Queries :: Mail Merge - Enter Parameter Value
Jul 13, 2013
I am trying to mail merge from word 2013 to a query in access 2013. I initially had problems displaying the query until I came across a solution regarding connecting via DDE. I can now link to the query but it then asks me to 'enter parameter values' from the query. I have already run these values into the query via a form which ends up in a report. (incidentally I have left the report open). If I manually enter these parameters it works fine.
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Aug 19, 2005
I have a database on a machine with office xp. I store the database in C:Database.
I can run a query then link the results of that query to a template document I have setup via mail merge. The document then opens and fills out the fields based on the query results.
I transferred the database onto another machine with office 2003 and put it in exactly the same directory c:database. and when i try to link the query to word, word just comes up saying it cant find the source.
I have gone around various machines at work and the merge runs fine on all machines with office xp and not with 2003.
Any Ideas?
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Jul 5, 2012
I am trying to put a button on a form that will run a mail merge to populate a Word (2007) document with information from the single record in the form. I would think this would be easy to do, but after working on it, and searching the internet, I'm finding it is not. Normally I would simply use an Access Report to do this, but the document is about 7 pages long (a contract), and people want to have the ability to modify the result.
What I have done so far:
-I've created a form that displays a single record from my Customers table
-I've created a query that pulls the Customer fields I need, and is filtered on the Customer ID that is active in the form. When I open this query by itself, it pulls back the one record I want.
-I then opened both the form and query, and then run through the External Data - Mail Merge wizard.
Problems I've run into:
1) Initially when I tried to select my query in the Mail Merge Wizard, it wouldn't show. I then found tips to prompt for the data connection type when the file is opened, and to set it to MS Access with DDE. This allowed me to see the query, and seemed to work OK when I added the fields I needed to the Word document. But then when I tried to rerun the Word doc, I would get a connection error. If I run through the connection setup process again, it seems to work, but again when I rerun it later, I get the connection error. For simplicity I have put the Access DB and Word document on my desktop. Eventually these will go on the network.
At this point I have a button on my form, and it successfully opens the Word document, but the "merged" fields just show the record that I had saved the document with, so there is no true merging going on. If I open the Access DB Form & query and then open the Word document directly, I get the error "Word could not re-establish a DDE connection to Microsoft Access to complete the current task".
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Apr 2, 2012
I use an access db that stores our customer info on a mssql backend. I need to be able to create a mail merge based on a customers renewal date. Now I do know how to set parameters in a query but is there a way I can use a access report to enter a month and day they are set to renew then have it create the mail merge based on their info?
The Layout is fairly simple just a renewal notice with what they have on their plan.
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Sep 15, 2014
I am trying to create VBA code (I have very little experience of VBA) to recreate a parameter query mail merge, which Access 2013 cannot achieve with the controls provided.I think that I need to assign a variable to the value of a control on my form then assign that variable to the relevant criteria section of my query.
Code:
DIM RefNo as String
DIM IDNo as String
RefNo = Me.[Reference Number].Value
IDNo = Me.Text582.Value
DoCmd.OpenQuery SORTER
How do you paste into criteria?
From there I would like to do a Word Mail Merge by having VBA open a document in Word, then activate the Merge to a New Document instruction.
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Feb 22, 2008
I have a database with lots of names and addresses. For the first time I am trying to set up a mail merge to do a mail shot, my problem is that I can get the mail merge wizard to work fine with the underlying address table but if I create a query to do selective mailings then mail merge comes up with nothing. The query does work and produces the required list of addresses but when I run it through the wizard it doesn't seem to be able to see anything. Any suggestions? I assume that it should work with queries..
thanks
Dennis
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Jun 3, 2015
it's possible to use a union query as a mail merge? I haven't found anything that says I can't do it, but I'm not getting my merge to complete, and when I switch to a plain query (and not changing anything else) my merge is successful, so I'm thinking there might be a limitation.
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Aug 30, 2013
I have a query that populates a report linked to a mail merge. There is an IFF statement in it that checks to see if a condition is meet. If that condition is meet some standard text results. Is it possible to put a disclaimer with the standard text.For example,
Code:
IIF ([Results]="Negative","Nothing detected" (the disclamer would go here)
I am not certain the correct syntax to use to insert "not all regions were tested".
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Jun 27, 2014
So I have the following query which works perfectly (and will be use to create a report) but when the query runs to create the report I also want it to mail merge some of the items into word to be used on address labels.
Code:
SELECT Dunmow.Date, Dunmow.Undeliverable, Dunmow.Duplicate, Dunmow.[OTM with XXXXXX], Dunmow.[Landlords Salutation], Dunmow.[LL Address 1], Dunmow.[LL Address 2], Dunmow.[LL Address 3], Dunmow.[LL Address 4], Dunmow.[LL Address 5], Dunmow.[LL Postcode], Dunmow.[Letter 1], Dunmow.[Letter 2], Dunmow.[Letter 3], Dunmow.[Letter 4], Dunmow.[Letter 5], Dunmow.[Letter 6], Dunmow.[Letter 7], Dunmow.[Letter 8]
FROM Dunmow
WHERE (((Dunmow.Date)=DateAdd("d",-7,Date())) AND ((Dunmow.Undeliverable)=False) AND ((Dunmow.Duplicate)=False) AND ((Dunmow.[OTM with XXXXXX])=False) AND ((Dunmow.[Letter 1])=False));
So thats my query, What I want it to do is to take the following
[Landlords Salutation]
[LL Address 1]
[LL Address 2]
[LL Address 3]
[LL Address 4]
[LL Address 5]
[LL Postcode]
and use it for a merge item to create the labels required.
I have a standard word document/label document I wish to paste this into.
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Feb 24, 2015
I have a crosstab queries which uses the date query parameters. However, when I go to my Export command (code is below), it ask me to enter the date parameters (start date and end date) twice. What do I have to do so that the system will ask me to enter once only?
Code:
On Error GoTo Err_cmdTest_Click
'Must 1st set a Reference to the Microsoft Office XX.X Object Library
Dim dlgOpen As FileDialog
Dim strExportPath As String
Const conOBJECT_TO_EXPORT As String = "qryEXPORT"
[Code] .....
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Mar 13, 2013
Every time I run a query that I have created it asks me to input Expr1 and Expr2 in an enter perameter value pop up box. I don't enter anything, just click okay and the query runs as expected.
Is there a way to get rid of these? (and maybe more importantly, why do they appear?)
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Jan 16, 2008
I have created a db with 10 linked tables from 10 db's.
I then build 10 queries associated to these linked tables.
The 10 queries filter data by start date and end date.
The data generated from each query is then exported to excel (each query has its own sheet in the woorkbook).
Dim Output_Path_And_File As String
Output_Path_And_File = "C:" & "Production Labor hrs Querie.xls"
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs 3-WAY", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-ACV", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-EAP", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-EVMV", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-PFE", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-propor", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-SEGR", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-TBO", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-VCA", Output_Path_And_File, False, ""
DoCmd.TransferSpreadsheet acExport, 8, "labor hrs-VFS", Output_Path_And_File, False, ""
How can I set these queries up by typing the start date and end date only once rather than 10 times?
Thank you
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Dec 15, 2014
I have a query that I use a like statement. How do I change the Header to something beside "Enter Parameter Value"?
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Sep 16, 2014
I cannot sort below query in descending order by absolute value. If I do not use sort, all works fine but as soon as I try to sort by absolute value I get message to 'Enter Parameter Value'. I tried to replace Abs([Variance (W2 - W1)]) with filed name AbsoluteValue and still the same result ;(
Code:
SELECT [Query Union].[Stock Code] AS SKU, [Query Union].[Pallet No] AS [Pallet No], [Query Union].[Batch No#] AS Batch, IIf(IsNull([qW1 SOH].[Physical stock]),0,CDbl([qW1 SOH].[Physical stock])) AS [W1 Qty], IIf(IsNull([W2 SOH].[Good Stock]),0,CDbl([W2 SOH].[Good Stock])) AS [W2 Qty], [W2 Qty]-[W1 Qty] AS [Variance (W2 - W1)], Abs([Variance (W2 - W1)]) AS AbsoluteValue
[code]....
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Jun 24, 2015
I have a list (table) that I've created in sharepoint 2010.I link to the sharepoint table with Access 2010 to update mass amounts of items at once. Some of the queries have no problem updating the sharepoint items, but other queries require me to "Enter Paramater Value."
In this particular queries; I'm trying to populate field A with dates from field B, when field A is null.
---------------------
UPDATE Table 1 SET Table.[FieldA] = [FieldB]
WHERE (((Table 1.[FieldA]) Is Null));
--------------------
When I run the above, I receive the "Enter Parameter Value" input box.All records have Field B populated (it's actually the created date.)
The goal is for field A to be populated with the values in Field B, without the query asking for parameters.
Note; I can go in each individual record and update them via access, one at a time. But it's the running of the update query that failing.
Edit: Removed spaces in table and field names.
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Nov 14, 2013
I have table which store set of number
table: parameter
field: Branch
550
660
770
880
I want to use enter query criteria so that it can filter all record from parameter table, How can I do? or any VBA code can serve same purpose?
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Jul 20, 2005
When applicable, I have letters in Word already set up to show the cc: information at the bottom. However, Management needs a statement added to the bottom of the letters that ONLY show the cc:
I am having a slight problem trying to figure out how to make this statement show up only on certain letters.
Does anyone have any thoughts that could help me? I'd appreciate it very much.
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Dec 28, 2005
I am totally new to Access and this is my first database.
I have a database for volunteers in which table A is basically a calendar and table B a list of volunteers with their details.
What I want to do is construct a report that will allow me to produce a mail merge letter such that:
1. One volunteer, with his/her information, is selected from table B and inserted into a mail merge letter. (The volunteer selected will change from letter to letter).
2 Certain days are selected from table A and added to the mail merge letter. This information will be the same in all letter.
I have posted a separate thread asking how I can make the selection of days in (2) above so you can assume that I know how to make the selection within table B.
How do I proceed?
If anyone knows a good example of this type of report then i will be extremely grateful.
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Jan 23, 2006
I have a table that has, among others, Address1, Address2 and Address3. If Address2 andor Address3 are empty for a particular record, I get blank lines in the Word doc. How do I prevent these blank lines?
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Apr 12, 2006
Hi, i have set up a mail merge between a query and a word document. My system is a system that processes transactions from an online cd shop. I have made it so that each cd that is bought by each customer is a different transaction in a transaction table, and each transaction is given an order number to group them. How do i get the mail merge to show all the transactions in an order on the invoice in my word doc because at the moment, even if i add two of the title name fields, they both show the same transaction.
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Apr 2, 2007
Anyone have a good online resource for generating a single thank you letter, eg. by way of a mail merge using MS Access 2003 with Word 2003? I know you need to write a form letter first with various fields that conincide with fields in Access. I have done this many times with large mailings but need to know how to write individual letters for thank yous, invites, etc.
Thanks in advance
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Feb 15, 2007
Hi,
I am editing the design of a census, and I would like to be able to mail merge form the query directly to a new document in microsoft word...so you can create the document and then merge to it, is this possible using a macro or VBA? I can't work out how to do it!! The query name is "List of Families" and I want to merge to a blank document, so I can create a different document everytime...as the letters aren't circulars!
Chris
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Oct 20, 2004
I just finished creating an access file. Here are the contents:
TABLE Customers - Includes email, contact name, company name, address, zip, city, etc.
TABLE Materials - Includes company name and material. Each record is listed as a company with a material requested. Companies are listed multiple times, as they are unique records because the materials are different.
I have Company name set up as the primary key, and it sets the relationship between the two tables
I have a Report fully working. The first page is a letter with the customers' mailing info at the top.
The second page is a list of all the materials this company ordered for the 2004 year.
The report pulls from a QUERY that comes from the customers table and the materials table.
This report is hundreds of pages long, as we have multiple customers who order many materials each.
My question is "How do I mail merge this report out to the customer?" I do not want to send each customer the whole 500 page report, but only their specific record that they should receive.
I do not care if I have to merge with Word, Outlook, etc. I just dont want to have to send these out individually.
I hope that makes some sense.
PLEASE HELP!
-Preston
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Jul 20, 2005
When applicable, I have letters in Word already set up to show the cc: information at the bottom. However, Management needs a statement added to the bottom of the letters that ONLY show the cc:
I am having a slight problem trying to figure out how to make this statement show up only on certain letters.
Does anyone have any thoughts that could help me? I'd appreciate it very much.
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Jan 17, 2008
Im after a bit of advice really. Im looking at building a mail merge facility, i already have one example where you have to select the letter you want to merge the data to.
The problem i have with this at the moment is i have allot of letters that are all basically very similar and the user might pic the wrong one, each letter is slight different and runs by a contract name.
Is there a way that the user can just select the type of letter they want, then select teh contract and then when they click the mail merge button access will know which letter to open.
Just looking for possible ways or examples.
Thanks
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Jul 1, 2005
I'd like to set up a mail merge that pulls information from individual records. For example... If I want to do a pre-formated Fax Cover Sheet in Word, and fill the information in with the mail merge.
I don't want this to pull information from all of the records. I want to choose which record to pull the information from. First of all, can this be done? If so, can someone help me out with this? I have no idea where to even begin with this one. I have several mail merge documents set up right now that pull information from queries, but this is something that I'd like to do that is completely different.
Thanks in advance for any help that you can give.
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