I have a MS ACCESS 2010 database with a data table which i am trying to create a query from. I have 6 columns of data( one with an ID Field and 5 Name Fields). Below i have made examples of how it first appears as a simple query and the second will show you what i would like it to look like.
What the simple query looks like: [URL] ...
Second what I want the query to look like: [URL] ....
I have a table ("Student Info") that looks like this:
ID....Student.....Student #......Teacher Name......Teacher ID
1........A...............432...............Alice.. .................62
2........B...............674...............Alice.. .................62
3........C...............875...............Alice.. .................62
4........D...............934...............Katie.. ................18
5........E...............345...............Katie.. ................18
6........F...............134...............Dan.... .................4
7........G...............734...............Dan.... .................4
The above table suits me well for data entry.For analysis reasons, I want it to have another table or query or something (let's call it "Teacher Info") that looks like this:
Teacher ID....Teacher Name....St1.....St2......St3...St#1...St#2...St#3
62......................Alice...........A......... B........C.....432.....674.....875
18......................Katie...........D......... E........-.....934.....345......-
4........................Dan............F......... G........-.....134.....734......-
Is there any way that I could do this? I have been struggling with this for a while.Just so you know how this data is connected - At the moment, I have a form where I put in new Teacher information. I have a subform attached to that, where I put the student names and numbers. This way, the students are linked with their student #s, and each of them are linked to a teacher. Unfortunately, the table ("New Teacher Registration") that this creates looks like this:
id....Teacher Name
62...... Alice
(+ tab).........A.........432
...................B.........674
...................C.........875
18.......Katie
(+ tab).........D.........934
...................E.........345
4........Dan
(+ tab).........F.........134
...................G.........734
I created the "Student Info" table (above) from this to work with data entry (drop-downs and such). Now I'd like to create a "Teacher Info" table (above) for analysis.
I have a table of Cabinets. Each cabinet has 20 fields for Hardware (HW1, HW2 etc)and 20 for Hardware Quantity (HW1Qty, HW2Qty etc). Not all fields are populated.
Hardware is entered as an ID number
eg "Hinge" = 620 and "Handle" = 750
So say there are 3 Cabinets in a Job Order
Cab1: [HW1] = 620, [HW1Qty] = 2
Cab2: [HW4] = 620, [HW4Qty] = 4
Cab3: [HW1] =750, [HW1Qty] = 2 AND [HW3]=750, [HW3Qty]=1
Each Job Order (list of cabs) is different.
I need to total all the different hardware items, no matter which column (HW1, HW2 etc) they might be in.
So I would end up with totals like :
620 (Hinges) = 7
750 (Handles) = 1
for each Job Order
I have a database that I just imported a table and I am trying to get the top 5 by desc order of my member count. The problem is some of the counts are duplicated as 1 but the other columns are not a duplicate. I am attaching an example of the Excel I am importing, but this is just an example. I have multiple product across all states and products and then there is WLP, AGP, MMP under Legacy.
Then I have the top 10 top1dx and the ranking is actually 1 to 10. The layout was pulled asking for the top10 diagnosis or dx1 and then give me all the dx2's that fall under that dx1. So I might have 100 dx2's but only need the top 5 but as I said with the count of 1 on many, if I do my query, it will give me the top 5 and chop off any 1's but then I don't get each ranking 1 through 10. I will post an example also of what I need for the output and just having a difficult time with the right query. Here is the query I used:
Code:
SELECT OP.CM_ID, OP.LEGACY, OP.TOPRANK, OP.MEMBERCOUNT, OP.ADMITQTY, OP.STATE, OP.PRODUCT
FROM OP
WHERE ((([OP].[TOPRANK]) In (SELECT TOP 5 TR.TOPRANK
FROM OP as TR
where OP.TOPRANK = TR.TOPRANK
ORDER BY TR.MEMBERCOUNT DESC)) AND (([IP].[MEMBERCOUNT])>1))
GROUP BY OP.CM_ID, OP.LEGACY, OP.TOPRANK, OP.MEMBERCOUNT, OP.ADMITQTY, OP.STATE, OP.PRODUCT
ORDER BY OP.MEMBERCOUNT DESC;
Even if the top 5 ends up showing only 3 in the mix, that is fine. As long as I have in the end every legacy, product, state, the dx1, dx2, toprank accounted for by memebecnt desc.
I have a table that looks something like this in structure:
P_date (date)
Location_No (integer)
Invoice_type_A (integer)
Invoice_type_B (integer)
Invoice_type_C (integer)
Invoice_type_D (integer)
I want to create a query which shows the sum of the number of all four invoice types for a specific date regardless of the Location_No. By putting something like "Invoices_total: Invoice_type_A + Invoice_type_B + Invoice_type_C + Invoice_type_D" in the top field I am able to get the query to show me the total number of invoices per date AND location, but I would like the total number of invoices for a given date regardless of location number. How can this be done?
I have a problem to count a multi columns into one field. For example, I have a table consist of these fields (simplified version):
- id
- block_name
- handle_type (lookup: big and small)
- kernel_type (lookup: big and small)
- fruit_set (lookup: 1, 2, 3 and 4)
I want to create a query to count a combination of handle_type and kernel_type columns as one column. So the query field would shows these fields:
- block_name
- count_of_big_handle_big_kernel
- count_of_big_handle_small_kernel
- count_of_small_handle_big_kernel
- count_of_small_handle_small_kernel
- count_of_fruit_set_1
- count_of_fruit_set_2
- count_of_fruit_set_3
- count_of_fruit_set_4
I want to count data from my table ( Table ) and to display result like a dashboard (Desired result ). To count this do i need to write query for every column and then link to final column? i have totally 300 columns to count I am attaching Table & desired result images;
View 5 Replies View RelatedI have a databse of bird ringing (banding) which I have turned into an encouter history by using the pivot table capability in MS Access. Example attached.
For each animal, identified by a ring number in column B, there is a set of "encounters" over time. A blank in a date column indicates that the animal was not seen or captures in that year. A number in the column indicates that it was seen or captured n times.
To format these data correctly for subsequent surival probability analysis, I need to replace all of the blanks, in each of the "year" columns with a 0 and anything that isn't blank (e.g. 1, 2 or 3) with 1. So, I need columns F to L to look like C to D.
It was simple enough to do this one column at a time...
UPDATE [Capture history intermediate] SET [Capture history intermediate].[1971] = "0"
WHERE ((([Capture history intermediate].[1971]) Is Null))
But I have a lot of data, spanning 40 years (i.e. 40 columns) and I will probably have to do this conversion many times as I work on sub-sets of my master database.
So, question is, is there a short-cut way to avoid having to create 40 different queries and run each one seperately?
Student ID
Command over subject
Teaching Subject
Explaining things
Pedagogy Methods
Solicited_Participation_Class
1
Good
Average
Bad
Good
Bad
2
Bad
Average
Good
Bad
Good
3
[code]......
I have a table given above, table name is student. Which has following sample data.
I want to count the no. of students who say Good, Average ,Bad for every indicator Output from query:
Good
Average
Bad
Command over subject
2
3
1
Teaching Subject
1
5
0
[code]......
How this can be achived from query in MS Access 2010
I have a series of numbers in 30 columns. I want to identify where either of two numbers appear in the same record regardless of which of the 30 columns they are in.
OTHCPT2OTHCPT3OTHCPT4OTHCPT5OTHCPT6OTHCPT7
00300C1778C1820J0690 J2250 J2270
00300C1778C1820J0690 J2250 J2270
00300C1778C1820J0690 #NULL!#NULL!
2318095978C176788307J0131 J2270
For instance if 23180 and J2270 are in the same record I want to identify them for all of the records.
How do you return the most recent date of multiple columns.
I have a table (tbl_courses) that has a list of training courses. We want to know when a client completed the course most recently.
The problem is, for one course there has been up to 4/5 different variations of the course with different names over the years. E.g. "Drug awareness" has also been known as "Drug Aware" "Illegal Substances" and "Stoppers". I want to pull through the most recent date for all of the above.
We have a field in the Courses table that links the courses into groups (e.g. All drug aware courses come under "23"). Not sure if that works?
Is there a way to do this? The Tbl_Courses is linked to Tbl_Clients via a ClientID.
I've managed to do it in SQL using GREATEST() but that isn't an option in Access.
I am working with other data that has been created by someone else.
There are a number of columns with the same information in (a serial number). What I need to do is get this into one long column so that I can run other queries from it.
So far I have tried using this SQL:
SELECT A1-TX1 POWER AMPLIFIER 1
FROM SM_Cabinet_T
UNION ALL
SELECT A1-TX1 POWER AMPLIFIER 2
FROM SM_Cabinet_T
[Code] .....
But it is not working - Is it to do with the field names or am I entering something incorrectly?
I have a query which is used to pull data from 2 tables.
1. Only show the records that have 2 or more same Pat#, FName and LName. If it is a single record I would like to hide it.
2. Need to see the different dates amd know the difference.
Currently Query Looks like this.
Pat# FName LName Reason Status Date
00001 John Doe 1 1 11/13/2014 00002 Sally Doe 2 1 11/25/2014
00003 Bill Bates 1 1 11/04/2014
00003 Bill Bates 2 1 11/07/2014
00004 Jenny West 1 1 04/03/2014
00004 Jenny West 2 1 04/10/2014
The Signup reason number 1 represents the signup date and number 2 represents the time they left. SignupStatus number 1 represents a group.
So I am hoping my end goal it would look something like this.
Pat# FName LName Date 1 Date 2 Difference
00003 Bill Bates 11/04/2014 11/07/2014 3 Days
00004 Jenny West 04/03/2014 04/10/2014 7 days
I am trying to avoid using VBA or SQL. I do not know where to input it.
I tried to use the “Find Duplicates” query wizard but this did not work because it finds duplicates like last name first name, but it does not separate the dates.
I have a linked table. The table looks like:
Course 1 Name | Course 1 Grade | Course 2 Name | Course 2 Grade |
Student 1
Student 2
Student 3
I need to write a query that will consolidate all the courses (15 total) into multiple rows like this:
Course name | Course Grade
Student 1
Student 1
Student 2
Student 2
What is the best way to do this?
I have three tables. Risk, Names and RiskAndNamesJunction table. I have the junction table because I have many to many relation (meaning many people can be connected to one risk and many risks can be connected to one people).
The problem is that If I make a query to show the people related to the risks, if there are many people for one risk then it will put the people in different rows. Meaning that for risk 2 I will have three rows, because there are three people connected to this rows. See the attached file!
What I would like to do is to have a query which (in case there are more than one risk owners) puts the second name in another column, the third name in another column and so on. So I will have only one row per risks.
The attached file is a dummy file, so there are only maximum three names per risk. In the real file the maximum is five names per risk. So I am talking about no more then five extra columns. (So I am talking about a query which would put the first finding in the first extra column, then the second item in the second and so on till five. It there is no third or fourth or fifht item then the columns remain blank).
Unfortunately I have to do this because our mother company works with excel and they are sticking to this format in excel.
See the attached file ....
I want to create the date from multiple columns to single colums. Just for example
table 1 (local purchase)
Itemname Date
Apple 12/01/2013
Mango 13/01/2013
Table 2 (Import purchase)
Item Name DAte
Apple 12/04/2013
Mango 08/06/2013
Now i want to make one query, which can you the date as follows when we give criteria = apple
Item Name Date purchase mode
Apple 12/01/2013 local
Apple 12/04/2013 Import
Means two dates from different table into one query column... One way in my mind to make one table for both tables.
how to split this , I am new Access DB, I worked in Sql Server but access new to me
I have the below data
Appid Names
100 John,Bob,Kondya, Lima
200 Shor,James,Kim
300 Cinem
I want to convert to
Appid Names Name1 Name2 Name3 Name4
100 John Bob Kondya Lima NULL
200 Shor James Kim NULL NULL
300 Cinem NULL NULL NULL Null
I've got a table with 23 columns. Column 1 is the ID row which has a unique client ID in it. Then we've got a column called 1st_Reason and one that goes with it called 1st_Transfer_Date. This pair repeats for 2 through 10. Each of the Reason columns can have a set value, for example "First Processor".
What I need to do is create a date with months on the Y axis and the 5 different reasons on the X axis. I need to count the number of "First Processor" across all 10 Reason columns for each month. I would need to repeat that for each other reason type, but if I can get one to work I can simply change the reason type.
I'm pretty new at Access queries so I don't know how to use a count statement to pull from all those queries AND get the corresponding date to be in range.
I have 4 revised ship date columns, an est ship date, and an actual ship date. I have a column summing days late for est ship date and one summing revised days late. The expression I am having problems with is to calculate the total days late for the revised. I want it to check the 4th revised and if it has a date calculate from that date. If not I want it to go to the 3rd and calculate from that, and so on. I have pasted the code I was trying to use. It just goes all the way to the bottom of the code and calulates from the 1st revised ship date. I have also attached a jpg of the layout of the columns. I also want to do this in the query using expression builder.
Days Late Revised: IIf( [4th Revised Ship Date] <>null,(DateDiff("d", [4th Revised Ship Date] ,
[Actual Ship Date] )-DateDiff("ww", [4th Revised Ship Date] ,
[Actual Ship Date] ,1)-DateDiff("ww", [4th Revised Ship Date] ,
[Actual Ship Date] ,7)),IIf( [3rd Revised Ship Date]<>null ,(DateDiff("d", [3rd Revised Ship Date] ,
[Code] ......
I am working in MS access 2007.
What I am trying to do is fairly simple i just dont have the ability to correctly code what i want to do.
I want to filter my query based on some criteria in multiple columns. But i only want the query to filter based on the specific criteria if a checkbox has been selected.
Basically i want the criteria for one of the columns criteria to read
IF a check box "Check0" is selected THEN filter the column to only records that = 1 and if "Check2" then filter all records that = 2
I have 10 tables linked in one query. 9 tables are linked to one main table (one to many relationship).I want to get rid of duplicate records that show different data in multiple columns. I want only one record of this but retain with different data under different columns to be separated by commas. For example: I want this...
Code:
Employee # Name Course Start Date Completion Date
1 John Smith MS Office Training 1/1/2010 5/1/2010
1 John Smith Python Training 1/30/2011 4/1/2011
1 John Smith Leadership Development 6/27/2013 9/1/2013
1 John Smith Sensitivity Training 9/5/2010 -
2 Hank Joel MS Office Training 8/1/2010 10/1/2010
2 Hank Joel Sensitivity Training 8/1/2010 10/1/2010
2 Hank Joel WHMIS Training 11/15/2010 12/1/2010
3 Jane Doe Leadership Training 7/18/2011 9/26/2012
To turn like this:
Code:
Employee # Name Course Start Date Completion Date
1 John Smith MS Office Training, Python Training, Leadership Development, Sensitivity Training 1/1/2010, 1/30/2011, 6/27/2013, 9/5/2010 5/1/2010, 4/1/2011, 9/1/2013, -
2 Hank Joel MS Office Training, Sensitivity Training, WHMIS Training 8/1/2010, 8/1/2010, 11/15/2010 10/1/2010, 10/1/2010, 12/1/2010
3 Jane Doe Leadership Training 7/18/2011 9/26/2012
I am using two tables to find the data (main - "employee tbl" and "courses tbl")I have been trying to follow Allen Browne`s method, but I`m unsuccessful. This is the code I've put in SQL of this query:
Quote:
SELECT [Employee #], ConcatRelated("[Courses]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl]
SELECT [Employee #], ConcatRelated("[Start Date]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl]
SELECT [Employee #], ConcatRelated("[Completion Date]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl];
However, I am prompt with "Syntax error in query expression".It also prompts another expression to be in error when I include the above but it runs okay when I don't do the above:
Quote:
WHERE (([Employee Tbl].[Employee #]) Like [Enter Employee ID or leave blank for ALL employees] & "*")
I placed the following in VBA module:
Code:
Public Function ConcatRelated(strField As String, _
strTable As String, _
Optional strWhere As String, _
Optional strOrderBy As String, _
[code]....
I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)
I have a table "Assessment tracker" with the following structure
Name Type
Candidate short text
Unit short text
EV1 Date Date
EV2 Date Date
My Data:
Candidate Unit EV1Date EV2 Date
TH1 10 07/05/2015 25/05/15
TH1 10 07/05/2015 07/06/15
I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.
Query:
PARAMETERS [Candidate Name] Value;
SELECT [Assessment Tracker].Candidate, [Assessment Tracker].Unit, [Assessment Tracker].[EV1 Date], [Assessment Tracker].[EV2 Date], Max(MaxDate([Assessment Tracker]![EV1 Date],[Assessment Tracker]![EV2 Date])) AS Achdate
FROM UnitData INNER JOIN [Assessment Tracker] ON UnitData.Unit = [Assessment Tracker].Unit
[Code]....
Output:
CandidateUnitEV1 DateEV2 DateAchdate
TH11007/05/2015 25/05/201525/05/2015
TH11007/05/2015 07/06/201507/06/2015
It does this by using a function shamelessly copied from the web somewhere...
Function Maxdate(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Date' Set the variable currentVal equal to the array of values.
currentVal = FieldArray(0)
' Cycle through each value from the row to find the largest.
[Code]....
This is working well (I think)
I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.
Query:
SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate
FROM [Candidate AC Dates]
GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit
ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;
But this is returning
Candidate Unit MaxOfAchdate
TH1 1025/05/2015
I expect it to return
Candidate UnitMaxOfAchdate
TH1 10 07/06/2015
It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
Example:
original1IDDateGroupChristianJohnnySteve 18/5/2013A1528/5/2013B338/5/2013C2348/5/2013D2358/5/2013E5
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
I have 3 tables of data, where I want to cross reference information to produce exception reports.
The tables all have Employee number held within them, and these form the basis of my queries.
We want to be able to cross reference locally held staffing information with centrally held HR and payroll records.
The type of information we want to be able to check, is if the hours of the individual are the same in all 3 records, the grade they are being paid for, the cost centre, and that the names match.
Currently we run separate queries for all of these, and I want to be able to consolidate the exceptions in one report, to save looking at the same persons record more than once.
For example, if John Smith has a different name, grade and cost centre are all different - we may be accessing his record 6 times, once for each variance against payroll and HR records.
Is there a way that I can pull all this information together to speed up the reconciliation process?
Each month I get the previous months data. In that data, I have a list of names that have duplicates in them. Some of the names have last, first middle. Some have just last, first. I want to combine the like names and leave the unlike names not combined.
I want to combine in this situation
ex. Smith, Peter
Smith, Peter W
I do not want to combine in this situation
ex. Smith, Peter M
Smith, Peter W
My goal is to get the original name in a table with the combined name next to it.
Original NameNew Name
Smith, PeterSmith, Peter
Smith, Peter WSmith, Peter
Currently I'm building tables and forms. My first table (called Clients) lists the details of fictional clients. My second table is for invoices.
In my invoices table, I wish to link the column for client reference (note: stored in the Clients table) to the column that precedes it. This column will list the clients names and is selected from a drop down list that is linked to the Clients table.
What I want to do (if its possible) is to have the respective client ref. automatically show up in the next cell once I've selected the client to whom the invoice relates?
Am I making sense? Is that possible? If so, how do I do it?
Secondly, how do I do a sum of selected columns for my totals column? Basically, I want to add the figures found in several cells that precede it?