Queries :: How To Make Total Columns For ONE Field
Jul 2, 2015
I am trying to create a query that ONLY shows me the total count of each combo box choice for one field. It sounds very easy and I'm sure it is but everything I try tells me I am using the wrong syntax, or requires me to have rows when I only want column totals.
I have a combo box with a dropdown of 10 common places that people travel to. I want the report to ONLY show the total number of people who chose place 1, place 2, place 3... etc. But I always have to do according to date or time or something. I want it to look like this
Place 1 Place 2 Place 3 Place 4
13............36.........3........77
So essentially there would only be one row. But access will not let me. Is there something I'm doing wrong? Or is this not possible?
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Oct 30, 2013
I currently have a query that pulls selected data from a table. There can be multiple rows of data, and two columns include dollar amounts and quantities. I have a total line going at the bottom so I can see the Grant Total of all the rows (for dollar amounts and quantity).
Is it possible to add a column to this query that will calculate the expression:..?
=Grand Total of Dollar Amts for selected data/Grand Total of Quantity for selected data
I tried to use a query in a query, but must have done something wrong because it just said circular reference.
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Nov 12, 2014
I have a running total query that seems to run but when I try to total the query results then Access will be "Not Responding". I tried to change it to a Make Table query because I need to use the running total result in another query. So I created a table but when I try to run the make table query it just says "Run Query" at the bottom. Here is the query:
SELECT [OTMissing].[Employee], [OTMissing].[AsOf], [OTMissing].[HRsEarn], (SELECT Sum(OT1.[HRsEarn]) FROM [OTMissing] As OT1
WHERE OT1.[Employee]=[OTMissing].[Employee] AND OT1.[AsOf] <=[OTMissing].[AsOf]) AS RunningTotal, [OTMissing].[RemainPP] INTO OTGenerated
FROM [OTMissing]
ORDER BY [OTMissing].[Employee], [OTMissing].AsOf;
My OTMissing query is 47061 rows. Does that have something to do with it? The only other thing it might be is that most of the records have 0 although I'm not sure why it would be a problem I thought I would at least mention it.
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Oct 8, 2013
I am trying to run a make table query that involves using a linked table in Ms from a SharePoint list. However, a few columns I wish to include in my Make table query are calculated columns from the SharePoint list.
The make table query will not run saying "Calculated columns are not allowed in SELECT INTO statements".
Can any think of a solution or a potential work around to this?
I need to create a table with these columns in it.
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Oct 7, 2013
I have a Table which has a column that contains a Data (last day of the month: 8/31/2013, 9/30/2013) and also contains a Balance field.
What I am trying to accomplish is a query that will provide me with the total for the last month (Sept), and then also provide me with a Percent break down from a whole balance.
I have the following SQL for it:
SELECT ATB.FC, Sum(ATB.Bal) AS SumOfBal, (select sum([Bal]) from ATB) AS Total, Sum([Bal]/[Total]) AS [Percent]
FROM ATB
GROUP BY ATB.FC, ATB.MMDDYY
HAVING (((ATB.MMDDYY)=Date()-Day(Date())));
Right now, when I run the above, the Sum(ATB.Bal) pulls just the month of September, but the Percent is pulling a percentage of each Sept. Value against the whole Balance for the Year. So, when I sum the percent column to get a total of 100% for the month of September, I am ending up with a number less than 20%.
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May 20, 2015
I have a table with dates in field1 and an amount of seconds in field2.
field1 field2
01/01/2015, 1345
02/01/2015, -132
04/01/2015, 259
I would like to produce a query that performs a running total in the third column like so:
field1 field2 field3
01/01/2015, 1345, 1345
02/01/2015, -132, 1213
04/01/2015, 259, 1472
This is quite simple to achieve in Excel. (eg =SUM($B$1:B3))
What is the query formula for Access?
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Jun 24, 2013
I have qry with these fields: DateOfPayment and Ammount.
I would like to add another field with running total sum. I am trying this:
RunnTot: Format(DSum("[Ammount]";"qryCFSUM"; [DateOfPayment] <=#" & [DateOfPayment] & "#" );"0 000"" Kč""").
But It still does not work.
Example of my data in "qryCFSUM":
DateOfPayment
20.1.2013
31.1.2013
30.3.2013
Amount
1 2000 Kč
15 456 Kč
23 465 Kč
And what I would like to have:
RunnTot
1 200 Kč
16 656 Kč
40 121 Kč
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Jul 29, 2013
I have a DB to keep track of my employees. I have one table with named EmployeeT with the basic information like name, address, phone number, etc. And another table named EmployeeHistoryT which tell me about there hisorty in the company, basically, If they were Late, did not show up, cancelled from that day. They share a relationship threw the employee ID. IN the history table, I have DateofAction:, TypeOfAction:, and Description:. In the type of action area I have it set to were you type in what they did, wether it be Late, Did not Show up, Cancelled, etc. I want to be able to get a total about of Late, Cancels, etc. I want to know that John Smith was Late 16 times, cancelled 10 times, and Did not show up 2 times. Is this possible with only one feild.
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Oct 5, 2013
I want to calculate running total and find out the date when that total is greater than a number.
My initial plan was to use Dsum and then use dlookup to find when that Dsum value > [Fixednum].
But when I try Dsum and use Totals in query, access shuts down. maybe because of 15000 rows.
I have attached a sample database that shows what Im working with and what I would like.
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Jul 31, 2013
the relevant fields look something like this:
TellerNum - Date - Field1 - Field2 - Field2
I need a way for my query to take all rows with the same TellerNum and add Field1, Field2, and Field3 together for those records. So, there may be 20 records with the same TellerNum, and I need Field 1, 2, and 3 to be added together and then totaled for all 20 records to give me 1 grand total. I need this to be done for each TellerNum, so that the results will be a grand total for each TellerNum. So, the results may look something like this:
TellerNum 1: 486
TellerNum 2: 300
TellerNum 3: 240
etc..
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Oct 27, 2014
I have a table called Price list, and in it I have two fields, one called Service and The other called cost. The services are listed and their matching prices are listed beside.
In another table called appointments, when making an appointment, I have linked the information so that I can choose from a dropdown from the price list table, under Service type.
I need to be able to create a receipt for the appointment. How can I do that in a query format?
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Jun 19, 2013
I have a table ("tbl_idq_all") with a text field for product codes ("scode"), a date field (dd/mm/yyyy) and a quantity field ("po_qty"). This table therefore holds future receipts of stock for products.
What I am having trouble doing is create a running total of [po_qty] based on [scode] and [Date].
A good example is stock code 10254. This has a quantity of 40,032 arriving 01/06/2013 and a quantity of 30,096 arriving 01/09/2013.
Therefore the running totals should read:
scode | Date | po_qty | RunningTotal
10254 | 01/06/2013 | 40032 | 40032
10254 | 01/09/2013 | 30096 | 70128
As you can see from the attached DB I have 70128 repeated twice in the RunningTotal column.
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Jul 18, 2013
I have 2 tables (person / merit) currently the merti table has 4 fields (MeritID, PersonID, Issuer, Type) I'm trying to count the the Type field 7 times, once of each type (MC/MI/MN/MP/MS/MV) and once to count a grand total.
I want to produce a query to use in a mail merge that will list the total for each merit type and one grand total.
I've been trying a few different things including sub queries but I've not managed to get the query to produce a single record that counts each individual type.
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Jul 23, 2015
I am trying to create a query that has a self referencing running total based on the values (point totals) of itself (running total of values in the running total column that have already been calculated for all previous records) plus the total of new points being added in the current record, less the total of points being removed in the current record. This running total can never go below 0, if it does, the running total should restart at zero and add in only new points and begin the process again with the next records
I am able to do this in Excel in less than two seconds so I know there has to be a way to port this into a query. I've attached an excel example of what I am exactly trying to do
If it takes multiple queries to complete the required output I am ok with it. In my previous outtakes I have had up to 8 queries but just couldn't seem to do it..
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Jun 2, 2005
Is it possible to total columns in a query? Right now, I have a query that produces the following column counts, but I'd like to total Pending, Overdue, etc. This data is being displayed in a subform.
Process Pending Overdue Total
-------------------------------------
Engineering 1 2 3
Procurement 0 6 6
<etc>
-------------------------------------
TOTAL 1 8 9 <- this is the line I want to add
Here's what the query (qryStatusRptB) looks like thus far:
Field: Process
Table: tblProcesses
Total: Group By
Field: Pending
Table: qryStatusRptA
Total: Sum
Field: Overdue
Table: queryStatusRptA
Total: Sum
Field: TotalRecords: Count(*)
Table:
Total: Expression
Can someone explain how to get the TOTAL ROW in here? (I can do it via another query, but that won't work since the data is displayed in a subform. I've tried crosstabs without success.)
Many thanks,
Christine
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Jan 5, 2008
New to MS-Access and I'm trying to help our HR with creating a production tracking table.
This is just a small simple table with all 12 months of the year and a total production column for summing up everything that has been produced for the year. But being "very" new to access I have zero clue on how to do this. I would appreciate any Access for this dummy help I can get . Thanks in advance.
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Jan 13, 2015
I have two columns in my report that at the bottom it gives me the following total, as I put below. I am trying to take the two totals that is gives and get the percentage. 1058/3024 = 35%.
=Sum([TotScrwBlank]) =Sum([TotalAmount]) .349 or 35%
1058 3024
I had did the equation as =Sum([TotScrwBlank])/([TotalAMount]), but this is giving me the answer of 46% which is not correct.
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Jul 18, 2015
I have a personal expenditure data base indicating daily expenditure on various heads ( File Attached). I want table to reflect expenditure on various heads on daily basis in COLTOT column. Any subsequent change in any of the field to be dynamically updated.Presently I am exporting file to excel and calculating the total there and then manually updating the COLTOT field. Other alternative I tried was to create a form and make a text field and sum the fields using formula like =nz([milk])+nz([vegetables]). I feel it may be unwieldy for such large number of expenditure heads.
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Mar 8, 2008
Hi,
1) I am pretty newbie to this access programming, do forgive me if my questions sounds stupid.
2) Basically I create an application in access capturing or production information for my company. now the top management suddenly wanted whats their main concern:- Total Daily/Monthly, Quarterly, Annual Sales (By Model If possible)
3) I start with daily (Lets don't be too overly ambitious).
4) I try to let user select dates from my calender control and reflect daily sales (in Total & By Model break down) insert into my form.
5) Understand someone told me from my previous post in Calender control I can achieve it either through forms or queries, which is a better way. (in terms of flexibility to change for program maintenance/ scalibility) wise ?
PS: Please forgive my ignorance :o:(
Thanks (In advance) & God Bless.
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Sep 22, 2013
I have a problem to count a multi columns into one field. For example, I have a table consist of these fields (simplified version):
- id
- block_name
- handle_type (lookup: big and small)
- kernel_type (lookup: big and small)
- fruit_set (lookup: 1, 2, 3 and 4)
I want to create a query to count a combination of handle_type and kernel_type columns as one column. So the query field would shows these fields:
- block_name
- count_of_big_handle_big_kernel
- count_of_big_handle_small_kernel
- count_of_small_handle_big_kernel
- count_of_small_handle_small_kernel
- count_of_fruit_set_1
- count_of_fruit_set_2
- count_of_fruit_set_3
- count_of_fruit_set_4
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Feb 15, 2014
Is there a function or query that I can split a field into different columns?
For example, I have First Name, Last Name, Address.
But I want to split the address field into Address1, Address2, Address3, Address4 as the initial Address field has a lot of characters with commas e.g. 11 London Road, Liketown, Likeshire, London.
So, I want to be Address1: 11 London Road, Address2: Liketown, Address3: Likeshire, Address4: London.
I thought that I can export the field using a simple query and then re-import it with using the text field into columns option, but it is time consuming.
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Mar 7, 2013
I am using Access 2003 and trying to create a report that has a running balance of payments into an account. There are also payments out of the account which reduce the balance.
When I add the other columns into the expression for the running total the result shows in the report as "0".
The expression I am using is: =([Escrow Pmt Amount]-[Ins Pmt Amount])
I have this expression in the "Detail" section of the report with the "Running Total" toggled to "Accross Group".
How can I subtract the values in the other columns (Outgoing Payments) from the balance and continue the running total.
The list of payments within the report are date driven and grouped by an account number.
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Apr 9, 2013
I have 1 table that I duplicated to make 3 tables total. I did this b/c I am trying to create separate columns from the same field and table. The field is Workorder. Each workorder list the workorder number followed by a dash and then code. I am wanting to put all of the workorders with the same code in it's own column.
I have 5 codes that i am searching for. The first column list the workorder and a code (123456789-AD). The second column (123456789-BC). I'm good to this point but my problem occurs next.
The third column i am trying to put 3 types of workorder and it's code in the same column. As follows, (123456789-CD, 123456789-TC, and 123456789-PTC. However, when I do this it takes the results from the 3rd column and applies it to the 3rd column but also the 1st and 2nd column. I tried a UNION query and unless I am doing it incorrectly it does not work.
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Nov 28, 2013
I've been using a SELECT INTO statement to import data from a linked text file into a temporary table in Access. Something along the lines of :
SELECT [tblLink].[fld1] AS Field1,
[tblLink].[fld2] AS Field2,
[tblLink].[fld3] AS Field3
INTO [tblTemp]
FROM [tblLink]
(There's an INNER JOIN in there and some Nz / CLng functions but just want to keep it simple...)
Now - I've just realised I also need to create a couple of extra 'dummy' fields in my temporary table (for later on in the show) and I need them to be Yes/No format (will set them to False at first, then run some separate queries later to update them)
I tried this :
SELECT [tblLink].[fld1] AS Field1,
[tblLink].[fld2] AS Field2,
[tblLink].[fld3] AS Field3,
False AS Field4,
False AS Field5
INTO [tblTemp]
FROM [tblLink]
But this sets Field4 and Field5 as Number fields, with each record given a value of 0. What syntax is required in the SQL to make these fields Yes/No rather than Number?
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Apr 27, 2014
I'm trying to make a nested if then statement in a query field, and I can't figure out why I can't get my formula to work:
Volume: IIf([MethodCode]="K",[total]*12.54*0.026873,IIf([MethodCode]="S",([length]*[width]*[depth])/2,IIf([MethodCode]="M" And [Location]="SH",[total]*5.08*0.026873,IIf([MethodCode]="M" And [Location]="C",[total]*18.58*0.026873," "))))
I keep getting the "data type mismatch in criteria expression" error. If I separate out all the individual if then statements individually, they work. But if I connect them all as a nested if then it doesn't work.
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Nov 3, 2014
I can add to my make table query UDate: Date() that will add a populated field to the output table that has today's date in it.
I can also add something similar like this for example V_Num: [V_Number] and when ran, will prompt with a dialogue box to add some data, it will then create the table with that new field name and populated with the text from the dialogue box.
But how can I automate this to skip the dialogue box and just add it to the expression?
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