Prompting User To Accept Or Decline Potential Duplicates While Importing Excel Table?
Jun 28, 2013
I have a database table to which I will be adding multiple records from various other contributors. I would like to build a simple, import-friendly excel table that I can mail out to others, so that they can fill it out and send it back to me. Then I will save import steps as a macro or something similar, so that I can easily import their data.
The hard part is that I would like a way for Access to compare the new records with the existing records, identify potential duplicate records by predetermined criteria (in other words, 'wild-carded' to some level of specificity, since duplicates could be off by just a few characters), and then prompt me to examine each record to be imported alongside however many existing records that have been identified as potential duplicates. Then I as the user could:
1. accept the import record as a new record
2. decline importing that record since it is a duplicate of an existing record, or
3. edit by hand an existing record that is a duplicate of the proposed import, but may require additional information, and then decline to import the new one.After each prompt, I would like the import process to continue to the next potential duplicate, and when there are no duplicates, to complete the import and display a message box that says "Import complete".
I'm using VBA to prompt users for two required fields. One I can do, but with more than one I get into issues like only 1 message box appearing at a time. If both fields are blank I want both messages to appear. Here's my code, it's in an On click function:
If IsNull(req_file_num) = True Then MsgBox "Required field: File #. The appropriate file number must be entered before this PO's status can be changed to Filed." GoTo Err_Command_158_Click2 End If
If Not [req_filed_date] Then [req_process_status_rec_id] = 8
MsgBox "Your changes have been processed. This purchase order now has a status of Filed." DoCmd.Close acForm, "frm_req_file" GoTo Err_Command_158_Click2 Else: MsgBox "Required field: File Date. The appropriate date must be entered before this PO's status can be changed to Filed." GoTo Err_Command_158_Click2
End If
Err_Command_158_Click2: End Sub
I realize that it only shows one message box because I have the GoTo Err_Command_158_Click2 command, but I couldn't figure out how else to keep it from continuing through the code. If both "req_file_num" and "req_filed_date" are null, then I don't want the "req_process_status_rec_id" to change to 8 and have the form close.
I have code written which imports excel data to a access table but after the first import it fails due to duplicates, how can i tell it to ignore duplicates in the table and only copy new records?
code is below.
Code: Function SyncEmployes() Dim lngColumn As Long Dim xlx As Object, xlw As Object, xls As Object, xlc As Object
I have a database with existing tables.I now want to add a whole bunch of records into my access tables.A lot of the data is repeated, and lends itself to my doing it in excel with it's better copy and paste abilities, and it's ability to easily increment alphanumeric fields.I can't seem to succeed in append importing to the bottom of my access table from my excel spreadsheet. All columns are the same.Can this be done, and if so how please?I'm on XP Pro with Office 2003 Pro.I'm also very much a newbie in Access.
Does anybody know how to go about running a query or macro in Access to import specific fields from all worksheets contained in an excel workbook?
Say I have ExcelFile.xls, and it has worksheets with varying names. I want to pull fields B12, B16, B20, B24, B28 from each worksheet and create a new record in a table (one new record for each worksheet). Is there an easy way to do this other than pulling the data into a Crystal Reports pivot table or some such?
I was importing the large array of accounting data into Access from Excel through File - Get External Data - Import. Several columns contained tangible accounting data (e.g. registration numbers) that had different formats like "23423 34", "32-3545" and in some cases even contained letter constants. Therefore, I have assigned TEXT type to this column while importing and was sure that all values are going to be stored as text. However, what has happened is: 18307769 turned into 1.83078e+007! this means tangible accounting data that was used as a key field for further linking turned into bull&&$%! :-(
I know this problem is very simple, so please, can you give me a hint as to how do I solve it in the future.
Is the record is already existing in access, but a few fields are blank, is there any way to import an excel file that just updates those blank fields for the specific record?
For example,
I have an excel file that includes files that are ready to ship out. My access database already has those file names, but does not have the shipping box number. Is there any way to import the excel file into my database, have it find those specific file names and update the shipping box number field? The excel file won't be adding any new records, just appending existing records.
I've been trying to load data from multiple excel worksheets in multiple workbooks into one table in Access. The first one loads fine, but after that I get errors and can't load anything else. All of the sheets are in the same format, so that shouldn't be the problem. Every solution I've tried has been a bust. All I want is to take all of my data and put it into one big database. Any suggestions?
Function SyncSuppliers() On Error GoTo errhandle Filename = DLookup("SupplierPath", "Setup", "SetupActive = True") If Filename = "" Then Exit Function End If Set xlapp = CreateObject("Excel.Application")
[code]....
The 5th row is where the problem is abbot and co will import n stop missing out the brackets (I need all the data). same for the last row A-BELCO LTD will import (HADAR LIGHTING) does not.
I'm looking to import huge excel sheets in access, but normalization process in Access has forced me to divide all the columns in Excel to about 12 tables in MS Access.
How how could I import data from excel sheet columns to 12 different tables?
I am running this code to import an Excel sheet into a table in my database. This works fine if I set [HasFieldNames] to false. When [HasFieldNames] is set to true, I get the correct field names in the table, but don't get any data from the sheet.
importing data from two excel sources to one table. I have a table with: Unit, Info1, info2, info3, info4, info5, info6, info7. I have been able to import from the first file which has all of the unit information-'info1-5'. I need to import another file to fill 'info6-7' based on specific unit numbers. I have created two excel tables the first with the headers "unit, info1-5" and the second with the headers "unit, info6-7." The first works fine and adds all the data I want it to, but when I try to do the same with the second it doesn't add any new data.I cannot add the last two fields to my first spread sheet because it would involve sorting through 700+ units and adding the data manually to 400+ of them.
I would like to import excel sheet that contains about 45 fields and the fields names are not well defined(not obey the Access rules). I would like to import the sheet into ms access without changing the excel sheet because i have to provide only the interface to users where they have to import sheets only. (All the time In Excel fields name are arranged and in specific order but invalid names of fields).
After 1 week the person has new excel sheet with same format and the process of importing data into ms access will be continue for whole year or more.
I know there is no more than 4 dups of each record.
what i want from this is a table that will give me a record of how many dups for each record then all the dates that they were added and the date between each record entry.
I am using the following code to check for duplicate tickets when importing multiple records into a datasheet view form by using the paste append function.
Code: Private Sub Ticket_Number_BeforeUpdate(Cancel As Integer) DoCmd.SetWarnings False If DLookup("Ticket_Number", "Record_Store", "Ticket_Number= '" & Me.Ticket_Number.Value & "'") > 0 Then Cancel = True MsgBox "There were import errors, please open View Import Errors above." End If End Sub
The form is used to insert multiple records into the database at a single time.
That codes works to check for duplicates. And if there are none there are no popup messages.
If there are duplicates though it gives a popup for every single Ticket_Number that is a duplicate.
I am wondering if there is a way for it to give only a single popup once it completes checking all the records to be imported for duplicates.
I try to put an expression for the property "bound column" so that my lookup values will be directly dependent on one of attribute's choice
I have got four options for my attribute. Each option will use a slightly different set of lookup values. I save all four sets in another table.
Then in my properties definition I refer directly to this table as lookup base. When I put bound column number equal to an expression so as to choose the right column of lookup values it refuses. It seems that it does notl ike anything other than a numeric value.
If that's a no-go, I am not sure how to achieve what I try to do then?
Essentially I have a table that 4 attributes: QID,itemID,CatType,Catchoice
CatType can have only 4 values. Each value will make Catchoice take on a different set of combo values
The problem I am having is that I am stuck at the Catchoice lookup definition because it is dependent on what kind of CatType the user picks.
I run a large database using Access for compiling cricket statistics. The database was made by a friend in South Africa. Recently I asked him for an added feature to renumber the files etc, and he send me an e-mail with a file renum.mdb.
For some reason I cannot open this file, the message I get is:
Microsoft Access cannot open this file.
The file is located outside your intranet or on an untrusted site. Microsoft Access will not open the file due to potential security problems.
To open the file, copy to your machine or an accessible network location.
I am not too technical when it comes to these issues, is there anyone out there who could help, I would be very grateful.
I have customers, projects and work tables. projects are linked to customer via customerid and work is linked to the project via projectid.
Ok..
What I'm trying to do is make a timesheet so that work done for a specific date for any project can be retrieved and concatenated into a string or put in row by row into a listbox.
As far as I'm aware, Dlookup only returns the first record, so if there was work done on more than one day for a different project, it won't retrieve it. So that leaves Recordsets, I am a complete beginner when it comes to recordsets.
I haven't found any decent tutorials or helpful posts anywhere, so any help that you guys could give would be awesome.
Guys I don't know if any of you have done this. I need to import a formatted excel file into an access table, I know that I need to write a vba code to do it, can someone please give me a tip or an example. The excel file is a formatted form, it's not based on columns & rows!!!! Please Please assist.
I have a table that I would like to update with information from a spreadsheet. The table are all of the property records for the county I live in. The table has a unique data field for every record called a "PIN" (Property Indentifier Number). It is in this format: 12-3456-78-90. Because the PIN's were hand entered, sometimes there is a space between the dashes and the numbers, but each PIN is different for every record.
The data from the spreadsheet I want to import has updated sale information for the property records in my table. I want to associate the PIN's in the spreadsheet to the PIN's in my table and only import the new owners name, sale date, and sale price from the spreadsheet to the table.
How would I do this import? It is probably straight forward, but I am a newbie with Access.
I am concerned that because the PIN from the Speadsheet was typed differently from the one table, the import won't work. The numbers are the same, there are just spaces between some of the numbers and dashes.
I have created a new database which i have split using the database splitter creating two files, the front end (.accdb) and the back end (.accdc)
The front end works find it allows me to input data and can be used my multiple users as once,however when i come to add a new table or new field within an existing table i get the following error when opening the .accdc:
currently the database in on my C drive however i have also tested it on the network and i am still having issues?
i have edited the access trust settings and trusted both the c drive and the network directory yet i am still having no luck?
There are some web forms where people can submit work requests to my team. The data is fed into Excel in .csv format. Each request adds a new row to the spreadsheet. Nothing ever drops off.
I am having problems getting that data into my "final" Access tables without repeating the data with each subsequent import/append. There is no unique identifier in the Excel file, only the raw data, all fields of which could be duplicate across requests.(requestor, phone, request by date...) In my Access tables, I have the same fields as in the Excel file, along with an AutoNumber primary key and some additional fields where we can enter when work began and was completed and to who it was assigned.
Say for example 5 requests come in and thus create rows 1-5 in the Excel file. I then import the data into a temp table, and then append to my final table. Works. But say an additional 2 requests come in...I then do another import and append and my final table ends up with rows 1-5 AND 1-7.
I was thinking composite key of some sort, but none of the fields lend themselves to that. Plus I need the ability to edit some of the imported data once it hits my final table (ex: changing a request-by date or request detail), so a field by field comparison of the import table to my final table to determine uniqueness probably won't work either.
I'm thinking the solution would be to add a unique identifer at the source level, but I'm pretty much left to come up with a solution in Access as the web team's resources are unavailable for a few months.
OK.. any suggestions as to how I get my Excel worksheets imported in Access? I have tried and tried.. and it gives me a message saying that it was not imported.. I am new at access..
