Problem Updating Main Form Control From Subform In Access 2003 Project (ADP)

Nov 30, 2005

I'm supporting some Access/VBA code which includes the following behavior:

When an update is made in a (linked) child form, the current date/time is written to a textbox on the main form via

Me.Parent!txtMod = Now

Likewise, the BeforeUpdate event of the main form updates the same field (and then does a bunch of form validity checks, possibly followed by a Save).

When we upgraded to Access 2003 from Access 2000, a problem erupted:

When the user returns to the main form (by clicking on any control outside the subform), the following message is issued: "This record has been changed by another user since you started editing it (etc.)..."

At this point the user must choose between "Save Record", "Copy to Clipboard" and "Drop Changes".

Conceptually, I see why this is happening (though I wonder why Access 2000 didn't flag it). The subform is the "other user". When the main form is returned to, it is "Dirty" (unsaved update), so the main form's BeforeUpdate event fires, and attempts to update the field again (Me.txtMod = Now). Since there is a pending change to the field, an error dialog pops up.

As a quick fix, I replaced the code in the subform with a flag ("Hey, I've been updated!"), which the main form checks on the Exit event of the subform control. But that seems a horrible solution. Surely there's a better way?

Notes:

1. It would be preferable to have the timestamp updated right away by the subform, though having it updated when the subform loses focus is better than nothing.

2. Since a subform is a control from the main form's perspective, I'm surprised that a change to that control doesn't render the main form "Dirty". I guess from a database standpoint it makes sense (the form's table isn't getting updated at all; just the subform's). But then, how does the main form know that the subform has been updated?

3. I tried catching the error via Form_Error. I can make the dialog not appear via "Response = acDataErrContinue", but unfortunately it defaults to dropping the changes (old and new), rather than saving the new.

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Lets say I have Form A and Subform A with the parent-child relationship established that works well. Subform A has a Text box control that is getting display when I include the subform in Form A.


Now, I decided I dont want to include subform A in the Form A. Is there a way for me to show the contents of that Text box control in Form A without attaching the subform in the main form (Form A)?

I read somewhere that to refer a control on a subform, I have to use the code - Forms!mainform!subform.form!control. But this would be in VBA. What is the equivalent of this in a Control Source in the main form?

If I have not explained myself correctly, please do let me know.

To summarize, my question is without including the subform, I want to reference the values of the subform in the mainform. (I have some design necessity for this requirement) Is there a way for this?

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