Queries :: Creating Blank Records From New Part Of A Composite Key
May 10, 2013
I have a table of the following structure:
Key 1 Key 2 Key 3 Optional
data1 data2 data3 data4
The 'key' fields are a composite key of primary key fields from other separate tables. I have a form that generates a new 'Key 1' record and I would like to make a query that creates all possible 'Key 2' and 'Key 3' results (new combinations) while key 1 stays the same. How would I go about doing this? I know I can be done.
I cannot really give any real data as I haven't received it yet.
View Replies
ADVERTISEMENT
May 10, 2013
I'm creating a database for a school. it contains the following tables: 'Students' of which the primary key is StudentID, 'Subjects' of which SubjectID is the key and 'Exams' - ExamID.
Then, I have a table called 'Results' but with no primary key of its own - just 3 foreign keys from the other tables and another field which can be left blank let's call it 'Grade'. So the Results table would have the following fields:
StudentID*, SubjectID*, ExamID*, Grade
Now, I make a form which creates a new lets say ExamID and I would like to create records with all the combinations of all of the subjects and students, ready for the 'Grade' to be typed in.This is assuming the Exam isn't based on the Subject directly.
View 1 Replies
View Related
Oct 17, 2014
My table key looks like this. Its a table that keeps a master record of conferences that occur during a calendar year
ConfYear (Date/Time) primary key
ConfNo (Byte) primary key
As you see its a composite key. Now each time a new record is created i want the ConfNo to autoincrement within its ConfYear. I used a byte as its not usually more than 4. Autonumber does not work as part of a composite key i found out.
2014 1
2014 2
2014 3 etc
And revert to 1 when ConfYear input changes to 2015
Is there a simple way to do this with say, a macro, or is the only way with VBA and DAO?
View 12 Replies
View Related
Feb 26, 2015
I am creating a database that tracks the selling of products amongst other things.
The user will enter in an order and may delay invoicing until the customer approves the quote - at which time the order is turned into an invoice.
In the transactions table the OrderID, ProductID and CustomerID constitute a composite key.
I want to be able to view the order and change it by either deleting or adding ordered items (obviously prior to invoicing) but because the ProductID is part of the composite key I cannot delete a line item.
Perhaps the solution is to remove ProductID from the index or is there a better way?
View 8 Replies
View Related
Jul 18, 2013
I have a couple different reference files that get updated each week. Sometimes there are missing data elements, so I'd like to structure a select query to show me those records that have blank elements but I'd like the similar records to be pulled in as well, so I can make a determination as to how to populate the blank records..
See attached example: I have a client ID reference table that gets populated with forecast owner names (individuals responsible for the customer) from a couple of different sources. Sometimes there are names attached and sometimes the field is blank.
How can I structure a query to show me just those Client ID's that have multiple entries with blank AND non-blank forecast owners? I'd also like to exclude single/multiple records where there are only blank records...
View 3 Replies
View Related
Mar 26, 2014
We have a field that we track paperwork with that is 9 characters. The first 4 characters are a 'julian date', the 5th character is a dash and the last 4 characters are sequential.
Example:
For today, we would use 4085-0001, 4085-0002, 4085-0003, etc.
For yesterday: 4084-0001, 4084-0002, etc.
I have a query set up that will pull records with a julian date of today-1 and today-7 that works. So a result I may get:
4084-0001
4084-0002
4081-0000
4078-0000
4078-0001
4078-0002
I tried formatting the source field with Left -4, but it only shows the first four characters in the result:
4084
4084
4081
4078
4078
4078
How can I count the number of records each day based on only the first four characters? Example:
4084 = 2
4081 = 1
4078 = 3
View 6 Replies
View Related
Nov 19, 2014
how to have our query show ONLY the records with NO DATA in the company field?
View 12 Replies
View Related
Jun 24, 2013
I have two tables: Table #1) [Request Table] Customers request our company to stock a certain Part Number with a minimum value. Ajax - P/N "NP4i" - Min "30".
Table #2) [Sales History] All sales purchased and the "Qty-Total" purchased. For simplicity Fields are limited.I created a CrossTab Query that displays from [Request Table] P/N's requested/ min values (Row Headings) then showing P/N's purchased [Sales History] Value="Qty-Total" Sum and
Column=Format([Invoice Date],"mmm/yyyy") group by, showing last twelve months.
Ex: Customer name, Part Number, Minimum, May/2013, Apr/2013, Mar/2013 and so on.
AJAX, NP4i, 30 4 21 5 and so on.
The Crosstab query list only requested Part Numbers that have at least One sale wihin the last twelve months.If there are NO sales, the crosstab query will NOT show this Part Number.My boss wants to see the requested Part Numbers that were never purchased along with the ones purchased.He wants to address the NO sales, yet they requested we stock that particular Part Number for them.
Is there any criteria I can use to force the Part Number field on the [Request Table] side to populate even though there were NO sales within the last twelve months?
View 1 Replies
View Related
Aug 28, 2013
I have a query by form that has the criteria Like [Forms]![FormName]![ControlName] & "*" for each field. However the problem is that if one of the records have at least one blank field then the whole record wont show up in the query results. For example if there is a record with Fullname, and Age filled in but Address isn't filled in then if search Adam into the query by form the record wont show up because the address line is blank.
To make records that have a blank field show I know I could use Like Forms![FormName]![ControlName] & "*" Or Forms![FormName]![ControlName] Is Null but when I have used it, it has corrupted the query because I think if you use If Is Null many times in one query it becomes too complex for it to process.
Also, The other method is to use Nz in an expression but I cant do that because I want the query results to show up in a form where you can edit the records and the error message Field is based on an expression and can not be edited comes up if you try to edit the records. Anything else I could put into the criteria to show records that may have a blank field?
View 9 Replies
View Related
May 15, 2013
All. Using access 2010. I have a query that returns 92 records. When I put in the criteria for one field to leave out records with “approved” which totals to 9 records, the query only returns 10 records. It is not returning the records that are blank(not null) for that field. I want those records. Why is this happening and how can I get the blanks for this query?
View 2 Replies
View Related
Jan 27, 2014
I have a query which selects a material ID and material name from one table and the associated manufacturer, supplier, and packaging type from three other tables. Some of the manufacturer, supplier, and packaging data were imported from an Excel spreadsheet and did not have data for those fields, so those fields are blank. When I run the query, I only get the records which have all fields filled out. How can I get the records where the material ID and material name are filled in, but the manufacturer, supplier, or packaging type are blank? Here is the query I'm using currently:
Code:
SELECT tblMaterialSpecifications.ID, tblMaterialSpecifications.Critical, tblMaterialSpecifications.MaterialSupply, tblManufacturer.Manufacturer, tblSupplier.Supplier, tblPackaging.PackageType
FROM tblPackaging INNER JOIN (tblSupplier INNER JOIN (tblManufacturer INNER JOIN tblMaterialSpecifications ON tblManufacturer.ID = tblMaterialSpecifications.ManufacturerID) ON tblSupplier.ID = tblMaterialSpecifications.SupplierID) ON tblPackaging.ID = tblMaterialSpecifications.PackagingID
WHERE (((tblMaterialSpecifications.ActiveInactive)=-1))
ORDER BY tblMaterialSpecifications.Critical, tblMaterialSpecifications.MaterialSupply;
View 1 Replies
View Related
Jun 17, 2013
I have a calculated field in a query. The field name is TotatPt (this is to calculate the total points students have earned during the term). The expression is as follows:
Code:
TotalPt: [Att1Pt]+[Att2Pt]+[Att3Pt]+[Att4Pt]+[Att5Pt]+[Att6Pt]+[Att7Pt]+[Att8Pt]+[Att9Pt]+[Att10Pt]+[Att11Pt]+[Att12Pt]+[Att13Pt]+[Att14Pt]+[Att15Pt]+[Att16Pt]+[Att17Pt]+[Att18Pt]+[Att19Pt]+[Att20Pt]+[Att21Pt]+[Quiz1Pt]+[Quiz2Pt]+[Quiz3Pt]+[Quiz4Pt]+[Quiz5Pt]+[Quiz6Pt]+[Quiz7Pt]+[Quiz8Pt]+[Quiz9Pt]+[Quiz10Pt]+[MidtermWritPt]+[FinalWritPt]+[Proc1Pt]+[Proc2Pt]+[Proc3Pt]+[Proc4Pt]+[Proc5Pt]+[Proc6Pt]+[Proc7Pt]+[Proc8Pt]+[Proc9Pt]+[Proc10Pt]+[Proc11Pt]+[Proc12Pt]+[Proc13Pt]+[Proc14Pt]+[ProcPracPt]
I think this should be no complicated expression (though a bit long) and should just add the fields together. But what I get is that the calculated field appears as expected for records with an odd primary key (1, 3, 5, 7, ...) and turns out blank for records with an even primary key (2, 4, 6, 8, ...)!
I've attached a screenshot.
View 6 Replies
View Related
Nov 22, 2013
I am working with an inherited database. When this database was created, a large amount of data was imported. Over the course of time, I have added additional fields for tracking information. One such field is "Date Started."
Unfortunately, there are almost 500 records without this information and that is skewing some report results.
I would like to do is insert the date of 9/9/1999 into all records that have no data in this field. (This date is well before the creation of the database and would serve to indicate old records, whether or not they are still active.) Copy and pasting isn't working, and I can't do a find and replace, since there's nothing to find.
View 1 Replies
View Related
Aug 4, 2006
I will try to explain this in as detail as possible. I have One table having numerous columns.
Columns
RowNumber <primary key>
A
E
B
C
D
Now what I am trying to do is retrieve all records in this table where the combination of A and E is unique. e.g. if table looks like
RowAEBCD
111blahblahblah
221blahblahblah
322blahblahblah
421blahblahblah
532blahblahblah
633blahblahblah
When I Run a query I should get only the following records
RowAEBCD
111blahblahblah
322blahblahblah
532blahblahblah
633blahblahblah
I want all such records where combination of A and E is unique.
View 1 Replies
View Related
May 7, 2014
I am putting the finishing touches on a DB and have come up with a a problem which I cannot solve. I have code on my data entry form that concatenated the days and times of up to five days. That is : [Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") & " " & ";" and so forth for five days. It has a complicated (for me) nested IIF statement and it works fine on the form. But I have now transferred the data from an old DOS DB and I do not want to go through almost 5K records just to update three fields.When I tried to do it in an update query, it said that the string was too long for the update. My update is:
IIf([Day5] Is Not Null,[Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") & " " & ";" & " " & [Day2] & " " & "@" & " " & Format([Time2],"h:nn AM/PM") & " " & ";" & " " & [Day3] & " " & "@" & " " & Format([Time3],"h:nn AM/PM") & " " & ";" & " " & [Day4] & " " & "@" & " " & Format([Time4],"h:nn AM/PM") & " " & ";" & " " & [Day5] & " " & "@" & " " & Format([Time5],"h:nn AM/PM"),IIf([Day5] Is Null And [Day4] Is Not Null,[Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") &
[code]...
how to update the table if a field is blank without clicking through all 5K records? I have tried simple concatenation, but I usually get a lot of extra @ in the field.
View 2 Replies
View Related
Jan 27, 2014
Each each record in table1 has a unique four character (alpha-numeric) code to identify it. The first two numbers of this code represent the group it is in. (Ie. 15AB and 1502 are both grouped together) The second table stores values that apply to the entire group. I need to create a relationship between these two tables based on the first two characters in the ID field.
Things I've tried:
* Making a calculated field with left$() formula - Access doesn't allow relationships on calculated fields
* Create a new field for just the first two characters and create a data macro for after update and after insert to update that field with the expression - cannot edit the field the user is on
View 4 Replies
View Related
Apr 18, 2013
I'm having an issue getting my query to omit records with a blank field - in fact, it omits all records.
What I'm trying to do is:
I have a list of customers, with phone and email addresses. I want to filter via query for only customers with their email address's entered.
Here is what I have:
IIf([Forms]![AdvancedReporting]![Check230]=-1,"*",Null)
View 14 Replies
View Related
Mar 13, 2007
OK, I have been searching around on the fourm for over an hour now...I give up. If this is some where else, I am sorry.
I have a database of maintenance data. There are several columns that are usually filled in, some records have some columns blank. They are formated text because they hold letters and numbers (see pic).
I am using a form to query the table...no problem. The form has text boxes the user filter down the data
The problem comes are with the results of the query. Any record that has a blank column is not retuned. I am using "Like" so that the user can enter in partial codes. I know "like" won't return "null" records.... Help!
Things I have tried:
1)IIF(form field is blank, return table field, else use like command to filter) - returns nothing!
2)Like "*" & [Forms]![Fleetwide_data_Request]![MAL_CD] & "*" returns all records without blanks (i.e. missing data)
what else can I do?
Thanks
View 5 Replies
View Related
Jul 19, 2012
I'm working on a contact database for my company's sales efforts. It tracks interactions with prospective customers and assigns them to employees here. My question is this: For mass contact efforts (such as mailings), is there a way to create mass entries to my "Interactions" table so that no one has to enter a mailout interaction 1000+ times?
Structure of the relevant bits of the database is as follows:
Contacts Table
Interaction Table
Contacts Table is linked with Interaction table via ContactID
Queries are run to narrow Contacts by various criteria (ex.: by the employee they're assigned to).
So if I run a query to get all the contacts assigned to me, and there are 450 of them, and I send a mailout to all of them, and I want to add an interaction to those 450 people, is there an automated way to do this?
View 5 Replies
View Related
Jan 6, 2006
I need to create a bunch of new records that will contain some existing data and some blank fields.... what I want it to look like:
ACCOUNT | NUMBER | PERIOD | AMOUNT
4G334223 123-224-2212 1/1/2006
4G334223 123-233-2334 1/1/2006
What I want is the query to pull the account and number from the db, then add the date in automatically (not the current date, just a specified criteria to signify jan 06, feb 06,etc) and leave the amount field blank (which I will then add in the corresponding values manually).
View 2 Replies
View Related
Oct 1, 2014
I have a query with three sub queries, all returning a number from different tables. But when any one of the sub queries returns a blank, the entire main query is blank.
How do I stop this from happening? I have tried NZ() on the sub queries and on the main query, but the blank still happens.
View 1 Replies
View Related
Jul 28, 2014
I am trying to do has to be done in a table and without the use of forms (becasue its what works for us) in Access 2007. I have a table where my staff records a number of different data fields for accounts. I currently have a 3 table relationship established. One of these table is our "Notes" table. My staff enters continuous notes for different accounts as new information come in.
What I have done is set my "date" field's default value to "now()" which accomplishes the time-stamp I need, but at the same time as soon as they type anything in another field in that row Access creates another row which is unwanted. follow up how can I go about also having a field that auto fills w/ the user's name/ID?
View 8 Replies
View Related
Jun 13, 2014
I am creating a table, using an INTO statement.
I require a blank numeric field, which users will be updating via a form.
How do I make the field numeric, as my current script makes it a text field
'' as Ticket_No
And you can't cast/convert text to numeric ....
View 2 Replies
View Related
Jul 21, 2014
I'm working on a form with almost a hundred various fields (it's what my employer needs). He wants to be able to create new records with much of the same information as the old ones by clicking on a button that will copy the information to a new record, then clear certain specific fields (or some process that will safely create the same result). I don't need specifics on how to write the same line of code for each and every field I wish to clear.
Say I have a form with 5 fields: part_number, part_owner, procedure, file_name, and date.
How could I copy the record to keep the fields part_owner and procedure the same, but clear part_number, file_name, and date?
All of the fields are from the same table (no, it's not normalized...).
View 14 Replies
View Related
Jun 13, 2014
I am creating a table, using an INTO statement.
I require a blank numeric field, which users will be updating via a form.
How do I make the field numeric, as my current script makes it a text field
'' as Ticket_No
And you can't cast/convert text to numeric ...
View 1 Replies
View Related
Dec 16, 2004
I have what I think is a difficult problem to overcome...
I am designing a form to create an invoice. The user will select a workstream and a date range in form frmInvByHrs. Within this I want two sub-forms, one is frmInvByHrsTsht and the other is frmInvByHrsBill. I want the first one to display all the staff and their hours done, and the second one to be in data entry mode where you can enter the hours you want to bill. Each sub-form is based on a separate query.
Is it possible to do this? ie. to have one sub-form in data entry mode, and the other not? It seems to me that the data entry mode is controlled by the MAIN form regardless of the sub-form settings!
If this is not possible, do you know how I can acheive this?
Thanks
S
View 1 Replies
View Related
