Queries :: Count Function Breaks Form When No Records Meet Criteria

Aug 10, 2015

I have the following code

SELECT Count(T_STUDENTS.studentsID) AS res1yes, T_COACHING.COACH1res, T_COACHING.COACH1port, T_COACHING.COACHworkgroup
FROM T_STUDENTS, T_COACHING
WHERE (((T_STUDENTS.res_vrijstelling)=False) And ((T_STUDENTS.stud_year)="1") And ((T_STUDENTS.stud_coach)=forms!F_cboCOACHING!cboCOACHING))
GROUP BY T_COACHING.COACH1res, T_COACHING.COACH1port, T_COACHING.COACHworkgroup;

It runs fine, untill the moment the count is 0. At that point it breaks the form. How can i tell access to deal with this? Somehow i need to replace the count result with 0 if there are no records that meet the criteria.

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Queries :: How To Open Report Of Records Which Meet Certain Criteria

Jun 3, 2014

I have a table called estimates and a field in that report is called RFA and this is a checkbox. How can i open a report i created (called EReport) for all rhe records in this table that have the RFA field checked (therefore true).

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Forms :: Value Missing When No Records Exist That Meet Filter Criteria

Dec 17, 2013

I have a main form with 3 subforms. Each subform is identical except for the value of the filter property. The filter is for the same field, but with a different value for each subform. So, for example, the first subform has a filter of:

Code:
[WBS Element]="DEF" And [Period]=Forms!frm_ProjectFinancials!Period

while the second subform has a filter of:

Code:
[WBS Element]="PPE" And [Period]=Forms!frm_ProjectFinancials!Period

and the third subform has a filter of:

Code:
[WBS Element]="EXP" And [Period]=Forms!frm_ProjectFinancials!Period

The recordset for each subform results in a single record with numeric values in each field or no records at all. When the resulting recordset is empty (no records), the bound text fields on the subform display as blank. I want these fields to display 0 instead of blank so I can use them in other calculated fields. Functions such as Nz or IsNumeric do not work since there are no records and the values are neither null nor numeric.

How I can display zeroes in the bound fields when no records exist that meet the filter criteria? Or is there a way that I can dummy a resulting recordset to have all zero values when there would otherwise be no records?

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Queries :: Count Function Which Calculate Data With Date Criteria

Jan 20, 2014

Looking to have a count function which calculate data in sense like if records found on 1-jan-2014 the it give answer as 1, same as records for 2-jan-2014 it should return 2 and so on .. in short the criteria must look and give same number for same dates starting from 1

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Queries :: Count Records Across Multiple Columns With Certain Criteria

Jun 10, 2013

I've got a table with 23 columns. Column 1 is the ID row which has a unique client ID in it. Then we've got a column called 1st_Reason and one that goes with it called 1st_Transfer_Date. This pair repeats for 2 through 10. Each of the Reason columns can have a set value, for example "First Processor".

What I need to do is create a date with months on the Y axis and the 5 different reasons on the X axis. I need to count the number of "First Processor" across all 10 Reason columns for each month. I would need to repeat that for each other reason type, but if I can get one to work I can simply change the reason type.

I'm pretty new at Access queries so I don't know how to use a count statement to pull from all those queries AND get the corresponding date to be in range.

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Displaying Items That Don't Meet Criteria

Dec 22, 2005

Hi, here is my query:

SELECT DISTINCT tblvisit.[Pen ID]
FROM tblvisit
WHERE (((tblvisit.[Visit Date From])<=[forms]![fRMBOOKINGAVAILABILITY]![From]) AND ((tblvisit.[Visit Date To])>=[forms]![FRMBOOKINGAVAILABILITY]![To])) OR (((tblvisit.[Visit Date From]) Between [forms]![FRMBOOKINGAVAILABILITY]![From] And [forms]![FRMBOOKINGAVAILABILITY]![to])) OR (((tblvisit.[Visit Date To]) Between [forms]![FRMBOOKINGAVAILABILITY]![From] And [forms]![FRMBOOKINGAVAILABILITY]![to]));

This successfully finds booked pens in a cattery. How though, can I get to see the pens that are free? Is there a feature that will allow me to conduct this query before conudcting another one to show the values which didn't appear? Thanks:D

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Queries :: Query Criteria To Pull Its Value From Control On A Form - IIF Function

Aug 16, 2014

I want the Query Criteria to pull its value from a control on a form.The form control either has data or is null. (My problems occur when the form control is Null). The field in the table either has data, is null or is blank.

Code:
=IIf(IsNull([Forms]![FormName]![FormControl]),"" Or Is Null,[Forms]![FormName]![FormControl])

This works for the records with fields that are blank.

Code:
=IIf(IsNull([Forms]![FormName]![FormControl]),"",[Forms]![FormName]![FormControl])

This works for the records with fields that have data.

Code:
Like IIf(IsNull([Forms]![FormName]![FormControl]),"*",[Forms]![FormName]![FormControl])

This works for the records with fields that are Null or Blank if i drop the iif function but then i lose the ability to pull criteria data from the form control.

Code:
"" Or Is Null

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Reports :: Nested IIF Statements With 2 Criteria To Meet

Dec 2, 2014

I have a report based on a query and in that report I added a text box to be yes or no depending on 1) the number of days to complete and 2) the type of urgency. There's 3 different urgency levels so I was trying to create iif statements based on each one with the corresponding days using the OR operator between them like below:

=IIf([t_Days]<=2 And [Urgency Level]="Expedite (1-2 days)","Yes","No")_
Or IIf([t_Days]<=7 And [Urgency Level]="Normal (5-7 days)","Yes","No")_
Or IIf([t_Days]<=30 And [Urgency Level]="Low (14-30 days)","Yes","No")

Any 1 of those by themselves works fine but I need it based on all of that. So with that said, is there a way to do this? I tried using VBA code, but I think with the type of report I'm running that that wont work. It has a repetitive one line detail section with the data I'm trying to view.

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Queries :: How To Count Records Based On Multiple Criteria From Multiple Tables

Jan 4, 2014

I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".

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General :: IIF Statement With Ending Result - Default To 0 In Field If Meet Criteria

Oct 30, 2012

I have a text box with the following statement:

Summary detail: Sum(IIf([dacthc]=0,Null,Fix(100*[dqty]*([dstdhc]*[drate]/[dacthc]-[drate]))/100))

My question is, if it meets the criteria, is it possible to make it default to a "0" in the field.

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Queries :: Filter Records In Combo Box By Form Using In Function

Jun 15, 2013

I want to filter the records in a combo box (cboSupplier) using the In() function.

On the form I have an unbound control called "intFilter". It contains the following string: 23, 58

The SQL statement for the combo box is

Code:
SELECT SupplierID, SupplierName
FROM tblSupplier
ORDER BY SupplierName;

In the criteria for field SupplierId I want to use the In() function so that the only records returned by the combo box are those in "intFilter". I have tried

Code:
In (Forms![frmSupplierReport]![intFilter]

but this does not work.

If I put: In (23, 58) in the criteria it works, but I cannot hard code it because the string in "intFilter" will change on the fly!

How would I achieve this?

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Count Function To Return Unique Records

Sep 20, 2005

Not sure if I worded my subject correctly. Here's my problem.. I've used query to combine 2 tables of data..

Here are my fields..

I've assignment_num field, project_num field, project_name field, emplyee_name field.

here are my data..

assignment_num field: 1001, 1002, 1003, 1004, 1005
project_num field: 20,20,15,16,15
employee_name field: tom peter, tom peter, tom peter, julie, sally

What I want is to display the employee name with 2 projects or more...

What i have done?
I've done a group by and then count project_num field.. I also added a condition whereby the countofproject_num > 1.. everything went well except that the countofproject_num display 3 instead 2..

pls help.

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Can't Modify/add Records Because Of Record Source With COUNT Function!!!!

Jun 19, 2006

I modified a form and now it seems it's impossible to modify/add records. It seems that all comes from when I modified my record source query to add a a field in which it COUNTs all related records in another table. Now the form can't modify anything else but I need to change other fields or add new records!
In other words: how can I add a simple box which, for every record of my table/form, counts the number of related records in another table (relationship is 1-to-many, and of course is based on a field in table2) letting me modify and add records?
Thank you

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Using The Count Function In Access Queries

Mar 13, 2007

Hi

I have a table which has information the count of students in classrooms around the university and I need to summarize the table by Faculty. Therefore, all I want to do is a count of students for each faculty i.e. Art and Design, Business and Law etc.

The query i put together is: SELECT Count([tbl_Audited Classroom for Week 02].Faculty) AS CountOfFaculty
FROM [tbl_Audited Classroom for Week 02]
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So when I run the query I get the error message 'Data Type mismatch in criteria expression'. The Faculty field is a text field, so I don't know if that would make a difference.

Can you please help?
thanks

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Count Records In Table With Criteria

Aug 21, 2006

Friends,

I have a table with many fields and would like to count certain records without having to create queries. I thought there may be some way via vba code or other function.

My table has 5 fields and I would like to create a form on which I will place 5 txtbox controls. Each one will count the number of records according to a specific criteria.

Example.

Field Cities. I need to count how many records are showing LONDON as criteria.

Is there a way I can do this? I have tried via Dlookup but it's slow and do not know how to place the criteria function to:

=DCount("[field]","table")

THanks for your help.

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Modules & VBA :: Prevent Deletion Or Changes To Records That Meet Certain Conditions

Jun 14, 2013

Been experimenting on some code to prevent deletion or changes to records that meet certain conditions.

The problem I am having is the code is contradicting each other preventing some of the records to be locked down.

Code:
Private Sub Form_Current()
'Code 1 - Prevent edits if 21 day period has lapsed
If TestDate2(Me.txtStartedHidden) > 0 Then
MsgBox "Editing NOT allowed - 21 day time period has been reached"
Me.txtBasic.Locked = True

[Code] ....

Rules are:

Edits allowed if invoice date not reached
Edits allowed if within 21 day but NOT if invoice date is reached

Edits prevented if invoiced date reached and if records still within 21 days
Edits prevented if invoiced date reached & records past 21 days

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Count Consecutive Records That Match Criteria

Jan 25, 2006

I want to place a control in a report footer that will return the highest number of consecutive weeks that a profit was earned. The database has fields named WeekNo and Net. The Net field contains positive values (profit) and negative values (losses). The WeekNo field is an integer from 1 to 52 designating the week number.

For example if the figure in the Net field is a positive number I want the control to count the number of consecutive weeks that a profit was earned. I know how to get the value of total weeks that a profit was earned; this is not what I am looking for. The control must return the highest number of CONSECUTIVE weeks that a profit was earned over the year.

Any help would be appreciated.

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Jun 5, 2014

I have a report that I am trying to complete based on several queries. I am trying to count the number of records based on certain criteria and using the following DCount.

=DCount("[Calculated time]","IPG1","[Calculated Time] <= 0.04" And [Ship-to party] In ("SN00207PJZ","SN09162XXX","SN09324XXX"))

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Feb 5, 2014

I am using a function to set criteria in a an query. It reads the selected values from a combobox on a form and passes the appropriate value into the sql criteria.

E.g., the sql criteria is set to : like fnCountry()

And the function fnCountry() is something like;

If SelectedCountry = "All" Then
fnCountry = "*"
else fnCountry = SelectedCountry
end if

This works fine for a single selection (SelectedCountry = Africa) but doesn't work if I try to combine multiple selections into the criteria string.

E.g. SelectedCountry = Africa Or Italy

So the criteria would need to be
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How else can i build this criteria with multiple values?

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Queries :: Group And Count On Multiple Criteria

Jun 4, 2015

I have a table similar to the following

area q30 q40 q60
A 2 1 3
B 1 1 3
A 2 1 3
A 1 1 3
C 1 1 3
C 1 1 3
A 1 1 3
A 1 1 3
B 1 1 3
C 1 2 3
A 1 1 3
B 1 2 3

Grouping by the area and using the criteria

(Q30 = 1 AND Q40 = 1 AND (Q60 = 1 OR 2 OR 3))

I would like to see a table similar to the one below counting those which fulfils the criteria mentioned above

Area COUNT
A 4
B 2
C 2

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Queries :: Count Duplicates Based On Set Of Criteria

Aug 27, 2013

want my query to count only records that are not duplicated based on a set of criteria.I have a table with customer IDs and Call dates and the employee ID. I want a count of the call dates for each customer ID for each employee. However I only want to count as one occurrence if multiple calls happened on the same day. For example

Cust_ID Call_Dt
12315 8/1/2013
12315 8/1/2013
12315 8/1/2013
14253 9/1/2013

Customer ID 12315 would only count a 1 call entry instead of 3 for the date of 8/1/2013

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Problems With The Count Function On A Form

Jul 9, 2005

I have a query with 2 fields.

The first is called:TypeOfMedia: Left([MediaID],1)
Grouped BY
Result
C
D
G

The second is called: CountOfProducts: Count(*)
Expression
Result:
1
15
1

This query has counted the number of CDs, DVDs and Games entered. The first letter of the MediaID fields indicates what type of product it is. A typical DVD entry would be: D2387

I now need to implement the totals on a form with other fields such as the name of the DVD.

The other fields are:

Ptitle: text
Type: text
Cost: currency
Penalty: currency

The trouble I am having is to successfully implement a count procedure where I can have three fields each showing how many of the various products there are, open at the same time.

Would any of my esteemed colleagues out there have a solution to this problem?

Regards
Terence

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Mar 18, 2013

I am trying to aggregate IIF functions to give me the total in separate columns (fields) according to the criteria applied however I am getting an error message "You tried to execute a query that does not include the specific expression

'IIF(Tbl_SKG.Value_Grp = 1,sum(Tbl_Advisor_raw.ValuePay),0)'

as part of an aggregate function, and I cannot find why, The query is as follows:

SELECT

Tbl_Advisor_raw.Month,
Sum(Tbl_Advisor_raw.ValuePay) AS ValuePay,
Sum(Tbl_Advisor_raw.Salary) AS Salary,
Sum(Tbl_Advisor_raw.NetRevenue) AS NetRevenue,
IIf(ValuePay>0,(ValuePay/Salary),0) AS pcSpend,

[Code] .....

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Queries :: Count And Sort Criteria - Returning On Blank Values

Nov 18, 2013

I have a list of employees and sort criteria. for example

empID....Criteria
1234......T
1234......F
1234......T
1234......F
1235......F
1236......T
1236......F
1236......F
1236......F
1236......T
1236......T
1237......F

The output I am looking for is a count of the number of times T appears by an employee, BUT is there is no record it would return 0

E.G.
empID......Count
1234...........2
1235...........0
1236...........3
1237...........0

I can get it to return:
empID......Count
1234...........2
1236...........3

using Count and the criteria Where Criteria="T" but not returning zeros.

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Queries :: Applying Multiple Count Functions With WHERE Criteria Without Affecting Others

Dec 11, 2013

Any way to use multiple count functions in a query with their own individual filters without affect the others?

For example:

SELECT [E&I Table].System, [E&I Table].DeleteRecord, Count([E&I Table].[Status#1]) AS [CountOfStatus#1], Count([E&I Table].[Status#2]) AS [CountOfStatus#2]
FROM [E&I Table]
WHERE ((([E&I Table].[Status#1]) Like "ITR Rcv'd by QA" Or ([E&I Table].[Status#1]) Like "Completed" Or ([E&I Table].[Status#1]) Like "Ready for T/O" Or ([E&I Table].[Status#1]) Like "Reviewed by JVV") AND (([E&I Table].[Status#2]) Like "ITR Rcv'd by QA" Or ([E&I Table].[Status#2]) Like "Completed" Or ([E&I Table].[Status#2]) Like "Ready for T/O" Or ([E&I Table].[Status#2]) Like "Reviewed by JVV"))
GROUP BY [E&I Table].System, [E&I Table].DeleteRecord;

I am trying to count in each column of the E&I table with criteria using WHERE but the problem is when you have more than 1 WHERE it affects the other columns as well... tried a bunch of different ways and I am now having to create seperate Queries than combine them using another Query...

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Forms :: How To Use Count Function In Navigation Form

Jun 1, 2014

I want to be able to use the Count function that will reside in the header of the main navigation form that will count the records in each navigation sub form (of which there are 6 sub forms)

Each sub form has the same primary key which is what I am doing the count on.

I have done this on another form with no subforms by creating a Textbox with this code: =Count([PCNumber])

I have tried to put this in the header of the main navigation form with various itterations, the last being: =Count([Form]![NavigationSubform].[PCNumber])

But what ever I do seems to come up with "Error" in the textbox.

For info, the form names are:

Main form :StockViewsForm
Subform:NavigationSubform

PCNumber being the PK I want to count.

Is this possible of do I need to specify the names of the actual forms that reside in the Navigation Sub Form ??

[URL] ....

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