Queries :: Combining Data Results From Multiple Queries
Sep 30, 2014
I am working on a report that has some special characteristics.
Let's say I have a list of groups of Vendors in a table, complete with VendorID. I have 3 other tables that use the VendorID: Complaints, Complements, and Terminations.
Each of these tables has a date that the Complaint, Complement, and Termination notice was received.
Every Fiscal Quarter, a report is pulled that looks back over the 4 preceding quarters to determine if a 5% threshold has been crossed by any of the vendor-groups in regards to the amount of Complaints they received.
The equation used for that is : (complaints/vendors_in_group)*100
It is imperative that the information has the current fiscal year and fiscal month (which I am tracking with functions from MS website), and I need to be able to store the information attached to the fiscal year and month.So when a user goes to the form and inputs the desired Fiscal Year and Fiscal Month, the database can display the 4 previous quarters of information...split into Q1, Q2, Q3, and Q4.
What I would like to have happen is to be able to have one table where the information is stored, quarterly, so that it can be retrieved for the report.
Questions:
1. Is it possible to have one line, per VendorID, that has the total number of Complements, Complaints, and Terminations, as well as the threshold percent stored in a table? Right now, I am getting LOTS of duplicates and blank lines when I try to put them all together. It has the right data, but takes about 10 rows per VendorID.
2. It is very important that the total number of Vendors in a group be captured on that quarterly report, so maintaining that number, in the same table, is essential and must be tied to the VendorID.
3. I have looked at Union Queries and Crosstabs, but I just dont know enough about them to make it work.
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Dec 2, 2014
I have 3 cross tab queries that are completely identical with the exception of the field that they pivot. Each field is searching for the same values just in different columns, with the end goal being to get the sum of the values for each pivoted column. I'm wondering rather than having 3 almost identical queries is there a way to use a crosstab to sum the values from each of the three fields rather that having 3 queries which then have to be aggregated in a fourth?
QUERY1
Code:
TRANSFORM
IIf(Count(PT_LEVEL.UNIT) Is Null,0,Count(PT_LEVEL.UNIT)) AS CountOfUNIT
SELECT
PT_LEVEL.INF_YEAR,
PT_LEVEL.INF_MONTH,
PT_LEVEL.UNIT
[code]...
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Nov 5, 2014
I have created a booking system for a travel agency and now when the booking is complete I want to export some summary data to the Excel. The issue is that I have separate tables showing lunch, tickets, tour guides, etc for every destination and I have also created queries showing the total for each destination but the issue is that I cannot combine all the results into one query and export that query to excel.
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Jan 29, 2015
Sales will make calls and record data using a form (frmEnquirySpeak) which will save to tblSpeak. If the call results in a meeting being booked then it also updates tblMeeting with a date of the meeting (simple stuff so far!).
A sales person might record up to 14 types of action per day, qrySpeakPerAction counts the different types of call made on a day by day basis for reporting. qrySpeakGroupedAction summarises this down to 8 categories and applies a date filter selected on a reporting form (and this works well).
I now want to include the qryMeetingsBookedPerDay (counts m_date_raised and groups by m_date_raised...eg 2 on 24/12/14, 4 on 28/12/14 etc etc) with the qrySpeakGroupedAction...
My effort so far has resulted in only dates which appear on BOTH queries showing. This may not always be the case.
Every day calls will be made, this may or may not result in a meeting. So I see there being 2 options:
1 - Query to show the count of calls on a date or date range and number of meetings booked each day that calls are made (prefer this method, it sounds simpler)
2 - qryMeetingsBookedPerDay should auto populate days which dont appear as 0 (this sounds messy and not sure what capabilities/speed are like when managers want to spot patterns/trends over multiple years?)
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Mar 12, 2007
I have a table with a field called "description"
another field in fame table called "length of cable"
In description field it contains among other things, the length in it . It may be at various locations in the test data in the field. The length may be in the form xft or xxft xx foot xxfeet xx feet..
I have another field that I need to put the length in a standard form like xx feet
(The field will have different units in it later not just feet.)
I am using update query
with
criteria of Like "*3ft*" Or Like "*3 foot*" Or Like "*3 ft*" Or Like "*3 foot"
with update to (of the length of cable field ) set to 3 Feet
The data has many lengths
1ft
2ft
3ft
4ft
5ft
6ft
7ft
10ft
12ft
14ft
15ft
20ft
25ft
and one....
I would like to automate it to one query and hopefully avoid the problem I have when doing it as is, *5ft* also finds 25ft and 15ft incorrectly for the goal of the update. same on 12ft 14ft
' and " are the symbols for inches and feet.
Also some of the data is in the form xx' or xx" I hit a wall on this due to the ' character
need to do the same to that as well.
Any suggestions '''
before I lose any more hair ...
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Dec 4, 2006
Hi,
I'm putting together a (hopefully) highly automated database that will allow me to produce clear reports for various areas of responsibility in a new job.
I have 3 excel spreadsheets linked directly to access, containing work queue reports. I then run queries that copy new work items into a main table, followed by a query that looks for work items that no longer appear (i.e. work is finished and closed) and then automatically inputs the date.
For reporting purposes i initially want a basic output, i.e. work items raised, and work items closed, for each area of resposnibility. The only trouble i've found is that i have to do a different query for each output, then another query that pulls all the other queries together in order to maniuplate into a graph...
So at the moment i have two queries per responsibility, and one pulling those two together i.e.:
New Work Items:
SELECT Count(ticketsds.id) AS [DS New]
FROM TicketsDS
WHERE (((Format(ticketsds.[date received],"mmm"))=Forms!ReportingDate!comboMonth));
Closed Work Items:
SELECT Count(ticketsds.id) AS [DS Closed]
FROM TicketsDS
WHERE (((Format(ticketsds.[datefinished],"mmm"))=Forms!ReportingDate!comboMonth));
Then i have this query pulling the two results together:
SELECT DSClosed.[DS Closed], DSNew.[DS New]
FROM DSClosed, DSNew;
Is there anyway of combining the first two queries into one, rather than have 3??
Any help would be greatly appreciated, as if i could find out how to do this it woudl enable me to streamline other queries....
Many Thanks!
Gareth
PS I've tried 'UNION' but that just tags the other results under the same field name which i can't use to create graphs...
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Jan 16, 2014
Im trying to work out the best way to combine results from a table. Not knowing the correct terminology I didn't want to post in a specific section of the forum until its clear in my head.So I have a query currently which shows the entries into my database for example (these aren't the column names precisely as I know some are reserved words its just to demonstrate):
UserA - Hours - Date - ProjectA
UserB - Hours - Date - ProjectA
UserA - Hours - Date - ProjectB
UserA - Hours - Date - ProjectB
UserB - Hours - Date - ProjectA
UserA - Hours - Date - ProjectA
What I am trying to do is combine UserA's entries with ProjectA and UserA's entries with ProjectB (seperatly) and UserB's with ProjectA and UserB with Project B (again seperatly).So the end result would show a total of User A's hours on Project A and separately ProjectB and the same for UserB.
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Nov 20, 2013
Is it possible to append two queries? The queries have the same layout and labels...it's just a matter of combining the data into one datasheet view.
The two queries are below:
1)
SELECT prc.Market AS Geography, trp.Product, trp.Indication, trp.[Variable Name], trp.Period, Round(prc.Index*trp.[Variable Value],2) AS [Variable Value], trp.Outlet, trp.Daypart, trp.[Program Name], trp.Len, trp.Creative, trp.Campaign, trp.[Campaign Name], trp.[Media Type], trp.Vendor, trp.Channel
FROM tblTRP AS trp, tblTRPpercent AS prc
WHERE (((trp.Indication)=prc.Indication) And ((trp.[Media Type])=prc.Type) And ((trp.Geography)="National") And ((trp.Month)=prc.Month));
2)
SELECT prct.DMA AS Geography, tv.Product, tv.Indication, tv.[Variable Name], tv.Period, Round(prct.percentUniverse*tv.[Variable Value],6) AS [Variable Value], tv.Outlet, tv.Daypart, tv.[Program Name], tv.Len, tv.Creative, tv.Campaign, tv.[Campaign Name], tv.[Media Type], tv.Vendor, tv.Channel
FROM tblTVOtherMetrics AS tv, tblDMApercent AS prct
WHERE (((tv.Geography)="National"));
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May 13, 2014
I have a table in Access 2010 and in one field i have multiple records of the same data as in the next field it has unique data for example:
NameColour
CarBlue
CarGreen
CarYellow
BusOrange
BusPurple
BusRed
I am trying to run a query which will effectively group up the "Name" field and combine the "colour" field against the name using a ";". so it would look like this:
NameColour
CarBlue;Green;Yellow
How i would do this.
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Nov 26, 2007
Hi,
My SQL is fairly basic so excuse me if this is something simple.
This isn't my database, I am trying to create a report on someone else's and it's a poor structure (sound familiar :-).
If I have created two queries; one of which selects results on students from one table and the other selects results on students from a completely different table.
This means I have two Hi,
My SQL ability is fairly basic so excuse me if this is something simple.
This isn't my database, I am trying to create a report on someone else's and it's a poor structure (sound familiar :-).
If I have created two queries; one of which selects results on students from one table and the other selects results on students from a completely different table, how do I combine these results into one query so I can run a report on it?
To outline the situation, I have two different queries with identical data types but from two different tables. I need to query these two queries and (possibly) link in another ‘student information’ table so that I can display the results from both queries as if they all came from the same place.
The addition of the extra table in the final query would only be so I can add extra student data into the final report.
Hope this makes sense!
Thanks,
Matt.
different queries with identical data types
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Jun 20, 2013
I have an access database which is going to present a front end webpage form. The form has several drop down lists and I need one of those drop down list to display only certain results dependent on what the previous drop down list has selected e.g. if Box A is selected as Aces then I need the next drop down box to only display A building
1-A building
2 A building
3 and not the entire list.
How can i get this to work?
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Sep 25, 2013
The below isn't the actual use but it is easier to explain like this...
I have a system set up on access and I have a front page (form) where I can enter the reference number (1141#2) of a building (YELDR for example).
This then fills in information in the other fields on the front page. For example address, number of doors and entry codes.
My problem is that this only displays one door and one entry code. I need it to display all doors and all entry codes so that I can just type in my reference number and have something that looks like the below but for all of them. It works fine at the moment but only for one of the results when there can be up to 10.
Reference No. YEDJR <---------------- I ENTER THIS
Address - high Street - London - UK <-------------- All of these fields are populated using the query
Doors - Green - front <-------------- All of these fields are populated using the query
- Red - side <-------------- All of these fields are populated using the query
- Orange - back <-------------- All of these fields are populated using the query
Codes - 10111 <-------------- All of these fields are populated using the query
- 10221 <-------------- All of these fields are populated using the query
- 10256 <-------------- All of these fields are populated using the query
I know this is probably nowhere near enough information but is this possible? I don't know SQL so i would have to use the designer.
This is the SQL which I have at the moment though (I didn't write it i just copied this from design view on the query)
Code:
SELECT [Site Info Data].[1141 #2], [Site Info Data].[1141 #2], [Site Info Data].[Site 2 Name],
[Site Info Data].freq, [Site Info Data].status, [Site Info Data].[Site 2 Owner], [Site Info Data].[NGR #2],
[Site Info Data].[Address #2], [Site Info Data].[Postcode S2], [Site Info Data].[Dish size #2],
[Site Info Data].[Dish height #2], [Site Info Data].[Dish Bearing #2], [Site Info Data].RCLO
FROM [Site Info Data]
WHERE ((([Site Info Data].[1141 #2]) Like [Forms]![Front Page]![txt1141] And ([Site Info Data].[1141 #2])
Like [Forms]![Front Page]![txt1141] And ([Site Info Data].[1141 #2]) Like [Forms]![Front Page]![txt1141]));
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Feb 27, 2006
Hi All,
I have a approximately 70 queries in my database. I would like to be able to run a query which would run all of the queries and output the number of records for each query. Ideally, these would then be written to a table so that the user could then just read the values from the table for the latest results, rathe r than have to execute the whole thing again.
The user may wish to select which queries to run. I was thinking that I would need a table as follows called say tblQueryResults:
QueryToRun - Yes/No - DateRun - NumberOfRecords
Query1 - Yes - -
Query2 - Yes - -
...
...
...
Query70 - Yes - -
So my first dilema is to work out how to run all the chosen queries that the user wishes to run. The user will probably have all 70 ticked as Yes initially.
Should I run this from VB code with a whole lot of VB statements. I would like to loop through the whole table and collect a list of all the queries to run based on a positive Yes for some or all of the queries. The results must then go and be written into the same table under the date it was run and the number of records that was found for each query.
The whole reason for doing this is that queries which return no records need not be run by the user - saving the user time etc. I appreciate that this query will take a considerable amount of time - given that it could be as many as 70 being run one after another.
Thanks,
Evan
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Jan 24, 2014
I have two queries, one base upon the other. I would like to combine them (If Possible) into one query so I can embed them into a form or report. I have tried without success at finding the answer on the forum as well as searching the web.
The table lists employee numbers and dates they worked. I need a count of how many employees worked each year, based upon the paycheck date, not the actual date worked. Pay check dates are two weeks apart. An extreme example, is the first pay check date of 2010 was on 1/1/2010, but all the days worked were in 2009, this would have to be included in 2010 not 2009(See the query for further date calculation understanding). Anyway, the date calculations are not the issue here.
I only have one table, so if I am not mistaken, I can't use the WHERE (SELECT... JOIN) feature. I also was unsuccessful at using SQL DISTINCT.
I am running ACCESS 2010 Tables are ACCESS 2007.
OS is Windows 7 Ultimate.
I have included a same database with the queries. qryEmployeesAnually2 is the results I am trying to achieve.
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Feb 2, 2015
I have two queries:
1. a sum of payments by individuals
2. a sum of charges of individuals.
I want to combine these queries to create a report that shows the sums for each person of the charges and payments and calculate the balance. However, it is only showing me those individuals that have both a charge sum and a payment sum, while some individuals will only have a charge sum. How do I get those individuals to show and show with a zero payment balance if they are in my charge sum query but not my payment sum query and vice versa (some may have made a prepayment even though they have not been charged yet).
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May 7, 2014
Im trying to join two queries as I am unable to use just a single query but I cant use a union query as the query fields aren't exactly the same.
Both queries have a PO_Detail field as every PO has a PO_Detail number assigned to it. 3 of the same records are in both query results but one query is missing the other two results.
If I create a join between the two queries based on this field I don't get all the results. Unfortunately I cant upload the database as it has sensitive data which would take me ages to clear out but I can show a picture of the results.
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Apr 17, 2007
Im making a database about past bid results. In one table i have a list of bidders and which place they came in (along with some other information). I have 20 positions (1st place, second place and so on...), so i made 20 queries that search through the table for my company's name so we can see how many times we came in first, second, third and so on. Now i would like to bring the number of records in each query to a single form. I tried making another query to using the count feature on the other 20 queries but it keeps returning 0 as the number of results per query. But when i open each query up there are obvisouly more that 0 results in each. Is there a way i can bring up the number of results per query all on one form?
Thank you
Dan
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Feb 5, 2015
I have a question where I need to effectively invert the results of a select query.
I have multiple tables in the database, but the 2 I'm looking at are TBL.Trip and TBL.TripDiary
A trip is logged in the trip table, and then an operator logs a diary entry against the trip. One of the options that the operator selects is when they receive an email back from the traveller, this is logged as a diary entry.
I need the query to look at the DIARY_Action field and select all records in the TBL.Trip that DO NOT CONTAIN an entry for Diary Action "4".
I can produce a select query that gives me the results to see all trips that HAVE had a response, with a simple IS LIKE "4" query in the action field.
If I change this to IS NOT LIKE "4", I get the results that I need, but duplication due to the various other "diary" entries in the table".
I simply need the inverse of the IS LIKE query but cannot see how to remove the duplicates?
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Nov 23, 2013
Why does my query return the PK results instead of the field data?
Really new at this but all my other queries work properly...
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May 21, 2013
I'm taking my first database class and I'm working on a hospital project in which I need to determine which pair (one doctor and one nurse) has a decremental performance as weeks go on.
I have an "r" and "s" queries.
These are the fields:
r: [DOCID,NURSEID, WEEK, RESULT]
s: [WEEK, RESULT]
I would like to find what pair had a "Good" result in week 1, "Average" in week 2, and "Bad" in week 3. My problem is that the results need to be in this specific order.
The professor told us to use a formula and I got the solution after building 6 queries that involved union, difference, and cartesian.
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Apr 2, 2014
I am trying to combine the result of two specific (and different) queries on a set of loans. As a result I have to sets of query results:
+ result query 1: with first field LoanID and several other fields
+ result query 2: with first field LoanID and several other fields
Now I want to create a list of the combination of all LoanID's, without duplicates.
How do I do that? I read about UNION but that appears to work only on tables.
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Aug 6, 2015
I have a search form with 12 fields. In my query I use
Code:
Like "*" & [Forms]![CustomerRetestDatabaseSearch]![RetestLocation] & "*" Or Is Null
for each field on the search form.
I get the results I expect, it finds all records that match the criteria. Even if some of the fields in a record are null.
But if the query finds a record that matches one field I enter criteria into, and nulls for the other fields I enter criteria into it displays the record. I want to show exact matches. (If what I entered is null... don't show the record).
The reason I have "Or Is Null" is to include the records for the fields I left blank on the form.
Search Form with Criteria.PNG
Search Query.jpg
Search Results With Missing Entered Criteria(Dont Want These Records Included).jpg
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Oct 4, 2012
I have created a DB who's sole purpose is to track employee availability and job positions available (a poor man's version of a scheduling database, if you will). I have 2 listboxes on one form. Listbox A shows all the employees available for work, and Listbox B shows the available work positions that require an employee. I am trying to create a functionality behind a button that will allow me to highlight one row in Listbox A and one row in Listbox B to combine the information in a seperate table (still not created) and refresh each Listbox to remove the entries. Similarly, I would also have to create functionality behind another button to undo the above, if needed.
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Jul 31, 2013
I have 3 queries named Mech Final Equipment 3 Mth, Mech Final Equipment 6 Mth, and Mech Historical Final Equipment.They all have two fields-Final equipment and Sum of Sum of Down (calculating the number of minutes each piece of equipment was down in the time period selected).
My ultimate goal is to join the three queries to display a pivot chart that uses the Final Equipment as the category field and 3 Mth, 6Mth, and Historical as seperate data fields.What I have is a join query (Which I have named Mech Final Equipment H63 Joined)
Using this SQL:
Code:
SELECT DISTINCTROW [Mech Final Equipment 3 Mth].[Final Equipment], Sum([Mech Final Equipment 3 Mth].[Sum Of Down]) AS Duration
FROM [Mech Final Equipment 3 Mth]
GROUP BY [Mech Final Equipment 3 Mth].[Final Equipment]
UNION
[code]...
Which returns a table that looks like this:
Final Equipment, Duration
Ancillary Equipment, 225
Ancillary Equipment, 401
Ancillary Equipment, 1787
Brush Unit , 1252
Brush Unit , 2519
Brush Unit , 8004
And so on.What I need the table to look like is this
Final Equipment, 3 Mth, 6 Mth, Historical
Ancillary Equipment, 225, 401, 1787
Brush Unit, 1252, 2519, 8004
And so on, like a cross tab.I tried to do a crosstab query but I don't have enough fields.
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Jul 17, 2013
I trying to combine three columns that I have into one column without combining fields.
Currently what I have:
(see image below)
What I want:
ID-----MOC
##----name1
##----name2
##----name3
##----name4
##----name5
etc
The list I have will be much longer and will be changing frequently, which is why I can't just go on excel and manually do this.
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Aug 8, 2014
I'm trying to set up a way to import and combine excel files that contain multiple data sets. So for example, each excel file has a summary heading which consists of the first 3 rows.
Each data set thereafter consists of approximately 50-60 rows of data that I would like. There are approximately 1400 groups of data. Each group has a label which includes the state and the store number. I would like to automate a way to copy the state and store number information down each data set as well.
I have approximately 200 excel files that I want to load into access and have it format it so it basically will end up 1 big file with State, Store Number, relevant information from the data set. I've seen a module do this before, can't remember how to do it.
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