Queries :: GrantID - MAX Function Returns Incorrect Value
Dec 16, 2014
I'm working on a database to track our program's performance under different grants. Services performed for each grant would be entered on a quarterly basis. I am tracking the number completed for each service during the quarterly period.
I want to create a report that shows progress against benchmarks depending on the most recent quarter completed. Rather than fooling with dates, I put a field in the table where the data is entered for the number of the quarter in which the service was performed. The field, 'Quarter', holds numerical values 1-4 corresponding with the quarter. The table holds entries from different projects, distinguished by the field 'GrantID'.
There will be more than one service entered for each GrantID.
I would like to be able to identify the most recent quarter in which services were performed for each GrantID.
I have tried using the MAX function in a query but it seems to be adding "1" to the highest quarter number in the field for each GrantID. The code is:
SELECT DevEntryQ.GrantID, Max(DevEntryQ.Quarter) AS MaxOfQuarter
FROM DevEntryQ
GROUP BY DevEntryQ.GrantID;
With this query, if the highest quarter number entered in the table for GrantID1 is 3, the query returns "4".
In Excel, I would use an array formula: = {MAX(IF(Table1[GrantID]=GrantID, Table1[Quarter])}.
I want to use the most recent quarter to retrieve that quarter's benchmarks and show the progress toward the benchmark rather than the overall progress toward the goal for that grant and service.
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Feb 4, 2015
I am using the dcount function as the example I display below. The problem is that it returns the correct result (i.e. 59) but the data type is text (59 is on the left side) . I need this to be number.
=DCount("[OrderID]", "Orders", "[ShipRegion] = 'CA'")
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Sep 19, 2006
Hi
Im using the Val() function to return numeric data from stored text strings.
My problem is that the function returns zero where the data are missing (i.e. a space character at the desired position within the text string).
This is very problematic for me, as the numeric data I am pulling out are in themselves response codes, where zero means something very different from missing.
Is there a way I can use this or another function to pull out numeric values, but return missing/null where appropriate.
Many thanks
Mat.
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May 19, 2014
i have a query that pulls a read-only SQL table, i have check in that table and the date field is set up as a Date/Time type, however the db was set up with the date and time in the same field. (1/1/2014 9:00:00 AM)
I have set up the SQL code below to pull out just the Date and not the time. however when i enter my criteria on the form, only the correct month and days load, it pulls in all other years with that month/day.
my Access level - on the lower end of medium experienced.
SELECT IIf(InStr([dbo_Rides]![ApptDatetime]," "),Left([dbo_Rides]![ApptDatetime],InStr([dbo_Rides]![ApptDatetime]," "))) AS [Date], IIf(InStr([dbo_Rides]![ApptDatetime]," "),Mid([dbo_Rides]![ApptDatetime],InStr([dbo_Rides]![ApptDatetime]," ")+1)) AS [Time]
FROM dbo_Rides
WHERE (((IIf(InStr([dbo_Rides]![ApptDatetime]," "),Left([dbo_Rides]![ApptDatetime],InStr([dbo_Rides]![ApptDatetime]," ")))) Between [Forms]![frmMain]![subTCTools].[Form]![snavHistory].[Form]![subnDriver]![txtFromDate] And [Forms]![frmMain]![subTCTools].[Form]![snavHistory].[Form]![subnDriver]![txtToDate]));
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Dec 11, 2014
I have a POLEFFDATE field with dates in date/time format. A single record has POLEFFDATE equal to 12/15/2013. I calculated a simple field called EVALUATE as follows: IIF([POLEFFDATE]< 1/1/2014,1,0). EVALUATE should equal 1 for this record, but it equals 0. Why ?
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Apr 26, 2013
I have a query (that gets it's data from several other queries) with a column called "max." The data in the column is correct, but when I call on the query in VBA, it shows me incorrect data.Here is where I call the query:
Code:
Dim db As DAO.Database, qdf As DAO.QueryDef, rs As DAO.Recordset
Dim strReport As String
Set db = CurrentDb()
Set qdf = db.QueryDefs("7-ErrorsReport")
qdf.Parameters(0) = Forms!frmmain!dt1.Value
qdf.Parameters(1) = Forms!frmmain!dt2.Value
qdf.Parameters(2) = Forms!frmmain!d2.Value
[code]....
The query looks at a table of employees and finds out if they have been issues a warning letter before, then prints out a corresponding report based on the "max" warning level they are at.The problem arises when an employee graduates from a 6 month probation period - all letters in that period should be ignored. As i said, they are ignored correctly when i run and view my query ("7-ErrorsReport") because they are filtered out at that point, but for some reason when this code runs, it somehow sees the previously issued letters which are stored in a table and likely in some of the other queries.
I am not sure if there is some issue with the query tree I have set up which is necessary to get the results I need, or if something is wacked with the was I am using it as a recordsource.
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Mar 20, 2015
I suspect my design is flawed
Code:
SELECT tblData2.Prefix, tblData2.LineNum, tblData2.Year, tblComments.comment, tblComments.Address
FROM tblData2 LEFT JOIN tblComments ON tblData2.LineNum = (NumbersOnly([tblComments].[Address])
WHERE (((tblData2.MyYear)<1990))
ORDER BY tblData2.LineNum;
The NumbersOnly function returns a set of numbers from a custom formatted string. The above fails on the join (I think) but maybe there's another way of doing it?
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Jul 31, 2013
I have a parameter query that contains information on a list of people and contains 3 checkboxes: alumni, parent, business
In this query, I am trying to use parameters to filter the results based on these three fields i.e.
true, false, true would return all records where either alumni, business or both are true, and parent can be either true or false.
false, true, false would return all records where only parent is true, and the other fields do not matter.
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Aug 16, 2015
I found the attached example a while back (can't find the site again though ) and it calculates a moving average. I've hacked out the parts I need for my own work and I can create my moving average query without an issue.
However, I need to extract the MA data into a table so planned on using append. I kept getting type errors so I tried make table to see what type it was creating and it appears to be Short Text rather than a number.
I've added an extra button and Make Table query to the example.
As far as I can tell from the code, the moving average value when calculated is a Single. However, when I write it to the table, its a Short Text.
How do I make the created Table use Number Type for my calculated moving average?
Using Access 2013
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Jul 9, 2015
SELECT tbl_Visits.vst_VisitDate, tbl_Visits.vst_Complaint, tbl_Visits.vst_Diagnosis
FROM tbl_Visits
WHERE (((tbl_Visits.vst_Complaint) Like "*asthma*")) OR (((tbl_Visits.vst_Diagnosis) Like "*asthma*"));
returns records with no occurrences of asthma. about 4 of 638 hits.
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Sep 12, 2013
I have a count column in this query, and i would like for it to return a zero instead of null if it doesnt find anything to count. Here's the SQL for the query.
Code:
SELECT Documents.Status, Count(Documents.Document) AS CountOfDocument
FROM [Request Details] INNER JOIN Documents ON [Request Details].Request_ID = Documents.Request_ID
GROUP BY Documents.Status, [Request Details].Contract, [Request Details].CDRL, [Request Details].Change_Cycle
HAVING (((Documents.Status)="No Record") AND (([Request Details].Contract)=[Forms]![Report Runner]![Contract]) AND (([Request Details].CDRL)=[Forms]![Report Runner]![CDRL]) AND (([Request Details].Change_Cycle)=[Forms]![Report Runner]![ChangeCycle]));
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Apr 30, 2014
i want to write a query that display records for only last date entered in a table and i want to show all the records from last date entries in a table.
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Jul 15, 2013
Suppose I have two tables with fields as follows:
Assigned Courses (Courses that employees should do)Employee number
Assigned Course Name
Fulfilled Course (Courses that employees have done)Employee number
Fulfilled Course
Now I need to do a query that tells me which employees haven't done. Is there anyway to do that that is not an exclude query?
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Jun 28, 2013
I am making a report off of a query. The report is returning values from a Option Group. 1=Yes, 2=No and 3=N/A. The report returns the numeric values and I want the value labels instead. So, I created a column in the query for exp1 which looks like the following:
=IIF([VSArrive]=1,"Yes",IIF([VSArrive]=2,"No","N/A"))
What the report returns is #Error.
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Mar 18, 2015
I have a query, and when I execute it, the correct data set is returned. However one field shows "DELETE" as the value for all records.
when I ran it on the SQL server management studio as a test it ran fine. End user does not have access to the tables, so I created a small MS Access application. When I ran the query in MS Access, then connected table dbo_DocRef > Notes shows a value of DELETED.
What am I missing?
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Aug 30, 2014
My problems is that when I use below setup without the "Notes" tabel, they query works fine, and returns the amount of spares and time used by a single WBS ID. (Customer). But when I add another tabel and link it together. Its returns load of lines with the same data - it looks like its copying its self, over and over again.
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Jun 30, 2014
A have a report that is based on a query that works fine when the query returns records.
However if the query (legitimately) returns no records then the report fields (numeric) are blank.
How can i get the query or report to show either "0" or "no data" when no records are returned? I have tried the NZ function but that didn't work so i don't think that is the right approach here?
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Nov 21, 2013
I have a grouped query that returns a list of all periods qryPeriod
Code:
SELECT [tblMaster].Year, [tblMaster].Week, ([Year] & " - " & Right(0 & [Week],2)) AS Period
FROM [tblMaster]
GROUP BY [tblMaster].Year, [tblMaster].Week, ([Year] & " - " & Right(0 & [Week],2));
Year | Week | Period
2013 | 48 | 2013 - 48
2013 | 49 | 2013 - 49
2013 | 50 | 2013 - 50
2013 | 51 | 2013 - 51
2013 | 52 | 2013 - 52
2014 | 1 | 2014 - 01
2014 | 2 | 2014 - 02
2014 | 3 | 2014 - 03
2014 | 4 | 2014 - 04
[code]...
these are then used as the start of a between lookup against [tblMaster] along with the last record in the qryPeriod (2014 - 04)...I will need 4 queries so If someone can sort out last period - 8 I can probably do the others.would DLookUp do this say return the last 4 values, Last 6 Values and Last 8 Values
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Aug 5, 2014
In the following code I have a parameter 'RegionPrefix' that filters my data by the first 2 characters of the 'Queue' field. How do I populate the 'RegionPrefix' parameter so it returns all of my data? Currently if I leave it blank it returns nothing.
Code:
PARAMETERS RegionPrefix Text ( 255 );
TRANSFORM Format(Avg([Abandonment Rate]),"Percent") AS ABAN
SELECT [Call Summary Table].Year, [Call Summary Table].Month
FROM [Call Summary Table]
WHERE (((Mid([Queue],1,2))=[RegionPrefix]))
GROUP BY [Call Summary Table].Year, [Call Summary Table].Month
PIVOT [Call Summary Table].Queue;
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Jul 14, 2015
I am using two combo boxes to filter a list box with the code below. The combo boxes work, but when the form opens, the list box is empty until it is filtered using the combo boxes.
I want the list box to return all records when no filter is applied.
Here is the code:
SELECT Q_Gender_Statistics.ParticipantID, Q_Gender_Statistics.Gender, Q_Gender_Statistics.Date,
Q_Gender_Statistics.Year, Q_Gender_Statistics.[First Name], Q_Gender_Statistics.[Last Name],
Q_Gender_Statistics.[Other Names], Q_Gender_Statistics.[Passport No], Q_Gender_Statistics.[Duty Station], Q_Gender_Statistics.[Contact Number] FROM Q_Gender_Statistics WHERE (((Q_Gender_Statistics.Year) = Forms!F_Gender_Statistics!cboYear) AND ((Q_Gender_Statistics.Gender) = Forms!F_Gender_Statistics!cboGender)) ORDER BY Q_Gender_Statistics.Date DESC;
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Aug 26, 2014
I have Access 2010. If I run this query
Code:
SELECT Reference,
InStr(1,FunctionThatReturnsLongString(), ResponsiblePerson) As MyField
FROM MyTable
WHERE
(Reference ='ShouldBeOut'
OR
Reference = 'ShouldBeIn1'
OR
Reference = 'ShouldBeIn2')
It returns 3 rows, with values in MyField of 0, 23 and 355.
Now I add 1 more where clause to filter on MyField and the query looks like this:
Code:
SELECT Reference,
InStr(1,FunctionThatReturnsLongString(), ResponsiblePerson) As MyField
FROM MyTable
WHERE
(Reference ='ShouldBeOut'
OR
Reference = 'ShouldBeIn1'
OR
Reference = 'ShouldBeIn2')
AND
(
InStr(1,FunctionThatReturnsLongString(), ResponsiblePerson) > 0
)
So, you would think that it should return 2 values (ShouldBeIn1 and 2), but it doesn't. It only return the value where the Instr returns value of 23. The one with the value of 355 also disappears. Why would that be? Surely Instr does not return a byte?
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May 7, 2015
I have a query in my database called "Open Date" which is a date formatted field when imported as DD/MM/YYYY. The criteria is set to:
>=#06/04/2014# And <=#05/04/2015#
The query works just fine. My customer has come back and asked for the way the date is displayed to be in the YYYY-MM-DD format (i know it's not ideal but thats what they want). When i've done that using the following
Format([Table].[Open Date],"yyyy-mm-dd")
The query then returns no data.
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Jun 2, 2014
I'm relatively new to access. I have a database i created for my school project everything works fine until I try running a query with 2 or more tables, the queries return a datasheet with all the table headings but no data content, I ensured that there is data in the tables that I'm trying to join for the query.
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May 12, 2014
I'm trying to write record set contents to excel. My query runs perfect in access query wizard, but recordset showing as null. My VBA code
Code:
Dim cnn As ADODB.Connection
Dim recordst As ADODB.Recordset
Dim strSQL As String
Dim strPath As String
Dim appXL As Excel.Application
Dim wb As Excel.Workbook
[Code] ....
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Aug 14, 2014
I have a table x where the field value is selected via a combo box in a form that is populated from another table z.
When I look in x, it appears to have correctly stored the text from z, not the ID number.
I then built a Query, qX, which looks in x and grabs the fields I want. That query shows the text correctly in each selected field.
Now when I build a form, frmQx and use a List control, it displays some of the fields as ID values from the original table z, not the text values.
How can I get round this? I've searched and searched for an answer, sigh. Maybe I'm just not quite certain how to phrase the search.
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Oct 2, 2013
I have a complex database app that has a form called from the main form. It requires two inputs: BeginningDate and EndingDate and I use a calendar picker for date selection. Using data assigned to a variable, I build the SQL query in VBA. The result is:
Code:
SELECT [1733_All Print Orders].[Application], Sum([1733_All Print Orders].[TotalImages]) AS SumOfCCPC
FROM [1733_All Print Orders]
WHERE [Application] = 'CCPC' AND [StatementDate] >= #9/3/2013# AND [StatementDate] <= #9/30/2013#
GROUP BY [1733_All Print Orders];[Application]
[1733_All Print Orders] is a defined query that combines 4 tables together and there are data that falls within the dates for CCPC. But the query returns no records.
I pasted the query to the query builder and using different combinations, I isolated that the [StatementDate] >= #9/3/2013# portion is what returns no records
To complicate matters even worse, prior to today, it worked. I made some adds and changes to another area of the application, but did not touch this code.
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