Problem With Setting Up Tables And Relationship
Aug 8, 2007
Hello....
Here is what I am doing. It is an inventory database that also is an order tracking per se database.
When you are entering in the order, the top part is the vendor with an order number, date etc (will show table later).
The subform is the order details. This is the tricky part that I am having problems with.
In the subform I also need to have the unit that is placing the order for that particular item.
IE
product 1 pens black ball point unit=exams
product 2 pens red ball point unit=admin
product 3 paper legal color white unit=personnel
I can get it to work but the unit part is what is driving me nuts.
I am attaching a very stripped down version no queries etc....
Thanks
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Jun 14, 2013
I have three tables.
Table 1: Group
Field 1: Group Text field ( Primary key)
Field 2: Group Description Text field
Field 3: Uidgroup( Autonumber)
Table 2: Subgroup Text field
Field 1: Group ( I want to bound this column to Table 1's Group field that is column 1) I have set bound column property to 1 and column count 1 and the Subgroup table is showing group fields as input perfectly no issues in that )
Field 2: Subgroup, Text field( Primary Key )
Field 3: uidsubg( Autonumber)
Table 3: Email
Field 1: Group ( Bound to Table1's Group ; showing values in combo box, setted bound column property to 1 and showing group field perfectly, no issue in that )
Field 2: Subgroup (I want to bound Table2's subgroup field, which is column number 2, so I wrote 2 in bound column property and row source is table subgroup ; Here is some error comes up, values from subgroup field of subgroup table not being shown up in Email Table's subgroup field as combo box. )
Field 3: Email Text field
Field 4: uideml (Autonumber ) primary key
I want to prepare a Data entry form should have all these fields from all the tables. That should work in following way, first user selects Group then User selects Sub Group and write Email and save the record.
What relationship should I set, or shall I change the table structure.
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Sep 24, 2012
I have a contacts database and I am trying to set the relationship between the contacts table and the locality table. The contacts table has a LocalityID field that is a long integer and the Locality table has an autonumber as the PK. When I drag the LocalityID on one table to the other LocalityID I get the Can't create this relationship. When I look at the Edit Relationship dialog box the primary table is the Locality table not the Contacts table. I want set up a lookup on the contacts form that relates to locality.
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May 29, 2014
I have two tables of data, each relating to three business branches (branches A, B and C).
Table 1 shows the expenditure of each branch (by fuel, premises and wages).
Table 2 shows a number of units for each branch (mileage, floorspace and sales).
What I would like to do is calculate unit costs, based on the expenditure in Table 1, divided by a relevant unit in Table 2. The catch is that I want to have a third table which allows the user to specify which expenditure (from Table 1) is combined with which unit (from Table 2) to generate the calculated unit costs. I've been able to do this in Excel, and have attached an example. I've also attached an incomplete Access version with the first two tables. Given the complexity of my actual data, I feel this could be better handled in Access than Excel.
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May 5, 2013
I have 3 tables.
Table 1: contains staff names and contact numbers
Table 2: contains training above staff have been on or need to go on
Table 3: contains pc and printer asset numbers of above staff
I used a form and entered some new members of staff in table 1. They got their auto numbers etc but when I open table 2 and table 3 those new members are not showing up in those tables. I have checked the relationship status between the 3 tables and the staffID from Table 1 is associated to table 2 and to table 3.
What's stopping the new entries from showing up in tables 2 and 3 ?
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Mar 4, 2013
I am about to set up a database but wanted to check the relationship of the main tables before I add to it. I have attached the relationship design
For a PROJECT, there can be many TESTS, for a TEST, there can be many PRODUCTS
Is my design reasonably sensible?
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Dec 10, 2013
I have 5 tables and 2 forms. The primary form is what I input all the information into (Tracking) and the other form is to update employee information (update form).
The "Tracking" form is where I add information to 4 of the 5 tables. Here is where I'm stumbling. Would it be more practical to just have 1 table and just expand the fields, or have the form put the information into the separate tables. Those 4 tables are Employee, phone, spotter and radio.
I'm wanting to keep a running tally of who doesn't turn in what equipment on what day.
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Mar 4, 2007
I am confusing myself more and more as i read on normalization and queries and everything else. I am trying to create a database for parts that our company sells and am having trouble deciding how to lay out the tables. I figure I should use the part number for the primary key as it will not repeat. from there though, i have a problem, each type of part has different fields nessesscary to decribe its attributes. for example, one part number may be for a box and its describing fields might be brand, width, length,load rating, and height. but another part number might be for a circuit breaker which would have completley different describing fields like brand, amperage rating, voltage rating, connection type, and trip type. Should i create 1 table for everything even though many fields would be blank depending on which type of item it was or should i create seperate table for each type of item with only the required fields to decribe that item?
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Apr 18, 2006
Dear all,
i have having such trouble setting up some tables in a new db, and am wondering if someone could give me some tips as I really don't know what I'm doing (I am new to this).
I have one main table, called Client Information. The PK is CaseNumber. I also have 11 other tables. The PK in each of these is called things like CasedetailsID, witnessinfoID, etc. Each of these tables contains the CaseNumber field (supposed to be from the Client Information table). The Client Information table contains the PK from each of the other tables.
The way I have the relationships set up at the moment is that the Client Information Table is linked to each of the other tables via the fields called casedetailsID, witnessinfoID, casetypeID, etc. The relationships are all one to many (the 'many' side being on the Client Info table, the 'one' side being on the related tables). There is obviously something incorrect about the way I have the tables set up, however, as when I try to enter data into the form, although the data gets stored in the individual tables, none of my queries or reports seem to be working (ie, I try to run a report, but it doesn't show any data).
any tips or advice regarding a good way to go about setting up tables and relationships would be very much appreciated.
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Sep 9, 2013
I've only just started using Access 2007 at my new job. I've been asked to create a database that will show appointments for all 10 of the employees. I have created a table for the main schedule (where ill put all the data) then one for each of the employees. I've managed to link the tables no problem but it wont let me create and updating relationship. It keeps saying "no unique index found for the referenced field of the primary table". How do I fix this?
I want it to automatically update the date, time, location, customer name and description, if its changed on the main schedule for a certain appointment on the corresponding employees schedule.
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Dec 11, 2012
I created two tables, but i don't know what kind of relationship i should create.
In the first table, i would like to put all different tests (medical tests, such as EMG test, and so on), in the second table, i want to add the settingup for each test, say, recording site, stimulating site et.al, then i want to use one form to populate data into these two tables, what should i do?
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Sep 19, 2013
I am trying to define a relationship between tables. However, the unique nature of my data doesn't seem to be allowing typical relationships. I am not sure if I need to somehow create a relationship (junction table?) or just keep things as they are. Do I need a Foreign Key? FYI, I am only querying the data - no updates.
I have two tables that I am able to join by using a field in Table1 tied to a portion of a field in Table2. No other columns in either table can reliably relate the two tables. For example:
Table1.ColA has a 5 character string.
Table2.ColA has a 10 character string.
I need to match Table1.ColA to Table2.ColA where the first five characters in Table2.ColA match Table1.ColA.
This match, produces 1 to Many results (for every Table1.ColA string, there are 1 to many Table2.ColA records that match.
IMPORTANT FACTORS:
- Table1 contains data at a SYSTEM level.
- Table2 contains the parts that make up the "SYSTEM" in Table1
- The PARTS in Table2 can be in 1 to many SYSTEMS from Table1
- Table1.ColA is not unique by itself (it's part of a composite PK in Table1).
- Table2.ColA is not unique by itself (it's part of a composite PK in Table2).
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Jan 17, 2006
Hi,
I have a db with two table.
Table1 Trade has the following among other fields: RefNo (autoNo) PK, TradeDate, HostName, Methodology, etc.
Table2 Market has the following among other fields: MarketDate as Date ( ), USD/EUR_Rate, USD/CHF_Rate, USD/BRL_Rate, etc.
I need to link both tables so that the TradeDate correspondes to the MarketDate. what is that say on TradeDate if it is on 15/01/06 I can see what the Market values for the MarketDate corresponding to that TradeDate.
I tried to link MarketDate as PK on Market table2 to TradeDate on Trade Table1.
It seems to work but it does not seem right as sometimes I get errors in entering data, etc on the Market table2.
The MarketDate is unique meaning only one data of values for a given date, they can be modified but not duplicated.
Can anyone help, on the best solution for the links to work?
Thanks
dfuas
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Feb 27, 2008
I feel confused about something and I have the need for assistance because solving this small thing would make my life easier. I very much appreciate you taking the time to read this.
I'll focus in on a small part of my database:
----------------
| tblBreakpoint|
----------------
| BreakpointId |
| Remarks |
| ... |
----------------
each Breakpoint can have only one Module and a Module can have many Breakpoints
----------------
| tblModule |
----------------
| ModuleId |
| ModuleName |
| .... |
----------------
each module can have only one Function and a Function can have only one module
----------------
| tblFunction |
----------------
| FunctionId |
| FunctionName |
| ... |
----------------
I want to normalize my database as much as possible.
I will make a make a form for Breakpoint containing two comboboxes. The top combobox will contain all Modules and I want the second combobox to contain only the Functions that are related to the selected Module from the first combobox.
I know this can be programmed, that's how I do it now: in the onChange-event of the first combobox, I load the content of the second combobox.
However: what I would like to know specifically 3 things:
--> what is a common way to solve this?
--> Is there a way to solve this using just table-relationships? (drop 2 cbo's on the form and with correct relationships access populates the second and/or the first automatically)
--> What are the correct table relationships for this and therefore what missing ID's (used for relationships) have to be filled in in the above 3 tables?
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Oct 23, 2005
Hi:
Tables:
I have 2 tables, there are same fields: Name, Date, and Invoice #
I make a relationship between 2 tables, connect Name, Date, and Invoice #
And click "Enforce Referential Integrity", "Cascade Update Related Fields", and "Cascade Delete Related Records".
One-to-One.
After that, I go table 1, create a record, then close it, then open table 2, the record I created in the table 1 is NOT over there. Does the relationship create record? It only update and delete. What about Add ?
Please let me know about it. Thanks.
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Aug 7, 2006
I have an Access 2000 database with several tables in it. Against each field in each table I would like to set every REQUIRED and INDEXED value to NO. Is there a way I can do this using VBA?
If it helps, one of the tables has 2 fields in it named TABLE NAME and FIELD NAME with every field against every table listed.
Any help most appreciated.
Dalien51
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Dec 20, 2004
First time user!!!
I work for the school dist. and we have 2 tables for 2 different groups.
I need to pull data from them both and create a new Query.
Example
Table 1:
Name, address, phone
Table 2:
Name, address, phone
(No similarities in ether database, and we'd like to NOT export data)
I'm hoping it's an easy fix that I've overlooked.
Michelle
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Jan 22, 2006
Hi guys i know this is a simple one but i have been struggling for ages now i would very much love some help. I have a customer database that has a number of tables customer, quotes and materials. I keep getting errors all the time from the database when i try enter information im not sure whether it is my relationships or my tables setup.
The first table that will be displayed is the customer one once all the information has been entered into that one then the customer database should be linked to the quotes table and then from the customers database it drops down into the quotes with the little + sign and then the user enters all the information to do with the job but the field Materials must call a dropdown box, and then display the contents from the materials database, but only the material name.
If anyone can help please do as i have been struggling with this for over a week now and have tryed to solve it myself but with no joy Thanks in advanced i have included the database link below:
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Jun 4, 2007
I am a newbie to access and i am working on a project that has two tables
the primary table has for example the following fields:
firstnameID(primary key) data type auto number
Firstname data type text
the second table has for example :
LastnameID(primary key) data type auto number
Lastname data type text
FirstnameID (foreign key)data type number
I created a relationship between the FirstnameID in the primary table and the FirstnameID in the second table ..
My problem is this whenever i try to view the relationship when i open the primary table it don't show the relationship ,
The Field FirstnameID in the secondary field is always Empty the only time the relationship is created is when i manually insert the autonumber that is generated in the FirstnameID field , but i thought that since a link was created then that field would have automatically be inseted with data , am i assuming wrong or am i doing somethingn wrong? how do i get the autonumber to be inserted in the field automatically to create the relationship?
Please Help
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Jan 9, 2008
Hello guyz,
am currently havin a problem with a report but i fink the main problem is with the relationship between my tables!. so i have built a scholarship system. I have details like school certificate,A levels result and degree information.
i have built a report which retrieves the school certificate results,A level and degree results for a particular candidate, you have to enter the id for a candidate to get the details.
But the fing i have notice is that all these 3 tables must contain records so that all the information is displayed, for example if a candidate is applying for an undergraduate degree for the first time, he'll obviously be having only school certificate and A levels results....The report doesnt display anyfing!!....But if for a particular candidate having all three records in the 3 tables, the report displays correctly!.
Is there an option for fixing the cardinality among tables so that even if a candidate doesnt have one among the three information, the report gets displayed??
Kind Regards!
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Jun 2, 2015
I have been trying to design an Access 2013 desktop database to report on user access to shared folders within the company I work for. Acess to folders is granted by users being added to a permission group and groups being added to folders.
What I want is to be able to query the data and find out which users have access to which folders. My tables are currently:
tblGroups
GroupID: PK Autonumber
GroupName: Short Text
GroupType: Lookup (Permission; Distribution; Mailbox Sharing)
[Code]....
If I do have to have a junction table is there anyway it can autopopulate from the other data entered?
(Access 2013 is the version I am using)
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Jun 16, 2014
I have created a many-to-many relationship but am now having trouble figuring out how to add new data.
I have a table PEOPLE:
ID First Name Last Name
1 Participant A
2 Participant B
3 Participant C
And I have a table BEHAVIORS:
ID Behavior
1 Yelling
2 Grabbing
3 Smearing feces
And I linked these together in a many-to-many relationship in a table PEOPLE_BEHAVIORS:
ID Participant Behavior
1 A Yelling
2 B Yelling
3 C Yelling
4 A Grabbing
5 B Grabbing
6 A Smearing feces
7 C Smearing feces
All that's good to go. But now I need a table so I can count how often these behaviors occur every day. I need to link PEOPLE_BEHAVIORS to a new data table that will count how often I see the behaviors linked to the people every day. So my table should look like:
ID Participant Behavior Date Frequency
But I should only document the frequency of the behaviors linked to that participant (so for Participant A, I should have a space for yelling, grabbing, and smearing feces whereas for Participant B, I,d only have a space for yelling and grabbing). Is it possible to create a table that will basically partially create records for me? So if I open the table to add data today, I'd see the following and fill in the frequency blanks?
ID Participant Behavior Date Frequency
1 A Yelling 6/16/14
2 B Yelling 6/16/14
3 C Yelling 6/16/14
4 A Grabbing 6/16/14
5 B Grabbing 6/16/14
6 A Smearing feces 6/16/14
7 C Smearing feces 6/16/14
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Dec 10, 2012
I have to make a database for my class project, and I am having problems with the relationship between tables. I have these tables:
Application
advertisement
employment agency
listed position
In the advertisement table I already linked listed position and employment agency. It shows the position name from the position table and in the agency column shows the agency name. When I link the application table to advertisement table and select position and employment agency column, it just shows up as the id numbers in the application table. How can I have it show "engineering| we find you jobs" for the table?
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Apr 26, 2005
Hello everyone. I'm pretty new to access and need some advice on table structure for a new project I've been given.
One of our customers sends us an Excel spreadsheet each week containing their order. Currently, someone formats the spreadsheet, prints it out, and manually picks out the products we need to ship. I want to import this into an Access table. Basically, the sheet with some data examples looks something like this:
CONTRACT_NUMBER----PRICE----COMPONENT----LOCATION----SHIP_DATE
----------------------------------------------------------------
11111111-----------393.67---AAA1000------290---------4/29/2005
22222222-----------415.00---ABB2000------310---------5/1/2005
There are usually 30-40 records on this list. The COMPONENT field is actually a part kit. We have tables in a Excel sheet that list the parts in the kit as well as the quantity. For example.
Component: AAA1000
will contain
Part#---------Quantity
----------------------
123-----------2
456-----------17
789-----------11
111-----------57
908-----------36
--------------------------------------
Component: ABB2000
will contain
Part#---------Quantity
----------------------
123-----------80
777-----------29
345-----------3
906-----------14
What I basically want to do is run a report based on a query where each page has a contract number (one for each record) with matching ship date and location information and a list of parts needed on that kit.
For example, the first page would be:
--------------------------------------------
Contract #:---11111111
Location:-----310
Ship Date:----5/1/2005
Kit-----------AAA1000
Part#---------Quantity
----------------------
123-----------2
456-----------17
789-----------11
111-----------57
908-----------36
--------------------------------------------
and the second page would be:
--------------------------------------------
Contract #:---22222222
Location:-----290
Ship Date:----4/29/2005
Kit-----------ABB2000
Part#---------Quantity
----------------------
123-----------80
777-----------29
345-----------3
906-----------14
--------------------------------------------
I'm a little confused by the COMPONENT field linking to more than one part. In the little experience I've had with Access, one record was always linked to just one other record in another table. Also, I want the Contract Number, Location, Ship Date, and Kit # show up once at the top and the complete kit show up below.
I would appreciate any suggestions as to hot to set up my tables. We have about 30 different kits. Should I have a separate table for each or a huge table? Also how will I make relationships between the main table and the part table/tables? Am I going to have to have the kit # as a field in the part table and list it for every part/quantity record? I want to just list the description information (location, ship date, etc...) only once while listing all the parts and quantities for the kit.
I've only been using Access for a short time, so this might be a really simple question. I just need to be pointed in the right direction, so I can set the system up the right way. Any information would be greatly appreciated.
Thank You,
Chad
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Sep 9, 2007
Hi,
I would like to create a small HR database that holds:
* Employee details (Name, Date of birth, Entry Date, Exit Date, Function,Department, Shift)
* Departments
* Departments and capabilities needed
* Employee, departments and capability achieved (1=yes, 0=no)
The idea would be to have a link between the employee the departments capabilities I can tick fields of the capabilities they have or have achieved.
When I have this I could run a report that shows a score per employee
For example:
Name: Department: Orderpicking: Packing: Cutting:
John Warehouse 1 1 0
As the tasks / capabilities required are different per department you would see something different if you would have user Jane that works in accounting
Is there anyone that can give me some hints so that I can get any further??
For the moment I have 3 tables:
1. Employee information - John, Jane
2. Departments - Warehouse, Accounting
3. Department tasks - Department, Cap1, Cap2, Cap3, Cap4
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Oct 13, 2014
When I set up lookup fields that point to a table do I save those tables in the back end with the main tables or is it okay to have in in the front end and not the back end? Users will need to make udpates to the tables for instance an employee table they would need to add employee names.
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