Print Individual Mailing Label
Jan 21, 2005
Hi--I have a contact database, and would like to be able to have a command button on the form for each contact to print one individual mailing label for that particular contact, preferably in a user-specified row/column on a page of Avery 6245 labels. Am realizing that this is a major hassle in Access but would like to do it within Access (why is it so easy to print huge lists of labels but so hard to print just one??). Any help would be appreciated. I'm pretty good at writing queries and reports in Access but a rank newbie at the underlying SQL and VBA so need major handholding if that's involved (and I know it is ). Thanks.
tdp
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Feb 23, 2005
Hi there,
I have created a form containing contact details for a 100 or so different people/companies. I want to have a button that will allow me to print an address label for the current displayed record (e.g. when I find the company I wish to contact in my form I wish to click [Print Label] and then get this company's address printed on my label).
Have some programming experience but not sure how to go about this in access?
Also as an aside question, is it possible for me to display a list in my form instead of individual records. What I mean is that I would have Name, Address, etc as titles accross the top and then would have a list of all records below these. Then I could click on a record to get more detail and also click on one of the titles to re-order the data by this field?......I know these are pretty big questions but a pointer to somewhere with this info or a sample app doing something similiar would be great. :)
Thanks for your time, regards,
Lavaghman
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Jul 21, 2005
I have a database of customers for which I want to print address labels depending on what group I have entered them in. There are about 30 different groups that they could be a member of. I have entered them in to groups by using "yes/no" fields on the customer table to indicate who is a member of which set. My problem is that I know how to indentify which group is required using sql
eg select surname,address from table where GP
where GP is one of the possible groups. I cannot however see a way of selecting the group variable from a form and entering into a query, so that I can print the required label set.
Can anyone please advise me on this or point point me in the direction of an example. I tried using a combo box on form but could not get it to pass the parameter correctly. Many thanks in advance.
Regards
Peter
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Aug 23, 2007
I am preparing mailing label for a political campaign. On my list of voters, many times two or more people are listed at a single address. By consolidating the labels (and postage) I am able to save a lot of money.
I have written a query to group these names into those with 1,2, or 3 or more/address. For labels I am able to print 2 names/label by using the FirstOfFirstname, FirstOfLastname, LastOfFirstName, LastOfLastName generated in my query. This works fine for 2 names per label.
My question concerns 3 names per label. Does anyone know how to include all 3 names? Suggestions have included using a label with "The {LastName} Family" etc. but many times there is more than one last name per residence. Other suggestions are to print individual labels for each individual and overlap the labels to show all the names but just one address. These does save postage of $.42/mailing, but seems wasteful of labels and looks a little crude besides.
What I think I need is a clever query or queries that will be the data source for the labels. I have room for up to 3 names/label. I have been thinking about printing 2 labels -- one with one name and address and another with the rest of the names but this brings up problems of getting everything on the right envelope.
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Nov 8, 2004
Ok, I've run into two serious problems in testing, and another question that I'm hoping you guys can
help me solve. Below my questions is the code used for making the search query/email program.
Problem #1: In testing, this search program only is working for me for new data. Any data that I had
in the database prior to implimenting the program will not move past the search stage. In other words, I
will do a search, it will find the emails and bring them up in a box, I hit "OK" and it gets hung up and won't move on
to opening up a new Email with the addresses implemented. However if I enter new data in the database, say with a weird
name so its only bringing up the new entry and no old entry, it works fine and opens up the new email.
Problem #2: Items I would like to search like check boxes. Say I have a check box "Donor", this is listed in the database
as a 1 or 0. I can't have my boss searching 1 or 0. Is there a way to change this to, say, being recorded in the DB
as a Yes or No. That way he would check to search "Donor" and type Yes in the search box and this would search the DB
"Donor" column for "Yes" and bring up the results.
New Question: My boss and I reviewed the form as it is so far yesterday. He was asking if I could add a Print Labels option
in there. I'm wondering instead of adding another seperate search box and all that mess for a labels search print, can I rather
add two check boxes, one labeled "Print Labels" and the other labeled "Email". What this would do is depending on the check box
you selected it would either run the search and email like we have it, or clicking the other check box would run the search and print
labels.
Quote:
'Author: Michael Walts, but use it as you like'Important information! this code requires a reference to the Microsoft DAO object library
Option Compare Database
Option Explicit
Private Sub cmdEmail_Click()
'will hold the dynamic SQL query
Dim strSQL As String
'will hold the WHERE clause portion of our SQL query
Dim strWHERE As String
'will hold all the recipients of this message
Dim strRecipients As String
'the recordset we will use to get the emails of the records that match our criteria
Dim rst As DAO.Recordset
'if there is input in the search criteria, then we will run the query and send the e-mail
If txtSearch <> "" Then
'if you have more buttons, just add mosr cases (the value of the radio button
'= the Case number, so Value of the State radio button is 1, etc.)
Select Case opgSearch.Value
Case 1
strWHERE = "WHERE State = '" & txtSearch & "'"
Case 2
strWHERE = "WHERE City = '" & txtSearch & "'"
End Select
strSQL = "SELECT EMail FROM tblUser " & strWHERE
'run the query and get the results into the recordset
Set rst = CurrentDb.OpenRecordset(strSQL)
'Loop through the recordset and add all the EMails
Do While Not rst.EOF
strRecipients = strRecipients & ";" & rst!EMail
rst.MoveNext
Loop
'remove the first ; from the strRecipients
strRecipients = Right(strRecipients, Len(strRecipients) - 1)
MsgBox strRecipients
DoCmd.SendObject , , , , , strRecipients, "News Letter", txtBody, False
rst.CloseSet rst = Nothing
End If
End Sub
'stops a ' entered in the field from breaking the query
Private Function SQLSafe(safeMe As String) As String
SQLSafe = Replace(safeMe, "'", "''")
End Function
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Dec 17, 2004
Access 97.
Not sure if this is the right area to post this question in, but here goes....
I want to print mailing labels but I only want to print selected names from my database, not every name in the database.
How do I do this?
Make it simple, please.
Thanks.
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Jul 4, 2006
Hi all,I've been struggling with this for a few hours... I sure hope that the solution to my problem is complicated so I don't feel really dumb!I'm trying to design a database to eliminate the HOURS that my mom spends trying to format mailing labels in Word. She deals with about 50 clients at a time, and sometimes needs to print labels for just a selection of them, but not all. I'd like to design a form where she can select (using an option button or similar) the clients for whom she wants to print a label, and print them all at the same time (rather than printing one at a time, which I can handle on my own). Creating mailing labels will be the only function of the db so the info stored in it will be relatively simple.I have the Northwinds db installed, and I've found the sample Macro controlling the Where condition for the labels report. I understand how to make it work for a single selection from a combo box (ie: only print labels for customers from a specific country)I have my report set up so it shows a label for each client, pulling data directly from the main table. No troubles with formatting. **knocks on wood**My problems:1. I searched this site and found a link to the MS KB file that outlines how to print multiples of one label or skip used labels before starting to print (Q95806 - "How to Skip Used Mailing Labels and Print Duplicates"). I'd like to use this, but can't make it work.2. I can't figure out how to "link" the option button to the client name as it's listed in the form, and then tell the report to only print labels for the selected clients.I have very little coding experience but I can make some simple code work and am OK at customizing pre-written code to my own needs if it's well commented, so VB isn't entirely out as an option.I have a possible solution in mind that involves creating a query that makes a new table with only the selected clients, which is then used to make the labels report. I think I could make that work if I could just figure out how to select the clients in the first place.I apologize in advance if this has been taken care of elsewhere. I tried to find it, but had trouble coming up with the right search string!Thanks in advance,~ Mel ~p.s. I'm using Access 2000.
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Oct 31, 2014
I have a class roster and need vba code to print a first day package of forms. I want them to print each person's package then move on to the next person until the roster has printed each person's package.
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Aug 22, 2005
I had a subfrom with two combos and a label,
-the user selects name or id from the combo and the label gets filled with information.
-added a print this on the subform and I thought it worked but when I tested it it does not print the data, only a blank label and the two blank combo boxes...
I was wondering if there is an option to print the caption of a label, or if anyone knew how to fix the problem i have above.
Thanks for any help you might be able to offer.
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Jul 30, 2013
In my report have a group header (type). I just want to print a label on top each row in detail section except first row in each header.
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Nov 12, 2014
I have created labels to print from my database so that we can scan a barcode to access a specific computer. I am trying to figure out how to print just a single label instead of every label for every employee.
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Feb 27, 2007
I am new to Access and I have just imported my old ham radio logs from a DOS based Smart database - rememeber that one.
I have created a reasonable functioning table. I have also created a Query to sort certain records for which I want to print labels to affix to my radio card which I wish to send to other radio stations (called QSL cards). I have created a Report to run the Query and to print a label. Here is my label. It is a mixture of text strings and data from my log database Query.
To Radio 9U9Z QSL QSO
dd/mm/yy UTC Freq Mode RST
24-Feb-07 18:44:00 18.148 ssb 55
73's de Mark N1XX (WAB 11XXX)
Here is the code for the date time etc line - the 3rd line down on the label above - taken from the design view
=Trim([Date] & " " & [Time_UTC] & " " & [Frequency] & " " & [Mode] & " " & [Rpt_Sent])
I am not sure how to format the date to print just the hours and minutes. I would have hoped that since the main log table was using a short time that it would have folowed automatically. In fact the time was printing as 12 hour time and I had to go into my Windows XP preferences and change the pc to a 24 hr clock to get it to print as a 24 hour clock. I tried setting the pc to an hrs and minutes time but it didn't fix my label format. It still shows seconds. I would like to get label to print 24hr hours and minutes and be able to set my pc back to a 12 hour clock format.
Thanks for your help. I still have loads to learn with this database program.
thanks Mark
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Dec 9, 2013
I have one field in my table "Id". Here I have inputed 16 digit number always. Can I print out every digit with different text box or label in my report?
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Mar 19, 2014
I've got a report that spits out a barcoded label for items on my inventory. What I'd like to know, is if there is a way in 2010 to allow the user to select where on the page for the label to print.
I found a way that looks like it worked for 2007, but it required enabling ADO, which I am not able to do on my work computer.
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Dec 27, 2013
I have a query that returns several records, typically 1 to 5. I need to print a label for each record returned by the query. Printing a label is no problem, but how do I print sequentally for each record in the query?
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May 9, 2014
I am trying to make a label visible on a form during print if a field has "like a string". We use a form so that it prints 3 forms to one page (They are tags for units for repair). I can get the label to be visible in the form view but when I print, the label is visible on every record where it is only visible on the current record in form view. My goal is to have the label only show on those records where the condition is met.
Here is my code that works in form view only: (It is to designate easier a warranty tag from a new repair tag)
Code:
If Me.Problem_Description Like "Warr*" Then
Me.lbl_w.Visible = True
Else
Me.lbl_w.Visible = False
End If
I have attached an image of a tag sheet Tag_Sheet_W.jpg. As you can see if I got my desired result only the first tag would have a W.
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Jan 8, 2015
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName)
Student's email (SEmail)
ID# of the form I use to record their grades (ID)
ID# of the studen'ts work (WorkID)
Date of their work (CreatedDate)
Date I graded their work (AuditDate)
Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
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Feb 3, 2014
I have created a database that generates a report with customer debts. I have a lot of customers and in a report each page is a different customer with individual debts info. What i would like to do is to create a button and distribute individual report page as pdf to individual customer by email. I'm using Lotus notes. I have searched the forums i found something but it was not what i was looking for.
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Aug 4, 2006
I have n horizontal labels named Label_1 to Label_n. I'd like to assign values to the label captions by using a loop.
Something like:
For i = 1 To n
Set Label_i.Caption = i
End
However, this doesn't work. Message "Object required".
Any suggestions?
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Jun 10, 2005
Thought I posted this once before, now can't find it -- so I apologize if it turns out to be a duplicate posting.
Anyway...Figured out how to design a table then extract the info I wanted via a query. Last thing I simply cannot figure out is how to get the query exported onto mailing labels.
Thank you in advance to anyone willing to share their time and expertise to assist me in this last step.
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Feb 15, 2007
Is it possible to change the format of the mailing labels once the report has been created? I have one that has 24 labels on it, but I need for it to have 30.
Also I can't remember how I created it in the first place. What steps do I need to go through to make a new report?
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Dec 13, 2005
Hi
I have created a report for labels using the Label Wizard, and found the code on the MS KB about skipping the labels that have already been used, and printing on the next one along.
Page on MS KB (http://support.microsoft.com/?kbid=299024)
When I try using this code in Access 2003 however, it seems to go into some sort of loop, and produces 100+ pages for the report when I try and skip 1 label for example.
Can anyone help me get this working for 2003?
Here's my module code, same as on the site above:
'************************************************* ********
'Declarations section of the module.
'************************************************* ********
Option Compare Database
Option Explicit
Dim LabelBlanks&
Dim LabelCopies&
Dim BlankCount&
DimCopyCount&
'================================================= ========
' The following function will cause an input box to
' display when the report is run that prompts the user
' for the number of used labels to skip and how many
' copies of each label should be printed.
'================================================= ========
Function LabelSetup()
LabelBlanks& = Val(InputBox$("Enter number of used labels to skip"))
LabelCopies& = Val(InputBox$("Enter number of copies to print"))
If LabelBlanks& < 0 Then
LabelBlanks& = 0
If LabelCopies& < 1 Then
LabelCopies& = 1
End Function
'================================================= ========
' The following function sets the variables to a zero
'================================================= ========
Function LabelInitialize()
BlankCount& = 0
CopyCount& = 0
End Function
'================================================= ========
' The following function is the main part of this code
' that allows the labels to print as the user desires.
'================================================= ========
Function LabelLayout(R As Report)
If BlankCount& < LabelBlanks& Then
R.NextRecord = False
R.PrintSection = False
BlankCount& = BlankCount& + 1
Else
If CopyCount& < (LabelCopies& - 1) Then
R.NextRecord = False
CopyCount& = CopyCount& + 1
Else
CopyCount& = 0
End If
End If
End Function
Thanks
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May 10, 2007
Hi, all!!
I need to generate 1 email with 3 attachments from an Access Db. These attachments are canned reports that are generated each week with fresh data.
I've done several searches and found a lot of good information here. Based on what I've read, I decided to output the 3 reports to a folder in My Documents and then automate Outlook to send the message.
I've used the output function to create the 3 files. No Problem, works well.
Then I found this code for automating Outlook. (Pasted below)
I can get it to work (following either step 7 or step 8 below) but only if I include the attachment path in the SendMessage command.
Assuming the full paths are:
C:My DocumentsReport1.snp
C:My DocumentsReport2.snp
C:My DocumentsReport3.snp
how do I modify the code to automatically attach all 3 files?
Any ideas?
As always, thanks for taking the time to help,
BeckieO
Sub SendMessage(Optional AttachmentPath)
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment
' Create the Outlook session.
Set objOutlook = CreateObject("Outlook.Application")
' Create the message.
Set objOutlookMsg = objOutlook.CreateItem(olMailItem)
With objOutlookMsg
' Add the To recipient(s) to the message.
Set objOutlookRecip = .Recipients.Add("Henny Penny")
objOutlookRecip.Type = olTo
' Add the CC recipient(s) to the message.
Set objOutlookRecip = .Recipients.Add("Lucky Ducky")
objOutlookRecip.Type = olCC
' Set the Subject, Body, and Importance of the message.
.Subject = "This is an Automation test with Microsoft Outlook"
.Body = "Last test - I promise." & vbCrLf & vbCrLf
.Importance = olImportanceHigh 'High importance
' Add attachments to the message.
If Not IsMissing(AttachmentPath) Then
Set objOutlookAttach = .Attachments.Add(AttachmentPath)
End If
' Resolve each Recipient's name.
For Each objOutlookRecip In .Recipients
objOutlookRecip.Resolve
If Not objOutlookRecip.Resolve Then
objOutlookMsg.Display
End If
Next
.Send
End With
Set objOutlookMsg = Nothing
Set objOutlook = Nothing
End Sub
7. To test this procedure, type the following line in the Immediate window, and then press ENTER: SendMessage "C:My DocumentsCustomers.txt"
8. To send the message without specifying an attachment, omit the argument when calling the procedure, as follows:SendMessage
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Feb 3, 2007
I have a database for clients and have set up a form and code to run a query for different types of clients and to send emails to the group.
Everything works fine until I try to send and then I get a Microsoft Outlook pop-up which states:
"A program is trying to automatically send e-mail on your behalf. Do you want to allow this? If this is unexpected, it may be a virus and you should choose "No."
This message stays for 5 seconds and then I can click on "YES" and it will send the email, and start all over for the next recipient.
I am assuming this is an Outlook Spam Blocker, but is there any way to stop it?
Thanks
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Nov 29, 2006
:( Hi Guys,
I have a very basic DB of customers names and addresses. What I want to do is find all the enquiries within the months of August, September and October, send all these enquiries to a new table so that I can use this new table for a mailshot.
The date of the incoming enquiry is in a field on it own and written as dd/mm/2006.
If there is an easy way to create a mailing list from the original table please let me know.
Best Regards
Keith:o
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Oct 11, 2006
Hi All,
I have attached a DB that I am trying to create for my small business. Every month we have renewals of the client’s yearly contracts. I have created a form called frmRenewells, on this form you need to select a month and a year (please choose October 2006) this then runs query qryRenewell. The query then opens form frmRenewellSheet with the results. This works fine, but I really need the following to happen:
Open form frmRenewells and enter month & year, on clicking the enter button it launches a word template I have created and automatically pulls all the fields required into the word document. I can then press print and it will print a document for each client in the query.
I am unable to go into word and just open the query as it has * or wildcards in it. Therefore word will not allow me to select the query.
I have attached the Word doc as well
Thanks in advance,
Danian
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