Queries :: Count A Field Multiple Times (sub Totals And A Total)
Jul 18, 2013
I have 2 tables (person / merit) currently the merti table has 4 fields (MeritID, PersonID, Issuer, Type) I'm trying to count the the Type field 7 times, once of each type (MC/MI/MN/MP/MS/MV) and once to count a grand total.
I want to produce a query to use in a mail merge that will list the total for each merit type and one grand total.
I've been trying a few different things including sub queries but I've not managed to get the query to produce a single record that counts each individual type.
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Apr 2, 2013
I'm compiling a monthly report based on data from my table "JobSheet"
I want to count how many times last month a specific field was entered, it's a drop down list which is formed from it's own table "Problem"
Is there a simple way of doing this?
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Sep 23, 2013
How to count the number of times that the data appears in a certain field (which is [Ema!l]). I have a list of ema!l addresses and I want to find out whether that ema!l address has appeared once, twice or more. I want to add this as a field in a query. I don't want to delete it or anything because it's perfectly fine for the ema!l address to appear more than once, I just want to be able to identify when the ema!l address has already appeared.
If I was using Excel I would use a Countif function to count how many times the data in the specified cell appears in the whole column, and that would give me the number. I'm not use to the language of Access so I can't figure out how to achieve this.
I tried adding a Total row to the grid in the query and then changing the total to 'count' but this just returned 1 for every row.
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Sep 16, 2013
I am trying to build a report that shows the total count for multiple queries.
For instance I have a field in my table that can be either A, B, or C.
I have 3 queries built, 1 to show me the information for A's, 1 for B's, and 1 for C's.
I would like a report that shows me ONLY the total number of each category. such as:
A= 38
B= 72
C=12
Thus far I have only been able to create one that shows me all of the information from the queries.
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Dec 30, 2014
Preamble edit: I'm running Access 2003.
I have two tables, Students and AttendanceRecords.
Students just has studentID and studentName
AttendanceRecords has AttRecID, studentID, presence, thedate
I'm looking to create what looks like an Excel grid, with the last 10 days as columns and the student names as rows. All the cells in middle will be filled with the values of 'presence' for that student/day (e.g., P for present, A for absent).
Here's something I'm currently considering.
-I could make 10 queries, each using LEFT JOIN to connect studentName with presence & thedate on studentID, varying the 10 queries only in that 'thedate' will have a criteria of Date() -1 , Date() -2 , etc.
-If I'm understanding it correctly, I'll then have 10 tables, each containing 3 rows -- student name, presence, and the date (with each table having only 1 date repeated throughout).
-I could then join those 10 queries together on studentName, theoretically resulting in 1 big table with all the student names and the corresponding presence values for the last 10 days
If I do that, I could make a form in Continuous view and have each row show the studentName and 10 text boxes closely bunched up with presence values.
That seems very inefficient? Making 10 queries separately and then manually merging them seems redundant.
Also, now that I think about it, will the final product end up being read-only, or if the user changes one of the presence cells will it update the corresponding record in AttendanceRecord?
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Jun 2, 2013
I'm working with a table of bird survival data I am trying to summarize in a query. I've got a bit of a roundabout way to achieve my goal, but I'm curious if there is a simpler approach.
Background : In my table, each row represents a day I check a given nest and includes a [Nest ID] (not unique, multiple visits to each nest), a [visit ID] (auto numbered, so it's a unique value for each visit at each nest), the calendar day I visited a nest [Date], and [Survive] (1 or 0) depending on whether a nest survived or failed.
I'm trying to convert this detailed table into one that is more concise. Instead of each visit to a nest being a row, each nest becomes a row with 4 fields: The Nest ID, the minimum date (the day I found a nest), the last day a nest was checked (Max[Date]), and the last day a nest was checked alive (essentially max date where survival=1).
My current solution is to run 3 separate queries. The first queries the max date where survival=1, the second queries the max and min dates regardless of any other criteria, and the third brings both queries together.
I am curious if there is a way to create the same final product in a single query rather than doing multiple ones as I have done?
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Dec 5, 2014
I have a table of hours that have been worked by employees for each day of the week
[moh] (Monday's hours),[tuh],[weh],[thh],[frh],[sah],[suh]
data eg (this is how I would like it to be inputted into the table)
7:24:00,7:24:00,7:24:00,7:24:00,7:22:00,0:00:00,0: 00:00
This equates to 36:58:00
I have tried
Total Hours: [moh]+[tuh]+[weh]+[thh]+[frh]+[sah]+[suh]
but I am struggling to get what I want in the right format.
How to record the initial data or a formula to format the end result.
Excel just does it !!!!!
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Oct 24, 2014
I have a query that gives a value in a column either "A","V","L","H","P","S" or blank.
I want to be able to count the amount of occurrences of each letter and hold that number in a column. Is it easy to do?
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May 31, 2013
I have a log in table that counts every time a user logs onto the database. Each time a user logs in it adds another entry to a table.
I have built a query to display the user name and date of log in so I could display this information in a report. The report is now getting rather long, and I am looking for a way to display each users name and have the total number of times they have logged in, not display each time they have logged in separately.
The Query has two fields "Agent Name" and "Logger Date"
The report displays the data as follows
Agent Name Logger Date
User 1 26/5/13
User 1 26/5/13
User 1 27/5/13
User 2 28/5/13
What I would like to do is have a report listing each users name, with a column showing how many times they have logged on. e.g.
User Name Login Count
User 1 3
User 2 1
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Sep 22, 2013
I have a problem to count a multi columns into one field. For example, I have a table consist of these fields (simplified version):
- id
- block_name
- handle_type (lookup: big and small)
- kernel_type (lookup: big and small)
- fruit_set (lookup: 1, 2, 3 and 4)
I want to create a query to count a combination of handle_type and kernel_type columns as one column. So the query field would shows these fields:
- block_name
- count_of_big_handle_big_kernel
- count_of_big_handle_small_kernel
- count_of_small_handle_big_kernel
- count_of_small_handle_small_kernel
- count_of_fruit_set_1
- count_of_fruit_set_2
- count_of_fruit_set_3
- count_of_fruit_set_4
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May 9, 2014
I have 2 tables...a lookup table with possible responses (i.e. yes, no, don't know) and the second with 8 fields that contain the values selected from the first table. Tables are related one-to-many. I need to count the number of times each of the responses shows from the lookup table shows in each of the fields in the main table. Have tried to query with the lookup field set to "group by" and each field set to "count".
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Jan 14, 2014
Using Access 2010. Have been using a simple query to count similar items. All of a sudden I cannot get the sum of the count. I don't know if I have done something wrong or my program won't work correctly.
The DB is attached. The only query shown is an example of what I want to total, but I cannot get any total.
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May 16, 2013
I am working with 4 tables and I am trying to get a count of the email address field in each table grouped by Email Group Name. I tried the dcount function but returned an error because some of the email addresses have an apostrophe in the field. Is there a way to do this in 1 query? This is an example of the result I would like:
EmailGroup/TtlEmailSents/TtlEmailsOpened/TtlEmailsClicked/TtlFormSubmits
AAA 50 30 15 10
BBB 100 75 50 20
CCC 60 25 5 1
Tables:
Emails Sent
Emails Opened
Emails Clicked
Form Submits
Field Names in all tables:
Email Group Name
Email Address
Field I want to count is Email Address for each table, grouped by Email Group Name.
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Aug 27, 2014
I have a query that is counting perfectly like I want, but I need to sum the overall total of that count. How do I sum a count in SQL?
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Dec 18, 2013
I am wanting to display in a text box or on my report the total number or records in my database. Also I have some buttons that filter the results a little, I'm wanting to display the number after I hit the button(s). Would I just add the query to the end of each button I have?
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Dec 10, 2014
I have a situation where I am using a maketable query to create a table and then I need to use append queries to then add additional records to the created table - some of these are just run once and some multiple times.
if possible, I do not want to hard code the query multiple times i.e.
Code:
DoCmd.OpenQuery "qryCreate_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"
etc
So is there a way I can run the make table query and then get some sort of loop to run the append query a number of times ?
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Oct 3, 2006
I hope someone can help me on my problem below:-
A user wanted to key in the data in a single form where she can select where
a particular procedure is located. The procedure could be duplicated and
placed in a few departments.
My tables are as follows:-
tbl_Proc_Dept:-
ProcNo - Text (Primary)
TrgConducted - Yes/No
DeptAbbv - Text (Primary)
tbl_Dept:-
DeptAbbv:- Text (Primary)
DeptDetails:- Text
I created a form where i have the following fields in the form:-
1. ProcedureNo - Text
2. TrgConducted - CheckBox
3. MainDept- ComboBox (DeptAbbv data field)
4. Finance – CheckBox (DeptAbbv data field?)
5. Admin – CheckBox (DeptAbbv data field?)
6. Purchasing – CheckBox (DeptAbbv data field?)
7. Facilities – CheckBox (DeptAbbv data field?)
8. MIS – CheckBox (DeptAbbv data field?)
How can I add multiple deptabbv field in a single form?
Pls help.
Thanks.
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May 31, 2014
I have 4 fields I'm trying to combine, but I need to add spaces between field 1 and the rest of them. The total character count needs to be 22 including the spaces.
Example:
Field 1: THE
Field 2: 1234
Field 3: BOAT
Field 4: 0001
End Result: THE 1234BOAT0001
Need to add 7 spaces to equal 22 characters.
Fields 1, 2, and 3 can vary in number of characters.
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Jan 29, 2014
I have 2 tables linked with a 1 to many relationship by NAME. Tables look like this....
TBL-STORE
NAME ADDRESS
Walmart 12 Nowhere
Target 14 Somewhere
Lowes 10 Anywhere
Sears 16 Nowhere
TBL-PURCHASES
NAME [NUMBER OF ITEMS] [PURCHASE DATE]
Walmart 4 1/4/14
Walmart 2 1/5/14
Target 0 1/5/14
Lowes 3 1/5/14
Sears 1 1/5/14
Sears -1 (returned to store) 1/6/14
I want a DISTINCT COUNT of [NAME] if Total[NUMBER OF ITEMS]>0, so the correct number will be 2 in the example.
This is one way I've tried to write the SQL, but I keep getting an error...
SELECT Count([TBL-STORE].[NAME])
FROM [TBL-STORE] INNER JOIN [TBL-PURCHASES] ON [TBL-STORE].[NAME] = [TBL-PURCHASES].[NAME]
WHERE ([TBL-PURCHASES].[NUMBER OF ITEMS]>1)
HAVING ([TBL-STORE].[NAME])="DISTINCT");
I also tried an Count(IiF( and can't get that to work either..
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Feb 2, 2005
Hi all,
I have a registration form where a person can select if they will attend any or all of 3 events. I want to create a report that will say x registered for event 1, y for event 2, and z for event 3.
I have 3 queries which seperate the people by whether they are attending event 1,2,3. In these queries I have CountofID field so that I can sum it.
When i create a query that Sums the CountofID field for each one, it multiplies the values. I played around unsuccessfully with crosstab queries, but to no avail.
Any help would be greatly appreciated.
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Jul 15, 2014
I have a form using a query as a control source so that is prompts the user for a parameter when they open the form.
I also have a listbox that is calling the same query.
The issue I am having is when I open the form it will prompt me twice to enter the same parameter.
Tables:
tblship
tblconsignee
tblbill
tblinvoicedetails
Query
qinv
Form
frminvoice
When the user enters the invoice number it populates the ship, consignee, billing address information. I have the list box to display line items for that invoice.
Currently I just have them enter the invoice number twice.
Is there a way I can take the user input and apply it to my other query?
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Jul 9, 2013
I am trying to count how many of the "same" and "differences", as well as calculate the percentages of the number of "same" over the total amount. To clarify, I work at a nursing home, and I need to calculate the number of people who were admitted to our facility and then to the hospital for the same diagnosis, and a different diagnosis. Then, out of the total number of people who were admitted to the hospital from our facility, I need to calculate how many of those people had the same diagnosis or a different diagnosis.
Also, I need to categorize these diagnosis by each type of diagnosis.
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Aug 8, 2013
I have two fields on the main form and I need a total count of records between the value of the two and then enter the total in a bound field on the main form
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Mar 30, 2015
I have a reasonably complex query (3 subqueries into 1 main query) which gathers data from various tables into a single dataset based on a specified date.
I now need to generate a similar dataset but across a range of dates (a month) for reporting purposes. However, I can't just adapt the query and change the parameter from a "=#<Date>#" format to a "Between #<Date1># And #<Date2>#" format
The reason being, each date has to be treated individually and has to be queried as a standalone. It's to do with the type of data I have (one-to-many relationships between tables)
So what I really need to do is run the same query multiple times, for each date in scope, then stitch all of those datasets together into one 'giant' one.
How to do that in SQL (effectively, have one query produce the dates in scope, then join that onto the other query, passing each date as the parameter - I don't even think that's possible to be honest)
The other option I can think of is to use VBA to loop through the dates in scope, then use a QueryDef object to set the parameter and read the records for each date into a Recordset object. But then I have the problem of stitching all the Recordsets together, without looping through all the fields and rows each time.
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Apr 4, 2006
Just practicing at the moment, but i have a query that stores durations in hoursminutesseconds
Anyway i want the query to add these times up and give me a total. For example 01:00:00 and 01:00:00 would total up to 02:00:00. Hoever when i use the sum function within the query, i get 0.0833333333333333.
Any idea why and do i have to format the field within the query to recognise it as a Time and not a number?
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Sep 9, 2013
In my Access 2010 database there is a form with a large number of checkboxes enabling me to select/deselect certain record details.
Each click on one of the checkboxes triggers a VBA routine setting true/false values in one of several tables linked to the main table.
A query over all records is filtered by the true/false values of the linked tables and the resulting set of records is displayed in the (continuous) form.
The header of the form contains a text field with the value "=GetRecCount()" displaying (correctly, but randomly fast) the number of records selected:
Code:
Function GetRecCount() As String
Dim NumRecs As Long
Dim rs As Object
On Error Resume Next
Set rs = Forms![Super Search].RecordsetClone
rs.MoveLast
NumRecs = rs.RecordCount
Set rs = Nothing
GetRecCount = Format(NumRecs, "##,###")
End Function
Now, the funny thing is that each click on one of the boxes results in 1 call of the VBA routine setting table values, but 21 calls (!) of the text field "=GetRecCount()" in the form. I have established this by incrementing a public variable at each pass.
Why a field in a form is updated 21 times when a filter is applied?
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