Queries :: Group By Part Of Field In Query
Jun 26, 2015
I am trying to group records in a query and count them. I have records containing ABC12345
ABC67890
ABE12345
ABE67890
Basically the third letter is what I need to group on so that I can count the number of records with ABC, ABE and any other variant of the third letter but with the numbers all varying all over the place.In the example above I want to find ABC 2 and ABE 2.
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Feb 25, 2014
I have a query where I want to add sequential counting to all items that are part of a group. I have grouped the query on MaterialCode and want to add a sequencial counter for all orders that have been assigened to a materialcode
For Example:
Key MaterialCode Order Counter
abc1 111111A 987654 1
abc2 111111A 687654 2
abc3 222222B 655511 1
abc4 333333A 251544 1
abc5 333333A 555555 2
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Feb 28, 2015
I have a table - RDC/NDC - that holds details about various warehouses, including a field - [Short_Code] (TEXT) - to hold the warehouse short code or ID.
I have an import table - PickDataImport - that contains details of goods picked, including a field - ToAssignRef (TEXT) - that is made up of 3 elements; Type-Short_Code-Date (EG GREEN-MAN-210215).
I am trying to create a query that will return the warehouse name from RDC/NDC by looking up the depot short code in the ToAssignRef.
The Type element of ToAssignRef can be any length of text.
I am thinking i need to use HAVING or IN (or a combination) but everything i try fails - either blank or errors.
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Mar 26, 2014
We have a field that we track paperwork with that is 9 characters. The first 4 characters are a 'julian date', the 5th character is a dash and the last 4 characters are sequential.
Example:
For today, we would use 4085-0001, 4085-0002, 4085-0003, etc.
For yesterday: 4084-0001, 4084-0002, etc.
I have a query set up that will pull records with a julian date of today-1 and today-7 that works. So a result I may get:
4084-0001
4084-0002
4081-0000
4078-0000
4078-0001
4078-0002
I tried formatting the source field with Left -4, but it only shows the first four characters in the result:
4084
4084
4081
4078
4078
4078
How can I count the number of records each day based on only the first four characters? Example:
4084 = 2
4081 = 1
4078 = 3
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Jul 7, 2005
Hello all!
I have a customer database and I basically want to find out their geographical distribution. To do this I need to run a query that gives me the sum of customers for each postcode, but this is dependent on only the first few characters of the postcodes (or prefix), eg BH3. The length of the prefix varies between 2 characters and 4 characters with one or two characters followed by one or two numbers.
What I don't want to happen for example is to have postcodes counted as BH1 when in fact they are BH13 or to have postcodes coutned as BH13 when they are actually BH1 3LV.
Does anyone have any suggestions of how I can do this? :confused:
Any help most gratefully received!
:)
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Sep 1, 2005
I have a table that I need to identify the records in that have specific text in one of the fields, the field also contains other data. i.e. the field (accessdescription) can contain any combination of the following text (Bridge, Report, Email). and I want to list only the records that have email in this field, noting that the field usually contains at least two of the possible entries.
Any pointers in the right direction would be greatly appreciated.
Thanks
Jubb
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Nov 27, 2013
I need to give the user the ability to select either all of a table say
[tblStores].StoreNo
or only those stores where [tblStores].StoreNo Is Null
I cant for the life of me get my query to accept Null or Is Not Null in the parameter box.
What do I need to do.The end game is to produce a subform to allow users to maintain tblStores
eg
tblStore
StoreNo | StoreNm
000001 | StoreA
<Empty>| StoreB
000003 | StoreC
Null returns
Store B
Is Not Null returns
StoreA
StoreB
StoreC
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Apr 4, 2013
I have a query with a date field that is formatted mm/dd/yyyy. I have a combo box that is formatted as mm/yyyy. I need the choice from the combo box to be the criteria for the date field in the query. the combo box has to contain the month and year only (which it does now) and the query must return mm/dd/yyyy. I have tried a few statements and the closest I got was a between statement that added 30 days to the combo box selection but that's not really accurate.
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Nov 11, 2007
Given a table field that is a hyperlink type.
I need an Update Query to set all records of that table so that the Displayed Value part of the hyperlink field (not the Address part) is set to a particular value.
Any ideas how?
Thanks.
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Oct 28, 2014
I have a query that feeds another query. The first query needs to carry the Primary key, a secondary key (grouped by) a date (Maxed on) and an operator key (to group on) ...
At the moment I cant include the primary key because it groups on it and therefore every transaction is reports, my sql is -- How can I include the primary key MatterContactsMadeId and still get the max date for an operator within a matter
Code:
SELECT MatterContactsMade.MatterId, Max(MatterContactsMade.DueDate) AS MaxDueDate, MatterContactsMade.Operator
FROM MatterContactsMade
GROUP BY MatterContactsMade.MatterId, MatterContactsMade.Operator
HAVING (((Max(MatterContactsMade.DueDate))<=[Forms]![MattersBUpLogOptionsFrm]![txtBUpDate]) AND ((MatterContactsMade.Operator)=[Forms]![MattersBUpLogOptionsFrm]![txtOperator]))
ORDER BY MatterContactsMade.MatterId;
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Sep 6, 2013
I'm making an accounts package.
I've got a query that shows all individual invoices with their total amounts. This works.
But now I'm trying to make graphs so I want show just total amounts combined by customer, for each customer.
So for example if I had 8 customers and they each had 10 invoices each my current query would be returning 80 records.
What I want is 8 records, once for each customer with the summed total for each customer so that I can then graph this.
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Apr 8, 2014
I'm having trouble using the "group by" function in my query. The option in design view is not showing up and I'm not able to figure out what I'm doing wrong. What is there in design view is Field, Table, Sort, Show, Criteria, Or. I seem to be missing the "Totals" option.
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Aug 10, 2014
I have a table with a list of records, each record has a timeFrom this I have a query, what I would like the query to do, is group the records in the query by hours.
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Aug 5, 2013
I have a Union Query which the result was like this:
Date Cash_In Cash_Out
08/06/2013 100.00
08/06/2013 25.00
08/06/2013 50.00
08/06/2013 20.00
Note: The Date Field comes from two different tables. Original field names are Cash_In_Date and Cash_Out_Date.
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Sep 2, 2013
I have a table with 4 columns :
Product Price Quantity Supplier
Product1 5 240 A
Product1 7 19 B
Product1 6 12 C
Product2 96 0 A
Product2 98 23 B
Product2 99 44 C
There are 3 suppliers for the products (name of the suppliers are A, B and C).I want to make a query with the following result :
Product1 5 240 A
Product2 98 23 B
In other words :Showing a grouped list (grouped by products), with the lowest price of the supplier who has stock (quantity >0).I can make a list of grouped products with the lowest price, but it's not possible for me to show the stock and the supplier that's related with it.
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Jul 17, 2014
I'm trying to count the number of records within a region range using a lookup table however I keep getting duplicate values, SQL code, what is happening:
SELECT Count([summary].Key) AS CountKey
FROM Summary, lookup
WHERE ([Region])) Between [Region 1] And [Region 2]));
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Jan 15, 2015
I have a a dataset that has recorded encounters with a number of Banded (identified) animals. It is currently setup so that each encounter is its own row; with all the information, including "Band_Num" repeated, but "Encounter_Date" being unique. I wanted to query the table and get it to display the results as "Band_Num" on a row, followed by x columns for with each unique "Encounter_Date" represented. I thought a "Group By" function would work, but that requires a sum, which is not useful.
Complicating this is the fact that not every individual is seen a set number of times, so Animal 1 might be seen 3 different dates, but Animal 2 only on 1 date.
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Feb 2, 2015
I have an access query named "leaveapp" and I want a running count as below:
EmpID TypeID
360 1
360 1
360 14
360 14
360 8
1390 8
1390 8
1390 14
1390 14
1390 1
and i need a column in the right with running count like below
EmpID TypeID runningcount
360 1 1
360 1 2
360 14 1
360 14 2
360 8 1
1390 8 1
1390 8 2
1390 14 1
1390 14 2
1390 1 1
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Mar 26, 2014
I had to modify how I was storing data on one of my tables. I changed checkboxes to an option group with the values ranging from 1 to 4.I need to count each of these entries for a report which will run them into another formula.I am trying to use the below - obv I'm doing something wrong.
Code:
Police: Sum(IIf([OType],1,0))
And this is the original SQL for my queries if needed:
qry_BLT_RCCounts1
Code:
SELECT Year([tblBlotter].[EntryDate]) AS [Year], Month([tblBlotter].[EntryDate]) AS [Month], Sum(IIf([OType],1,0)) AS Police, Sum(IIf([OType],3,0)) AS Ramp, Sum(IIf([OType],2,0)) AS Terminal, Sum(IIf([OType],4,0)) AS AOA, ([Terminal]+[Ramp]+[AOA]) AS TRATotal, ([Police]+[Terminal]+[Ramp]+[AOA]) AS TotalChecks, Year(DateAdd("m",-1,[tblBlotter].[EntryDate])) AS PrevYear, Month(DateAdd("m",-1,[tblBlotter].[EntryDate])) AS PrevMonth
FROM tblBlotter
[code]....
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Jul 21, 2015
I am trying to make a query that counts the orders on a day of an specific month selected from a form.
The problem is that i want to show a chart with de 31 days of the month, even if in those days there are no orders.
Any way of making a query that adds the days with no records with a count value of 0?
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Jun 2, 2013
I have a database with numerous nutrient lab values per food item and zero to 20 tests per food item; some 600 food items
I want to select the last 5 tests per food item which should be no problem using the "TOP " type statement.
After I have the "TOP 5" record I would like to create another field to number each record automatically with in the query so I can run a cross tab query to display these records 1 thru 5.
Is that possible?
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Jun 9, 2013
I am trying to group the following Query to find duplicates with no success.
Base Query:
SELECT AccountActivity.AccountID, Mid([details],InStr(1,[details],"-")-1,4) AS FetchedCat, elookup("Neighborhood","Combo","Category='" & [FetchedCat] & "'") AS Neighborhood
FROM AccountActivity
WHERE (((Mid([details],InStr(1,[details],"-")-1,4)) Like "?-??"));
Find Duplicates Query:
SELECT AccountsWithNeighborHood.[AccountID], AccountsWithNeighborHood.[FetchedCat], AccountsWithNeighborHood.[Neighborhood]
FROM AccountsWithNeighborHood
WHERE (((AccountsWithNeighborHood.[AccountID]) In (SELECT [AccountID] FROM [AccountsWithNeighborHood] As Tmp GROUP BY [AccountID] HAVING Count(*)>1 )))
ORDER BY AccountsWithNeighborHood.[AccountID];
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Sep 19, 2014
I have built a database that shows the purchase of items that have serial numbers, and so are unique. The database shows the purchase oe each item, and subsequent sale, including "Date In" and Date Out".
Each "item" however has a unique transaction reference (Stock No.) I would like to be able to show what items are currently in stock, and therein lies my problem.I am able to use a select count to find all the instances where the stock number there are two stock numbers (ie In and then Out), but have been unable to find a way to filter the records in a query, to show the stock currently held.
only Single instances of the "Stock No." appear in a table, as that would show the current stock held.I have tried numerous ways to achieve this but I have reached a dead end. I am not experienced in writing with SQL.
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May 11, 2014
I want to do something within Access 2010, but unfortunately I have only partly succeeded so far..
So far this thread has been very useful: [URL] ....
It (almost) completely explains my problem. I have a database with suppliers that participated in tenders. Now I would like to, on a chronological basis, make a "running count" on how often a supplier participated in these tenders (on the basis of supplierID).
In the attachment you can see an example of how the data in my table looks like. With the following function, which I got out of the thread above, I have already been able to make a running count on how often a supplier participated (its "experience").
The function:
DCount("*";"[Table1]";"Supplier_ID = " & [Supplier_ID] & " AND ID <= " & [ID])
So far, so good. But I would like to go for an extra addition, since now the period on which this running count is based is the entire data set, which runs from 2006 till 2013. In other words, Access starts counting from the first record and ends at record 300.000. What I would like to do is to base this running count on the two years before (and including) the tender's Decision_Date, which is also in the dataset.
Example: a specific supplier participated in a tender that took place on 10 december 2010. Know I would like to know its "experience" with tenders, by means of a running count, based on the period from 10 december 2008 till 10 december 2010.
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May 25, 2015
I used an option group to classify a record in my database. It works great for this purpose, but I am at the point now of creating a query, and I would like to query based on these classifications (or options). Is this possible to do?
Also, for the option buttons, the value is numeric. When I create the Query (or a report off of that query) I would like the actual text values to display, not the data value Access is using.
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May 5, 2014
I am trying to create a database that will keep track of the orders placed for a given part number by month. Currently, my table houses the part number, and the ordered amount for the past three years by month (there are thirty-five columns for every part). My column headings are ORDER_MAY_2013, etc. I would like to set a query up that will look at the column headings and pull the amounts ordered for each part for the past twelve months. In other words, I have three years of data in my table. In my query, I just want one year. However, I don't want to have to rewrite the query every month so that it will pick up the new data. Is there a way to accomplish this?
Is there a better way to build this database? I thought about just have four columns in my table - PART_NUMBER, ORDER_MONTH, ORDER_YEAR, ORDER_AMOUNT. The only problem there, is that every part (there are about 450 parts) would have to be listed 35+ times. That seemed too redundant to me, so I built the table this way. However, now I am having trouble querying against it.
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