Print Record From Form...

Mar 9, 2005

I've got an unbound form that view records indvidually and I'd like to create a report that when the end-user selects the Print Record Command button it will print all the employees information for his review and if changes my admin's will make the changes. What code would i use to do that with a message prompting them are they sure? I also would like a cmd button to print all records for annual review. Any input will be greatly appreciated...

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How Do I Print Off Just ONE Record From A Form?

Jul 8, 2004

I have tried lots of examples but getting nowhere. Please help!

I use a form to keep a record of employees training. Form name: "ITD Data Entry"

Individuals are identified by a primary key called "SERVICE NUMBER"

I have a button on my form. When I scroll to the right record I click this button to go and preview a report, called "ITD CERTIFICATE".

My aim is to be able to just print off the record I am viewing, but at present if I select print I end up printing off all the records, which would involve a lot of paper

At present, to get around this, I have to select a print range. OK for me, but not great for a stranger to the database.

Is there a way to control this button to print preview the current record only?

Many thanks for your help in advance.

Fallyhag

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Jun 5, 2013

I'm trying to get a form to print just one record on a report - and using this code:

Private Sub Command24_Click()

Dim strReportName As String
Dim strCriteria As String

strReportName = "Badge"
strCriteria = "[ID]='" & Me![ID] & "'"
DoCmd.OpenReport strReportName, acViewPreview, , strCriteria

End Sub

It won't work though - says there's a 'data type mis-match in criteria expression'

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Jun 25, 2013

When printing a form (record) in Access 2007??????? When I go to print preview the form displays (and wants to print) every record!!!! How do i get only ONE record to display and print..

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Apr 6, 2006

I need to Print a single record from a form but using a report layout.

I have created the form and created a report. A button on the Form kciks off the print but I get all records rather than just the one shown on the Form. Whats a really simple way of just selecting the Current record.

Where do I put an instruction saying print only this record:confused:

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Print Current Record - In Form View Not Report

Aug 14, 2006

hi
i have 3 queries brought together in 1 form. i do not want a report to be printed out just the current record in form view. this is because i have a number of images per record.
if i print out the current record and it only has 1 photo in a sub-form attached to the main form record, then the main form will print on 1 page which is what i want [screenshot 1]. But if there are 2 or more photos attached to the main record then the print command button prints out 2 pages for 2 photos, 3 pages for 3 photos and so on [screenshot 2].
any ideas as to how to limit the print command button to print out only 1 page per record regardless of how many photos their are attached to each record??
thanks

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Jun 4, 2014

I tried to follow the Allen Brown print the current record in the form and its not coming up. I can print all of the records but not the current.

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Jul 17, 2014

I need to find a way to print the currently selected record (by clicking a button in the form) as a form. I know printing is almost always done in records, but they use the forms by hand before entering them into the computer database.

One tough part of this is that this printing function needs to be sustainable through revisions of the form, as we will be constantly updating it.

Is there a way to print the form with only the current record shown without creating a second form or report?

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Oct 14, 2013

Why I cannot print a report using a single record in a form using Access 2007.

I have added the button, I am using the following code:

Private Sub cmdPrintRecord_Click()
Dim strReportName As String
Dim strCriteria As String
strReportName = "Receipt"
strCriteria = "[ID]='" & Me![ID] & "'"
DoCmd.OpenReport strReportName, acViewPreview, , strCriteria
End Sub

However when I click the button nothing happens. I have attached the database ...

I am using the Contacts Entry form, and when I am on a record that someone has paid I want to be able to print from the Receipt report that has a simple formed up letter.

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Forms :: Print Current Record On Form To Report?

Mar 21, 2013

I have a DB in Access 2007 which I'm having trouble with. I have a form, "Sub_Det_Frm", on which I would like to place a button to print the current record, (Primary Key is an autonumber "Employee Number") to a report "Sub_DetForm_Rpt".

I've used the instructions from, oops I can't show you the link! It's h(double t)p(colon)//allenbrowne(dot)com/casu-15(dot)html but I'm getting this error:

The expression On Click you entered as the property setting produced the following error: A problem occurred while Employee Details was communicating with the OLE server or ActiveX Control.

This error occurs when an event has failed to run because Microsoft Office Access cannot evaluate the location of the logic for the event. For example, if the OnOpen property of a form is set to =[Field], this error occurs because Access expects a macro or event name to run when the event is fired.

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Apr 8, 2014

In Access I have created a button to print a preview prior to printing document it is entitle "NoVeteranMain" which works fine. Except I want it to save my document prior to printing preview how would I do it. If not after I edit it I have to re-save it prior to hitting button which generates print preview.

This is code that is generate upon click

Private Sub NoVet_Click()
DoCmd.OpenReport "NoVeteranMain", acViewPreview, , "ClientID = " & Me.ClientID
End Sub

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Sep 11, 2013

I have a button on a FORM to print the current record with the following code:

DoCmd.RunCommand acCmdSelectRecord
DoCmd.PrintOut acSelection

But what I need is that before printing, open the preview to set the margins and page size ... or at least to pre-configure so that when you press the button, and comes preformatted.

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Jan 25, 2014

I have VBA code for a Print Preview button on the main form that previews the current record in a separate Report using this code:

Code:
Private Sub cmdPrintRecord_Click()
Dim strWhere As String

If Me.Dirty Then 'Save any edits.
Me.Dirty = False
End If

[code]....

I use this Print Preview code on a Button in the Form Header. The Main form lists head of household information. I also have a tabbed control with three tabs that have SubForms for Address, Children and Contact details. The problem I have is that if any of the subforms are left blank I get a Run-Time Error '3021': No Current Record. If I Debug (press the button), it takes me straight to this line:

Code:
varAge = DateDiff("yyyy", varBirthDate, Now)

highlighted in Yellow.Anyone on my database must have an address, should have contact details and could have children. If any one of these is blank then the print preview will not work.I would like to know how to stop this error happening for blank records in my subforms.

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Oct 2, 2013

I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.

1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)

2. If user presses the Print button before pressing Save button then system should prompt user.

Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):

Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True

[code]...

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Auto Print Report For Only Latest Record On Add New Record Event??

Jun 21, 2005

Hi All,
I am looking for some help with a project I am working on where I need to automatically print a report from my database every time a new record is added to the table. The table contains 13 fields and the report needs to display 12 of them, the other being the index which is set to Autonumber.

The table is being updated solely by ODBC, this is working OK.

There is the potential for records to be added to the table very quickly via the ODBC link, so I need to safeguard that the report is being populated with correct information from the record that triggered the print event. Also, should multiple records be added in close succession, a report needs to be correctly generated/printed for each of one. The DB is to have no user intervention, and will just run on the PC at startup with all access menus/controls locked out.

Any information on how you think I should structure this, or any examples of helpful code that you might have would be very much appreciated.


Thanks in advance, :)
Jon.

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Jun 7, 2006

I'm almost "there" with what I'm trying to do in Access.

I knew this bit would be tricky - perhaps a guru can help me here. :-S

I've taken screen shots of what I'm attempting to do to help describe the situation. (Go easy! It's the first DB I've ever done :-s)

Basically, I need a button on the "Company Job Summary" page that will let me print out one selected record from the job summary shown.

More importantly - I need it to come out looking like the form shown in the "Job Sheet View" which I have set up as a form that gets it's info from both the "Customer" database and the "Jobs" Database.

The Job sheet is controlled by a "Job ID" number - unique to each job.

What's the best way to approach this?

You help, as always, is much appreciated.


Thanks :D

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Jan 18, 2005

Hi,

Is there anyway i can print the current record using a button or something ,which i am viewing using Data Access Pages , i have searched a lot of forums but have got nowhere , now i just wanna know how the hell can i use it to print a record or print any report for that matter using a DAP!!! can anyone give me a suggestion or just point me to some reference for using these DAP...

thankx,
solig

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Thanks in advance.

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May 20, 2005

I'm having hard trouble doing print preview current record from form with subform to a report.

When using the code below I'm getting an error for:

The specified field [PolicyNum] could refer to more than 1 table listed in the from clause of your sql statement.

Dim strDocName As String
Dim strLinkCriteria As String

strDocName = "rptCurrentInfo"
strLinkCriteria = "[PolicyNum] = Forms![frmAdjusterMod]![PolicyNum]"

DoCmd.OpenReport strDocName, acViewPreview, , strLinkCriteria

Command button is in the main form frmadjustermod - sbfm is sbfmMoreMod

foreign key is PolicyNum

Thanks,
Michael

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May 15, 2006

I'm posting this question to Forms forum because I'm sure I can't do this with a report--though a report is really what I need to be using.

My database has buttons on the forms to preview a "page printout" report based on the data in the record displayed. The reports - formatted to closely resemble printed questionnaires provided by the client - are based on queries, run with criteria conditions to match the record on the screen. So, to run the report, you have to have queriable data -- i.e. the data shown in the form has to have been saved to table. So the print preview buttons include a Save command.

The client would like to be able to view the printout of a potential new (or changed) record without saving. (There is an audit trail that tracks changes and deletions once a record has been saved.) The only way I can think of that this might be done would be to print directly off of the form--which would produce un-pretty results at best, I'm afraid, and seems like a headache to set up. But would it even work? Using the file menu to preview printout of a form seems to save the record.

So, my questions:
1. Is there something I'm missing such that I could run the reports without saving the data?
2. If I DID print out the form instead of the report, can even THAT be done without saving the record? (They would only need to preview without saving, not actually print.)

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Private Sub Command30_Click()
DoCmd.RunCommand acCmdSaveRecord
Dim strDocName As String
Dim strWhere As String
strDocName = "Civil Process"
strWhere = "[FormID]=" & Me!FormID
DoCmd.OpenReport strDocName, acPreview, , strWhere
DoCmd.RunCommand acCmdPrint
End Sub

I can get this code to print only one record but then the button will always print this record. It will not change and print the current record.

FormID is an autonumber to give each record it own id.

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I have a form NoWorkOrder, i have attached a command button to Print Report. The report is named No Work Order. When I'm viewing that a record in Form View and click the command button i want only that record to print out onto the report.

I'm using Ms Access 2010.

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Jun 19, 2007

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