Queries :: Complicated Query (nested Subqueries) For A Trend Graph
Apr 17, 2014
Some essential background first. I have a Balances table which records balances by date. I also have an Issues table where problems are logged. There is a one-to-many relationship between Balances and Issues (i.e. each Balance can have multiple Issues). I also have a Comments table where updates for each Issue are recorded. There is again a one-to-many relationship between Issues and Comments (i.e. each Issue can have multiple Comments)
There are two key date fields in the Issues table :FlagDate (the date an Issue was flagged by a user for investigation)
ResolveDate (the date said investigation was brought to a conclusion)
There is also a date field in the Comments table :UpdatedWhen (the date any given comment was added)
So the basic flow is that an Issue gets flagged (FlagDate), then various comments are added (multiple UpdatedWhen's) and finally the Issue gets resolved (ResolveDate)
I need to incorporate a trend graph which will show the counts ofNew (i.e. new issues flagged as of each day) Cleared (i.e. issues resolved each day)
Updated (i.e. issues not yet resolved but updated each day)
Unchanged (i.e. issues not yet resolved and not updated each day)
Outstanding (i.e. all unresolved issues as of each day)
This is the SQL I've put together to get that table of information on which to base my chart :
Code:
SELECT [tblBalances].[BalanceDate] AS AsOfDate,
(SELECT COUNT([tblIssues].[IssueID])
FROM [tblIssues]
WHERE [tblIssues].[Flag] = True
AND [tblIssues].[FlagDate] = [tblBalances].[BalanceDate]) AS New,
[Code] .....
The subqueries for 'New', 'Cleared' and 'Outstanding' work perfectly; the resultant dataset gives me one record for each date in the Balance table and correctly counts the number of issues falling into each of those buckets.
The problem I have is with the 'Updated' bucket. If a flagged issue happens to be updated twice on the same day (which is perfectly acceptable), it counts this twice as well. I don't want this as I just want to know how many issues were updated on any given day - not how many updates there were.
I tried using COUNT(DISTINCT) in the 'Updated' subquery but it gives me a syntax error - on further research, I don't think it's possible to use the DISTINCT keyword in a COUNT subquery (at least not easily)
I also tried grouping by IssueID within that 'Updated' subquery but it still gives me the duplicate count within the same IssueID (and returns nulls rather than zeroes for those days where no updates occured)
I think I need to add a subquery within the subquery () to only return the latest comment as of the date in question - something along the lines of :
Code:
(SELECT TOP 1 [tblComments].[UpdatedWhen]
FROM [tblComments]
WHERE [tblComments].[IssueID] = [tblIssues].[IssueID]
AND DateValue([tblComments].[UpdatedWhen]) <= [tblBalances].[BalanceDate]
ORDER BY [tblComments].[UpdatedWhen] DESC) AS UpdatedWhen
But how to do this, nor if it is even feasible in Access to begin with.
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May 8, 2012
I am trying to create a database which crosschecks specifications against building codes. My problem is that it's not feasable to put all of the information about a Building into the Room table, though many codes require information about the Building in order to classify the room. How would I count (or list/get details from) a room in the Rooms table, for use in an SQL statement about the Buildings table.If there are up to 5 rooms in the building, do at least 2 rooms contain a fire escape?
My Rooms table contains information about if the room has a fire escape, as well as references its parent Building ID. How would I query the rooms to count the Rooms within all buildings, and subsequently query all Buildings which have less than 2 rooms with fire escapes?I need it to return a list of the buildings which do not conform to this code.
Now this is literally my second day of programming/working with Access, but I've yet to find an answer dispite hours of searching.I think I can adapt it for the 100+ building codes/references I'll need to implement. It would be perfect to find an SQL-only way of doing this, without going into modules etc...
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Jun 28, 2013
I have a query that displays the average call rate on various pieces of equipment over the last 12 months. I was wondering if there is a way to have Access look at this query and determine if the call rates are trending up or down over that time frame. Kind of like a trend line would do on a chart in Excel, only I want this to show me the word Up or Down in my results. Is this possible?
Here is the query I am using:
Code:
TRANSFORM FormatNumber(Avg([All Call Rate]),2) AS AvgCallRate
SELECT List_With_TNC_tbl.Device, List_With_TNC_tbl.Model, List_With_TNC_tbl.[Item Num]
FROM List_With_TNC_tbl
GROUP BY List_With_TNC_tbl.Device, List_With_TNC_tbl.Model, List_With_TNC_tbl.[Item Num]
PIVOT Format([Month Start Date],"mmm") In ("Jan","Feb","Mar","Apr","May", "Jun", "Jul","Aug","Sep", "Oct", "Nov", "Dec");
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Nov 14, 2013
I have done smoe baisc queries to sort, filter and report on data.How do I create a nested query where I don't repeat all the information across the query results line? Is there a way I can build a nested query to give all the SMCode codes associated with each appointment in one column separated by a coma?I have a table with appointments (APPTS):
RecID
ADate
ATime
Durantion
PVID
Desc
Case#
Then I have a table with Orders related to these appointments (ORDERS):
RecID
Case#
SMCode
SMDate
Here's my query:
SELECT DISTINCTROW Appts.RecID, Appts.ADate, Appts.ATime, Appts.Durantion, Appts.PVID, Appts.Desc, Orders.SMCode
FROM Appts INNER JOIN Orders ON Appts.[Case#] = Orders.[Case#];
My results look like this:
RecID ADate ATime Duration PVID Desc SMCode
RecID ADate ATime Duration PVID Desc SMCode
RecID ADate ATime Duration PVID Desc SMCode
I need my results to look like this:
RecID ADate ATime Duration PVID Desc SMCode,SMCode,SMCode...
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Apr 15, 2015
I have different product groups and they can have one of 3 rental rates(5,4,3%) I have written a nested query but I keep getting parenthesis errors, the last one I got told me I must enclose iif functions in parentheses. I know its probably a small thing but I just cant see it. By the way the server is German so ; need to be used instead of ,.
IIf([view_India]![Sub_Group] In (1730;1810;2870);5;iif Left([view_India]![Sub_Group];2) In (01;02;21;24;29)
;5;iif([view_India]![Sub_Group] In (3310;3330;3340;3360);3;4))))
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Apr 27, 2014
I'm trying to make a nested if then statement in a query field, and I can't figure out why I can't get my formula to work:
Volume: IIf([MethodCode]="K",[total]*12.54*0.026873,IIf([MethodCode]="S",([length]*[width]*[depth])/2,IIf([MethodCode]="M" And [Location]="SH",[total]*5.08*0.026873,IIf([MethodCode]="M" And [Location]="C",[total]*18.58*0.026873," "))))
I keep getting the "data type mismatch in criteria expression" error. If I separate out all the individual if then statements individually, they work. But if I connect them all as a nested if then it doesn't work.
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Oct 30, 2013
What is the best approach to returning calculated results in a query. I have been using nested IIf statements that include DateAdd but I think that I am at a point where there must be a better way.
I want my query to calculate a date based on:
1) A Type field from my table
2) A calculated date based on other query fields.
My query has the following fields:
[Type] [Action 1] [Projected Action 1] [Projected Action 1 Revised] [Action 2]
I want to create a calculated field for [Projected Action 2] that says:
If [Type] is "A" then
if [Action 2] Is NotNull, Null
if [Action 1] is NotNull, [Action 1] + 10 workdays
if [Projected Action 1 Revised] is NotNull, [Projected Action 1 Revised] + 10 workdays
if [Projected Action 1] is NotNull, [Projected Action 1] + 10 workdays
[Code] ....
I would like to keep using nested IIf but I keep running into problems and I thought that there is probably a better way.
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Oct 1, 2014
I have a simple nested query that is not working as expected. My inner query returns 102 records but when I run with outer query I only get 96 records. Below is my query, I don't really want to pull the same fields from both tables but I was doing to test. The values that are missing are those that don't exist with the monthenddate 8/31/2014 - a left join should fix that but doesn't seem to be working ..
Code:
Select distinct a.entity, a.gl_account,a.profit_center,[Open Items_1].profit_center,[Open Items_1].gl_account,[Open Items_1].entity
from(
SELECT DISTINCT [Open Items].entity, [Open Items].gl_account, [Open Items].profit_center
FROM [Open Items]
)a
left outer JOIN [Open Items] AS [Open Items_1] ON
(a.profit_center = [Open Items_1].profit_center) AND (a.gl_account = [Open Items_1].gl_account) AND (a.entity = [Open Items_1].entity)
Where ([Open Items_1].MonthEndDate=#8/31/2014#)
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Oct 31, 2014
Once again I am stuck. Basically I have a query as followed:Current: Sum(IIf([Run_date]-[dbo_GD-AgedDebtors]![BillDate]<=30,[dbo_GD-AgedDebtors]![Outstanding],0))I'm trying to show outstanding bills if the bill date is less than or equal to my date parameter. However, it keeps coming up "This expression is typed incorrectly, or it is too complex to be evaluated. For example, a numeric expression may contain too many complicated elements. Try simplifying the expression by assigning parts of the expression to variables. (Error 3071)"
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Aug 4, 2005
I have a query that calculates the 'amount of credit' depending on the draw down date (which is when they started circulating the loan docs b/w two parties). Anyways,, the question is how can I make two columns of 'amount of credit' instead of one. Because one of the team member is dealing with overseas loan, while others are working on domestic. I want to make a column that would seperate his works from other people's work. And, I am kind of confused, how will I do it on a report. I have tried cross-tab query and also simple. Nothing is working.
One column should carry the amount he has to give as a loan and the other should calculate the amount from domestic side.
I don't want to use list box as it is unprofessional and also, its looking bad. If I create two queries, how can I join them together. I tried that too, but didn't work.
I need help badly :(
TIA
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Sep 27, 2006
This is a little complicated so I am not sure t can be done!!!
I have a query that lists 40,000 records with some being sent to label printing
The query breaks the records down so that any record with a Qty greater then 17 will be sent to a second query for a different label to be attached.
I then end up with two Queries
Query 1 is =<17
Query 2 is >17
Records less then or equal to 17 are sent for standard label printing.
Here is my problem:
Any record with a Qty field reading less the 3 or 4 I want them to print 3 or 4 of the same label. For example
Jane doe (Qty 6) this will print 1 Jane Doe label
Joe Bloggs (Qty 3) this will print 3 Joe Bloggs labels
Am I trying to do something that just can’t be done!
When this is complete all information will be exported to a CSV file.
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Mar 20, 2007
Hi
I am trying to query and summarise the contents of a table. I am unable to reach the results that I want. The table contains the following data:
AuditNo AuditTeam TypeOfTeam pName pAddress
234 CENTRAL SPEC TRUE FALSE
235 CENTRAL SPEC TRUE FALSE
236 WEST FSTL FALSE TRUE
237 EAST JUPT TRUE FALSE
238 EAST JUPT TRUE TRUE
I will like the results of the query to look something like this:
AuditTeam TypeOfTeam pName pAddress
TRUE FALSE TRUE FALSE
CENTRAL SPEC 2 0 0 2
WEST FSTL 0 1 1 0
EAST JUPT 2 0 1 1
In the results the columns pName and pAddress have subheaders of TRUE and FALSE. If this presents more problems then perhaps the subheaders can be removed and instead we will have pNameTrue and pNameFalse. Note there are 116 columns similar to pName and pAddress in the original table.
I don't know whether this is possible. It may require several queries to get to this. I am really stuck with this one so any tips will be very welcomed.
thanks.
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Nov 15, 2006
I want to build a form based on a query, but I don't seem to be structuring it properly. Please refer to attached picture to help explain what I'm trying to do. I have 4 essential fields in a table, tblInpatientLog. They are POSno, Primary, POS Code, and Length of Stay (calculated as difference between Admit Date and Discharge Date).
What I need to do is have the form display the POSno that are in the table as "21" and "61" ONLY. There are others, but I only need to see these two. I then need to split the form (visually) into two sections. On the right, I need to display the Primary field as ones that are in the table as "Healthy Plan" only and on the left, I need to display Primary as ones that are in the table as "Medicare" only.
Under these headings, I need to show the total number of days, under the Length of Stay field for each of the four hospitals, Hospital 1, Hospital 2, Hospital 3 and Hospital 4, which are identified in the table under the "POS Code" field as "16", "2", "5", and any number OTHER THAN 16, 2, or 5 (or, whatever is left), respectively.
The Length of Stay field is calculated as difference between Admit Date and Discharge Date fields in the form for each individual record. I need access to show me a SUM of all the number of days for all the records that are listed as "Healthy Plan" for the "Primary" field for Hospital 1, then for Hospital 2, then for Hospital 3 and then for Hospital 4.
Then I need Access to calculate the SUM of all the 4 calculate field results for the 4 hospitals and display in the "Total Hospital Days" field on the form. Finally, I need a count of the total number of records that meet the criteria of "POSno" = 21 and 61, "Primary" = Healthy Plan, "POS Code" = all.
I hope that makes some sort of sense for someone. I've tried to create a query, but it doesn't display any results. I've wondered if I need to create more than one query, and have tried various different options without success. Any alternate suggestions would be welcome at this point. Thanks in advance for anyone out there that might be able to help.
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Oct 5, 2005
I'm totally new to access so please bare with me, what I want to do is create a query that takes the price from one column and takes 25% off it if there is 2 units in stock, 30% off if there is 3 units, 40% if there is 4 units in stock and 50% if ther is more than 5 units in stock, the results will then be created in a column called DiscountPrice and the percentage off will will be created in a column called SaleInfo. Is this possible?
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Oct 30, 2007
I have made a query that I want to show all records with the the current month and all 11 months earlyer. This is the Criteria that I used. Is my syntax correct?
Between Month(Date()) And Month(Date()-11)
I put it in a field called Month([Date])
Thanks
Anthony
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Apr 5, 2006
Hi there - I've looked at quite a few posts and although some of them seem to start of heading in the right direction there doesn't appear to be anything that quite hits the spot for what I'm looking for.
I'm trying to create a query that creates the following (see spreadsheet as typing it out didn't help.)
I hope that's clear - any help appreciated.
Cheers,
Mark
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Sep 26, 2006
First off let me say that I'm VERY new to Access. I've been put in charge of administering a large (to me) database and I've just started working with the insides of the database for about 3 weeks now.
The most urgent thing though is I need to make an "Honour Roll" report for the employees, that is, they get pass/fail inspections and I'm trying to create a query that returns all employees that have 10 or more passes IN A ROW, with at least 2 of those passes being a personal evaluation vs. an after the fact quality verification. There's already a query in the database that returns the employee ID, total passes, total fails. I've managed to add the field that includes type of inspection, but I can't seem to find a way to count the number of PE's in the field.
The second issue is getting the query to ignore all inspections prior to their last fail. I think I can work out moving the date of the inspection into the query, but then using it is another story. If it requires a script of some sort, then I'm hopelessly lost. The last programming I did was BASIC back in school... many years ago.
If I were to break it down into a statement, it would be something like this:
If (employee passes) >= 10 since last (employee fail) AND (inspection type="PE") >=2, then send (employee ID) and info to a report.
Any help with this is appreciated, I'm starting to get desperate!
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Apr 5, 2007
I have 3 tables that i wish to pull information from:-
TBLProspects
LeadID (Primary Key)
CompanyName
RenewalDate
Status
TBLNotes
NoteDate
Note
Who
LeadID
TBLQuotes
QuotePremium
Income
Reason
OnCoverPremium
LeadID
I have created the query and at the moment, I am getting duplicated rows of "Note" because there are more than one "QuotePremium" for each CompanyName. Is there anyway of showing the CompanyName, the Note (just once) and then the 2 or 3 QuotePremiums records?
SELECT DISTINCT TBLNotes.NoteDate, TBLProspects.CompanyName, TBLProspects.RenewalDate, TBLNotes.Note, TBLProspects.Status, TBLQuotes.QuotePremium, TBLQuotes.Income, TBLQuotes.Reason, TBLQuotes.OnCoverPrem
FROM (TBLProspects INNER JOIN TBLNotes ON TBLProspects.LeadID = TBLNotes.LeadID) INNER JOIN TBLQuotes ON TBLProspects.LeadID = TBLQuotes.LeadID;
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Jan 3, 2008
Hello all!
I find it difficult to build a query...
The scenerario is the following:
I have a table that keeps information for weeks about some files (e.g: if the file has been sent). Then I have another table with information for days in a month (the data for every day).
What I should do is:
Check wheter the week has been sent, if it has been sent, I have to show the data for every day of that week in a report. Only for one month... and I can't figure out how to build that query...
I guess I should do something like:
select week from weekTable where week=week and sent=TRUE
set rcset=db.openrecordset(sql)
if(not rcset.eof)then
'build in here the query to select the data I need from the month table
end if
but i can't figure out how the loop would be for 1 month...
Any help will be much appreciated!
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Jun 12, 2007
Hi all,
I would like to have a function in an access query showing the slope of a trendline (the linear one in excel).
Do you know how to create it?
Fuga.
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Jul 25, 2005
Well Super Complicated to me. I have setup two queries as follows,
Query 1
The function of the query is basically as follows.
1. If Field 1 is blank do nothing.
2. If Field 2 is blank then Add 7 days to Field 2.
3. If this falls over a weekend then Add another two days.
The expression I have added to do this is,
IIf(IsNull([Field1]),"", IIf(IsNull([Field2]),DateAdd("d",DateDiff("ww",[Field1],DateAdd("d",7,[Field1]),7)*2,DateAdd("d",7,[Field1]))))
Query 2
This query check whether the result of query 1 is a Weekend and if so adds another two days to it,
IIf(Weekday([Field2]= 1 Or Weekday([Field2])=7,DateAdd("d",2,[Field2]),[Field2])
My biggest problem is if I try and do any filters on this information then I get "Expression to complex" errors.
Am I over complicating things here?
Any ideas would be greatly appreciated.
JC3
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Jul 23, 2007
Hey,
I am working on my first access project (please be patient and try to explain like to a child). My problems however are past the basic level so please bear with me ....
I am working on a datbase which deals with laboratory data from patients which have different date stamps - ie. each record has a 'valid time' (time of blood drowing) a 'transaction time' (time of entry into the DB) and 'delete time' (deleted recordes are just given a date and not really deleted).
The idea is that the user should be able to watch the status of the DB at different past dates (ie what did the doctor know about a patient blood tests a month ago when he made the decision to give him a medication which eventually harmed his kideneys). The user should also be able to change values of records, delete records (which means to add a date to the deleted date field) and to add new records.
I want to do it all using one form.
Things I have done so far:
1. Query by form which locates a specific record (Main-Form & singleRecQuery)
2. A subform in Main-Form which displays the results of singleRecQuery (Single-subform). The query and subform aer updated by a macro once I enter all the data into main-form.
3. A qury by form derived from Main-Form which locates a range of values (Range-subfrom & Range-Query)
My problem spans both forms and queries (so I am posting in both forums):
1. I want to create an update query that will draw its data from Single-subform (the form which displays the results of singleRecQuery). I have created the qury without a problem but the fields in the form are locked for entering data (maybe because they are bound). Is there any way to enter data in such a form which is based on a query and then use the new data in another query ? (I tried allowing data entery in the forms properties but it deos't work).
2. I have tried to put a criterion in the queries on the "Delete Date" field so that the quries will not display the deleted records (I have tried "is null" "is empty" and "is missing") but when I run the query with these parameters I get no records back.
3. In the form I have a command buton which runs a macro that runs the qury and then update dthe subform. Is there a way to get this button to run different macros after different events in the form or do I have to add a button for every specific task I want.
4. As I have mentioned the Main-fom is supposed to run 3 differnt queries and display the results on the same form. I know how to make a subform invisable but is there a way to place all three result subforms in the same spot ?
Sorry it is so long
Thanks
EJ
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Oct 11, 2004
Hi people ... here 's want i ve been trying to do for ages...
Subtract the result of this query
SELECT sum(tbl_order.sunoloaxias)
FROM tbl_order, tbl_client
WHERE tbl_client.arithmo = tbl_order.onoma_arithmo and tbl_client.arithmo=220;
from this query
SELECT sum(tbl_cash.amount) AS Eκφρ1
FROM tbl_client, tbl_cash
WHERE (tbl_client.arithmo)=220 And ((tbl_cash.pelatis)=tbl_client.arithmo);
I am trying to put it somehow in a nested query but i can t manage... Please send any answers that can help me
Thanks!!
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Oct 24, 2013
I am using the IIf function as follows
Exp1:IIf(field A = "a string value",1,0) this returns the correct value.
However when I try to add a second condition using the IIf function, or use the And Or condition, I do not get the correct value.
I am trying to get a value of 1 in the Exp:Col when field B has a value that is different from field A.
What is the correct syntax? What am I missing??
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Dec 6, 2006
I have a set of two queries (which I'll call A and B, for convenience). Query A reads a table containing customer order numbers, a sequentially-assigned line number for each item requested by a customer on a particular order, and a part number associated with each order line. The line numbers are not integers, but run out to three decimals - so 1.000, 1.100, 1.150, 1.200, etc. would all be valid line numbers. All Query A does is to sort the table, with the primary (first) sort being order number, and with line number being the secondary (2nd) sort. Each record also contains a field equal to the integer value of the line number, so for lines 1.000, 1.100, 1.150, 1.200, this third value would always be 1; similarly, for lines 2.000, 2.100, and 2.200, the third value would be 2.
Query B uses query A as its source of input, and performs grouping (using the "Group By" function) so that query B's output displays only one record for each unique combination of customer order number and INTEGER line number; the part number displayed on each row of query B's output is supposed to be the part number on the first row of query A's output whose order number and integer line number correspond to each group in query B. (I am using the syntax of "First(Part Number)" in query B to report this.) This seems to be working most of the time, but not consistently; sometimes, for each unique order number / integer line number combination, Query B reports a part number from the wrong row of Query A. So, for example, order 12345, integer line 1, as reported from query B, may report the part number on line 1.300 from Query A, instead of line 1.000 from query A as intended.
Does anyone know a fix for this? I've got a team of anxious coworkers who are hoping for it.
Thanks a lot!
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Jul 30, 2015
I am trying to calculate the time between two dates where one date field might be blank or not. Where the field is blank I want to use the current date to perform the calculation. So far I have the following but I keep receiving an error message saying that the expression has a function with too many arguments. Is there a simpler solution to this?
IIF([LastOfEnd_Date] IS NULL,(DateDiff(w,[LastOfDischarge_Date],NOW()))/4, IIF(Not isnull([LastOfEnd_Date], Abs(DateDiff("w",[LastOfDischarge_Date].[LastOfEnd_Date]))/4
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