Print Excel To PDF From Access
Aug 17, 2006
Okay access experts, I"m going to need some major help here. My company has created a new rule to force all reports into pdf format to "save space." Many of my reports go into excel templates I have set up from within Access using vba code. It would take forever to have to print every single one of these reports into a PDF from Excel. Does anyone have any ideas on how to do this programmatically? Here is what I"m thinking:
1. Access feeds information to Excel's hidden window.
2. The default printer is temporarily changed to the "Adobe PDF" using code.
3. The document is sent to the printer from within Access without even showing the window to the end user.
4. The name of the pdf is filled in automatically and saved to the user's desktop..Can this be done?
I await any advice on how to make this work. I already have code to change the default printer temporarily which should work fine, but I'm stuck on the rest fo now.
Thanks for any and all help!
Vassago
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Dec 6, 2005
Hello, I'm back again.
I have this form with an button on it, but I like to know how to use the button for printing an Excel file.
Tnx,
Dinus.
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Sep 16, 2005
Hello,
Propably I am asking too much but know that Access and VBA can almost do anything.
Is it possible to add a list box on a form to list the spreasheet in a excel file and by clicking on the select record make a print only of that specific spreadsheet?
Thanks.
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Apr 25, 2013
I am using Excel and Access 2010.
I have an excel spreadsheet with 8 tabs. They are all in the same format and column order. They are employees grouped by region. My ultimate goal is to merge all of these onto one excel tab, relatively instantly. I created a master tab and tried doing array formulas and Vlookups, it worked but my spreadsheet was way too slow.
My solution? Import and link them to an Access database, step complete. Create an XML export then import into Excel.
My problem? The only way to update the excel tab with the combined tabs is to save the excel file after changes, go back into Access, re-export to XML, then go back into excel and refresh the data.
My questions, is there any way to automate this process to the point that I can change excel, save, then hit refresh on my excel tab with the XML import to auto-update?
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Oct 10, 2005
I have string
I want to print the string and no by report
for example:
dim s as string
s = "hi" & vbcrlf & vbcrlf
s = s & "my name is sharon"
now I want to print the string in the printer
with default font and default size.
is it possible?
thanks!
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Nov 10, 2005
HI
If i set the print settings (page orientation, size etc) when i have a query open, Access has forgotten it next time i open the query.
How the smeg do i get it to remember the print settings?
Please help me im running out of hair!
Thanks
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Jul 16, 2007
How can I print a report and at the same time programatically set the printer name and 'Print to File' option and set the path of this option?
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Dec 4, 2014
I have a form which my company wanted that each single record should be printed from form. I made a print record button and put code to print single page or record. However as a natural habit people go to file > print to print which leads printing all records so 1000's records start printing. Is there any way i can hide print button. File >Print button.
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Jun 19, 2007
I'm running access 2k, WinXP Pro SP2 - both are current with latest updates. I'm having a problem getting the select query behind a report to give me the results I need. The query works with two tables (Client List and Atty_Pmt). Atty_Pmt is related to Client List on a one-many relationship, using ClientList_ID primary key.The payments table structure is as follows:Atty_PmtIDDatePayAmtPayNotesClientList_IDThe Client List table has fields like 'lname', 'fname', 'dob', etc, etc.The ClientList table structure is as follows:IDLnameFnamedobstatusIm trying to structure a query that will list each client, and ONLY the last payment they made. I tried using a select query Top n, making 'n' value 1, and it only lists one client, one payment record, which isnt even the last payment they made.This is the query that I currently have....SELECT TOP 1 [Client List].ID, [Client List].Lname, [Client List].Fname, Atty_Pmt.Atty_PmtID, Atty_Pmt.Date, Atty_Pmt.PayAmt, Atty_Pmt.PayNotes FROM [Client List] INNER JOIN Atty_Pmt ON [Client List].ID = Atty_Pmt.ClientList_ID;Can someone tell me how to single out the most recent payment (either by greatest date - maybe closest date to current date - or by the 'Atty_PmtID' field). It could possibly be based on the 'Atty_PmtID' field because the payments are entered in order as they come in, so the most recent payment would be the higher 'Atty_PmtID' autonumber, but I just dont know.Thanks in advance for your suggestions and helpJRSemper-Fi!
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Dec 24, 2014
I have just finished putting together an access database as a payroll. It is working fine and it will now save the company a lot of man hours in calculations.
When the employee clocks in or out there is a form and the employee has to key in a unique employee number and a password, which of necessity is hidden from view. Of course the password can be divulged from one employee to another.
Consequently, eventually I will need to incorporate a finger print reader and use the information from this instead of the password.
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Jun 25, 2013
When printing a form (record) in Access 2007??????? When I go to print preview the form displays (and wants to print) every record!!!! How do i get only ONE record to display and print..
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Apr 18, 2014
I have a form where I'd like to create a button to print labels from a labeling program called Label Matrix. I already have the label set up in Label Matrix to draw info from the Access table, and I know how to create a button. I can't figure out how I would make the button print the label.
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Jan 30, 2013
Using Access 2010.I purposely disabled the Access Objects to open when the database opens of fear of someone messing with my data. This works. The problem I'm having is when I use the print button (access macro) on one of my forms, as soon as i click the button, the "all access objects" window opens on the left side navigation.Is there a setting that will permanately stop this from opening?
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Oct 21, 2012
how i can export the data from Access to excel using Access VBA for the specified sheet using data linkage with access database. Like we used to do it manually in excel as external data from access.Like we have some codes for linking excel file to database mentioned below;
DoCmd.TransferSpreadsheet acLink, , "region", "F:DB PracticeBook1.xlsx", False, "region"
Can we have something like this to link database table in excel file automatically.So that the excel size won't be that big and also it saves processing time.
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Dec 17, 2013
I have created an application. It has a split front end and back end. I plan to distribute the runtime version. I have used code throughout that "hides" the microsoft access shell for popup (modal) windows. In every form & report I have a function to show or hide the access window. Everything works great until I get to my reports. I open reports in print preview. I created a custom table (USysRibbons) and added a Reports print preview ribbon & xml. I assigned that ribbon to my report(s), and I assigned it in options as the default ribbon. If I test the ribbon (by working in the database using "shift" open) I see my ribbon. But, in when I open app without shift or or if I emulate runtime, I can't get the ribbon.
I have multiple popups forms, several non popup forms and a couple of reports.I just want to keep all the access background stuff hidden - except for needing the ability to print.
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May 25, 2013
I have an unbound form with an associated report. When the user hits the 'print' button on the form/screen, the report is launched in the background. In the On Load event of the report I populate the report fields from the forms field as so:
Code:
Me.txtAddrMainLine2 = "NAME " & UCase([Forms]![frm_OrderRx].[txtPatientName])
This works like a charm as long as I call the report in Print Preview mode (i.e. with acViewPreview). But if I send the report directly to the printer, none of the fields print.
I've read about using other report events to populate the fields (e.g., On Format and On Print) and also something about using TempVars to pass the data. But I haven't read anything that's clear and definitive about the full answer.
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Sep 13, 2007
I have a stock control database which i have nearly completed. This has Manufacturer, which is linked to products, which is linked to Sub Product(which also has field partCode). i.e. Manufacturer1 can have 3 products, and each of these products could have 5 subsystems and partcodes. Each partcode is unique to that subsystem/product/manufacturer.
I then have a pricing spreadsheet in excel, which has many tabs. A new column has been added for each item for Manufacturer,Product,Subsystem and Partcode.
I need to import these manufacturers,products,subsystems and partcodes, but into the tables with the correct relationships, i.e. product1 and product2 are products of manufacturer1 and so cannot come under manufacturer2, and so on.
I hope this makes sense, Thanks in advance for any help you can give!
Emily
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Nov 24, 2014
I have a Lost/Found property database which we use to keep record of the lost/found property and it is working fine.
As per our organization's policy, we keep the item(s) for up to three months in which if it gets restored to the owner then fair enough otherwise after three months the item(s) can be claimed by the "Finder". But for this very purpose we issue the Finder with a "Claim Receipt" which he/she should bring in when claiming for the item(s) after three months period. Therefore, It's just the right time to upgrade the database to a more professional level.
The database has one table and two forms.
One form (LostFoundForm) is visible to the user in which they enter data, this form has two sections; Item(s) & Finder's details and the second section is about Restoring details.
However the second form (ClaimReceiptForm) is hidden to the users (for manual data entry) and has only one section which is exactly the same as the first form's first section, i.e., Item(s) & Finder's details. This second form takes the data automatically from the first form because the table behind them is same and fields are same (please see attachment). Up to here it's all working fine.
I would like to introduce a Checkbox or a CommandButton in the LostFoundForm which when we click should pull up a msgbox asking "Do you want to print the receipt for this item(s)?" with a Yes/No option. On clicking "No" it should, obviously, settle down but on clicking "Yes" it should print the "corresponding record" from the ClaimReceiptForm.
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Jul 17, 2005
We currently have a spreadsheet to track all of a clients medical's bills and keep a running total? I'm trying to decide whether to continue to track these medical bills in the spreadsheet or create a table and make it a part of the client db. I'm leaning toward keeping the spreadsheet. It seems to be a task a spreadsheet was designed for and I can link it to the db or import it as needed. Any opinions on which is better? What would be the reason to to give up the spreadsheet and make it a part of the db?
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Mar 21, 2006
I'm new to Access.
I Work in excel but the Sheets start to have many records and, sometimes it's difficult to apply the formulas.
My doubt is: Itīs possible to make with the Access "everything"
that i make with Excel.
Example I apply formulas like:
=IF(ISNA(VLOOKUP('[Total.xls]2006'!B2;$A$2:$AG$802;33;FALSE));"";IF(ISBLANK(VLOOKUP('[Total.xls]2006'!B2;$A$2:$AG$802;33;FALSE));"";VLOOKUP('[Total.xls]2006'!B2;$A$2:$AG$802;33;FALSE)))
Thanks in advance
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Jun 2, 2006
Hello,
Apologies if I have placed this in the wrong section but thought it was more access than excel.
I would like to on clicking a button, which simply has a close command behind it, for the database to zip the spreadsheet which it has just exported information to.
I have had a look round and tried to use the backup of database idea but could not convert it and did not know enough myself to change it.
I would greatly appreciate any help or guidance
Thanks
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Nov 22, 2006
Hi,
I was wondering if anyone might be able to help me here.
I have a question. Is it possible to create new worksheet in Access using VBA code?
What happen is that i have a form in Access that would export data from Access to Excel. I know that i could use the built-in feature provided in Access to export to excel. But because i guess i want to be more flexible in managing the data on excel spreadsheet. So would it be possible to write the excel programming in the Access?
Sorry for asking but i just want to know.
Thank you in advance
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Apr 9, 2007
Hello there
i have this field in excel called project desciption that is mor than 255 characters.
i wish to import the excel file to access
unfortunatley my access table only has 255 characters.
it is not letting me do it.
any suggestions.
Help
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Apr 26, 2007
Hi there
Does anyone know where can I find a tutorial for working Access with Excel?
I receive regulary a spreadsheet with information that I need to copy to the access database. I can do this manualy but I would like a query that could do it for me.
Thanks to your help
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Feb 9, 2008
Excel in Access (Part 2) (http://www.access-programmers.co.uk/forums/showthread.php?t=143607)
Excel in Access (Part 3) (http://www.access-programmers.co.uk/forums/showthread.php?t=143970)
Video Version HERE: (http://msaccesshintsandtips.ning.com/profiles/blog/show?id=948619%3ABlogPost%3A7031)
How to use the Normalization Form (http://www.access-programmers.co.uk/forums/showthread.php?t=143983)
Problem for Excel Developers
One of the problems facing Excel developers moving into MS Access is actually the apparent similarity between MS Access tables and Excel spreadsheets.
MS Access is NOT Excel
This similarity of the “look” in both programs, the layout of the data, leads to the Excel developer mistakenly thinking that a database works in a similar way to a spreadsheet.
Flat File Database
Spreadsheets are very sophisticated tools for manipulating figures, and they can also handle data very well particularly in the form of a “flat file database”. You can also use the flat file approach in MS Access, however MS Access is primarily a relational database, meaning that it has the ability to relate tables of information together.
Relational
It is by taking advantage of this relational property of the database that you can really make significant improvements to data handling. So if you have a spreadsheet that requires upgrading to a database to take advantage of this, then this article is for you.
Typical Spreadsheet Layout
Below is an example which shows columns that you would typically find in a spreadsheet, first name, last name for example. Then a variety of subjects, with a check box against each indicating that the subject has been taken, passed or possibly even failed!
http://i185.photobucket.com/albums/x317/UncleGizmo/StudentTableBoolean_2.png
Flat File is OK
A direct transfer of this spreadsheet layout into an MS Access table would be usable and indeed many Access databases are constructed in this way, and some sophisticated applications costing many hundreds of pounds are based on a flat file system. However as mentioned earlier, MS Access is a “relational” database, meaning that it has the ability to relate your data together.
You’re Not Relational????
So how and why should you apply a Relational structure? Well it solves a lot of problems, there are many but I have noted the main ones below.
Uncharted Territory
The first most common problem I have noticed on forums for people with similarly designed tables imported from a spreadsheet is that they find it difficult to extract useful information, and this is one of the major reasons that you should consider constructing your new database in a different manner to your spreadsheet, no doubt you will be able to come up with your own unique methods of extracting the data, however you will find there is little help available, not because no one wants to help you, but because you are embarking into uncharted territory, “where no man has gone before” (student is a good substitute for “man”).
Maintenance
Another reason, (not in any particular order of importance, the significance will change from project to project) what happens if you need to add an extra subject? Let’s say the school starts offering French lessons, in the spreadsheet all you would do is add a new column “French” and indeed in your MS Access database you could also add a new column “French”, however if the construction of your database is well advanced, in other words you have many queries and forms based on the table you are adding a new field to, then you will have to modify every single query and form that extracts information from this table, not something you want to do often!
Column Limit
Many modern spreadsheet programs can handle thousands of columns; however MS Access has a 255 limit to the number of fields in any particular table. So in the student table example, if you were at the 255 limit and you needed to add another subject then you would find yourself in a difficult position.
Relational Solution
So what’s the solution? This is the part that is sort of counter intuitive, you actually construct two tables from the original table and link them together. This is the “relational” aspect of the database coming into play.
How?
If you look at the original layout of the data above you can ask questions about it, is there any data in the original table that is related? Looking at it, I would suspect all of the boolean columns (the check box columns, yes/no data) they are all the same, so they are a likely candidate for a separate table. And indeed there is an obvious name for this new table, they are all “subjects” that the student is or could take.
The New Table
So now you have a name for the new table, “Subjects” and to link it to the data remaining in the original table, (first name,- last name) it will need to have a field which contains a match to the RecordUniqueID field. For this example let’s call this “MatchingID” then you need a field to record the subject and another field to record whether it is true or false. For the purposes of this demonstration I have terms these “TransposedSubject” and “TransposedData” and you can see what this should look like below:
http://i185.photobucket.com/albums/x317/UncleGizmo/StudentTableTransposed2.png
Free Normalization Tool (see attachment)
How do you get that new table you may ask? Well originally it was quite a tedious task, especially if you had many columns of data to move, you had to construct an append query and append each column. However I realized it may be a process that would lend itself to automation of some sort, and I came up with a form for handling this. This is my “Beta” version, and to make it “better” I need feedback!
Feedback!!!
Please be good enough to download the attached database and experiment, please tell me where it can be improved, where it's wrong and where I could do things better. Cheers Tony
Please note I have updated the attached form, Minor changes only. (10th Feb 2008 5.30pm)
Part 2 now available HERE: (http://www.access-programmers.co.uk/forums/showthread.php?t=143607)
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Mar 16, 2008
i have a team register running on excel but now need to convert it to access is there a easy way for a total novice:)
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