
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Jun 26, 2015
Form: field taken from various related tables
I am trying to build a database. And, I want a form that pulls in info from different tables. I build this form from scratch only to discover afterwards that this form would not show any records since fields are from more than one table.
So next, I played around and created the form the same way but with info from only table "POInfoDDDT1"; since the fields are filled, the form showed the data nicely. As soon as I include the fields projectName and ProjectType from "CCCInfoT1," form does not display any data. But, those tables are related! The design view of the form has option like "Add existing field" and within that there is a link "show all tables" or "related fields" but if Access does not allow to show all info together, then what is the point of this function? I don't want any subform visible.
So, basically POInfoDDDT1 and CCCInfoT1 will be prefilled which means the top two sections of form will be filled. The user will fill out the info on the bottom, which comes from two separate tables. All project info comes from "CCCInfoT1" and Service info comes from "POInfoUserT2." The user needs to be able to see those top info in order to fill the bottom section. So, when user puts in info, those info would be saved to these two different tables.
How to achieve this structure and functionality of the form?
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Sep 11, 2005
Hi,
can someone please help me with this problem.
currently im working on a student management system with MS ACCESS. Im stuck on the create_assessment_form that allows you to query previous assessment results or to create a new assessment. It has a subform that shows the assessment results of all the students relating to a selected assessment_ID.
The query of the results are working properly,
But I need everyone's help for the creating new assessment part.....
When I create a new assessment, I have to choose a course_ID the assessment is relating to.
>>>Question<<<
How do I make it so that it will generate a list of assessment_results record for each of the student relating to the new assessment?
maybe my explaination is a bit messy. Please let me know if you do not understand my question. But I really need an answer to this question urgently!!!
Thanks in advance...
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Mar 4, 2015
How does one get multiple records inserted into a table at once, when you press the "Add Record" button? Resulting in the table below:
MAKE
MODEL
GAS / ELECTRIC
COUNT
YES / NO
Honda
Accord
Electric
1
YES
Honda
Accord
Gas
3
YES
Honda
Civic
Gas
0
NO
Ford
Mustang
Gas
4
YES
This is how it must be setup, all I need is to know how.
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May 26, 2015
I am working with a database that deals with trailers. What is happening is a salesman takes an order for a make and model for a trailer for a customer. The customer can then add some customization to the trailer such as more tail lights or tie down straps. They add the customization on a form called frmCustomQuote. On frmCustomQuote there is a subform called sfQuoteConfigs. On sfQuoteConfigs there is fields such as category and sub catergory that get populated bases on what was selected.
On frmCustomQuote there is a button called "Copy Quote" this will allow the salesman to make an exact copy of the trailer and customization. The quotes are held in a table called tblQuotes and the customization is held in tbQuoteConfigs. Now my problem is when I click on Copy Quote it only copies the first record into tbQuoteConfigs. I can't figure out a way to tell my code to move to the next record within sfQuoteConfigs.
My code:
Code:
Option Compare Database
Option Explicit
'Setup ADODB connection to the tblQuotes
Dim adoQuotesCustomQuote As New ADODB.Recordset
'setup ADODB connection to the tbQuoteConfigs
Dim adoQuoteConfigsCustom As New ADODB.Recordset
'Dim the Variables
[code]....
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Sep 7, 2013
I'm using Access 2007.I have 2 tables that are identical in structure.The tables are called [Workorder Parts] and [Workorder Parts Temp]. They both have the same structure:
WorkOrderPartID (Autonumber)
WorkorderID(Number)
PartID(Number)
Quantity(Number)
UnitPrice(Currency)
Notes(Memo)
KitID(Number).
[Workorder Parts] has 128 records in in and [Workorder Parts Temp] has 28 records in it that are a small subset of [Workorder Parts] therefore, the contents of the key field column in [Workorder Parts Temp] is the same as in [Workorder Parts].I tried the following SQL but get an error message saying "Cannot Update "WorkOrderPartID" Field not updateable":
DoCmd.RunSQL "INSERT INTO [WorkOrder Parts] SELECT * FROM [Workorder Parts Temp]"
My aim is that I want all of the records from [Workorder Parts Temp]to be copied to [Workorder Parts] and have their "WorkOrderPartID" fields correctly updated with a new value...
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