Queries :: Aggregate IIF Function To Get Total According To Criteria In Access
Mar 18, 2013
I am trying to aggregate IIF functions to give me the total in separate columns (fields) according to the criteria applied however I am getting an error message "You tried to execute a query that does not include the specific expression
as part of an aggregate function, and I cannot find why, The query is as follows:
SELECT
Tbl_Advisor_raw.Month,
Sum(Tbl_Advisor_raw.ValuePay) AS ValuePay,
Sum(Tbl_Advisor_raw.Salary) AS Salary,
Sum(Tbl_Advisor_raw.NetRevenue) AS NetRevenue,
IIf(ValuePay>0,(ValuePay/Salary),0) AS pcSpend,
I have a list of product sales for various regions.How do I write a query to only retrieve the record with the highest value in a region, but include the region and product code in the results?For example, If I run an aggregate query using the max function I still get the record for region:
SELECT Stats.ProdCode, Max(Stats.Sales) AS MaxOfSales, Stats.Region FROM Stats GROUP BY Stats.ProdCode, Stats.Region;
I realise that this returns the record for each region because the 'Group By' is applied to that field, but if I remove it then that field is not going to be available in the results(???)
I have a query that will be assisting me find pricing based upon quantity ranges of specific equipment for a given FY.
I'm no access expert, and I keep getting "You tried to execute a query that does not include the specified expression...as part of an aggregate function".
I have tried several things, but cannot seem to figure this one out.
The SQL of my query is as follows:
SELECT IIf(Nz(Sum([Current Orders]![Quantity]))+Nz([forms]![04c Test Query for ROM Support]![Quantity]) Between 1 And 4,[04b Pricing Products]![01-04],IIf(Nz(Sum([Current Orders]![Quantity]))+ Nz([forms]![04c Test Query for ROM Support]![Quantity]) Between 5 And 10,[04b Pricing Products]![05-10], IIf(Nz(Sum([Current Orders]![Quantity]))+Nz([forms]![04c Test Query for ROM Support]![Quantity])
I have a SQL query to gather data from a number of tables (balances, accounts, currencies)
Quote:
SELECT [tblBalances].[BalanceDate], [tblAccounts].[AccountNumber], [tblCurrencies].[Ccy], [tblBalances].[Amount], ([tblBalances].[Amount]*[tblRates].[FXRate]) AS AmountUSD FROM (([tblBalances] INNER JOIN [tblAccounts] ON [tblBalances].[AccountID]=[tblAccounts].[AccountID]) INNER JOIN [tblCurrencies] ON [tblBalances].[CcyID]=[tblCurrencies].[CcyID]) INNER JOIN [tblRates] ON ([tblBalances].[BalanceDate]=[tblRates].[RateDate]) AND ([tblBalances].[CcyID]=[tblRates].[CcyID]) WHERE BalanceDate = #12/10/2013#
How do I add 'AmountUSD' to the WHERE clause (such that I can only return records above or below a certain value, for example)
Along the lines of :
Quote:
WHERE BalanceDate = #12/10/2013# AND AmountUSD>1000
I know it's an issue with referring to aggregated functions in the WHERE clause and you're supposed to use HAVING instead
I have 2 tables, trying to update one table filed by using max(onefiled) from other table.
my qyery is as follows:
my tables are tblSubFlowForecast and tblPickCalendar
I have to update one field in tblSubFlowForecast by taking max(onefiled) from tblPickCalendar.
UPDATE tblSubFlowForecast INNER JOIN tblPickCalendar ON tblSubFlowForecast.Delivery=tblPickCalendar.Delive ry SET tblSubFlowForecast.[Latest Replen Date] = ( SELECT max(Pick) FROM tblPickCalendar WHERE Type="Replen");
I am getting error saying that "Operation must be an updateable query" :(
I have also tried in other way:
UPDATE tblSubFlowForecast SET [Latest Replen Date] = (SELECT max(Pick) FROM tblPickCalendar WHERE tblSubFlowForecast.Delivery=tblPickCalendar.Delive ry AND tblPickCalendar.Type="Replen" ) FROM tblSubFlowForecast,tblPickCalendar
This is giving me syntax error (missing operator) :(
Can any body tell me why it is giving error? Thanks in advance
how to query data in my database based on a number of different criteria.I have reached a stage where I can get all the data I need from one query, however I can't figure out how to further query this data to return records from a table with the most recent date only. I have searched the forum, googled and experimented myself but I am running into "Aggregate Function" errors.In this scenario there are 3 tables. tblJobs, tblEquipment and tblInspectionLog. Each tblJobs record can have multiple tblEquipment records attached to it, and each tblEquipment record can have multiple tblInspectionLog records attached to them.
I would like to query the database for what tblEquipment records have been assigned to a tblJob ID and also return only the tblInspectionLog record with the latest Inspection_Date field.At the moment I am able to see tblEquipment records attached to tblJobs, however duplicate records appear due to multiple InspectionLog records associated with the equipment.
I have tried to filter records from tblInspectionLog using the "Max" criteria under Inspection_Date field in my query. This however returns an "Aggregate Function" error.
I am trying to prepare a mini budget program in ms access for my personal use in my office , but every time i fail to do so, my tables are as under
Field Name Properties Code ID AutoNumber 001 Cash 002 Bank 846 conveyence dt: Date/time Code text (list selected by drop-down list) des Description Bill currency yearly Budget currency quartlyBudget currency
Query Question:
Group Aggregate function in my Budget data base file
I've created the following but it keeps coming up with the error message You tried to execute a query that does not include the specified expression 'ICE Team' as part of an aggregate function.
SELECT ztSub.[Master Sheet].[ICE Team], ztSub.[date], Count(ztSub.[Count]) FROM (SELECT [Master Sheet].[ICE Team],[Master Sheet].[Visit Date (planned for)] AS [date],Count([Master Sheet]![Visit Date (planned for)]) AS [Count] FROM [Master Sheet] UNION SELECT [Master Sheet].[ICE Team],[Master Sheet].[Date retasked to?] AS [date], Count ([Master Sheet]![Date retasked to?]) AS [Count] FROM [Master Sheet] ) AS ztSub GROUP BY ztSub.[Master Sheet].[ICE Team];
Here's a sticky one? (maybe...) I have a number of aggregate totals from several queries all linked to the Input Query and all Nz'd as 0's
From the image enclosed the totaling text box (top right left) is calculating the value in the properties box. The value should be 3.52 + 5 - 8 = 0.52 the value showing is -4.475 (which is 3.52 - 8) so I see it's ignoring the 5 value but I can't see why.
The ACDays and ALDays values are both generated by the same module, but with different Leave types. and as I mentioned previously all Nz 0'd
Hi, Can anyone please help me out with the IIF concept of MS-ACCESS. I have a table with the following data: Name Age Place Dept AAA 13 Mumbai Accounting BBB 12 Pune Banking CCC 15 Delhi Finance DDD 30 Mumbai Accounting EEE 25 Delhi Finance
Now i need a query output like Expected output: --------------- Dept Total-count Mumbai Pune Delhi
Accounting 2 2 0 0 Banking 1 0 1 0 Finance 2 1 0 1 Now i m using the query: ******************* SELECT [Dept], sum(test-table.dept) AS ['total count'], Sum(IIf([place]="Mumbai",1,0)) AS Mumbai, Sum(IIf([place]="Pune",1,0)) AS Pune, Sum(IIf([place]="Delhi",1,0)) AS Delhi FROM [Test-Table] GROUP BY [Dept]; ******************* and the output which i am getting is: Dept Total-count Mumbai Pune Delhi
Accounting 2 0 0 Banking 0 1 0 Finance 1 0 1 can anyone let me know as to what change should be there in the query so that i get the correct values in Total-count field with the sum of horizontal counts?
The user will input the JobId, PositionId, ActivityId. I want to return all the TaskName ,CompetencyId, CompetencyName Where the following: The highest priority within the same keyword Basically group by keyword then pick the highest priority I have done this:
SELECT Max(Competency.Priority), Competency. Keyword FROM Competency INNER JOIN ((ActivityTask RIGHT JOIN (positionTask RIGHT JOIN (JobTask RIGHT JOIN task ON JobTask.TaskID = task.TaskID) ON positionTask.TaskID = task.TaskID) ON ActivityTask.TaskID = task.TaskID) INNER JOIN TaskCompetency ON task.TaskID = TaskCompetency.TaskID) ON Competency.CompetencyID = TaskCompetency.CompetencyID WHERE (((JobTask.JobID)=[job])) OR (((positionTask.PositionID)=[position])) OR (((ActivityTask.GroupID)=[Activity])) GROUP BY Competency.CompetencyKeyword;
It works fine, it returns the all the keyword, and its highest priority. But I can’t return the Competency.CompetencyId, Competency. CompetencyName with the aggregate function Max
I have a table namely, leave_details wherein there is a column called DAYS and TDAYS, DAYS columns represent number of leaves an employee has taken in a single leave application and TDAYS represents Total number of leaves an employee has availled till date.
To calculate the TDAYS i need to SUM the DAYS column for every employee.
When an employee again log in the application he should be aware of the total number of leaves which he has already availed.
Please help me for the same as I am unable to do so.
Kindly revert back for any queries or any further information.
I am working on a marketing database. I have two tables that are in use called tblListInfo and tblResults.
In tblListInfo the fields I am using are DropDate, ListName and Marketcode. In tblResults the fields I am using are JoinDate and Marketcode.
I am attempting to write a query that the end result will display the number of records within the 1st week of the promotions drop date. For every combination where the ListName value AND the DropDate value are unique, I want to count the number of records in tblResults that have JoinDate BETWEEN DropDate AND DropDate + 6.
I tried writing the code for this in pieces starting with:
SELECT DISTINCT tblListInfo.[ListName], tblListInfo.[DropDate] FROM tblResults INNER JOIN tblListInfo ON tblResults.[Marketcode] = tblListInfo.[Marketcode]
This gave me my first ideal part of the output I was seeking. I listing of all the possible marketing lists used with duplicate names occuring only when there were different drop dates. for example:
Listname Drop Date List - 1 1/1/08 List - 1 1/15/08 List - 2 1/1/08 List - 2 2/5/08
From there I wanted to modify the process to include a third field that included the # of records in tblResults that have the JoinDate field BETWEEN tblListInfo.[Drop Date] AND (tblListInfo.[Drop Date]+6). The ideal output would be like this:
Listname Drop Date Week 1 List - 1 1/1/08 15 List - 1 1/15/08 8 List - 2 1/1/08 32 List - 2 2/5/08 12
My attempt at getting to this result is below:
SELECT DISTINCT tblListInfo.[drop date], tblListInfo.[ListName], count(tblResults.[join date]) AS [Week 1] FROM tblResults INNER JOIN tblListInfo ON tblResults.[MarketCode] = tblListInfo.[MarketCode] WHERE tblResults.[Join Date] BETWEEN tblListInfo.[drop date] AND (tblListInfo.[drop date]+6)
I receive an error at this point saying: "You tried to execute a query that does not include the specified expression 'ListName' as part of an aggregate function."
Can anyone offer suggestions/corrections to my approach and logic?
Manifest Weight StopNo State ------- ------- ------- ------ 71545 1000 10 VA 71545 1000 20 TN 71545 500 30 AL
Some Manifests are repeating There are multiple stops within each manifest (eg.: 10, 20, 30) and each stops has itsown weight info and State. What I am trying to figure out is the number of manifests, total weight within manifest, and the last stop and state of the manifest
Query: SELECT ManifestNo, Count(ManifestNo), Sum(Weight), Last(Stop No), Last(State) FROM RBP WHERE ShipmentType="ROAD" GROUP BY ManifestNo;
My Problem: Everything works fine, but the state of the last stop is not displaying properly..
My result is - 71545 3 2500 30 TN Correct output should be - 71545 3 2500 30 AL
I tried to remove the "last" from State but its gives me the aggregate function error. Any suggession ? Thanks in advance.. binjos
SELECT tblTempProject.project_number, tblTempProject.Project_name, tblTempProject.subsidiary, tblTempProject.division, tblTempProject.unit_number, tblTempProject.client_name, tblTempProject.resourcing_contact, tblTempProject.project_cat_type_code, tblTempJob.headline, tblTempJob.contact_name, tblTempJob.contact_staff_number, tblTempJob.contact_unit_number, tblTempJob.resourcing_team_email, tblTempJob.creation_date, tblTempJob.nominatio_date, tblTempJob.decision_date, tblTempJob.sar_status, tblTempJob.publication_level, tblTempJob.sar_number, tblTempJob.last_modified_timestamp, tblTempJob.last_updated_by, tblTempJob.requirements, tblTempJob.positions_filled, tblTempJob.closure_description, tblTempJob.other_inf, tblTempJob.description, tblTempJob.qual_exp, tblTempJob.Tag1, tblTempJob.Tag2, tblTempJob.Tag3, tblTempJob.Tag4 FROM tblTempJob, tblTempProject WHERE tblTempJob.project_number = tblTempProject.project_number AND tblTempJob.project_category_type_code = tblTempProject.project_cat_type_code AND tblTempJob.project_company_code = tblTempProject.subsidiary AND tblTempProject.subsidiary='NL' AND (tblTempJob.sar_status='FIR' Or tblTempJob.sar_status='HOL' Or tblTempJob.sar_status='PRO25' Or tblTempJob.sar_status='PRO50' Or tblTempJob.sar_status='PRO75') AND tblTempJob.project_company_code=[tblTempProject].[subsidiary] AND tblTempJob.project_category_type_code=[tblTempProject].[project_cat_type_code] AND tblTempJob.project_number=[tblTempProject].[project_number] AND tblTempJob.external_resourcing=-1 GROUP BY tblTempProject.project_number ORDER BY tblTempJob.sar_status;
When execute this query then I get the following error: "You tried to execute a query that does not include the specified expression <name> as part of an aggregate function. (Error 3122)"
When delete the line: GROUP BY tblTempProject.project_number, then it works. I don't know what I must do to get this right so that I have every project one time in the result.
I am trying to run a query with a field called "Age". The field Age is supposed to determine the age of the record based on what's in the remaining amount field and the cash date, the disp date, or the run date of the download (typically the last day of the month). So my expression for the Age column is as follows:
AGE: IIf(Min([REMAINING AMT])=0,[CASH DATE]-[DISP DATE 1],[CASH DATE]-#1/31/2005#),
which is saying of the remaining amount = 0, then calculate the age based on the difference between the cash date and the disp date, otherwise, calculate the age based on the cash date and the run date of the download, right?
Well, when I run the query, I get the following error message:
You tried to execute a query that does not include the specified expression 'IIf(Min[REMAINING AMT])=0,[tablename].[CASH DATE]-[DISP DATE 1],[CASH DATE]-#1/31/2005#)' as part of an aggregate function.
What does that mean and how can I get this to work? My "Total" line is set to "Expression". I even tried it with "Group By" and it gave me another error message. Please help me!
My query includes a few new columns I have added and I need to use GROUP BY so each new column is grouped per store.
When I try to use: GROUP BY newColumn1, newColumn2, newColumn3;
I get the following error: 'You tried to execute a query that does not include the specified expression 'Store Nbr' as part of an aggregate function'
All I want to do is have each new columns distinct value show up once for each particular store, not repeated multiple times. When it is repeated multiple times, it also shows for each store department which messes up the metrics of the report.
I have a very simple query on an accounts form to show a running transaction history.
Identifying from the TransactionID (shown for display purposes only - normally hidden) three or four postings make up one transaction.
Using TransactionID 10 as an example, I'd like to have a sum of total [Credit]-[Debit] and have the query display on one line (either at the top of £1,429, or at the bottom of £16,995) to identify this is in fact one transaction, having three posts.
Transaction 9 will have obviously have one total, as this is a single post.
11 the same as 10, by having one total Transaction Value either at the top of the row or bottom.
I am completely at a lose here. I have a LARGE sql query that was written before my time and how have the task of customizing it a little. It will run perfectly in Advisor Office (the program it was written for which uses access as the back end db). But if i try and create a query in access directly i get the following error:
You tried to execute a query that does not include the specified expression 'IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))), IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type =' as part of an aggregate function
the full IIF statement that is causing it to fail is:
The WHOLE SQL query spans over 4 pages of A4 so i will only put it at the bottom (hoping its not needed to see the error. There are a few unions so i will put the first one in here to show what it is doing.
SELECT IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames) AS Name, Policies.PolicyNumber, Schemes.SchemeName, Managers.FullName AS Manager, CommnPremiums.CommnPremiumDate, IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) + IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type = 1, ' - Non Indemnity', IIF (CommnEntries.Type = 2, ' - Indemnity', IIF (CommnEntries.Type = 3, ' - Renewal', IIF (CommnEntries.Type = 4, ' - Level', IIF (CommnEntries.Type = 5, ' - Fund Based Trail', IIF (CommnEntries.Type = 6, ' - Level Indemnity', ' ')))))), ' ') AS PremiumType, CommnEntries.DueFrom, CommnEntries.DueTo, SUM (Matches.Amount) AS TotalMatched, CommissionCredits.CreditPC AS Credit, Consultants.FullName AS Consultant, ROUND ((CommissionCredits.CreditPC * SUM (Matches.Amount) / 100), 2) AS CommissionMatched, Cheques.Amount AS ChequeAmount, Cheques.ChequeDate, IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))), IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' ')))))) AS CommissionType FROM ((((((((Clients LEFT JOIN Policies ON Clients.ClientRef = Policies.ClientRef) LEFT JOIN Schemes ON Policies.SchemeRef = Schemes.SchemeRef) LEFT JOIN CommnPremiums ON Policies.PolicyRef = CommnPremiums.PolicyRef) LEFT JOIN CommnEntries ON CommnPremiums.CommnPremRef = CommnEntries.CommnPremRef) LEFT JOIN Matches ON CommnEntries.CommnEntryRef = Matches.FKeyRef) LEFT JOIN Cheques ON Matches.ChequeRef = Cheques.ChequeRef) LEFT JOIN Managers ON Cheques.FKeyRef = Managers.ManagerRef) LEFT JOIN CommissionCredits ON CommnEntries.CommnEntryRef = CommissionCredits.FKeyRef) LEFT JOIN Consultants ON CommissionCredits.ConsultantRef = Consultants.ConsultantRef WHERE Matches.FKeyType = 1 AND Cheques.FKeyType = 1 AND Cheques.ChequeDate BETWEEN #01-Jan-2004# AND #31-Dec-2004# AND CommissionCredits.FKeyType = 1 AND CommissionCredits.Type = 1 GROUP BY IIF (Policies.Owner = 0, clients.partnersurname + ", " + clients.partnerforenames, clients.surname + ", " + clients.forenames), Policies.PolicyNumber, Schemes.SchemeName, Managers.FullName, CommnPremiums.CommnPremiumDate, IIF (CommnPremiums.Type = 1, 'Initial Premium', IIF (CommnPremiums.Type = 2, 'Increment', IIF (CommnPremiums.Type = 3, 'Single Premium', IIF (CommnPremiums.Type = 4, 'Annual Renewal', IIF (CommnPremiums.Type = 5, 'Value Based', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, 'Transfer', ' '))))))) + IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type = 1, ' - Non Indemnity', IIF (CommnEntries.Type = 2, ' - Indemnity', IIF (CommnEntries.Type = 3, ' - Renewal', IIF (CommnEntries.Type = 4, ' - Level', IIF (CommnEntries.Type = 5, ' - Fund Based Trail', IIF (CommnEntries.Type = 6, ' - Level Indemnity', ' ')))))), ' '), CommnEntries.DueFrom, CommnEntries.DueTo, Cheques.Amount, Cheques.ChequeDate, IIF (CommnPremiums.Type IN (1, 2), IIF (CommnEntries.Type IN (1, 4), 'Non Indemnity', IIF (CommnEntries.Type IN (2, 6), 'Indemnity', IIF (CommnEntries.Type = 3, 'Renewal', IIF (CommnEntries.Type = 5, 'Trail', ' ')))), IIF (CommnPremiums.Type = 3, 'Initial', IIF (CommnPremiums.Type = 4, 'Renewal', IIF (CommnPremiums.Type = 5, 'Trail', IIF (CommnPremiums.Type = 6, 'Protected Rights', IIF (CommnPremiums.Type = 7, ‘Transfer’, ' ')))))), Consultants.FullName, CommissionCredits.CreditPC
If I changed the IIF statement to:
'X' as commisiontype
it all works great but i need this information and its driving me mad. I can not see why it doesnt work within Access.
Any and All help would be great.
thx
Twiggy
I have attached the FULL sql query if you want to look at it all.. it hurts my head to read it all ;)
SELECT (sum(d.cartonsshipped)/m.ctnperskid) AS PalletCount, itemnumber, shipdate FROM orderdata d inner join itemmaster m on d.itemnumber = m.itemnumber
GROUP BY d.itemnumber, d.shipdate HAVING (sum(d.cartonsshipped)/m.ctnperskid) > 0 ORDER BY d.shipdate, d.itemnumber;
and not get the aggregate error (3122). I am guessing it's giving me the error because i try to do a function in the select area.
I am using a function to set criteria in a an query. It reads the selected values from a combobox on a form and passes the appropriate value into the sql criteria.
E.g., the sql criteria is set to : like fnCountry()
And the function fnCountry() is something like;
If SelectedCountry = "All" Then fnCountry = "*" else fnCountry = SelectedCountry end if
This works fine for a single selection (SelectedCountry = Africa) but doesn't work if I try to combine multiple selections into the criteria string.
E.g. SelectedCountry = Africa Or Italy
So the criteria would need to be Like "Africa" Or like "Italy"
How else can i build this criteria with multiple values?
I am trying to calculate annual percentiles of a large set of data and I have only been successful at retrieving the percentile of the entire data set (and not by the grouping). See provided example database for code/query. Query1 is what I want to happen to make the Percentiles table.
I want the Query Criteria to pull its value from a control on a form.The form control either has data or is null. (My problems occur when the form control is Null). The field in the table either has data, is null or is blank.
Code: =IIf(IsNull([Forms]![FormName]![FormControl]),"" Or Is Null,[Forms]![FormName]![FormControl])
This works for the records with fields that are blank.
This works for the records with fields that have data.
Code: Like IIf(IsNull([Forms]![FormName]![FormControl]),"*",[Forms]![FormName]![FormControl])
This works for the records with fields that are Null or Blank if i drop the iif function but then i lose the ability to pull criteria data from the form control.
