Queries :: Append Query - Unique Records To Create Relationship
Mar 22, 2015
I have created a linked Excel table in Access 2010 called 'tblExcelLinked' and I have a form called 'ASB Log Form' for the purposes of presenting the data in a more readable manner that is easier to view, plus link other fields of data that are not directly related to the 'tblExcelLinked'.
Because there is no unique ID in the 'tblExcelLinked' to create a relationship, I have created a table called 'tblASB', which allows me to add other table data linked from same d/b.
I now want to update the 'tblASB' with data from the 'tblExcelLinked', but only append new records from 'tblExcelLinked', but my inadequate append query is duplicating the records each time I run it, rather than just adding the new ones.
Once sorted my next challenge is a macro so that this runs automatically rather than being manually triggered.
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Sep 11, 2013
I'm attempting to create an append query that will add new records only if there isn't an equivalent record already existing. Typically I would add the existing table to the query, and only add new records if the same do not exist. In this case, the table is maintaining records over time (start date and end date).
I have 4 tables:
[t_employees]
employee_ID
employee_name
[t_cities]
city_ID
citiy_name
[t_city_assignment]
city_assignment_ID
start_date
end_date
employee_ID
city_ID
[t_temp_employees]
effective_date
employee_ID
city_ID
I'm checking if [t_temp_employees].[effective_date] <> [t_city_assignment].[start_date]. However, if the employee has historical entries it will still add a record (in fact, it'll add multiple records).
How can I append a new record only if one for the same time period does not exist?
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Feb 27, 2006
So, I've been searching through this forum and can't seem to find the answer to this one. I would like to capture a value from a main form and have it used as a value in an append query, in order to populate a subform based on the main form, like so:
INSERT INTO tblTakenSurveys ( VisitID, SurveyQuestionID, ResponseCodeID) SELECT Forms![frmMyFormName]!VisitID, tblSurveyQuestions.SurveyQuestionID, 66
FROM SurveyQuestions WHERE SurveyID = 3;
Might help to explain some of the terms in this statement:
tblTakenSurveys is where I need the new data to be entered via the subform.
Forms![frmMyFormName]!VisitID is a textbox control bound to a PK in another table that has a one-to-many relationship with tblTakenSurveys.
tblTakenSurveys.ResponseCodeID is a foreign key that represents respondents actual answers to questions.
66 is a value for a ResponseCodeID that stands for a dummy value meaning "data not yet entered"
As per advice I received from others on this forum, I have set a query like the above to run from a command button to populate the subform (in theory). But I'm sure I've done something wrong within the query because it will not return a value from the form "VisitID" control and therefore will not append the rows. Without the appended rows, my subform will not populate. And this has me running in circles...
I pasted the link to another thread below, where I originally received a lot of input as far as the table structure. I did not start this one, but my posts are the most recent (as of now anyway). Pat Hartman had given me a lot of the guidance here.
http://www.access-programmers.co.uk/forums/showthread.php?t=100176
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Nov 6, 2014
I am trying to create a query to append new records from my NEW database into my old excel database.....
The old DB has 4-5 extra tabs that the NEW database does not have so when I append, in those extra columns the new database will just have blank records since the column doesn't exist.
Usually I do a append query in design view. but sometimes it gets funny because it creates duplicates...
How would I go about it, so its quicker and persistent like creating a macro excel.
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Jul 19, 2013
I am creating a database for users that no nothing about access nor do they want to learn. So the database needs to be as simple as possible.
This being the case I would like to avoid users from creating/editing querys.
I would like to have a form that would run the append query. The query would have a date column and a status column that the query would filter.
The query would have a criteria for status that would equal to "BACKED OUT" and the date would need to link to the two text fields on the form. My problem is writing the VBA code to make the query append in the background.
For sake of argument:
Query = qryappend
Form = frmappend
Table = tblappend
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Dec 30, 2013
I have a db using 3 large tables with 1:1 relationships. Before you question my normalization, I stress that these tables are strictly used to temporarily store user input information for a highly automated form with several hundred fields. All of the bound fields enable the form to be reopened and retain the information originally entered. The information is then transferred to a report and converted to a .pdf where it is filed; these 3 table's records are deleted weekly with a delete query. Other than a few combobox row source queries, these 3 tables are not connected to the rest of my db. At this point the form is functioning perfectly.
What I am trying to do is save about 3-5 of the partial (records) on 2 of these tables for indefinitely, no longer needed, or overwritten. Reason being is that partial information (records) on this form can be recalled and duplicated into a new form, saving the user time from having to completely re-enter some fields that will not change week to week.
So far, my best idea is to have 2 duplicate tables that store these records (based on a checkbox on a scheduled query event) that can be recalled and written back into the 2 main tables with a new primary key when needed. Append queries only work with one table at a time, and I need to maintain the integrity of these records 1:1 across the 2 tables with their primary keys intact.
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Aug 15, 2013
How can I modify the below code so that it only adds new records to AttributesTBL from ProductInformation-Consumer?
INSERT INTO AttributesTBL ( Material )
SELECT [ProductInformation-Consumer].Material
FROM AttributesTBL INNER JOIN [ProductInformation-Consumer] ON AttributesTBL.Material = [ProductInformation-Consumer].Material;
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Mar 21, 2014
See attached picture where I am stuck at?
I have a table that holds UK Postcodes and a customer table that holds customers.
I am trying to create a relationship between the 2 so when I enter a postcode in the customer table this is then related to the postcode table.
The main problem I have is that there is a lot of duplicate postcodes in postcode table so the primary key is simply a number as you will see in the picture.
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Dec 3, 2013
- I have a module which runs queries on linked sales spreadsheets, to merge them in to one Access table.
- To prevent duplication of sales, the primary key merges the sales record and item number fields.
Today, it's found 103 key duplication errors, which is fine. But it's still adding data to the table. The data seems to be fields which aren't even mentioned in the query. It only does this when the query is ran from VBA.
Code:
MergeEbay = "INSERT INTO tblSales ( SalesRecord, SKU, PostCode, Shipping, Quantity, SalePrice, SalesRecordSKU, DateAdded )" & _
"SELECT exEbaySales.[Sales record number], IIf(exEbaySales.[Custom label] Is Null,'0',exEbaySales.[Custom label]), exEbaySales.[Buyer postcode], " & _
[code]...
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Mar 27, 2013
I am creating a database where the records of individual students are to be moved to different table depending on where they are in the graduation process. In order to do this, the secretary will enter the student in the "90 Hr Request" table (think of it as the first step), and move them down the line of tables (4 in total) until the final "Completed" table. Each table in the progression has more and more fields. However, a student (with their ID number as the primary key) can only be in one table at a time.
I understand this does not sound like a traditional database, as the data is not normalized. However, this is being used more as a filing system than anything else. Their data is primarily paper based (for legality reasons), but wishes to keep it organized in a database so they can run queries and print reports.
Currently, I am creating a macro that will run specific queries (in an order). I have made an append query that will move the records over, then I used a update (to null) and delete query combo to delete the old individual record. I made the delete + update query work by using a selected criteria.
How to make the append query move only one student's record at a time.
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Sep 20, 2013
I have a table - (Table A) that has 2 fields X and Y. I would like to write a query or script to make two new tables based on the unique values found in field X. In other words, all data where field X = 1 would be written to a new table called "1" and all data wehre field X =2 would be written to a new table called "2".I would like this done automatically.
Table A
Field X Field Y
1 a
1 b
1 c
1 d
2 a
2 b
2 c
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Nov 21, 2014
I have tables Account (PK acctnum) and Orders (linked via acctnum to Account). There are multiple orders per account that need to be billed individually. When creating an invoice I need to add the Account to the Invoice table and the Orders to the InvoiceDetail table. I use 2 queries to accomplish this. The first one though adds multiple records to the invoice table (because of the one to many relationship). I need to keep that so I don't bill anyone with no orders.
INSERT INTO Invoices ( InvoiceDate, AcctNum )
SELECT DISTINCT Date() AS InvoiceDate, Account.AcctNum
FROM Account INNER JOIN [Order] ON Account.AcctNum = Order.AcctNum
WHERE (((Order.OrderNum)=[Forms]![Account]![Order].[Form]![OrderNum]) AND ((Account.BillingCycle)="on discharge") AND ((Order.EndDate) Is Not Null) AND ((Order.Closed)=Yes) AND ((Order.PatientName)=[Forms]![Account]![Order].[Form]![PatientName]));
Is there any way to get it to only add one record? I've tried limiting it with several parameters to no avail.
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Jul 24, 2014
I am trying to create a query in Access 2010 for records that don't match based on the following criteria. I have two tables with identical ID's and I need to do a comparison on the amount field between both tables and only return the records from one table displaying all fields plus the amount fields that do not equal. I tried this in the wizard unsuccessfully.
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Dec 24, 2013
How do I create new records based on the results of a query?
I opened the query results in a form then I want to have a button that basically creates new records based off the query data ... is this possible?
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Nov 23, 2013
does access have the ability to create a query where all records are present, all fields are present, yet some data within some fields aren't displayed?
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May 5, 2015
I am trying to create a query that takes values from a search form and provides records. I was having issues with getting results when some boxes on the form were left blank. I found a solution to that and it worked with a small number of fields. However when I make the full form query (about 8-10 fields) and run it says the query is too complex. I wrote the sql as I could not get designer to do what I wanted. Attached is the sql that works and that which is "too complex".
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Aug 14, 2014
This may not even be possible, but I am looking to create a Query that can locate records in an Access Table based on 2 columns of data that I have stored in a CSV file.
My table contains several fields, 2 of which are "Dept" and "SKU" and has over a million records.
My CSV file contains 3 fields: "Dept", "SKU" and "Total" - total being the number of times that particular Dept/SKU combination is used.
I need to be able to parse the dept/sku values from each row in the CSV to the query and locate only the records that contain the same values in the Access table.
The plan being to delete out those that are identified by the query.
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Sep 23, 2004
Alright I've been picking my brain for the past hour trying to figure this one out...
I have 3 tables...
1) Retailers-RetailerID, RetailerName, address etc. (500 entries)
2) Distributors- DistributorID, DistName (10 entries)
3) Uses- RetailerID, DistributorID
Sample data is as follows for 'Uses' table:
RetailerID DistributorID
1 1
1 3
2 1
2 6
3 4
3 5
4 8
I am trying to create a search form based on a query which will return retailer information for those retailer who use multiple distributors.
For Example...There will be 2 text boxes and a user can enter a distributorID in these text boxes. If only 1 distributorID is entered, it will display records for that one.
I have tried the following but I have been unsuccessful:
SELECT Uses.RetailerID, Retailers.Address, Count(Uses.RetailerID) AS CountOfDistributorID
FROM Retailers INNER JOIN (Distributor INNER JOIN Uses ON Distributor.DistributorID = Uses.DistributorID) ON Retailers.RetailerID = Uses.RetailerID
WHERE Uses.DistributorID = 1
GROUP BY Uses.RetailerID, Retailers.Address
HAVING Count(Uses.RetailerID) > 1
Is this possible to accomplish with the way I designed this database? If so, can I get a little advice? I know this is a long question that can't be answered in full but I would just need to basics in order to be on my way.
Thanks in advance!
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Feb 18, 2007
hi Guys,
I have been looking at different post and checking Microsoft help files as well, but still can't seem to fix this problem.
I am having 2 tables. The first table is connected to a form for viewing and entering data, and in the second table i am just copying 3-4 fields from the first table.
I am trying to use the insert statement to insert records in the second table, and everytime i click on the "Add" button to add the records i get the following error "MS access can't append all the records in the append query ... blah blah blah"
However if i close the form and reopen it, and goto the record (as it is saved in the first database) and now click on the add button to add the fields to the second table/database, it works.
What am i doing wrong???
Any inputs will be greatly appreciated.
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Dec 24, 2006
Hi All,
I have 2 tables like below:
TableA:
- Customer
- Customer Industry
Table B:
- Customer
- Project
Each customer has many projects.
My ultimate goal is to create a table like this:
Table C:
- Customer
- Project
- Customer Industry
Trouble is, tables A and B are updated by different persons. A project is usually created first before someone creates the entry in Table A to enter the customer's industry. If someone forgets to update Table A, I will see entries in Table C with industry of customers as blank - which i don't want to.
What is the best way to do this?
I'm thinking of running some sort of queries that will automatically create an entry in Table A when a new customer project has been entered in Table B, so that the person responsible for Table A knows to enter in the industry - but i don't really know how to start, could you help please?
Merry x'mas all!
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Oct 27, 2014
The main table for the database I am working on contains the following fields:
ID
Mfr Control Number
Initial or Follow-Up
Follow-up Number
Suspect
Date of Initial Email
Date Received
Date Submitted
Date of Report
Serious
Brief Description
Causality
Notes
With some additional qualifications I wanted to find records that had an intial report but no follow-up. Which translates too I want records that are unique in the Mfr Control Number field (no duplicates).
I am trying to build a query and keep getting hung up on the unique aspect of fields. I started by trying to query only "Mfr Control Number" fields that are unique (no duplicates). As best I can figure for some reason I can not add any additional fields to that query. My current query is set up in the query build table such that I have added "Mfr Control Number" in two columns. The first column in Total I have "Group By". In the next column I have set Total to "count" with a criteria of 1. If I try to add any other fields from my table than I seem to lose those unique results. But I need to further filter to get the exact information I need.
I want criteria on the "Initial or Follow-up" field to only bring "initial"
I want criteria on the "Serious" field to only bring "serious"
I want criteria on the "Date of This Report" field of "<Date()-"15""
Is there some way to take the results of that initial query to then build a another query based just on those records? I could then apply the further criteria and run my report. Or is there a way to do this in one step?
I've tried to make clear my intention but know it can be difficult to get this kind of stuff down in writing in a clear fashion. I have to be careful to keep information confidential also so some of the details are vague.
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Feb 27, 2014
I have imported a large number of emails into a table tbl_requests.
I had intended to have unique file tbl_requests.date_opened unique, but have ended up with a lot of duplicate records (i.e. tbl_requests.date_opened is not unique !). How to delete any duplicates? I have 15,000 records...
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May 20, 2005
Hi, everyone. I've been reading this forum for several days now and the information I have picked up here has been wonderful. Thanks. Unfortunately, I haven't been able to find what I'm looking for on a problem I'm having. I apologize for the long post, but I wanted to include as much information as possible. Thanks for taking the time to look at my problem.
My Background: I am a Computer Managed Maintenance System Planner for a foundry. I am responsible for the administration of all maintenance and repair records for the plant’s mobile equipment (dump trucks, fork lifts, etc.) I’ve been using Access as a report writer for several years. I have pretty good understanding of report writing and basic query writing, although I have never used pivot tables or crosstab queries, and I have only used amend/update queries a few times. I have a novice’s understanding of relational databases and I recently picked up a book on VB for MS Applications and have been devouring it. The rest of my limited VB knowledge comes from reading these forums, so my programming knowledge is still in its infancy.
What I’m Using: I am on a network that uses Windows 2K, to which I have only regular user privileges. We use an Oracle database (it is used for everything in the plant) with a third party CMMS. I use Access 2002 to do my report writing. I have a small database set up that contains links to the necessary tables in Oracle and a few tables I created to help “massage” my data for queries and reports.
My Problem: Our CMMS app is only set up to retain the current and the previous hour meter/mileage readings. I need to be able to retain all my hour/mileage readings, however, so that I can track up/down time, utilization, etc., over several different periods of time, including years.
What I Want To Be Able To Do: I want to archive my hour/cycle readings in a table so that I can reference them for later queries and reports. A couple of typical questions I want to be able to ask of this information are
1)“What was the last known hour/mileage reading for this/all equipment on <date>?”
2)“How many hours/miles have passed between <date1> and <date2>?”
What I Have Done So Far: I’ve done research into crosstab queries and pivot tables. I don’t fully understand these, but they don’t seem to be what I’m looking for. I could be wrong, though. Then I got to thinking that the easiest thing for me to do might be to make a button on my main form that would run a query to append the hour data from the db to a table I made to store the info (tblMeterArchive). The table would have a column for the Equipment# and then the append query would create a new column with today’s date as the heading and dump the data into it. The problem is I can’t figure out how to get a query to add a column to a table and stick today’s date in the heading. I’ve searched these forums and I’ve done a Google, to no avail. I have even taken time to just start going through every thread to see if this sort of thing has been discussed before. So far I haven’t found anything and my boss is getting a bit peeved at the hours I have spent working on this so far this week.
So, my question is can an append query create new columns in a table? Or, am I barking up the wrong the tree and there is a better/easier to accomplish my goals? Even a link or pointer to the proper way to search for the information I need would be much appreciated.
Thanks again for taking the time to look at my problem.
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Aug 13, 2013
I have a table that has multiple records (count >1). I used the find duplicate records and then made it a delete query, however, this resulted in deleting all the records that had count >1. I need to retain distinct record, and delete the extra records. Using select distinct.. I do not want to use VBA to achieve this, but at the same time be able to incorporate the steps in a module that would execute the queries in a sequential order and achieve the same results.
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Oct 18, 2007
I have a database of Assessments, each record having multiple subforms.
I am working on a button, which creates a "similar" (same) assessment, copying over all the subform records/selections.
So, after I actually insert a new assessment, pasting all the values from the original Assessment:
DoCmd.RunCommand acCmdSelectRecord
DoCmd.RunCommand acCmdSaveRecord
DoCmd.RunCommand acCmdCopy
DoCmd.RunCommand acCmdPasteAppend
I need to copy over subform contents, for which I use an Append Query (actually, I use its SQL in VBA code to pass it the right parameters).
Now, naturally, I ran into Key Violations, because taking 50 sub-records from the original they would have their own AutoNumber Keys (ID's) and I can't append them into the same table.
My question: how do I copy over the same records (appending FROM and TO the same table) but cause the table to insert AutoNumbers for the records being appended?
Thanks!
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Jun 1, 2006
I'm having trouble getting a query to return a simple count of unique lot numbers for a given ProductID. The data is stored in a large table where each test result of a stability program is stored. Each result has an associated lot number, product id and several other data fields. I've managed to get a combination querries to return the count, but if the lot has both real time and accelerated data then the counts are added and reported as double for each type. The current SQL is as follows.
SELECT tblProducts.ProdName, Count(qryAccelerated.Lot) AS AccelCount, Count(qryRealTime.Lot) AS RTCount
FROM qryRealTime RIGHT JOIN (qryAccelerated RIGHT JOIN tblProducts ON qryAccelerated.ProductID=tblProducts.ProdID) ON qryRealTime.ProductID=tblProducts.ProdID
GROUP BY tblProducts.ProdName
ORDER BY Count(qryAccelerated.Lot) DESC , Count(qryRealTime.Lot) DESC;
qryAccelerated and qryRealTime are simple SELECT DISTINCT querries returning the product id and a list of unique lot numbers for that ID.
(e.g. SELECT DISTINCT tblResults.ProductID, tblResults.Lot FROM tblResults WHERE (((tblResults.TypeID)=3));)
Currently the top query returns 4 in the both the AccelCount and RTCount columns when there are only 2 unique lots for the product. Other products without both real time and accelerated lots count correctly.
Any help is greatly appreciated. Thanks.
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