Queries :: Drop Down - Query Not Combining And Filtering Values Based On A Form
Jul 22, 2014
I have a form (DropDown form) that has 3 drop down fields, you select your values from the drop downs and you would push a command button that runs an event procedure which runs a query (DropDown qry test). The user should have the option of picking any combination of fields to filter by. Or no combination, which would return all values in all fields. So I am basically using the form as parameter's for the query.
The problem I'm having is that my query is returning values for one field AND values for another field. Even if the other values selected are not in the same record. It's not combining the fields together to filter. For example: you pick a Project name and Supplier name, the query will return records that have the project name you selected but it will also return records with the supplier name you selected that have a different project name.
I've attached screen shots of the form and the design view of the query (the screen shot cut off the last column name. It is meant to say "Expr3: [Forms]![DropDown form]![Combo7]").
Using Windows 7,
Access 2010
Is there a way to select multiple values from the drop downs?
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Jan 16, 2014
I have a form named form1. In the form I have two unbound text boxes formated as general date; startdate and enddate are the text box names. In my query criteria for the ContactDateTime field I put the following code
Code:
[Forms]![Form1]![StartDate] And [Forms]![Form1]![EndDate]
When I run it I don't get any results. So it runs but no records come up. I have about five queries that run when I click a button and I want to be able to just select start and end dates once on the form and have all the quieries run.
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Oct 29, 2014
I have 2 form controls one a combobox and the other a text box. The text box select the site (txtLocation) where the user can enter part of the name of the site and all sites with those characters are returned. I've done this by adding:
Code:
Like [Forms]![frmSearchDB2]![txtLocation] & "*"
into the criteria on the Site field in the query design editor.I also want the combobox to have an affect on the query. I want it to query on user status. However if the combobox reads "All Users" I want it to return all status's and all null values. In the criteria field I put:
Code:
iif([Forms]![frmSearchDB2]![cbxUserStatus] = "All Users",like "*",[Forms]![frmSearchDB2]![cbxUserStatus])
It kind of works but no null values are pulled back. Should it be an expression?Do I need to do it in VBA?
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Feb 26, 2014
I have a table listing about 20 elements as field names eg FE, CR, NI, TI and so on.
I have built a form which has a combo box listing these elements by selecting "fields" in the property settings of the combo box & next to this combo box i have 2 text box's where the user can input Min & Max values to pass on to the query.
E.g., FE (chosen from the combo box) value between (Text box1) and Text box 2.
I can run the query to give me values between the 2 text box's by using the following formula in the criteria (Between textbox1 and textbox 2).
The issue i have is to be able to select the element from the listbox, input the min & max values identified and be able to pass this to a query so the query can filter based on the field and values passed?
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Feb 23, 2014
When creating a query I have set up a parameter query as instructed (in this case searching for a name) but when I run the query it returns the error 'this expression is typed incorrectly etc.'
I have worked out that this must be due to the fact that the names are not typed in by a front-end user but need to be chosen from a dropdown list (which i have stored in a separate table) - So, the query seems to fail based on that.
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Aug 6, 2014
In my form's table (tblMain), I've got a lookup field (drop-down list) that lists the primary key field from a different table (tblDiff). tblDiff includes 3 more fields. In my form for tblMain, I want to include 3 more textboxes that get filled up with these 3 fields from tblDiff when the corresponding primary key is selected in the drop-down box.
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Aug 24, 2006
I have created two queries which calculates a total. I want to add the values of the two queries in a third query to give me a grand total.
When I try to create this third query, it gives me an error saying that the fields cannot be used from two different queries. So I'm just wondering whether this is possible or is there any other way of doing this.
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Mar 6, 2014
I'm creating a query which pulls together the numerical values of 32 separate fields. Each field has the potential to have a value in it ranging between 1 and 9, but most fields will be blank.
I want to prefix the value (if the value is not null) with a 2 or 3 character-long code relating to the field name.I then want to combine them all together in a query so I can easily copy and paste the output to a spreadsheet.Here is what I have so far, with just 9 of the field names, and it's already looking a bit clunky.
Code:
IIf(IsNull([zam_adm]),"","ADM") & [zam_adm] & " " &
IIf(IsNull([zam_cts]),"","CTS") & [zam_cts] & " " &
IIf(IsNull([zam_crs]),"","CRS") & [zam_crs]& " " &
IIf(IsNull([zam_IPB]),"","IPB") & [zam_IPB]& " " &
IIf(IsNull([zam_opr]),"","OPR") & [zam_opr]& " " &
IIf(IsNull([zam_owl]),"","OWL") & [zam_owl]& " " &
IIf(IsNull([zam_pmi]),"","PMI") & [zam_pmi]& " " &
IIf(IsNull([zam_wl]),"","WL") & [zam_wl]& " " &
IIf(IsNull([zam_sgt]),"","SGT") & [zam_sgt]
The output, unfortunately, is putting spaces between empty fields and I'm not sure how to prevent this in the syntax?
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Sep 29, 2014
I need to create a query that combines two columns (lets say Column A and Column B for example) however the problem is that whatever non-null values that are in Column B must replace any value in Column A. If Column B has a value that is null then Column A's value is shown.
I have an example of what I'm working with (access file) and what result I want (excel file).
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Feb 2, 2015
I have two queries:
1. a sum of payments by individuals
2. a sum of charges of individuals.
I want to combine these queries to create a report that shows the sums for each person of the charges and payments and calculate the balance. However, it is only showing me those individuals that have both a charge sum and a payment sum, while some individuals will only have a charge sum. How do I get those individuals to show and show with a zero payment balance if they are in my charge sum query but not my payment sum query and vice versa (some may have made a prepayment even though they have not been charged yet).
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Jul 10, 2013
I have two tables. One table is a list of classes with the number of enrolled students:
Class............StEnrolled
English 1A........6
English 1B........12
English 1C........20
English 1D........25
Reading 1.........4
Reading 2.........15
And the other table is a list of "combined" classes (meaning they are, essentially, the same class and should be counted as such):
Class...........CombinedWith
English 1A.......English 1B
Reading 1........Reading 2
Using the first table, I currently generate a query (and build a report) that displays class enrollment levels. What I need is for this query to identify combined sections from the second table and display them as such:
Class........................StEnrolled
English 1A/English 1B........18
English 1C.......................20
English 1D.......................25
Reading 1/Reading 2..........19
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Jan 24, 2015
Tried to find things but being a mix of a couple of different actions havn't been able to actually find it
So basically I found a awesome form somewhere that builds the SQL query based on all the users selections.
When you hit the create button it will save the query and update the sub data sheet below with your query results.
From here the part I'm lost on is getting the TOP x number of records and moving them to a new table, I wanted it to work on the 2 drop down boxes that are on the form. select your values and hit the button.
I'd imagine it would be a sub query that I'd use for the top x like I have in the past but I just can't seem to get it to work
Quick steps
1. create your query
2. check your data in the sub datasheet
3. decide the number of records to move to the new table
4. select the name
5. hit the button
This would copy the ban, xcv & dfs fields from the importeddata table to the moverecordshere table & also update persname in the moverecordshere table with the name selected in the form.
Sample db attached ....
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Nov 19, 2012
i'm creating a search form giving the end user a range of controls to use when filtering/searching data. See the image.But, i think my range search (using the textbox) to put in a lower and upper limit...is preventing this from working. In fact, when i put data into all the controls, no data pops up in my subform.
My query data source can also be seen...showing you how i've handled teh null entries. (i need to put in a null 'handler' for the two textboxes?)
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Apr 17, 2014
how to return all values in a query when a form critieria is left blank. I have made some progress, the combo box criteria queries were fairly simple, but i'm getting stuck with my date criteria. My query doesn't return null values when I want it to.
I want it to return all records (including null values) if the form OpenFrom and OpenTo dates are blank, and just the values between the selected dates (excluding null values) if the form is completed.
Code:
SELECT qryReportSelector2_Authority.*, qryReportSelector2_Authority.ApplicationDate AS ApplicationDateFilter
FROM qryReportSelector2_Authority
WHERE (((qryReportSelector2_Authority.ApplicationDate) Between Nz([Forms]![frmReportSelector]![OpenFromDate],DMin("[ApplicationDate]","[qryAllCases]")) And Nz([Forms]![frmReportSelector]![OpenToDate],DMax("[ApplicationDate]","[qryAllCases]"))));
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Aug 29, 2014
I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.
Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).
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Mar 20, 2013
I have a report that gets its data from a query. I need the query to run before the report based on criteria based from two combo boxes on a form.
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Jan 6, 2006
Hello Everyone. I'm not all that new to access however my problem does exceed my experience and I'm hopeing someone out there maybe able to help me.
A while back I began to build a database to keep track of post production activites such as what items were being produced on a perticular production line. Its my job to book all these items in according to date, line, item, order and qty.
This was all good and simple until it was decided that I had to assign a category to each item. Their are multiple models to one perticular category and to make things even more difficult the same item could be produced on more than one production line.
I work within a Pool company where their are 7 production lines, each with their own purpose and facilites of making certain products until you come to other products that could be produced on any of 3 or more lines.
So, I made a table 'Category' which lists the different types/acronyms for products and the lines in which it could be produced on.
I than created a new column within my Post Production table called 'category' and chose to use a drop box so I may select which category to assign the item. The drop box shows both columns 'Catefory','Line'.
The problem I have is that theres 40+ rows within the Category drop box and because the same name of the category may appear more than once simply beginning to type in the category name isn't good enough.
Is there a way to filter out which categories is listed within the drop box according to which line it maybe coming off once I've already selected which line within the same row?
I've tried selecting a relationship and createing a query both failed.
WarrenG.
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Mar 24, 2005
how do i filter a form based off what you select in a list box?
thanks
chad
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Jul 27, 2015
I have three large source tables imported into my database. I have created queries to retrieve relevant values from fields in each source table which feeds into my form. Each field on my form that is connected to the relevant query is a lookup field. For example, one field called "Supplier_Name" another called "Supplier_Code" and a third called "Route_Number".
Needless to say each of my lookup fields are very long. I am trying to filter my search based upon the selection from the previous Lookup field. How I can filter a lookup field's value based upon the previous lookup field selection? Each Supplier has a code and assign route(s) and I have already established these relationships.
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Jul 20, 2006
I am making a Customer Contacts database. The people in this database are organized into 30 groups.
I have one main form, and 30 queries to filter the records displayed on the form
I made buttons on a form representing the different groups of contacts to view, and when you click on one of those buttons, the main form opens with the record source as the query of the group you clicked on.
Here is my coding for one of the buttons
DoCmd.OpenForm "MainForm"
Forms![MainForm]![HomeAddress].Form.RecordSource = "Company Work"
Also on the main form, I have a button to open a report that displays address labels of all the people in the database
How do i code that button, so that the records displayed in that report will be the same as those records displayed on the form? How do i filter the records in the report so they will be the same as in the form?
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Jul 29, 2014
The main form has fields for Record ID, Position, and Revision. The subform has fields for ID, Position, and Revision. There is also a field for "task". I have over 15 positions and 495 tasks. Each position has a set number (around 15 or so) tasks associated with that position.
I have the Position in the main form and the subform linked so when I select a position on the main form, the subform loads the same position. The question field (drop down) is "fed" from a query which contains all positions and all tasks. What I want the subform to do is when I select a position the drop down ONLY displays the tasks associated with that position.
I tried using an event procedure "On Click" and "After Update" to no avail. The embedded macro was:
Apply Filter Where condition= [tbl_Detail Cost Information]![Position]=[qry_attempt 1]![Position].
I also tried the reverse Where condition =[qry_attempt 1]![Position]=[tbl_Detail Cost Information]![Position]
The result is a fully loaded (all tasks) drop down.
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Oct 16, 2013
I have a form that shows records from ADODB recordset.When I try to apply filter to the underlying recordset it works all right but the form doesn't reflect the changes. It shows same rows as before filtering. In debug I can see that the recordset contains only filtered records. Me.Refresh (Recalc, Requery) doesn't work.
Code is as follows:
Dim rs As New ADODB.Recordset
rs.Open sql, conn, adOpenStatic, adLockOptimistic
Set Me.Recordset = rs
Sub combo_AfterUpdate()
Me.Recordset.Filter = "CompanyNo = 123"
End Sub
The form is in Continuous forms mode. I cant use DAO because the data comes from SQL server user-defined function.
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Mar 12, 2015
I have a report with a table as the row source. I have command buttons that opens different forms and allows the user to choose criteria, the form then filters the report based on the chosen criteria in the form, but if I use the destination city form to filter the report by destination city, then filter the report using a different form, the destination city filter is lost, is there a way to filter the report with a form by say destination city, then further filter that dataset with another form for say location city.
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Mar 8, 2006
Per the instructions detailed here...
http://www.fontstuff.com/access/acctut08.htm
...I created a parameter query in the form of a drop down box that, once an
option is selected, should display a form with a number of fields pre-filled
from a record chosen by the drop-down selection.
The drop down has a command button with the following code in the Onclick
event:
Private Sub cmdCreateReport_Click()
DoCmd.OpenQuery "qryUIRFollowUp", acViewNormal, acEdit
DoCmd.Close acForm, "frmOpenUIRLookUp"
As it now stands when I click the button I get the form but none of the
selected data is filled in. The fields are blank.
What code to I need to add to the above to make the form hold the data
selected from the drop down?
Thanks,
David
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Sep 15, 2013
I have tab control form with (5) tabs. For this discussion - Tabs 1 through 5. For a blank (new) form sheet tabs 4 & 5 need to be hidden. Based on what is selected via the drop down box (on tab 1) then tabs 4 & 5 may remain hidden or needed to be un-hidden. Example: [DropDown1]
Selection 1: stay hidden
Selection 2: unhide
Selection 3: unhide
Selection 4: stay hidden
Selection 5: unhide
Selection 6: stay hidden
Selection 7: unhide
Selection 8: stay hidden
Selection 9: stay hidden
I think one I figure this out then I can use the 'OnCurrent' event to check the drop down selection as a user selects the a record or scrolls through records.
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Sep 16, 2014
I have 2 queries serving useful routines, one to filter out duplicate addresses for a mailing label routine, the second to convert tick boxes into Y/N answers for a Tab Delimited Text file export.can I combine the 2 SQL statements in the 2nd query without amending them in any way.
The SQL statements are;
FROM [Mail List] AS a
GROUP BY a.[Member ID], a.[Address 1], a.[Member Name], a.[Address 2], a.Town, a.PostCode, a.[e-News List], a.[e-Mail List], CStr([a].[Member ID])+[a].[Address 1]
HAVING (((a.[e-News List])=False) AND ((CStr([a].[Member ID])+[a].[Address 1])=(Select cStr(Min(b.[Member ID])) + b.[Address 1]
From [Mail List] as b
Where b.[Address 1] = a.[Address 1]
Group By [Address 1])));
[code]...
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