Queries :: Copying Multiple Records From One Table To Another
Sep 7, 2013
I'm using Access 2007.I have 2 tables that are identical in structure.The tables are called [Workorder Parts] and [Workorder Parts Temp]. They both have the same structure:
WorkOrderPartID (Autonumber)
WorkorderID(Number)
PartID(Number)
Quantity(Number)
UnitPrice(Currency)
Notes(Memo)
KitID(Number).
[Workorder Parts] has 128 records in in and [Workorder Parts Temp] has 28 records in it that are a small subset of [Workorder Parts] therefore, the contents of the key field column in [Workorder Parts Temp] is the same as in [Workorder Parts].I tried the following SQL but get an error message saying "Cannot Update "WorkOrderPartID" Field not updateable":
DoCmd.RunSQL "INSERT INTO [WorkOrder Parts] SELECT * FROM [Workorder Parts Temp]"
My aim is that I want all of the records from [Workorder Parts Temp]to be copied to [Workorder Parts] and have their "WorkOrderPartID" fields correctly updated with a new value...
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Sep 5, 2013
It basically is used to create, manage and track Customers, Parts, Work Orders and Suppliers, payments and employees.You simply create a Customer and then create a Work order that contains a list of parts and labour items.
What I want to do is to create a "Kit" of parts so that the user does not have to select each part individually when they create a Work Order. For example, if I use a mechanics workshop as an example, the mechanic may sell his "Signature 1916cc Engine" that consists of 40 different parts and some other items such as labour and other services. In this scenario, instead of the user individually selecting 40 different parts, all he needs to do is select the Kit called "Signature 1916 cc Engine" from a drop down list and all of the 40 parts and other items would automatically populate the correct Work Order Parts/Labour tables.
I would also like the user to be able to select another "kit" that would either replace all parts and labour records or append to what is already there.
I have changed the form called "Workorders" to have 2 buttons. One called "Load Kit" the other called "Save Kit".If the user presses "load Kit" a form will be displayed that enables them to select a "kit" from a list and whether they want to replace all of the existing parts and labour records or if they want to append to the existing records.
In order to create a new kit, the user can simply manually create a new work order by individually selecting each part and labour item and then pressing the "Save Kit" button. The user will then be asked to provide the short name of the Kit and the long description (I have created table called tKit). The new kit will then be saved.
It appears that the "Entered by" field that is linked to the Employee table must not be blank other wise the Workbook is NOT saved....I have tried to figure out why this is happening but can't!
The Work Order Parts are stored in "Work Order Parts" and the Work Order Labor is stored in a table called "Work Order Labor". I have created 2 extra tables called "tKitWorkOrderParts" and "tKitWorkOrderLabor" that I assume will contain the items that make up the kits..
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Nov 6, 2006
Hi all!
I need a little help with a new function in our CRM db (Ac2000).
I've made a system for handling sale-prospects. When a sale is done, I want to transfer the costumer info to the costumer table. All this is well, no problems with this.
BUT, each prospect (And costumer) has contacts. There can be several contacts to each prospect, connected with a prospect number.
The challange is to transfer the contacts as well. And assigning the new costumernumber..
Dont bother going techincal right away, but a point in the right direction would be great!
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Feb 16, 2005
I am trying to help a new employee with an MS Access 2000 problem. The db was created years ago, and the main table (permits) needed some major changes. She created a new db with a table that has all the same fields as the old db, but many new ones as well. We want to now import the data from the old db's "Permit" table to the new db's "Permit" table. All the field names are correct, but we keep getting errors trying to import and export. There are approximately 940 records.
Is there an easy way to do this? Thank you!
Mike
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Jul 1, 2014
I am trying to determine the best method for how to handle this query using Access 2013. I have a clients table that contains the following:
clientID fName lName admissionDate dischargeDate
1 John Doe 05/06/2014 06/27/2014
2 Jane Doe 04/24/2014 05/15/2014
3 Steven Smith 05/15/2014 NULL/Empty
4 Chris Davis 06/12/2014 NULL/Empty
Then there is a WeeklyProgressNotes table that is there for the person that is responsible for auditing the clients charts. It does not contain the actual weeklyprogressnotes, it only contains a Yes/No field and a date field for the date the weeklyprogressnote was completed. Like below:
noteID completed dateCompleted clientID
1 yes 05/08/2014 1
2 yes 05/14/2014 1
3 yes 04/25/2014 2
I am creating a form that the auditor can open to determine what weeks she needs to check for each client to see if they have their weeklyprogressnotes completed that week. The weeks run Mon - Sun and there will be no record in the WeeklyProgressNotes table if she has not yet checked and confirmed for that week. So the form would basically look like this:
fName lName week completed date clientID(hidden)
John Doe 5/19/14-5/25/14 Checkbox Null 1
John Doe 5/26/14-6/1/14 Checkbox Null 1
John Doe 6/2/14-6/8/14 Checkbox Null 1
John Doe 6/9/14-6/15/14 Checkbox Null 1
John Doe 6/16/14-6/22/14 Checkbox Null 1
John Doe 6/23/14-6/29/14 Checkbox Null 1
Jane Doe 4/28/14-5/4/14 Checkbox Null 2
and so on.......
I have thought about creating an SQL statement to select all of the clients and then creating a function that determines their admission date within the specific week and their discharge date withing the specific week and then create a loop with another SQL statement with a BETWEEN clause for all the weeks and determine if there is an entry in the WeeklyProgressNotes table or not. If not then I would display out the above info. I'm not sure if there is an easier, less search intensive way of doing it. Maybe an SQL query that can cut done on some of the looping.
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Aug 14, 2013
I have a list box whose data is inserted in a table named as "test0" ,now in a macro of vba i want to select all the items in the list box and create there pdf files in a folder at my desired location. So far i have managed to create a pdf file of single item ,but i want to select multiple items at once ,
Code:
SELECT test0.ID, test0.item FROM test0 WHERE (((test0.item)=[ItemNumber]));
So, in this query itemNumber are multiple and i want to create there pdf files at once ..just on a click of one button ?
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Mar 23, 2015
My colleague has a multiple table database and uses lookups for some fields. The simple query was to extract 3 fields and display all records from those fields. The result of the query was that the selected fields were listed first followed by all other fields which are usually not displayed.
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Oct 29, 2014
I have a table with many records, using a form with an update button click event, I would like to update ALL records where the Item in the table = the Item in the form.
There are 6 checkboxes and 6 text boxes that will need to be updated, but right now I am just trying to test if i can even change one text box to keep it simple. I have tried to start by using this:
Code:
Dim mySQL As String
Dim ItemNo As String
Dim SO As String
mySQL = "UPDATE BT200 SET Part = '" & SO & "' WHERE Item = " & ItemNo
DoCmd.RunSQL mySQL
So every time i run this command button, it gives me a prompt "You are about to update 0 row(s)". Nothing gets updated at all, I am clearly missing something vital here.
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Jul 28, 2014
I have a MS Access table containing Dependent social security numbers but some of the dependents social security numbers are blank.
I have a MS Sql Database that contains a table with most of the missing MS Access table dependents Social Security numbers.
How can I take the Dependents social security number from MS Sql Database and copy/update the MS Access table.
I tried the sql code below created from MS Access and it matches 453 records out of 460 dependent social security numbers but how do I update qryGHIAccuracyFile_MissingDepSSN.SSN with the social security number from dbo_depfile1.dep_depend_ssn
Code:
SELECT dbo_depfile1.dep_depend_ssn, qryGHIAccuracyFile_MissingDepSSN.SSN
FROM qryGHIAccuracyFile_MissingDepSSN LEFT JOIN dbo_depfile1 ON qryGHIAccuracyFile_MissingDepSSN.MemberSSN = dbo_depfile1.dep_ss_nbr
WHERE (((dbo_depfile1.dep_first)=[FirstName]) AND ((dbo_depfile1.dep_last)=[LastName]));
Updating MS Access table dependent blank SSNs with SSN in MS Sql Database.
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Jul 30, 2015
I have an access db with a linked table (to Sharepoint) which contains about 15000 records. I have to copy those records to the local access db. To do this I have a bit of VBAcode. It works, but for each next record that is copied it takes a bit longer. When starting the program the records are copied quite fast, but soon you see it slowing down until after a couple of thousand records it just goes too slow to be usefull, meaning it would take a lot of days to copy all records.
What I now do is let it copy 500 records and exit ms-access completely and then start it again and let it copy the next 500 records. This works but is tedious as I have to do it about 35 times. Why this gradual slowdown occurs?
The VBA code is pretty straightforward.(I use VBA because I do a bit of data wrangling while reading in the values of the records)
Code:
Dim importdb1 As DAO.Database
Dim rsimportdb1 As DAO.Recordset
Dim i As Double
Set importdb1 = CurrentDb
Set rsimportdb1 = importdb1.OpenRecordset("2015")
Set rsMain = CurrentDb.OpenRecordset("tbl_import")
[code]....
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Jan 4, 2014
I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".
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Jul 31, 2013
I have three tables. Risk, Names and RiskAndNamesJunction table. I have the junction table because I have many to many relation (meaning many people can be connected to one risk and many risks can be connected to one people).
The problem is that If I make a query to show the people related to the risks, if there are many people for one risk then it will put the people in different rows. Meaning that for risk 2 I will have three rows, because there are three people connected to this rows. See the attached file!
What I would like to do is to have a query which (in case there are more than one risk owners) puts the second name in another column, the third name in another column and so on. So I will have only one row per risks.
The attached file is a dummy file, so there are only maximum three names per risk. In the real file the maximum is five names per risk. So I am talking about no more then five extra columns. (So I am talking about a query which would put the first finding in the first extra column, then the second item in the second and so on till five. It there is no third or fourth or fifht item then the columns remain blank).
Unfortunately I have to do this because our mother company works with excel and they are sticking to this format in excel.
See the attached file ....
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Nov 21, 2012
I have a table (tbl Team Info) which contains names and codes for teams within my business (>400 records) and another table (tbl Process) which contains a list of high level tasks (30 records).
I need to create something where for each team name 9in tbl Team Info) I can map them to the tasks that they undertake (in tbl Process) and assign a percentage of time then spend on each task. Each team could map to several different tasks.
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Mar 4, 2015
I am looking for a query that will return records from a table that have related records in another table. Opposite to the Unmatched Query Wizard.I have two tables: tblSupplier and tblSupplierProducts.The two tables are related by the field "SupplierId".I need the query to only return Suppliers that have Products.
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Jul 8, 2006
Hello. Can this be done?
I am creating a mini scheduling program, and I have one table that handles all requests (tblRequests), then a second table is the final schedule (tblFinalSchedule). On the table for the requests, I have a field called "locked" that is of type yes/no. The purpose of this field is for a meeting time that is of uptmost importance and that I don't want the program to manipulate it in any way.
Is there a way to program in VBA so that when a button on a separate form is clicked, those records that when the yes/no field is checked (set to true), are copied into the appropriate fields from tblRequests into tblFinalSchedule?
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Nov 10, 2014
In a situation where I imported an excel file with so many columns and split them into two temp tables and they are linked using a key.
the data has a fixed part lets say
Field1....Field2.....Filed3.....Field4...then Field5.....Field6.....Field7....Field8 is the same data range as Field9...Field10...Field11...Field12. I would want to split this data into multiple rows like this
Field 1 Field2 Field3 Field4 Field5 Field6 Field7 Field8
Field 1 Field2 Field3 Field4 Field9 field10 field11 field12 and so own...
What is the best approach?
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Sep 20, 2014
I am building a simplified re-order point system - if inventory position drops below a certain level (the yellow level is this case) one or more purchase order lines has to be created in another table.
I have one table with the following field and data:
ItemId Red Yellow Green Multiple Inventory position
0001 10 30 50 5 45
0002 5 40 47 5 23
0003 11 20 30 10 5
I would like to generate new records (in another table) based on the above fields and three records.Basically the end result should look as the following:
ItemId Qty Start inv Aggregated inventory Prioritization
0002 5 23 28 Yellow
0002 5 28 33 Yellow
0002 5 33 38 Yellow
0002 5 38 43 Green
0002 5 43 48 Green
0003 10 5 15 Red
0003 10 15 25 Yellow
0003 10 25 35 Green
The logic is quite simple - if inventory position is less than the yellow value new order lines should be created in multiple qty (based on the multiple field) until the aggregated value (in table 2) is above the green value.The priotization value should be based on the start inv (in tbl 2) compared to the values in red, yellow and green in tbl 1.
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Sep 8, 2014
I have a parent table (tblLabels) and a child table (tblRevision) where the revision history for the parent table is kept.
The parent table is populated via an excel import and may have several records imported at once. Instead of having the user manually enter a new record note in the child table for each record imported into the parent table, I've created a form that collects the necessary data (date, person who added the record, person who authorized the record, and notes) and then creates a revision history for each new record.
This is what I have so far:
Code:
Private Sub cmdAddNotes_Click()
Dim strSQL As String
Dim RevisionDate As String
Dim RevisionRevisedBy As String
Dim RevisionDesc As String
[Code] ....
When I run the code nothing happens. No error, no new records create, etc. My suspicion is that I may need to use an INSERT INTO query instead of an UPDATE query, but I'm not sure how to go about matching up the foreign keys if that's the case.
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Dec 30, 2013
I have a survey database that I've been using for the last year for monthly auditing of employees files. I need to be able to get monthly audit scores for each employee but grouped by their manager. The problem I'm having is employees have moved between managers throughout the year, so employees that are listed under Manager 2 now were actually working for Manager 1 when the audits occurred.
ie. Audits occurred Jan - April for Employee 1 while they were assigned to Manager 1. Employee 1 moved to Manager 2s team in May. So when running monthly reports for the year Employee 1 audits should fall under Manager 1 for Jan-April and Manager 2 for May-Dec.
I do have a history table set up like:
tblEmployeeHistory
ID (PK)
EmployeeID (FK to Employee table)
ManagerID (FK to Manager table)
MoveDate (date employee assigned to manager)
The Employee table is set up like:
Employee ID (PK)
EmployeeName
ManagerID (FK to Manager table)
The Manager table has the ManagerID and ManagerName.
That's the employee side of things; then I have the tables that store the audit results:
tblAudit
AuditID
FileNumber
AuditDate
EmployeeID (FK to employee table)
tblAuditResults
AuditID; QstnID (Composite PK, QstnID is FK to tblQuestions)
Answer
How can I use AuditDate and MoveDate to relate audits to the managers the employees were under when the audits occurred?
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Jan 14, 2007
Hello again
Sorry, just posted this in reports, moved it now.
Could someone point me in the right direction please. I have seen a thread similar to this before but I can't find it now.
I have a query that is made up from 3 different queries.
These 3 queries show the stats totals in the last x weeks.
qry2Week (colleague stats from last 2 Weeks)
qry6Week (colleague stats from last 6 Weeks)
qry13Week (colleague stats from last 13 Weeks)
This query shows every day and also the above 3 queries are linked in.
qryAll (every day and 2, 6, 13week stats totals)
The problem is if there are no stats in the last 2 weeks no stats will show up at all.
If I take out the (is not null) from the individual queries I get duplicate lines in my main query (qryAll)
How do I show all the information without having duplicate lines.
Cheers
Kev.
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Feb 17, 2015
I have a sub report that is based on a query. The Where clause of my SQL is giving me a bit of hang up. What I am attempting to do is return the records that are the items used to test products we test. The ID's of the records are gathered in a public function. The function is called GetCal Equipment. This returns all of the requested numbers just fine. For example ID numbers 4, 112, 124, 138, 232, 338 are returned when I call the function. Any number of records can be returned at any point. This is the unique numbers used to identify the records. I thought by having the function return the numbers the records would come up. However when I use that in my where statement, none of the records are returned. The whole SQL is as follows:
Code:
SELECT CalibratedEquipmentListTable.ID, CalibratedEquipmentListTable.Manufacturer, CalibratedEquipmentListTable.ModelNo, CalibratedEquipmentListTable.Description, CalibratedEquipmentListTable.SerNo, CalibratedEquipmentListTable.LastCal, CalibratedEquipmentListTable.CalDue
FROM CalibratedEquipmentListTable
WHERE CalibratedEquipmentListTable.ID In (GetCalEquipment());
how to get the query for the report to return the records.
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Jun 13, 2014
I have a database that contains different departments per office location with the dept. codes such as 100, 101, 102, 103 etc.
I like to have a criteria in a query that will give me all departments that are running from one office location OR if I do not want one dept. to show in my query to be excluded.
Also, the way I currently set the parameters is, it is asking for the office location by state, county, city, address and department code. I set the department criteria as Not [Department] which excludes the dept. that I do not want to see in the query, BUT I also want to have an option that when I run the query to SEE all the departments.
Is it possible to have a criteria like that?
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May 4, 2013
I have a query which is supposed to show the revenue from each advertising source.
PLease see attached in zip file (cant post pics b/c I have less than 10 posts)
As you can see it has revenue amounts for the same source of advertising:
Radio has two amounts, INternet has two etc..
What can I do to only have each form of advertising show up once?
and the revenue amounts summed up for each advertising medium.
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Aug 18, 2005
when running the attached report I am getting duplicate records. If using the protocol specified tc02026 there should be 8 records total. When running the report it pulls from both queries which have select criteria. How do I limit the report to only give me the 8 records and eliminate the duplicates? When I run each query it only gives me the 8 records I am looking for. Each Sample# in the report is a unique number(to help see the replicates).
Thanks
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Mar 4, 2015
i have got 2 tables i am trying query against. in table 1 i have a list of records which only appear once in the table under 1 field. in table 2 list of records which may have the same record appear under the same field numerous of times with different data in other fields on the table. i have created the reationship between both tables but i am getting multiple records appear in the output of the query where i only want the record to appear once in the output.
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Sep 5, 2014
I have the following source data:
Code:
Item Revision Start End
332 B 9/2/11 9/15/11
332 C 9/21/11 9/22/11
332 E 11/2/12 11/29/12
2A9 A 1/13/13 1/14/13
2A9 C 1/16/13 1/18/13
I'm trying to make a select query to provide the following output (RevisionStart-PreviousRevisionEnd):
Code:
Item Revision Span
332 C 6
332 E 407
2A9 C 2
I've struck out with union queries and aggregating/sorting letters and don't know where else to look. Is there a specific name for this type of operation anyway?
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