I have a parameter query with a totals row that displays averages. Is there a way to have the average row use only specific records in its calculation based on one of the field's values WHILE still displaying all the records returned by the query.I want only data that has a "YES" value used in the average while still displaying the records marked as "NO"
View RepliesI want to create a calculation query that uses different equations under certain conditions. Here's specifically what I need:
If the "Cost_Category" field is "Full Price" then the query uses the following calculation:
Total_Cost: Sum(nz([Program_Cost])+nz([Millage_Fee])+nz([Auditorium_Cost]))
If the "Cost_Category" field is "BOCES" then the query uses the following calculation:
Total_Cost: Sum(nz([BOCES_Number_of_Participants])*nz([Cost_Per_Person]))
I have successfully created these two queries individually, but combining them doesn't seem to work. Here's what I wrote:
Total_Cost: IIf([Cost_Category]=Full Price,Sum(nz([Program_Cost])+nz([Millage_Fee])+nz([Auditorium_Cost])),
IIf(Cost_Category]=BOCES,Sum(nz([BOCES_Number_of_Participants])*nz([Cost_Per_Person]))
It keeps coming up with errors, saying that I misplaced a comma, parenthesis or quotation. I've tried playing with it, changing the syntax slightly but it doesn't seem to work.
After you "group by", is there a way to have the next field presented without a sum or avg etc.. if I know there is only ever one value to present?
View 1 Replies View RelatedI'm trying to build (a rather simple) totals-query, but the "last" function doesn't give me the right values.Suppose I have a database where the amount of products that were sold are stored per month. It's possible that some products are not sold in some months. Now, I want the LAST REAL VALUE (= amount) for each product, no matter what month :
prod1 = 4
prod2 = 3
prod3 = 3
How can I do that, because the LAST-function gives me
prod1 = (empty)
prod2 = 3
prod3 = (empty)
I have a number of querys which search by month and year, I want to be able to sum up 3 of the querys together and display this in a text box on a form... I have tried dsum etc but I can't seem to do it...
So basically I want the totals which are dsumed into the same form to calculate together in a different query if required... This would be simple except one of the months if from the previous year...
I have a table for timesheet entry for a local building firm. I have a separate table containing employees and rates. I have created query "Qry_ Time Costs" which calculates the cost of hours worked by each employee by multiplying the hours field in the timesheet entry table by the rate field in the employees table.From "Qry_TimeCosts" I have created "Qry_TimeCosts1" in which i have included a running total field for time costs per day using the DSum function.
SELECT Qry_TimeCosts.[Project Title], Qry_TimeCosts.[Build Element], Qry_TimeCosts.[Date Worked], Sum(Qry_TimeCosts.Hours) AS Hours, Sum(Qry_TimeCosts.Cost) AS Cost, DSum("[cost]","qry_timecosts","[project title]='" & [project title] & "'" & "AND [build element] ='" & [build element] & "'" & "AND [date worked] <=#" & [date worked] & "#" & "") AS RunTot
FROM Qry_TimeCosts
GROUP BY Qry_TimeCosts.[Project Title], Qry_TimeCosts.[Build Element], Qry_TimeCosts.[Date Worked], DSum("[cost]","qry_timecosts","[project title]='" & [project title] & "'" & "AND [build element] ='" & [build element] & "'" & "AND [date worked] <=#" & [date worked] & "#" & "")
HAVING (((Qry_TimeCosts.[Build Element]) Is Not Null));
This seems to be working for some projects and not for others. In particular dates 3rd 4th and 5th of June seem to be showing null fields, where all other dates have values. A few projects are showing inaccurate running totals whilst others are working fine.
I have three tables A, B and C.
I want to build a query that displays three separate totals: Total of A, Total of B and Total of C.
When I try to do this, the query has a weird behaviour summing the totals of the totals of the totals, and I don't know why .
I'm attaching a really basic sample of what's happening, where totals SHOULD be $4, $8 and $16 instead of $16, $32 and $64.
Im trying to run the following calculated query:
Total Value on order: Sum([Purchase Price])
I want to sum the total of all the purchase prices together so I know the total value on order. I keep getting an error: "You tried to execute a query that does not include the specified expression Purchase Order' as part of an aggregate function
The data within my tables is formatted correctly and when I run a standard query on the data, it comes through the query with the same formatting. However, when I run a query that needs to total the values (whether it's sum or average) the values lose any formatting (and by total I mean the one in design view, not in datasheet view).
I then need to manually format each columns "Format" and "Decimal Places" properties to what I want. I have quite a few queries with quite a few columns, so this is very time consuming. Is there a way to do this faster without VBA? In Excel I can simply highlight multiple columns and format all of them or apply a format painter. I don't see any similar functionality in Access 2010.
I have simple table data structured as follows;[Origin], [Code], [Weight]. The Code field is a lookup field that will contain one of 8 choices; 10, 13, 13c, 23, 25, 27, 27a, & other. The other fields are pretty much self explanatory. Sample data would look like this:
Code:
Origin Code Weight
Edison 13 4.25
Edison 13c 2.87
Piscataway 10 5.45
Middlesex 23 1.24
Edison 13 5.21
What I need to create is a totals query where I first group by origin value, then a column for each "code" value which totals the weight for that "code". A sample output would look something like this:
Code:
Origin 10 13 13c 23 25 27 27a other
Edison 9.46 2.87
Piscataway 5.45
Middlesex 1.24
The only way I can think to accomplish this is to restructure the original table to include a field for each code and enter the weight in the appropriate 'code' field. If this is the only solution then Ill have to live with it, but is there any way to create this output using my original structure?
I am trying to create a Totals Query which returns a data set between two dates. So far I have managed to select the data I want (Please see attached screenshot). However, I only want to select records between a date range working on my field [DueDate]. If I add the due date field to the current query then it removes the grouping and all records are displayed.
View 7 Replies View RelatedI have the following tables:
tblInvoice
tblInvoicePrePayments
They are related with a one-to-many relationship. The related field is "InvoiceId"
I want to create a query that shows selected fields from tblInvoice and the sum of field "PrepaymentValue" from table tblInvoicePrePayments.
I want to be able to edit the fields from tblInvoice in the query.
If I create a totals query (qryInvoicePrePaymentsSum) on tblInvoicePrePayments, using the fields InvoiceId and PrepaymentValue, and then create another query with tblInvoice & qryInvoicePrePaymentsSum, the fields in tblInvoice cannot be updated!
I am VERY, and I mean VERY new to Access. I've been racking my brain all afternoon and googling like crazy. I just completed two levels of training on Access 2010 and have never worked with the program before. I already set up my tables and now I am on to querying. I have a table with several columns, two of which are "Start Time" and "End Time". I already created a query using the DateDiff function to calculate the time difference for each record. It output a new field with the time difference in hours. Now, I want to sum the totals of the time differences by month and I cannot for the life of me figure it out. My new query has Date (m/dd/yyy) and Hours.
View 14 Replies View RelatedTo keep it short and sweet, my query set up is: Employee, Team Name, and then I have the same field in the column as I do in the data and it presents pass/fail data. I have the data shown as a percent of the row so that there is a success rate shown but I want to remove the grand totals from the rows because it is obviously going to be 100% every time and it's unnecessary.
View 13 Replies View RelatedHey all! This is my first post. Been searching through the net all day trying to find a solution to this problem. Basically i have a table that looks like this (regular text is what i have and bolded text is what I need:Name Date Qty MOBrad 12/12/2007 23323 4423John 12/11/2007 3445 4432 John 12/11/2007 344 4432 John 12/11/2007 45 4432 John 12/11/2007 44 4432 John 12/11/2007 3445 4432 Grand Total: (Qty)And then I'd like to be able to carry this over and display a grand total at the bottom of every page of a report that I would need to generate. Our company produces forms and we sometimes have 60 - 70 people working on a single job. We want to see their hours individually but we would also like to see a grand sum of all their hours. If someone could help with this or needs more info let me know. Thanks for all your help!
View 14 Replies View Relatedapply my situation / formula to others who had similar questions, but I get the #error output with no messages from access telling me what I did to cause this.
What I'm trying to do is create a formula that checks if two conditions are met, then applies an output. So I have a starting location [StartLocation] and [Stop2]...Both can be a small variety of locations.
Currently I have as follows:
Leg1: iif([StartLocation]="Location A" AND [Stop2]="Location B",500,0)
The formula would run longer in the end, going up to 10 stops, nesting the ifs and checking multiple locations for each stop.
Both my conditions are Text, and I want a number output depending on the location. Is it a simple error I'm looking past and missing? Or is what I'm trying not possible, I feel like it should be relatively easy. Access give me no trouble for save and running, but it outputs #error.
From a performance perspective, does it matter in what order a number of clauses are specified ? For example if many records satisfy ConditionA but few records satisfy ConditionB, is it better to put ConditionB first ?
SELECT Fields FROM Table WHERE ConditionA and ConditionB
or
SELECT Fields FROM Table WHERE ConditionB and ConditionA
I have the following query. I got an error when I ran it.
Code:
SELECT COUNT([encounter_number] WHERE status = 'Death')/ COUNT([encounter_number]) AS Death Ratio, tbl_test.facility_type AS Type,
FROM tbl_test
GROUP BY tbl_test.facility_type;
I think the problem is that first WHERE clause inside.
I am trying to make a query that outputs the minimum "Need Year" AND ALSO if the need year was equal to 9999 it shows "NO DATA".
This is what I have so far for checking the minimum value:
field: Need Year: MinofList(PMS_output!pqi_ny,PMS_output!iri_ny,PMS_ output!sdi_ny,pms_output!sai_ny)
I am not sure if I should be putting it in the criteria to check whether this minimum value (need year) equals to 9999 or not and if it does, it says "NO DATA" instead of 9999.
Hi friends,
I had two tables parent(f1) , child(f1,f2,f3).
I had to display f3 value for parent(f1) when f1 has only one f2,
if f2 values are more than one for single f1 and if all f3 values are 0 then
i should display f3 as 0, else if some values for f3 are nonZeros and some are Zeros then
is should display f3 value as '-'.
How to do this?
please any suggestions?
Thanks.
I am so frustrated right now that I could scream. I have a database which tracks attendance and referrals for a networking organization - it meets weekly on Thursdays. It has a report which displays totals of both attendance and referrals for each weekly meeting for an entire month. The problem I am having is related to the fact that some months have 4 Thursdays and some have 5. If I get my queries to display the meeting dates correctly for the 4-Thursday months, then it displays incorrectly for the 5-Thursday months, and vice versa.
Is there any way to put a criteria on a missing record? If I could have it just populate the 5th week with spaces or null when it doesn't exist for that month, it would make my life a lot easier.
I can send a copy of the database to anyone who thinks they can help. It's too big to post.
I have a filed and I want to find out its length then in the next column i have to add the data like if filed 1's length is 1 then it should be 000+field1.value, if it is 2 then 00+field1.value, if it is 3 then 0+field1.value and so on...any help is appreciated , thanks
View 2 Replies View RelatedI want to extract the integer part of a string data as a single field.
How to apply self-defined function in Query Design Mode?
any hint is appreciated, thank you in advance~
I'm trying to get this query to return all records except those with category: 4 AND issue: 12
Instead I'm always getting ZERO category: 4 and ZERO issue: 12
Should not the parenthesis force this to be taken as a single "WHERE"?
SELECT ASSIGNED_TO, COMPLAINT_NUM, DATE_RESOLVED, CATEGORY, ISSUE
FROM tmptbl_tm_YTD
WHERE (CATEGORY<>4 AND ISSUE<>12);
For some reason, this one is driving me nuts so i would really appreciate some help.
This is kind of complicated to explain but here goes.
I am trying to create a query so that, based on certain conditions certain rows from the Form/Table are either visible or not visible on the report.
I have four fields involved:
Antic Dep$ (Anticipated Deposit Amount)
Antic Loan$ (Anticipated Loan Amount)
Date Dep Booked
Date Loan Booked
Basically i am trying to hide any records that in which the Date Dep Booked and/or Date Loan Booked are older than the current month...
I can think it through logically but cannot get my head around the query.
If Date Dep Booked or Date Loan Booked is not older than current month then show the row;
If Date Dep Booked is older than current month and Date Loan Booked is older than current month then hide the row; unless
If Date Dep Booked is older than current month but Date Loan Booked is not older than current month then show the row; except
If Date Dep Booked is older than current month and Antic Loan$ is zero then hide the row; but
If Date Dep Booked is older than current month and Antic Loan$ is not zero then show the row;
Then i also need to do the reverse for the Date Loan Booked, i.e.
If Date Loan Booked is older than current month but Date Dep Booked is not older than current month then show the row; except
If Date Loan Booked is older than current month and Antic Dep$ is zero then hide the row; but
If Date Loan Booked is older than current month and Antic Dep$ is not zero then show the row;
Phew! That probably makes no sense but i had to try.
Once again, i appreciate any help so that i can keep the remainder of my hair.
Switters