Queries :: Convert Boolean Fields To Integers / Blank For Null Values

May 22, 2015

I have a query which returns, among other things, a number of boolean fields. In some cases, there will be a genuine True or False value in each of these fields; in others, it can and should be Null (e.g. as a result of a 'failed' LEFT JOIN of some description, where there is no associated record in the joined table which fulfills the criteria)

So something like this :

Code:
SELECT [tblTable2].[fldBooleanField]....
FROM [tblTable1]
LEFT JOIN [tblTable2]
ON [tblTable1].[SomeID] = [tblTable2].[SomeID]

However, I will be writing the result of the query to a text file and here's the problem. I want to show a numeric value for a genuine True / False (i.e. -1 and 0 respectively using the standard boolean conversions in Access) and a blank for any Null values.

So I tried this :

Code:
SELECT CInt([tblTable2].[fldBooleanField]) AS fldBooleanField....
FROM [tblTable1]
LEFT JOIN [tblTable2]
ON [tblTable1].[SomeID] = [tblTable2].[SomeID]

However, currently when I look at the exported recordset in Notepad, I am getting 0's for both False and Null values (and -1 for True)

How I can adapt my query to keep Nulls...null? And convert the genuinely present boolean values to integer form?

Only thing I can think of is to use (untested) :

Code:
IIf([tblTable2].[fldBooleanField] Is Null, Null, CInt([tblTable2].[fldBooleanField]))

But there's a number of boolean fields in there, all requiring the same treatment.

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Queries :: Give All Null Values 0 In Calculated Fields?

Jun 12, 2013

I have a query that performs some calculations, these calculations feed into another query and produce a final value. If there are no null values everything works perfectly. But when there are null values, I get errors.

What I have tried:

1) I tried to implement the Nz function for each field of the formula that is not calculated but from user input.

2) I tried to implement the Nz function for just the field that calculated the last result before feeding into the next query, but it didn't show the 0 value I gave.

3) I tried to use UPDATE TABLE SET in SQL, but I don't think I was using it right. I tried to use it for all records but always got an error when it ran.

The first two above result in showing no values at all, even if there are some. The third didn't work. How to easily update null values in the query to 0? All I could think of was to somehow use Criteria or SQL.

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Convert Zero Values To Null In Form

Sep 20, 2005

Hi,

I would like to convert zero if enter into null value during the data entry phase in a form. This means that zero values will be stored as null values. Is there a way? I am not able to do it in the input mask somehow.

Thanks for any help in advance.

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Records With Null/blank Fields Only!??

Jun 8, 2005

I'm working on a db logging replies to a questionnaire. Judging by the responses I am receiving it appears that some sections are not completed at all. I need to be able to include these blank responses when it comes to analysis.
My design splits the questionnaire into sections, each section has a data entry form with its own underlying table. Each table has a primary key (autonumber field) which relates to each organisation that has replied.
If an organisation has failed to complete a section, I still need to create a new record in that section(table), triggering the autonumber field, hence referring back to the organisation.
I know I haven't explained this very well, but if anyone can make sense of what I'm saying and can give me any suggestions on how to make this happen, I would be most grateful.

In anticipation of your replies

Ride

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Jun 18, 2015

In a query, how do I return a blank or null.

IIf([Field1]=[Field2],NULL,[Field3]

They are all numerical values that I need to format into percentages however Field3 could contain zero so I can't replace Null with zero. I simply want to return nothing if Field1 is equal to Field2.

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May 15, 2013

All. Using access 2010. I have a query that returns 92 records. When I put in the criteria for one field to leave out records with “approved” which totals to 9 records, the query only returns 10 records. It is not returning the records that are blank(not null) for that field. I want those records. Why is this happening and how can I get the blanks for this query?

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Dec 19, 2013

I got one months table containing a reporting_month ,timeperiod and an Index column ID with data type Autonumber.Basically I want to search through the table whenever the User types in a new reporting month or timeperiod over the dialogue.Now I want to realize the following options:

1. The user types in a new reporting month, when a record in the months table exists with a timeperiod and a blank reporting month field, it should be assigned there. For example the User types in reporting month = 032014 it should be assigned to the Time_Period Value = 042014-032015

2. Vice versa, the user types in a time period. This value shuold be assigned to the blank field beneath the existing reporting month.

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Feb 28, 2014

How can I check if a table contains blank fields/values.

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SQL: Replace Null Values With Blank ""

Aug 2, 2007

Hi everyone,

I have a a table called [Email Database] with many fields

I need to create a query that replaces all Null values with blanks or ""

I'm not that familiar with SQL so any help would be appreciated!

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Replacing Null Values In Text Fields

Sep 10, 2007

Hi,

i have created a query from just one table, which is basically a list of Financial transactions.

There is a field called supplier code, in this query.

Most of the transactions have a supplier code, but there are a few that don't.

i've got another table that has the supplier name against the supplier code.

i want to bring this table into the query, so that i can show the supplier names against those records in the query that have a supplier code.

when i add this table and link the 2 tables up and put the supplier name into the query. The query excludes the records with no supplier code.

This is presumably, because they contain null values.

I've been reading about the Nz function and i think this is what i need to use.

i've tried this, but it still only brings through the records with a supplier code and not all of them.

How i've done this is to go into the design mode of the query and in the column that would have null values i have click "build"

in here i have the following formula.

Nz([Supplier Name],"No")

Am i doing anything wrong?

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Dealing With Null Values When Trying To Average Across Fields

Jan 20, 2012

I have a large amount of field data that was taken by a data logger. Specifically, The datalogger has five temperature probes embedded in soil, and takes a measurement automatically once every hour for each probe. So the table has a Time field, and then a Temp1, Temp2,... Temp5 field. I need to be able to average the temperature fields. This within itself is easy enough, I just tell the query to find (Temp1+Temp2+...+Temp5)/5. However, unfortunately, because it is field data is is very common for one (or more) of the ports to be malfunctioning at any one measurement time for a number of reasons.

If, for instance, Port one does not have a value, then the formula I entered will not work, as it can't add a null value to numbers, and otherwise It would be dividing by five whereas there were only four values to average.

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Feb 11, 2012

I basically have two yes/no fields in an access table. I want field one to have the value yes if field two has value no, and the other way around.

I had a look at the Boolean operators, but im not sure where to go from there.

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Jul 29, 2013

I need to exclude non-integers in my query and have forgotten how to do this.

What i need to put into the criteria field within my query to to this?

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May 2, 2013

I currently have a calculated field that will result in either a whole number or a decimal. From there, I need to set up a field that identifies if the previous field is either a whole number or a decimal.I have tried several different formulas, but always seem to get an error or a query that does not return any results.

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Excluding Boolean Values From A Query

Mar 26, 2006

I have designed an invoice for a project that shows the amount of money needed to be paid, some of this has already been paid and some hasnt, how am i able to make it so that the values that have been paid and therefore have been checked are not include in the query. please help.

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Mar 21, 2013

I'm trying to execute a query that will delete values in a certain column, but I'm getting no positive result.

Quote:

--- Table1 ---

Original:
col1 col2
-----------
text1 Stext1

[Code]...

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Nz - Null Values In Queries

Sep 12, 2007

i have checked the forums and i know they kind of answer this question, but im not really sure where i am ment to write it!

I have two queries, which a third query subtracts the 1st query and 2nd query values and gives the end value. If the 2nd value is null, i get a null value at the end, as i need to change this to zero instead. i know i need to use nz (as seen in microsoft access help, and other places on this forum) but im not sure exactly where to put this on my query, and in which query.

Basically:

(qryCountpartNo.CountPartCode)-(qryTotalquantityallocated.sumofquantity) = qryTotalFree

both countpartcode and sumofquantity may be null at any time

Any help would be greatly appreciated!

Thanks in advance,

Emily

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Null Values In Crosstab Queries

Apr 24, 2006

Hi there, instead of blank fields in my crosstab query, and hence my report, i would like a standard comment, such as 'No Booking'.

My crosstab is something like this:

.........A...........B..............C............. D
1.......X

2.......X..........................X

3...................X............................. .X

(Ignore the dots, obviously)

Currently, when i try to open the report based on this query, it fails unless each column has data in it for at least one record.

I've tried using the Nz function but haven't been able to make it work. Thankyou in advance! :)

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Jan 17, 2014

I am trying to alter this parameter to bring back all records if either beginningsalesrange or ending salesrange is left blank. I can't quite get it right.

Between [forms]![frmState]![BeginningSalesRange] And [Forms]![frmState]![EndingSalesRange]

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Apr 1, 2013

I have a table with two fields; Part and remarks - both Text fields containing 1.8 million records. Remarks field has 600,000 blanks in the field. I filtered for blanks to get the 600,000 records displayed. I want to update this field to N/A where null values exist. My code is

UPDATE PartApplications SET PartApplications.remarks = "N/A"
WHERE (((PartApplications.remarks) Is Null));

The query updates 55,000 records ONLY and leaves the remaining blank.WHY would all null values not get updated?

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Queries :: How To Convert Text Fields To Numeric

Aug 16, 2014

I have an ms access Database(2013 version). There are about 10000 records. There are some columns with field property of "short text" but contains the values like that 0.4,7, 9.0 etc I would like to convert the "short text" into "double" without loosing information.

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Queries :: Count And Sort Criteria - Returning On Blank Values

Nov 18, 2013

I have a list of employees and sort criteria. for example

empID....Criteria
1234......T
1234......F
1234......T
1234......F
1235......F
1236......T
1236......F
1236......F
1236......F
1236......T
1236......T
1237......F

The output I am looking for is a count of the number of times T appears by an employee, BUT is there is no record it would return 0

E.G.
empID......Count
1234...........2
1235...........0
1236...........3
1237...........0

I can get it to return:
empID......Count
1234...........2
1236...........3

using Count and the criteria Where Criteria="T" but not returning zeros.

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Queries :: Numeric Comparison And Null Values

Sep 24, 2013

I have a form with a textbox, where one inputs a number and then I run a query with the form criteria. The query is

Code:
Select Blah blah from dbo_temp where A>textbox value OR B>textbox value OR C>textbox value OR D>textbox value

The columns which are linked to the textbox some times contain null values. So, A, B, C, D columns do contain null values.

The expression in the "Criteria" column of Columns A, B, C, D (all on different lines - to make sure OR criteria is fullfilled) is as follows

Code:
>IIf(IsNull([Forms]![MainForm]![Criteria]),-100,[Forms]![MainForm]![Criteria])

I've put in -100 as an arbitrary never possible number. Obviously, this does not return Null values.

Question: How can I return both Null & Numbers when the Textbox in the form is left blank? in all the columns. Currently, I am not getting Null values

Code:
>IIf(IsNull([Forms]![MainForm]![Criteria]),SHOW ME EVERYTHING INCLUDING NULL VALUES & NON-NULL NUMBERS,[Forms]![Material Finder]![txtPS])

or in other words

If the textbox is blank, show me all the data available, else if it is not blank then show me only the values that are greater than the number entered in the textbox from within column A, B, C, D ....

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Queries :: Linking Two Tables With Null Values?

Sep 26, 2014

i have 2 tables that i am linking on a field that matches with null values on both tables but it either pulls nothing or when i put a right join pulls just one tables data.

i have also confirmed both are pulling from the same data source, so no issues with field properties and confirmed they are null values in each field within both tables.

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Jun 26, 2007

I'm having a problem with queries, and I can't seem to find a solution in books - I looked through about ten of them and none of them addressed the problem. This may be because it has a painfully obvious solution...

A little background:
I am designing a database for a debt-collection law firm. One of the functions it must have is to keep track of various different sorts of financial transactions which can pertain to a given debtor (ie, a received payment, a cost expended, and a few other things).

The problem is that, in generating reports, I need to use queries to find several sums of only those transactions which fall into specific categories (for instance, to calculate the amount a debtor has paid against his balance, it needs to sum only those entries which are both linked to that debtor's ID number and whose type field reads "payment", and then subtract from that those entries whose type field reads "cost"). The problem is this: not all debtors may have "costs" entries, and when there are none, the report comes up blank with a single "#Error" written in the name field and nothing else present.

I believe the problem is that the Sum aggregate is returning a null value when the query finds nothing that meets the criteria. I have been unable to find a way around this; the Nz() and IIf() with IsNull() functions don't seem to be helping.

The query runs as intended when there are entries for every relevant type; however, it is undesired to have to enter a "payment" of $0, "cost" of $0 etc for every entry just so that this function works.

Is there anything I can do about this? Any input would be appreciated, as I'm fairly inexperienced with the use of Office Access. (If it matters, I am using Office 2003).

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Apr 4, 2014

I am trying to use the expression below to transpose strings of 4-6 numbers (140504) to a string of 8 numbers with "20" in front (20140504). Some of the [Receive_Date] fields are empty or are 0, and in those cases, I need the expression to return a null value.

New_Receive_Date: IIf([Receive_Date]=0,"",IIf([Receive_Date]="","",Format([Receive_Date_YMD],"000000")+20000000))

The Format(...) part of the expression works fine on its own, but I am new to dealing with null values in my expressions, and when I add the rest of the expression, all '#Error' values are returned.

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