Queries :: Calculating Working Hours Of Employee

Apr 3, 2013

We are trying to find a way to have a query figure out when the hours of an employee reach 40 hours (Overtime) and figure the hours correctly. The Data Entry table contains the basic fields:

[Workdate].....The date the work was done
[WEDate].......The Week Ending Date. Always on Sunday, and calculated like this "[WorkDate]-Weekday([WorkDate]-1)+7"
[Employee].....Employee Name
[Qty].............# of hours worked that day
[RegHours].....Blank, to be updated by query
[OTHours]......Blank, to be updated by query

The problem we are running into is getting it to update the daily running totals (using the [WEDate] & [employee] as the "Group Bys"). We'd like use an update query to fill in the to blank fields with the correct calculations.

Example - Working 6 day week, at 9 Hours per day in the [Qty] field

Day.............[RegHours]......[OTHours]
Monday..............9..................0
Tuesday............18..................0
Wednesday........27..................0
Thursday...........36..................0
Friday...............40..................5
Saturday...........40.................14
Sunday.............40.................23

We have tried several things to get it to compute this field and haven't had much luck.

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Calculating Future Dates Based On # Of Working Hours

Mar 16, 2008

Any ideas on calculating future dates based on # of working hours. For example... If a task is suppossed to be completed in 32 business hours, when would that be? Considerations include standard working hours M-F, no working hours on weekend. I have to believe that someone has written this before and I don't need to reinvent the wheel. ANy help is much appreciated!

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Queries :: DSUM - Calculating Monthly Tasks Given To Employee

Dec 6, 2013

I have a query, i need to get dsum of total task given to an employee.

I have grouped task_description and select count and it is now showing each employee as 1 which is correct.. i ma looking to get dsum based on this task count but with a criteria that i want to see these tasks sum month a have a month field which i get from assigned date the month field is showing like this december-2013.

Based on this i want to calculate dsum as first to see task count which i mentioned earlier, then employee id which is in query as ID and then month.. this sum will calculate monthly tasks given to each employee.

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Queries :: Number Of Hours - Calculating Difference Between Times

Jun 23, 2014

I am starting to create a resourcing database that needs to be able to work with dates and times and perform calculations on them.

I need to work out the number of hours. I have two date/time fields Day_Start_Time and Day_End_Time. I want to calculate the difference between the two in hours and then multiply by the number of working days.

I tried this: Number_Of_Hours: DateDiff("hh",[Day_Start_Time],[Day_End_Time])*[Number_of_days]

But get #Func! when I run the query.

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Queries :: Utilization Database - Calculating Hours Minutes From Decimal

Apr 23, 2015

I'm working on a utilization database and pulling Excel data from Cognos 8. I use Access formulas to separate hours and minutes because I want to use time (.30, .45 (minutes)) instead of quarterly increments (.25, .50). I've successfully segregated hours, because I also have to turn days into hours. When I try to calculate out a column just for minutes, my formula keeps the number of days and I don't know how to fix it so the column just shows the minutes.

An example is a job has a decimal time of 2.02083333, which when done correctly is 48 hours and 30 minutes. I get the 48 hours correct, but the minutes shows as 2.30 instead of 0.30. That inflates the total job time to 50.30. This is the calculation currently in my database to pull out minutes:

Minutes: Int(([Min]60)24) & "." & Format([Min] Mod 60,"00").

How do I get rid of the '2' in the 2.30?

Access 2010

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Queries :: Time Sheet / Payroll Database - Calculating Total Daily Hours

Feb 18, 2014

Access Query. I am creating a time sheet / pay roll database and I want to be able to get a total of the daily hours in a query.

For example I have 'Mon Start' and 'Mon Finish' for Mondays in/out times and I have a 'Mon Total' which gives me the total hours worked for Monday.

The problem I have is that Mon Total only works if the hours are say between 07:00 and 17:00, anything after midnight (00:00) like 21:00 to 07:00 and 'Mon Total' goes crazy !!

At the moment 'Mon Total' is the result of CDate 'Mon Finish' - 'Mon Start' (bit rough I know).

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General :: Spreadsheet For Attendance Hours / Employee

Nov 3, 2013

I have:

- tbl_company (containing company info)
- tbl_employee (containing employees info)
- tbl_cim (containing working contracts info, related with both tbl_company and tbl_empployee)

In the tbl_cim i have starting date of the contract, working time per day (in hors, according to the contract), ending date of the contract, etc.

I need:
- once a month i have to generate a "excel-like" sheet containing employees (rows) on a selected company, days of the month (1-31) i choose (columns) and hors worked on each day (according to the working_time from tbl_cim). The working hours i have to be able to modify.
- the days before start date of the contract have to be empty; the days after end date, also.
- the saturdays and sundays have to be marked ina different color (cell background).

I ask:
- what tables i have to create additionally?
- how can i create a form for this infos?
- is there a way to do this with less vba as possible?

In my country, Romania, this type of "spreadsheet" is called a "pontaj" and companies have to do it every month. I would like to step from Excel to Access with it.

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General :: How To Get Total Spent Hours In Office For The Employee

Jan 28, 2014

I am facing one problem while calculating the number of hours an employee spent in the office. Each employee will have a swipe card and the swipe data is stored in an .mdb file. Some employees will have different shifts and may come after 6pm and will go next day 5 am , while calculating their spent hours getting the problem. The swipe data is stored in IOData table , I wrote a simple query below to get the data., it is calculating correctly for the employees who come in between 11AM to 8PM but who are coming after 6PM and going next day , facing problem. Time is storing in 24 hour format in table with Status as Entry,Exit . There may be any no.of exits and entries , so i took min and max of the time in the below query.

I am attaching the mdb file data in an excel sheet(Master_Data.xls) and also the data of the below query(Swipe_Data.xls) and highlighting the employee for which we got problem.

SELECT HD.JobTitle, HD.HolderName, IO.IODate,IO.IOStatus, min(IO.IOTime), max(IO.IOTime), DateDiff("n", min(IO.IOTime), max(IO.IOTime)) AS Minutes, [Minutes] 60 & Format([Minutes] Mod 60, ":00")
FROM HolderData AS HD, IOData AS IO
WHERE HD.HolderNo = IO.HolderNo and
HD.DepartmentNo IN ('0008', '0009') and
IO.IODate between #01/20/2014# and #01/24/2014#
GROUP BY HD.JobTitle, HD.HolderName, IO.IODate,IO.IOStatus;

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Calculating Days And Hours

Jun 22, 2006

I have four date/time fields and I need to determine the number of days and the number of hours between them based on report date range. The Days need to be in one field and the hours in another field. I have tried DateDiff function with an IIF condition and get the following negative value in Expr1. If I remove the IIF condition then I get a positive value.

If the date in field 1 is less than field 3, the days and hours need to be calculated field 2- field 3 as long as field 2 is less than or equal to field 4. If field 2 is null and if the date in field 1 is less than field 3, the days and hours need to be calculated field 2-3 but if field 1 is less than field 3 the calculation would be field 4- field 1. When both dates are within the report range then DateDiff works fine.

Adm Date [/U](f1) D/C Date/Time (f2) Beg Report (f3) End Report (f4) Expr1

I could e-mail the table with sample dates if this would help
Can anyone assist me with this formula?????:mad:

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Calculating Employee Overtime Worked (weekly Total)

Oct 26, 2006

Hello my beautiful worldwide friends :D
I am trying to calculate employee Overtime hours from their recorded TimeIn and TimeOut if over 7.5 hours. So anyday they work past 7.5 hours should be calculated and totalled at the end of the week. And i can't seem to figure it out, maybe my maths is bad? Maybe it's my query? The section of my report? What could i be doing wrong here, i have spent hours and im getting no where.

I have attached my report.
Can you help me figure out why my daily total shows but the weekly total is not showing?

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Queries :: Subtract 8 Hours Of Work From Result Hours

Nov 29, 2014

I want to subtract 8 hours of work of the Result of employee work hours/

There is attachment...

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General :: Staff Table - Calculating Average Weekly Hours

Mar 4, 2015

I have a table with staff in.

I have a table with the start and end of their shifts.

We have four possible locations and four weeks.

So I have four tables for each location.

I have a module that can work out hours and deductions based on time in and out. I built that into a seperate databse working on a one time in and one time out setup.

I want to incorporate the two so I can get the hours worked over four weeks at all locations and divide that by 4 to get the average weekly hours for a staff member.

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Total Working Hours

Mar 10, 2008

Hi ther,

I wonder if someone could help me with what I am sure is simply code, I just can't seem to get the response I want. :confused:

I am working out each member of staffs working hours for the day.

[Start Time]
[Finish Time]
minus a 30 min lunch.

I would like to display the total hours worked for the day in an hour:minute format.

I've tried a few diferent things and still not got the answer I was after.

Your help with this is greatly appreciated.

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Entering Working Hours

May 5, 2006

Hi,

I have a form where you can enter the work you did in a day,

There are many users, each entering data for a single date.

What I want my form to do is, when a date and name is picked (from 2 boxes on the form) it will bring up the record relating to that person for the day.

If there is no record for that person on the day, this will be the first data the person enters.

So for example the form Hours:-

name mcbiyms2 (combo box) date 05/05/06 (text box:- =Date() )

Work Type 1 [ ] Time [ ]
Work Type 2 [ ] Time [ ]

So if somebody has already enetered some data for that day, it will bring this up to add too, if not it will be a new record to be entered.

Does anyone have any ideas?

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Time Keeping DB - Best Field Format For Working Out Hours Worked

Jun 18, 2006

Hi, I am creating a time keeping db.

Before I jump in and start creating a way to record times worked I thought it best to ask for advice.

The db is created and the last part is to capture by member:
Basically I have the following fields:

MemberID
Job Type
Date of Job
Time Started
Time Finished

From the data captured I need to create a report to show month and ytd hours worked.

It would be easy to ask the user to calculate the hours worked and input the number of hours, however I would like to capture start and finish times.

Can anyone give me any pointers on the best field types and field formats for capturing times which would then make it easier to work out hours worked.

Thanks in advance

Darrell.....

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Forms :: Calculating Working Days Based On Date Range

Mar 20, 2014

I am trying to calculate the working days Based on all web searches I am unable to find the specific scenario I am working in Auto industry, which means auto industry usually close twice a year for any reasons, let say in July for one or sometime two weeks and in December depends upon the Christmas date usually from December 20 till Jan 01

Now my question is when i am enter the holiday details in table do I have to enter line by line date e.g. july 01, 02, 03 (I am able to understand, how this works but still not yet tried) OR july 01 to July 07 (which make sense, but unable to find how to use date range to calculate working days)...

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Queries :: Lookup Previous Value For Employee

Aug 9, 2015

I currently have a table where we are logging a task number against a date and time for each employees to track activity.What I am looking to do is in a query have access lookup the previous reference number for the employee before the date/time of the individual record but on the same day

example
Staff 1 08/08/2015 12:00 Task Ref: 1234
Staff 1 09/08/2015 14:00 Task Ref: 3456
Staff 1 09/08/2015 15:00 Task Ref: 7891

to show something like
Staff 1 08/08/2015 12:00 Ref:1234 Previous Ref: Null
Staff 1 09/08/2015 14:00 Ref: 3456 Previous Ref: Null
Staff 1 09/08/2015 15:00 Ref: 7891 Previous Ref: 3456

Fields are
Employee
DTActStart - this is when task started
DTActEnd - this is when activity ended
Task ID - Reference for task (unique field)

I've tried seaching forums (Used DMax and Lookup) but doesnt find the most recent record before the in view record/I'm thinking a query is the best way so that when Print a report of tasks run of tasks will then show

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Queries :: Query For All Employee Movements?

Feb 22, 2015

i have

Movements_during_qry ------ movments to all employee during day

Movements_qry------- which including arrival in morning and departure in end day

How I combine two queries in one query to show data

example

In day 05/02/2015 show employee 1 show all movements and arrival (from 2 queries)

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Queries :: Categorize A Field In Employee Database

Apr 16, 2014

I have a requirement to categorize a field in the employee database.

The requirement is: for any given user designation, if the total number is 10 or more, I need the actual designation itself as the output. However, if a particular designation in the organization is less than 10 in total, the output should be 'Misc - and the grade'.

Also, this will need to be done for each grade as well. For example, though the staff designation 'Software Engineer' count is 15, the designation is present across two grades A and B. So, in the output, for the staff with Grade A will show the actual designation as the count is 11, and for Grade B staff with the desgination 'Software Engineer', since the count is 4, it should display the output as 'Misc - Grade B'.

I would like to achieve this in MS Access 2010.

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Queries :: Creating Query With Single Line Per Employee

Mar 28, 2013

I currently have a database that has the following tables:

t_Employees
t_Cost_Centers
t_Changes

The [t_Changes] tracks what cost centers the employee is in with a start date and end date:

Change_ID
Employee_ID
Cost_Center_ID
Start_Date
End_Date

I want to run a query that will show a single line per employee, and different columns for each of the cost centers the employee was in. If the employee was in 3 different cost centers, the query would have 4 columns (1 for the employee, 1 for the first cost center, 1 for the second cost center, 3 for third cost center).

I saw another thread to linked to a concatenate example by Allen Browne, but that places multiple values in a single cell. I want different columns per cost center.

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Queries :: Query Group By Hours

Aug 10, 2014

I have a table with a list of records, each record has a timeFrom this I have a query, what I would like the query to do, is group the records in the query by hours.

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Queries :: Check Entry In Last 24 Hours?

Oct 14, 2013

I need to run a query in Access 2007 to find any records that have been entered in the last 24 hours.

My field is of type datetime and the name in the database is "EntryDate"

How would I check which records had been input in the last 24 hours?

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Nov 4, 2014

I am trying to build a query to show the total sum of hours a staff member has done in a certain department and the amount of sleep ins they have done. Each staff member has a unique ID. In the query I can get all the information but it shows on two lines dependent on department. I want this to show on a single line. Each employee will never have more than two departments. The query is called "QryForForum".

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Jun 13, 2014

I created this Vehicle Maintenance and Parts database. In the 'Vehicle Parts Maintenance' button in the frmMenu form, you are supposed to choose the vehicle on the left side then with the drop down on the top right pick what maintenance type you want. Right now when you pick 250 hours it shows all parts attached to the vehicles not only the parts that are supposed to be changed at that maintenance cycle.

The whole database is attached.

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Queries :: Creating Employee Database To Record Related Information?

May 9, 2013

i have been trying to create an employee database to record:

1. Name , Address
2. Telephone
3. Date of birth
4. employee ID#
5. Emergency contact -name, address, telephone
6. Photograph
7. Other pertinent information related to employees

So far I have incorporated the contacts database forms into my new database but I am unable to link the forms into one form that will incorporate all the information needed. Is there an existing employee database that I may edit to suit my purposes?

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Queries :: Calculate Time Period For 24 Hours?

Jul 9, 2014

I have designed an access application that logs emails that come into a department. However, the team leader has asked me to create a report to work out if emails were answered within a 24 hour period.

Is there a method to do this. It is not something I have attempted to do within access before.

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