Queries :: Append - No Records Are Being Imported / Validation Rules Violation
Jan 15, 2014
No records are being imported. I am getting a validation rule violation but I don't have any rules. The forename and surname are straightforward text boxes and the ID is an autonumber.
Code:
INSERT INTO table_candidate ( Cand_ID, Cand_forename, Cand_surname )
SELECT candidates.Cand_ID, candidates.Cand_forename, candidates.Cand_surname
FROM candidates;
1. Is your append query trying to assign values to the primary key field? Could that be the source of the duplicate?
Yes but there are no duplicates
2. Do you have any other fields that are "Indexed: No Duplicates"? Any compound indexes?
No
3. Is the query assigning values to a field that is a foreign key to another table? Is it possible that these values do not match the values in that other table?
No. All child tables are empty.
4. Is there a validation rule on the table itself?
What this means.
5. Does the query attempt to assign a string with no characters in it (as opposed to a Null value) to a text field that has its Allow Zero Length property set to No?
Both fields are text and all records contain information
Required = No
Zero length = Yes
6. Is there a Default Value in one of the fields that is NOT being assigned by the query? For example, a foreign key with zero as the Default Value?
No
7. Is there data that is outside the range a field can accept, e.g. an integer larger than 32767, or a Null to a Yes/No field?
The length of the text in each record is not greater than the set limit
8. Is one of the query fields arriving in a format that Access is not understanding, e.g. for a date, or for a currency?
No
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Dec 3, 2013
- I have a module which runs queries on linked sales spreadsheets, to merge them in to one Access table.
- To prevent duplication of sales, the primary key merges the sales record and item number fields.
Today, it's found 103 key duplication errors, which is fine. But it's still adding data to the table. The data seems to be fields which aren't even mentioned in the query. It only does this when the query is ran from VBA.
Code:
MergeEbay = "INSERT INTO tblSales ( SalesRecord, SKU, PostCode, Shipping, Quantity, SalePrice, SalesRecordSKU, DateAdded )" & _
"SELECT exEbaySales.[Sales record number], IIf(exEbaySales.[Custom label] Is Null,'0',exEbaySales.[Custom label]), exEbaySales.[Buyer postcode], " & _
[code]...
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Oct 23, 2014
I am building an access database for my college project and I essentially have a quotation form that when I click a button 'Convert to Invoice' it creates a new record in the invoice table and then creates new records in the invoice details table which match the quotation details table. This is working as it should but for only the first 2 customers in my customer table?
On the quote form I have a combo box which is linked to the customer table and updates the quote table based on the selection. If I select customer 1 or 2 and click 'convert to invoice' it works and opens an invoice form based on the inserted data however if I select any other customer it returns an error that the record wasn't added to the table due to key violations?
As far as I can tell I am not trying to update the primary keys in the Invoice Table or the Invoice Details Tables.
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Oct 2, 2007
Hi,
I am new user of access and have encounted a key violation from an append query. I'm trying to update a master mail-out list and am having a key violation that doesn't add some of my records.
Here is the SQL vew:
Also, I've checked the properties for both tables and they match, also I have "Allow zero length" set to yes.
I'd appreciate any help, thank you in advance.
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Mar 9, 2008
Hey all. I'm trying to append rows to my database with some VBA code.
The code looks like this:
vInsertLoanSQL = "INSERT INTO Loan(BookID, MemberID, StaffID, BorrowingDate, ReturnDate) VALUES (" & vBook & "," & vMember & "," & vStaff & ", #" & Format(Date, "dd/mm/yyyy") & "# , #" & Format(vDueDate, "dd/mm/yyyy") & "#)"
DoCmd.RunSQL(vInsertLoanSQL)
The variables are all filled out.
The table that it's being inserted into, Loan, has an Autonumber primary key (not included in the INSERT script) and a number of other fields that have no zero-length restrictions, no "Required" fields set to Yes and no Indexes. The table in question is also completely empty, there are no rows (they have all been deleted) - so I have no idea why I'm getting that "Microsoft can't append all the rows in the append query" error. It says its a key violation but I really can't see how its possible.
Anyone out there know whats going on?
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Mar 30, 2008
Wow, this thing is annoying me. I give up! I've attached the database for anyone here to have a look at. I promise there's no nasty code on it, although you should be able to see my code and hopefully pick the problem if you disable macros anyway.
I use VBA to prompt users to enter their staff number, the member's number and the book ID. The same VBA checks to make sure that it's a valid number that they're entering, that's it's actually present in the table it's being referenced from. (Command0 button. Command1 is to return an item)
It then takes these values, the current date and another date variable and inserts into the LOAN table. The loan table has enforced referential relationships with the book, member and staff tables.
The insert code is:
vInsertLoanSQL = "INSERT INTO Loan(BookID, MemberID, StaffID, BorrowingDate, ReturnDate) VALUES (" & vBook & ", " & vMember & ", " & vStaff & ", #" & Format(Date, "Short Date") & "#, #" & Format(vDueDate, "dd/mm/yyyy") & "#)"
All the fields in Loan (except for the autonumber PK) are not required, and have no validation formulas, zero-length is permitted where applicable.
I KNOW that the numbers being inserted are in the related tables! They're the same data type - long integers, and the related tables' primary keys are not autonumbers.
So why am I still getting a key constraint violation??
Can someone please help me??
Correction: I'm trying to attach the database, but it's too big, even zipped. Why isn't RAR accepted? Anyway, the file is hosted here: http://jellopy.com/files/newdb.zip
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Nov 13, 2005
My input mask is as follows: 00"-"00"-"LL0;0
I want to base my validation rule on the input mask, so I can use the validation message if people are having problems entering data in the field.
I have no idea how to do this. I tried to copy and paste the mask into the validation rule property but that obviously did not work.
PS...I dont know if this will help, but what actually goes in the field is the month in a number format, the year in a number format, user initials with another number behind it. So like 01-05-CG1 is what needs to go in the field.
How do I create a validation rule that instructs people to enter data in this format?
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Jan 23, 2007
Hey guys, I'm very new to access. I have version 2003.
I want to create a validation rule, that will basically only let me enter values into the table between a certain range:
i.e. When were you born? The only possible dates can be 1950-2006.....so how can I set this up so that when someone is entering this data, they cannot enter, say, 1950? Thanks for any help!
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May 21, 2007
I need to make sure that a user doesn't enter anything but a number in a text box. It is on frmDownTime and the name of the text box is dtDownTime. How would I go about entering this? Using the Properties, Validation??
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Jul 5, 2005
I've tried using validation rules in a table.
Like the rule i set for a field was <4.
I assumed this meant all data entered has to be less than 4 digits.
Happy.
Then i test using a six-digit figure: 245545.
Its still happy!!!!! :mad:
No error.
Am i missing the concept??? :confused:
Furthermore. After setting the rule, my table and query stop being linked...
If i load an entry through query, table doesn't update its info.....
This was not the case before.
What am i not doing??? or maybe: What am i doing wrong??? :confused:
I'm hopeless at this program!!!!!!!
Any help/insight would be HIGHLY appreciated.
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Mar 9, 2007
Hey All,
I have to attributes in my table, [Date1], and [Date2] , I need to add a validation rule to ensure [Date1]< [Date2],
I am trying to do this in design view
using the validation rule under date1 properties (I put in - <[date2] )
but It keeps coming up with errors When I try to save. Something to do with a column level check constraint.........:confused:
PLEASE, Can anybody help me?????
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Feb 8, 2008
Hello to all. First time poster.
I have a question about creating tables in Access with an SQL query (or VBA, I guess, if that's not possible, though my example below is SQL). Specifically, I'd like to know how one adds validation rules programmatically. For some reason, I can't seem to find this information.
For instance, for simplicity's sake, let's say I'd like to create a table (table1) with a single variable (varx), a long integer, and I'd like the validation rule to be "<5 or >10".
I know how to do everything except add the validation rule in. So what alterations would I make to this to add it?
CREATE TABLE table1 (varx LONG);
Thanks in advance for any help.
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Sep 24, 2004
Hello Everyone,
I'm designing a table in design mode using Access 2003. What I want to do is limit a field named "ClassLevel" to only accept the following values: JR, SR, 2BA, GM. I tried the code Like "JR". That seems to work for just JR. But what I need is all 4 to be set. I then tried Like "JR, SR, 2BA, GM" That doesn't work. Please let me know how I can do this. Thanks.
Trung
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Mar 10, 2015
I am having problems with an append from a spreadsheet into a pre-populated table. I am using a macro to do this.
The table is in the middle of a hierarchy of tables. For example:
table 1 - Audit - key: AuditNumber & AuditName
table 2 - Process - key: AuditNumber & AuditName & ProcessRef
table 3 - Risk - key: AuditNumber & AuditName & ProcessRef & RiskRef
table 4 - Controls - key: AuditNumber & AuditName & ProcessRef & RiskRef & ControlRef
table 5 - Control tests - key: AuditNumber & AuditName & ProcessRef & RiskRef & ControlRef & TestRef
The front end of the database has a form for each table. Once you create an Audit in table 1 you can create multiple Processes underneath this one audit. Underneath a process you can create multiple Risks...... hence a hierarchy.
I am trying to append data to table 4 - controls. I have copied the format exactly into excel. I have also prepopulated the Audit, Process and Risk data in the required tables.
The reason I want this functionality is to enable team members to populate control information (oftentimes up to 25) in excel and then upload them easily into the database.
The macro I have created will work when created a new table. but when I point it at the existing table 4 - Controls I get the Key value violation error.
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Oct 25, 2005
Question I am looking at some annoying Access database for a charity and got stuck on trying to make something work that they believe used to
Two Tables
Venues
pK Venue ID
Venue Name
Venue Capacity
Booking
Venue
Name
Addr1
Addr2
Addr3
Ect
They have a query call capacity check which does the following
Count Occurrences of Venues then takes this away from venue capacity
Essentially they have a standard access form of the Booking table with a drop down box and want it to only validate if seats are still free at a venue eg if the current count for venue is less than the venue capacity.
I would love to perform this validation rule on the table
Any ideas ?
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Oct 12, 2004
Hey there,
Is there a listing anywhere online for common regular expressions for validations rules? In other words, is there something that shows how to construct validation rules for things like phone numbers, addresses, postal/zip codes, serial numbers, math equations, etc. Two in particular that I'm looking for are phone numbers and postal/zip codes. Every time I try to wrap my head around the formula for a phone number (with area codes, an optional 1 in the begining, making sure no leading zeroes, making brackets around area codes optional, etc.) I only get a headache :mad: . I'll get it eventually, but a quick reference in the mean time and for future use would be very helpful.
Thanks so much,
Gibby :)
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Feb 9, 2005
I'm trying to append data into a table, but getting 11 records rejected on validation rule violations, but i have none set. can anyone explain why this might be?
Cheers.
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Mar 11, 2008
I am as new to MS Access as you can possibly get so please forgive such a simple question. I created a table in Design View. On one of the fields in the table I want to restrict the values that the user is allowed to enter to either a capital Y or a capital N so I created the following validation rule in design view:
=UCase("Y") Or UCase("N")
No matter what I do, the data sheet view allows me to enter a lower case Y or a lower case n. How can I make sure that this field only accepts a capital y or a capital N.
Thanks
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Oct 18, 2007
I have a database of Assessments, each record having multiple subforms.
I am working on a button, which creates a "similar" (same) assessment, copying over all the subform records/selections.
So, after I actually insert a new assessment, pasting all the values from the original Assessment:
DoCmd.RunCommand acCmdSelectRecord
DoCmd.RunCommand acCmdSaveRecord
DoCmd.RunCommand acCmdCopy
DoCmd.RunCommand acCmdPasteAppend
I need to copy over subform contents, for which I use an Append Query (actually, I use its SQL in VBA code to pass it the right parameters).
Now, naturally, I ran into Key Violations, because taking 50 sub-records from the original they would have their own AutoNumber Keys (ID's) and I can't append them into the same table.
My question: how do I copy over the same records (appending FROM and TO the same table) but cause the table to insert AutoNumbers for the records being appended?
Thanks!
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Apr 25, 2007
Hi, I have the following code which adds text and number fields as required, but I need to add validation rules and text as well within this code, but have no idea how to do this and have not found much help on the net.any help appreciated...tan
Dim db As Database
Dim tbl As TableDef
Dim fld As DAO.Field
Set db = CurrentDb()
Set tbl = db.TableDefs("4WeeksFollowUp")
Set fld = tbl.CreateField("text", dbText, 30) 'for text - 30 is field length
Set fld = tbl.CreateField("CO3", dbLong) 'for number
tbl.Fields.Append fld
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Nov 15, 2004
hello, i am super duper new... and am working on a school assignment for weeks! its due tomorrow but i cant get this one rule to work... please help if you can!!
Basically I am trying to add a validation rule to a field refering to a different field in a different table.
Both fields are Date/Time type
I am new.. and not as advanced as some of you.... so maybe walk me through it?? i have spend many hours trying to figure it out~ thanks
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Dec 18, 2004
I have a field that looks up the JobType using a LookUp Combobox from another table where these records for JobType will never change.
I want the user to only be able to select from the Combobox for the job type they want and be able to type the beggining of the job type so that the desired job will pop up. Now, i need the field to not be able to accept any other data than what is in the LookUp, so that they cannot enter false values. Duplicates of jobtypes are possible so a primary key cant be used.
Any help guys?
-thanks
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Sep 8, 2004
I'm using a simple input mask via the wizard for a date of birth field in a table, but the table is accepting entirely invalid dates such as 32/12/2005. When I tried inputing something like this in the wizard it says invalid input, so why is it valid in the table?
Should I set validation rules?
I tried this:
>31/12/2004
and set the validation text to "Invalid data"
i.e. limiting input to less than 31/12/2004... but it still didn't work.
Can anyone help?
thanks
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Apr 11, 2006
I've got a table called Employee Payroll.
In it there are several earnings fields. They all have a drop- down box which consists of three values, £2.50, £2.75 and £3.10. Is it possible to make this into a validation rule so that the user can't enter other values?
Thanks
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Sep 16, 2007
hi there,
im working on a project for the boss but i've come across a couple of problems
first, i'd like to know if there is a way i could search for a specific string of characters inside a field, for example, search for a 'malouf' in the name field (without having to reclassify my fields separately as first name and last name). i've tried the LIKE command, but it doesnt work the way i'd like it to.
And other question, i would like to create a validation rule for a field in an entity, but it is based on whether or not a record was in a query result. specifically, my validation rule is that i cannot put in a particular TruckName in the Truck entity if in my query "Unavailable trucks", that particular TruckName is listed there. Ive tried so many IIF commands but i dont really know what to do.
thanks a lot guys!
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Oct 9, 2007
Hi, I'm fairly new to Access and I'm trying to figure out how to create a validation rule via SQL. I searched through the forums but didn't find anything. Hope someone can point me in the right direction. For simplicity say I have the following extremely simple CREATE STATEMENT.
CREATE TABLE GAMES (
Name TEXT PRIMARY KEY NOT NULL,
Amount CURRENCY NOT NULL,
);
How could I rewrite the above query to specify that the only valid amounts allowed are say between 1 and 10?
I'm familiar with the Constraint statement and the Check clause but I can't get these to work in Access.
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