Posting Multiple Values Or Entries To One Record?
Jul 14, 2014
I am trying to create a database for a company I work with which creates a food product which needs to be traceable from creation to finish. I have created a table with all of the necessary information for the creation of a batch.
1. During this batch creation, we add water multiple times which we record each time, i.e., 2cups, 2 cups, 2cups, etc. I have a field for "water", and wish to record each instance and amount of water added, but only want one record for the complete batch. Also I only need the total water amount in the batch record, but want to be able to expand to see the individual amounts as needed.
2. Also, we need to record various readings (temp, etc.) throughout batch creation. Again, same problem as before.
What is the best way to do this? I want to be able to reference this info anytime I want to check creation specs for each individual batch.
I am using forms for data entry.
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Nov 1, 2012
I have a field in which I wish to post several contacts. The contacts are listed in a table and populate the specific field via a drop down. In this specific field I want to select "mary" "bob" and "fred" (all three to display) however only one is displayed.....
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Dec 6, 2012
I have a field named Supplies Expense. As an analyst inputs a business's expenses, it may require multiple entries into this one field. What is the best way to accomplish this?
For example:
Supplies Expense (Field Name) [$0.00]
The analyst has the following data:
2009 Financial Statement
Paper $50
Depreciation Expense N/A
Ink $100
So, going down the list, the analyst goes into access and enters $50 for paper then later needs to enter $100 for ink.
What is the best way to combine these multiple entries into a single Supplies Expense field and allow for a quality check of the individual numbers at the end of the project?
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Apr 5, 2013
I have a subformClientOffers on my frmAllProperties. On the subformClientOffers is a field called Outside Agents. This field allows for multiple values to be selected.
The subfrmClientOffers is in datasheet view.
While the field Outside Agents DOES allow me to select more than one, they post in the field one after another:
Ken Shaw, John Doe, Jane Doe, Harlan Bestlyn
Therefore, the datasheet view of the subformClientOffers causes the field Outside Agents to get very long, much too long to view without scrolling. My client wishes for everything on the frmAllProperties to be viewable without scrolling.
Is there anyway, to cause the field Outside Agents to place a return between each selected name (sort of a wrap text kind of thing)?
One thing I might mention is that the field is a drop down field from tblOutsideAgents. The table itself has First Name and Last Name, but I concatenated that into Fullname on the form, so that when the user opens the drop down they see the entire name. I don't know if that would have any effect on making the 'return' thing work or not.
I can't use this field as a subdatasheet because I already have one subdatasheet attached to the subform to show multiple notes on each Client Offer.
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Sep 6, 2004
We currently have an Access database that is designed to keep track of a number of calling cards that are issued to our clients.
The serial numbers given to us are sequential when issued in batches of 50 or more but, when another batch is ordered the serial numbers can be out of sequence by anywhere from 100 to 10,000 numbers. At present I am the only one who is entering the serial numbers into the system, this is done by importing from an Excel spreadsheet or from a text file.
What I want to do is, add another form which will allow the other operators to add the data themselves by entering the start and the end of the batch seqence rather than entering them in individually or having to teach them how to import data without overwriting the current information.
Can anyone help me?????
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Jun 3, 2014
I have created a DB to hold training records for a company and have been using it for some years. When I record training I have to enter the data for one person at a time which is fine when you only need to do 10 or 12 but recently I had twenty people complete the same training and I don't really want to enter them one at a time.
What I would liket to be able to do is to bring up the Training Form, select the one Training Description (TrainingDescriptionQuery) and then select multiple Employees from the EmployeeDetailsQuery.
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Mar 8, 2008
As my screen name implies, I am a new to Access and I’m seeking some input to resolve an issue. I have tried numerous queries, read MSDN forums and Access help w/o success. I hope someone would have some ideas.
See ATTACHMENT for screen shot of the following scenario:
Two tables in a one-to-many relationship. The parent table (tblAdmByWard) contains the autonumber primary key (PatientID) and additional fields that will not change while the child table (tblContStayEval) has a corresponding field (i.e. PatientID) to secure referential integrity PLUS additional fields as shown that are evaluated and updated daily. During the update the current date is entered (DateOfReview) along with additional info thus creating a new daily record in the child table.
I would like to query the child table (tblContStayEval) to find and return ONLY the first occurrence (DateOfReview) that the criteria (Variance) was selected…i.e.2/24/2008 as illustrated in the screen shot. This needs to occur for all (PatientID) records but exclude any subsequent and/or similar selections. By “similar” I mean the date will be different for each record in the child table while the data in the other associated fields may or may not be.
I hope I explained this okay as I’m not sure how to go about this. Any ideas or thoughts would be appreciated.
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Jul 30, 2014
I need a simple audit capability
I have a table (Called Master Active List)
I have an empty duplicate of it called History of Master Active List. (Identical fields, with the addition of a distinct ID (primary key)
I have a form where the master can be changed (Called customer details)
When any change is made I want to post the whole record to the history table
1 - Am I correct I no longer need a form based one,(office 2013) and can do one on the data table itself?
I want to capture everything, can this be done with a wildcard, or do I need to go line by line?
The master table has a ton of fields.
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Feb 11, 2008
This particular database generally looks at reporting individual records as opposed to summary reports. So for a particular data record i have the following data [x1][x2][x3][x4][x5][y1][y2][y3][y4][y5]
I need to chart (scatter) these figures as paired x,y variables for display on a feedback report such as
x1,y1
x2,y2
x3,y3
x4,y4
x5,y5
For some reason i simply can't wrap my head around haw to make this happen.
Many Thanks in advance for any help.
Cheers
ndeans
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Oct 22, 2005
I want to have a box with yes/no choices defining the Lessons a Student chooses. Sth like this
Because the Lessons are quite plenty and they change from time to time, I don't want to have them predefined in the Sudent table, but to have a related table containg the Lessons providing more flexibility.
My problem is how to assign the Yes/No values from the form to a single record. ANy suggestions?
A first thought is to create a List from Lessons table, with 2 columns. 1st the Lesson and 2nd the Y/N box. Every Lesson would have a value like this:
1,2,4,8,16,32,64...
With this way the sum of the Lessons would be unique for each combination and it could be saved in a single record. But such a solution is not so practical.
Any alternatives?
Thnx in advance
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Mar 21, 2014
I am having an issue with my running total query.
It consists of a running total per vehiclenum. All data comes from one table.
It works properly only on the first vehiclenum of the query. After that, the first "previous" odometer reading of each subsequent vehiclenum starts at some erroneous number, throwing the remainder of each vehiclenum running total.
Here is the code for the query,
SELECT qry_ODO_TotalSub.ID AS OdomAlias, qry_ODO_TotalSub.ODate, qry_ODO_TotalSub.VehicleNum, qry_ODO_TotalSub.Odometer, Nz(DLast("Odometer","qry_ODO_TotalSub","[ID] < " & [OdomAlias]),0) AS Previous, [Odometer]-[Previous] AS Difference, Nz(DFirst("Odometer","qry_ODO_TotalSub"),0) AS StartOD, [Odometer]-[StartOD] AS RunningSum
FROM qry_ODO_TotalSub
ORDER BY qry_ODO_TotalSub.ID;
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Sep 23, 2004
What is the best solution to this problem? How can I automatically assign a numerical value to a field based on the information currently contained as test in another field? For example, if I have a field that ranks a film as “Poor, Fair, Good, Great, Superior”, how can I have a set value appear for statistical purposes that assigns a number to each of these values (Something like: If rating of current record = “Poor”, then ranking = “1”; If rating of current record = “Fair”, then ranking = “2”; If rating of current record = “good”, then ranking = “3”, etc. I also want to be able to have the values recalculate if someone changes their original opinion.
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Apr 22, 2006
I'm new to Access and databases so my question might seem dumb, but I need some help figuring something out. Well, I have this database where I'm storing information from different charities. So I created a table with their name, address, phone, contact person, and many othe things. Now I need to create a field with the services that they offer. Each charity could be able to offer more than one type of service. So for the services field, I cannot create a drop down list because that only allows me to choose one service. So what would be the best way to allow the user select more than one kind of service offered from a list and then be able to search that with a query? I have a list with over 50 different possible offered services and each charity usually offers 2 or 3 different services.Thanks
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Jul 5, 2005
This might be confusing so I will try to give as much detail as possible.
I have a table that has part numbers and the number of that part used that is based on a construction group lets call it.
I have another table that has all the different products that we sell, it also contains the "constuction groups" that are needed.
My append query looks to see which product is being ordered, gets the "construction groups" then looks at the other table and gets all the part numbers and quantity used in that group. It takes the part number,quantity used and appends them with an order number into another table. This works fine, however because some of the "construction groups" use the same part number I have multiple entries for some parts.
I want to be able to make it so that when there are multiple entries where the order number and part number are the same, it adds the 2 quantities and leaves only one record.
If someone out there even understands my problem could you help me. I have been trying to get this part of my db workign for a few weeks now.
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Sep 12, 2006
Hi Folks,
I was just wondering if its possible, i'm sure it is.......
I've got a query to pull out invoices for a certain Project it brings up all project invoices and puts it into a report which works fine...... what i want to do tho is perform the same query but after i type in project code in criteria [] i then want to type peoples name or ID's that i want to print as some will be sent at different time intervals and i don't want to have to sort through invoice's to then send? is it possible? any one got any examples?
Thanks in Advance
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Aug 30, 2004
hello,
I would like to know if there's any way of fitting multiple entires of data into one field in a table. For example, a field for addresses that might be able to hold two or more different addresses. Must I create another column/field to hold how many different addresses that that person might have? Thanks!
-G
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Nov 21, 2005
i have a report that displays 12 fields of date sorted by a case number. I have a problem when there are two or more entries in the db with the same case number, but different data in the other 11 fields. My report displays each of entries in the db for the case number, but carrys the the data from the first of those entries through out all the entries. I'm not looking for an exact solution here, just for someone to get me pointed in the right direction. Is it a sorting and grouping error or something of like?
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Dec 16, 2014
I have a tblhealthrecord that has many multiple entries for the same animalID. Would like to pull up all records from this tbl for one animal. I can sort them later but just need to know what to ask for so I can read upon them. I at first thought this could be based on date but not really since you could have multiple entries in one day.
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Aug 11, 2005
I have a query that feeds a report. This report shows a "Set" and the "Charge Numbers" associated with it. Each set could have a possibility of more than one set of IT numbers. This means there could be say 2 entries for set "D7" and IT numbers for both of them.
As a result when I run the query, and say the set has 2 Charge numbers, it will bring back 2 results, with 2 charge numbers on each of them, which is correct. So if a set had 4 charge numbers assigned to it, 4 results would show with 4 charge numbers for each result.
Is there any way I can make it only show one of those results as they are identical?
I know this is confusing, bare with me
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Mar 3, 2006
Hello, I have searched the forums and found plenty of information about eliminating duplicate values. What I would like to be able to do is run a query and have it show me only the records that have the field "serial number" that contain the same number. That is, I want to be able to query and see which serial numbers have been entered more than one time. The serial number is not the primary key, this database keeps track of product repairs and is used to log them in by the primary key serial number/date. Thanks in advance for any help. Tim
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Aug 1, 2006
Hi all
Can someone help me with an Append query problem I am having. The end result I need is a Work sheet that has a Customers details, Plant details, Work required and a Subcontractor name. I have a search function that I use to select either a Customer name or Plant ID. Once I have selected the Customer name/Plant ID, I use a button to append the Customer Name and the Plant Id to a Plant_History table. This table uses an Autonumber field to create a unique identifier for each entry which I am using as the Work Sheet number. I have then added coding to open a form which accesses the Plant_History table directly so I can enter the work required and the contractor to carry out the work.
My problem is that the Customer and/or Plant will have multiple entries in the Plant_History table. Currently, when I select the button to append the details to the Plant_History table, if the Plant ID is already in the table, the number of records is doubled in the Plant_History table (eg if the record has previously been entered 4 times, 8 records will be appended to the table). I am not sure why this happens, if someone could point out the fault in my work, it would be much appreciated.
Regards
Craig
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Nov 6, 2006
I have a database with information on carriers, lanes, and prices.
I need to choose the cheapest 3 carriers for each lane.
The lanes are either 3-digit zip code to 3-digit zip code or state to state
(410-300 or CA-GA, etc.)
So for each of these lanes, I need to find the 3 cheapest carriers all
in one query.
So the resulting table should look like:
Lane Carrier Price
..........
TN-FL Schneider $50
TN-FL JB Hunt $66
TN-FL Dart $78
646-303 JB Hunt $77
etc.....
Except of course in columns :) Any ideas on how to do this? Thanks in advance!
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Sep 19, 2013
I was looking to run a query using one text box with multiple entries. For example : EP342, EP423, EP234. Is there a way to do this in VB?
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Jan 12, 2014
I need to create a form that will allow the user to enter details about say a water meter - make, model, size for example.
These will be from combo boxes.
Each time the form is opened though, there could be a different number of meters to enter, from 1 to xxxxx
I will need to use this method for entries on other things as well, such as users and a couple of other things. Same basis just different information.
What I want to do is have a form where they enter the number of each thing that is going to be entered, so 3 water meters, 2 users. Then hit "next".
That will then open a form with the right number of spaces to enter the details for 3 water meters, or 2 or 1 or 999 depending on how many have been entered.
As apart from putting a look in and closing/reopening a single entry form each time.
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Feb 19, 2013
Let's say if I am building a database for a library and in a table the book titles are the primary key and there is a field "authors" to record the authors' names.
But sometimes a book may have several writers and if I type all of them into one field, Access only recognise as one person. So how can I format/set up so that when I use query or filter, each one of names can be identified?
If multiple entries are not feasible, how else should I design my tables?
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Jan 14, 2006
Found this on the net should be a definate for everyone before posting.:D
Before Posting (http://205.209.177.141/albino_files007/posting(www.albinoblacksheep.com).swf)
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