Queries :: Append Remove History And Just Keep The Latest Archive Version Set Of Files
Feb 17, 2015
I have a list of archive folders with unquie IDs and images files which have a version history.
I need to remove the history and just keep the latest archive version set of files. It seems an append query would be best but just can't think the best way todo it.
In the above example I only want to keep user 8769091 latest filename info from archive 3 and exclude the rest. I need todo this for over 3000 users who could have multiple versions.
I have created a form in Access updating the files each month but I need to keep the previous month data as historical record . how can I creat and archiving function / command so that the files that have been updated are not lost and will be kept for future use? thank you for your help
I have been trying to set up a batch file to allow users to copy the latest version of the front end whenever a change is made. The following is the code that I am trying to get to work properly. The first part works fine, the old front end is copied to a folder on the user's desktop as a backup. But I cannot get the copy of the server - the "P" drive, to overwrite the current copy on the user's desktop. Actually I cannot get the code to copy the new front end from the server and install it on the user's desktop. I think the path is correct for I seem to be able to run the new front end from the server.
When I look for the location on my computer, the server locations is listed as:
General (Servernamefiles) (P: ) (there is no space after the P: it seems to result in a smiley face when I type it and try to post it).
for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set year=%%c for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set month=%%a for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set day=%%b set TODAY=%year%-%month%-%day% rem echo %TODAY%
[Code] .....
This code works so I thought that the path was correct rem this works rem start the new DB front end Start P:AccessMainSplitBENewFrontEndDBMain.accdb
But this code does not. echo f | xcopy /f/y/ P:AccessMainSplitBENewFrontEndDBMain.accdb c:UsersUserNameDesktopDBMain.accdb
Neither does this: echo f | xcopy /f/y/ ServerNamefilesP:AccessMainSplitBENewFrontEn dDBMain.accdb c:UsersUserNameDesktopDBMain.accdb
i'm in the process of creating an Access database to import data in text files and then export the data as fixed width text files, this is now working fine
My next step is to be able to setup an "Archive" Table which will hold all the data i have imported across multiple import proceudres for the last 30 days, i then want to be able to "De-Dupe" any files i import against this to ensure i never load duplicate data.
I have form1 that has the current commodity When i need to change the commodity I want the following to happen when they click a button: open the commodity change formthat form has a drop down to select a new commodity and a date of commodity change date fieldWhen the user submits it will move existing value to history along with the Date of change (separate table)Next it will take the value in the new commodity box and make it the current commodity
My thinking is that when i click the button to open the change form I can save the commodity at that time but I wont have the date yet. Just not sure of they best way to go about this.
I have a database (accdb) out of which I want to generate accdr files of which user can only access / view the reports section ONLY. Looking for VB code which will generate employee wise (or any criteria) accdr files?????
HI, Im new to this, so I need some help if you can on the subject of upgrading a database created using access 1.0 to the latset version of access, can this be done ? Many Thanks
I need to produce a query that will show only one File and location even though there are multiple records contained within that File. To clarify,
In each individual record I have Id_No, Surname, File_Name, DOB, Location.
I need to shred the file once the person is over 25 years old, but some File_Name have different people with different dates of birth. I would like to display the File_Name only if all of other records in that File_Name are over 25 years. I have attached a picture of the query which I use to find the over 25's
I have slitted my database and given each user a copy of the front end so tha I can work on the master. I have notice that each time I sent them an updated copy of the new file once they replace the old one in their C drive, when they run a push button which makes run certain append queries, I have noticed that the message comes up although I have removed it from the Options settings. I was wandering if there was a way I can exclude this via code. THank you.
I have a table of SOPs/WIs. Each, with time, gets a new version - this I keep in the child table.
tblVersions ------------ VersionID (PK) SOPID(FK) Version (integer) IssueDate (date)
I want to make a list of the currently valid versions, i.e. for each SOPID pick the VersionID with the latest date.
One can do many things with subqueries and Max - functions, but after some experimentation I have stumbled upon this:
Code: SELECT Last(tblTest.VersionID) AS LastOfVersionID FROM tblTest WHERE (((tblTest.IssueDate)<Date()-10)) GROUP BY tblTest.SOPID;
The function Last has a bit tricky reputation and description on the web. It does yields the right result in my testcase though , see the attached db - run query3.
Query3
Code: LastOfVersionID 100 90 20 40 666 888 55 8
Update: Well, it isn't. Just changing the VersionID numbers to something other than an ascending sequence renders an incorrect result with the above query. So what is the best way to get the desired result? (Access 2007)
I'm having trouble with a simple query. They have an access database with a table like this (simplified for this example):
-------------------------------- Name Result Date -------------------------------- Bob 5 1/1/2014 Bob 6 2/2/2014* Bob 7 3/3/2015 Bob 8 5/4/2015* Len 5 1/1/2014 Len 6 2/2/2014* Len 7 3/3/2015 Len 5 7/4/2015* ---------------------------------
how I would write a query that gives me the latest result that each person earned in each year (I put a * symbol against the rows above that I am talking about)?
Bob 6 2/2/2014 Bob 8 5/4/2015 Len 6 2/2/2014 Len 5 7/4/2015
(The database is normalised and this table has an ID field).
I have a query with a record id, report date and status.
How do I pull the latest record if the status is AA?
For latest record in report date I used Max in Totals. With just this max it is pulling the latest date for each set of records with the same record id.
This is a start now how do i pull the latest record that has a AA status?
I have a list of project, each of which have dates which work were carried out on them. Each project can have more than one date. I want to be able to find the last date that any work was carried out, and then calculate how many days have passed since that happened.
I have two tables. The first is called Drawing Register and contains the fields Drawing No (primary field) and Drawing Title.The second table is the Drawing Register Details table which contains the fields Drawing No (joined field - Drawing Register table), Revision, Revision Notes, Date Issued.
I have a query and report which will list all the revisions for each drawing. This is very important and useful. However I want a summary report which will only show the last revision for each drawing.
I copied the original query, turned on the Totals option and under the Date Issued field changed Group by to Max. However it is still returning all results for each drawing instead of only the last issue date for each drawing.
but the tricky part is the number could be suffixed with a revision. It is the latest revision I would like to find. For example, If I have a number followed by 3 revisions I would have:
(1) a query that returns the latest record (newest) in a table called 'Invoices' and then
(2) places this value in a form called 'FrmInputInvoices' as the default value when the form opens. Newest record is by Autonumber and the table defaults this to top of table as views newest down to oldest.
Re (1) Query is called 'QInvoices'; the values I want to return in my query is ID (my autonumber) and Invoice_No . Must be a simple answer to put in the criteria, but I can't find this.
Re(2) What code do I use in my Form field named 'Invoice_No when the curser defaults there on opening?
Giving up after a zillion tries. I have a table (tblLOADS) containing: BROKER, PUDATE, MATERIAL & DRIVER. I am able to create this query:
SELECT tblLOADS.L_ID, tblLOADS.BROKER, Max(tblLOADS.Pudate) AS MaxOfPudate, tblLOADS.Material, tblLOADS.Driver FROM tblLOADS GROUP BY tblLOADS.L_ID, tblLOADS.BROKER, tblLOADS.Material, tblLOADS.Driver HAVING (((Max(tblLOADS.Pudate))>0));
Problem: It's datasheet view displays all of the records for BROKERS, PUDATE, MATERIAL & DRIVER, instead of ONLY the records for the last PUDATE of each of the BROKERS, with their corresponding MATERIAL & DRIVER fields.
I would like to write a ms-sql query to return the records of each customer number with the latest OrderDate. One more thing, if the customer has two separate order numbers on the same date(should be the latest date), the query should be able to pull up both the records.
I tried with the code below but its taking a long time to execute and finally hanging up MS ACCESS.
SELECT * FROM TableName AS a WHERE Not Exists (SELECT * FROM TableName b WHERE b.CUSTNo = a.CUSTNo AND b.OrderDate >= a.OrderDate);
I have a table that contains readings from several pieces of equipment as well as the status of each one. Each record has a timestamp, equipment number, status, etc. What I want is to create a query that will return the latest record for each equipment number. Simplified example table:
There are more than 20 different Equipment numbers and they are read several times per day and sometimes some of them get missed. What I'm looking for is a way to get a list of all the machines with their latest reading so they can tell which machines are running and which are down based on the last time they were read (instead of specifying a date). I can get this for one machine with no problem. I'm having trouble getting it for more than one machine. I tried a union query (with just 2 of the machines included for testing) but it only returns the results from one machine:
Code:
SELECT TOP 1 TestCompressorRoundQuery.LoggedAt, TestCompressorRoundQuery.AssetNumber, TestCompressorRoundQuery.CompressorID, TestCompressorRoundQuery.Status, TestCompressorRoundQuery.CompressorIntegrity, TestCompressorRoundQuery.Notes FROM TestCompressorRoundQuery WHERE (((TestCompressorRoundQuery.AssetNumber)="104399")) UNION ALL
[Code] ....
I'd rather not have to create a seperate query for each machine and then join all of those together! I think perhaps a Union query might not be the correct approach. All the data is coming from only one table.
FName | END_Date| --------|---------------| John| Oct 09, 2014| John| Oct 15, 2014| John| Oct 25, 2014| Mike| Dec 10, 2014| Mike| Dec 15, 2014| Mike| Dec 20, 2014| Mike| Dec 25, 2014| Jimm| Dec 10, 2014| Jimm| Dec 15, 2014| Jimm| Dec 20, 2014| Alex| Dec 01, 2014| Alex| Dec 05, 2014| Alex| Dec 10, 2014| Thom| Nov 10, 2014| Thom| Oct 10, 2014| Thom| Aug 10, 2014|
The output will be:
FName | END_Date| ----------|---------------|
John| Oct 25, 2014| Mike| Dec 25, 2014| Jimm| Dec 20, 2014| Alex| Dec 10, 2014| Thom| Nov 10, 2014|
The query table(output) will just have to be latest date("END_Date") per "FName"
I haven't used Access in a few years and am trying to replace an Excel spreadsheet with Access.One field in Excel looks at the prior record, if they are the same it doesn't update the current record. The excel command is: If($Y3 = $Y2, 0, sumif($y:$Y, $Y3, G:G)). Is there any easy way to do this with a query?
If I have four date Fields in a query, Astart, Bstart, Cstart, and Dstart and want to have a calculated field to find the latest date for each record how would I do that? I have tried things like:
I have a table of accounts and a table of rates. There is a one-to-many relationship between them (i.e. each account can have multiple rates, each with their own - unique - effective date)
I'm trying to build a query which will show me all of the accounts in the accounts table and the most recent rate (based on the effective date) for each of those accounts.
This is as far as I've gotten with the SQL :
Code: SELECT [tblAccounts].[AccountID], [tblAccounts].[AccountNumber], [tblAccounts].[AccountName], [LatestRate].[IntRate], [LatestRate].[EffectiveDate] FROM [tblAccounts] LEFT JOIN (SELECT TOP 1 [tblRates].[AccountID], [tblRates].[IntRate], [tblRates].[EffectiveDate] FROM [tblRates] ORDER BY [tblRates].[EffectiveDate] DESC) AS LatestRate ON [tblAccounts].[AccountID] = [LatestRate].[AccountID]
But this can't work because the [LatestRate] subquery can only ever return one record (i.e. the most recent rate across all of the accounts)
I need the most recent rate for each of the accounts in the main query
(FYI - I use an outer join as it is possible for no rate to be available in the rates table for a given account, in which case I want to return the null value rather than omit the account from the resulting dataset...)
I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)
I have a table "Assessment tracker" with the following structure
Name Type Candidate short text Unit short text EV1 Date Date EV2 Date Date
My Data:
Candidate Unit EV1Date EV2 Date TH1 10 07/05/2015 25/05/15 TH1 10 07/05/2015 07/06/15
I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.
It does this by using a function shamelessly copied from the web somewhere...
Function Maxdate(ParamArray FieldArray() As Variant) ' Declare the two local variables. Dim I As Integer Dim currentVal As Date' Set the variable currentVal equal to the array of values. currentVal = FieldArray(0) ' Cycle through each value from the row to find the largest.
[Code]....
This is working well (I think)
I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.
Query: SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate FROM [Candidate AC Dates] GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;
But this is returning
Candidate Unit MaxOfAchdate TH1 1025/05/2015
I expect it to return
Candidate UnitMaxOfAchdate TH1 10 07/06/2015
It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)
