Queries :: Making Bird Count Database - Data Recorded On Monthly Basis Week Wise
Feb 21, 2014
I've been requested to make a bird count database.
The bird count data has been recorded on monthly papers like this:
[bird name] [week 1][week 2][week 3][week4]
The number of birds sighted for a given week is written in the [week x] columns.
What I need to do is make another column that shows whichever number is highest from columns [week 1], [week 2], [week 3], [week 4].
So for example:
Blackbird: Week1: 4, Week2: 2, Week3: 6, Week4: 2
highest: =6
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Jul 23, 2013
Me having a db which is having a student table which is keeping all student info, second i have a Van table which is keeping van info. I wanted to know how it is possible to calculate monthly van fee for each student on monthly basis which db do it itself based on system date/time and calculate monthly required fee for each student. I also would like to know that if a student do not pay in a month then checking the next month or checking unpaid student through date criteria it displays all due amount may be in sum.
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Apr 22, 2015
I have a query for loan calculation, fields are;
Loanamount
loandate
monthlyinstalment
what i want is that query to start subtracting lmonthlyinstalment from loanamount on monthly basis
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Jan 23, 2014
I've been trying to create a query that will take a date and return the week number of the date.
My original date is formatted m/d/yyyy
I need my weeks to start on Monday and I would like the week containing Jan 1st to be the first week of the year
I have tried using the following function:
DatePart("ww",#12/31/2001#,2,1)
but the I get a result of 53 in this query, when I expected/need it to be 1.
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Mar 10, 2015
I am looking automation through VBA for the calculation of HR employees turnover on monthly basis, i have a query showing fields ..
employee name
joining date
department
section
employee left (Yes/No)
Left date
Now I am looking for;
i) Opening strength: Total employees strength through joining date with criteria of department and section wise at month start
ii) Closing Strength: Total employees strength through joining date with criteria of department and section wise at month end (subtracting the employees left through employee left field y/n)
iii)Left Employees: number of employees left at the end of each month with the criteria of department and section wise
iv) Turnover: The number of left employees will be divided by the dividend of (sum of opening & closing employees divided by 2)
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Feb 25, 2014
I have a table with certain parameters in, and I need to update it in a monthly basis with new costs. Basically, its a list of component costs which change on a monthly basis, and the query/report needs to pull the latest version. But, the old costs need to be kept for legacy/comparison purposes.
TblMbM Layout (titles)
-Unique_ID
-title
-code
-Feb Cost
-March Cost
At the moment, there are no costs in the march column, but i know next week i will need to update tblMbM with the latest costs.
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Sep 12, 2013
I'm trying to make a graph of Monthly profit and loss
I've got 2 tables: Invoices and Purchases.
Invoices contains the fields:
InvoiceTotal and InvoiceDate
Purchases contains the fields:
PurchaseTotal and PurchaseDate
I know I need to take one from the other to create my profit figure but what I can't figure out is how to incorporate the dates.
InvoiceDate and PurchaseDate might be different but both occurred in the same month, so I would like to sum my PurchaseTotal and InvoiceTotal during this month.
so the query I'm looking for would look like:
| Month | SumofPurchaseTotal | SumofInvoiceTotal | Profit |
I would then graph month and profit so my company could compare it's monthly performance ...
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Dec 26, 2013
Curretnly I have a query setup with Area, EventDate, & Complete. I want to be able to count each occurance of complete in current week. So far I have the following criteria under EventDate.
DatePart("ww",[EventDate])=DatePart("ww",Date()) And Year([EventDate])=Year(Date()).
So, this does in fact get me the records of current week, the issue I'm having is when an area has occurences daily. It will not bulk that area into a weekly count. I just need to be able to see how many occurances happen in the week total not daily. So my results could be.
Office1 5
Office2 1
Office2 1
Office2 1
Office2 1
Office2 1
Office3 5
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Apr 2, 2013
I'm trying to group and display data on a weekly basis starting on Sunday. I'm using the following in a totals query with "Group By" Week Number: DatePart("ww",[Date])
My problem is that the results are returning some unexpected things.. March seems to have 6 weeks and the query is returning two months containing week number 14.. (as shown below).
2013 March 9
2013 March 10
2013 March 11
2013 March 12
2013 March 13
2013 March 14
2013 April 14
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Apr 25, 2007
After looking at the replies to my post on the above subject, I realize that one needs to be an expert programmer in VB, SQL etc. to design queries/forms to filter records year-wise for all type of record operations. I know nothing about programming. So I have used these codes (of course, with the help of this forum) :
Private Sub Form_BeforeInsert(Cancel As Integer)
If IsNull(Me![DyNo]) Then
Me![DyNo] = Format(Nz(DMax("[DyNo]", "[tblAllDet]", "[TheYear]='" & Year(Date) & "'"), 0) + 1, "0")
End If
Me![DyNo] = Format([DyNo], "0")
If DatePart("m", Now()) = 1 And [DyNo] = 1 Then
Backup
Dim db As Database, rs As DAO.Recordset
Set db = CurrentDb
Set rs = db.OpenRecordset("tblAllDet")
db.Execute "DELETE * FROM [tblAllDet];"
rs.Close
db.Close
Else
End If
End Sub
First, with DMax, my DyNo field is reset to No.1 on change of year.
Then, ‘DatePart’ code looks for January and DyNo.1 and does Backup (a module) of existing records.
Lastly, all records in the current DB is deleted so I get a blank database for the new year.
For the previous year’s records, I can rename the backup file year-wise and use.
I have tested this with dummy records and changing system date. I didn’t face any problem. However, I would like the experts of this forum to have a look at the above codes and point out any flaws. Thanks in advance.
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Mar 10, 2015
how to create the report monthly,year and weekly using access 2007?
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Jul 31, 2012
I am trying to create a Special Recorded tracking database where a member of staff will log the tracker number into the database and then at a later date someone can come and update the data, what I want to do is scan the tracker barcode with a scan gun and its details appear for updating, I can do this part but when I make any amendments to the data it doesn't save the new data and I don't know why? I am using a combobox to display the tracker number and me.text1.value = me.combo4.column(1) and so on and so forth to display the data, when I change this data it doesn't save.
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Apr 17, 2014
I have a table that track monthly data for several thousand products.
The idea is to grab the first month and the first three months of sales for each product.
So I simply need to have a statement that scans through a predefined set of fields and seeks the first none zero value. This become the first month of sales (even if it is the 5th month of the year). It then needs to be able to grab the proceeding 2 months to create a sum of sales in the first 3 months. (however that would be for a second field, so presumably that is just a slightly more complex version of the same formula used to find the first month of sales).
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Aug 16, 2006
I am making a Invoice registration DB. In the Form I have made a entry “VAT =” calcultated as “ NetAmount + VAT%”. The result shows in the Form, “NetAmount” and “VAT%” which are manually entries are recorded in the table but “VAT” is not recorded in the Table.
What could I be doing wrong?
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Sep 2, 2014
In my Access forms, i display data by month wise; and i want to give the conditional formatting with two condition;
If date of today is greater than target date for that month and if got value more than 0 - Red color
If date of today is lesser than target date for that month and if got value more than 0 - green color
Target date for every month in available in a separate table.
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Mar 19, 2013
I am trying to create a query that will group my data by each week so I can sum up some numbers and display them on a per-week basis... Prefer the week to start on Sunday but really not picky about it.
Using the following in the query design window.
Week of Year: Format([Date],"ww")
This is returning:
1
10
11
12
2
3
4
and so on.. See the problem?
I tried sorting but that doesn't work.
I also tried the following:
Format([Date],"mmmm,ww")
But this is returning
December,51
December,52
February,8
February,9
January,1
January,2
January,3
Yes, there are some weeks without data but that's not the problem. The issue is that its putting February before January.. Why is this? Again, I tried sorting options and several other techniques but no success.
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Dec 8, 2014
I want to use the expression Date() in a query to get today's date and then format this to "ddd" to give me the day of the week.
I then want to link this "ddd" to data in my table that contains the three letter days of the week.
How do I make the day become "static" in order to be able to link.
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Apr 30, 2014
I need to be able to count how many fields per date. I've tried several ways to add this to my query, but nothing seems to combine the dates, it just gives me nothing or 1 as the count for every line even when it is the same date......
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Jul 31, 2007
The below code gives me a count based on a month and I would like to get the same count based on date range. I use a calendar control to provide the date range. See quote below: I am hoping someone can steer me int he right direction to convert the code from monthly count to a date range count.
Between [Forms]![OmsStatus]![StartDateTxt] And [Forms]![OmsStatus]![EndDateTxt]
SELECT DCount("[Date_of_Change]","all_trucks_table","[FORM #]=true AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)") AS FORMS,
DCount("[Date_of_Change]","all_trucks_table","[PQC #]=True AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)") AS PQC,
DCount("[Date_of_Change]","all_trucks_table","[ECN #]=True AND Month([Date_of_Change])=month(now) AND Year([Date_Of_change]) = year(now)") AS ECN,
DCount("[Date_of_Change]","all_trucks_table","[MCN #]=True AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)") AS MCN
FROM all_trucks_table
GROUP BY DCount("[Date_of_Change]","all_trucks_table","[FORM #]=true AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)"),
DCount("[Date_of_Change]","all_trucks_table","[PQC #]=True AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)"),
DCount("[Date_of_Change]","all_trucks_table","[ECN #]=True AND Month([Date_of_Change])=month(now) AND Year([Date_Of_change]) = year(now)"),
DCount("[Date_of_Change]","all_trucks_table","[MCN #]=True AND Month([Date_of_Change]) =month(now) AND Year([Date_Of_change]) = year(now)");
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Jan 12, 2012
I am creating a registration DB for a school. My tables are all set up and working, but what I cannot figure out how to do is to create a report such that upon opening it, a little dialogue box pops up and asks me "Term" and "Class" and then I type those things in and viola I get a class list.
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Mar 19, 2014
I'm new to Access. It is obviously a very powerful database program I've developed a data base of my agency's service purchases for a variety of clients. I have to generate a report totaling the monthly purchases and counting the number of unduplicated clients. We make multiple purchases for clients monthly. There must be a feature on this program that will sort through the client ID Numbers and count them (rejecting duplicates) in that one month or quarter or year. I've been exporting to excel, sorting by client ID and then counting each new ID number.
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Jul 7, 2014
I have a report that counts the number of monthly calls. What I would like is an average of the monthly calls in the report footer.
My total for a particular month is =Count([Date]) and I named the unbound control MonthlyTotal.
This is in the DateFooter section of the report.
I then put an unbound control in the report footer and used the expression = Avg([MonthlyTotal]).
Of course when I changed from design view to report view, it asked me for an input of [MonthlyTotal].
I then tried =Avg([Reports]![qryLetterWritersbyDate]![MonthlyTotal]) and while it didn't ask me for an input, there was nothing in the ubound control in the report footer.
I have search for an answer, but all I find is using a query. Is what I am attempting to do possible? If so, how?
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Jan 15, 2007
Morning All!
Boss-Man has a db (humongous) that (along with a zillion other things) tracks which specific tasks have been completed, who has done it and when did they do it.
All tasks will eventually be completed by all employees.
He's got a query that returns all of the dates on which each task has been completed, using each TASK name as a field.
The short version below shows the TASK1 was completed on 1/1/07, 2/7/06 and 2/17/07, TASK2 was completed on 01/05/07,by 2 people on 2/15/07 and again on 02/28/07 and so on.
TASK1***** TASK 2***** TASK 3 ***** TASK 4
1/1/2007 *** 1/5/2007*** 1/13/2007 *** 1/2/2007
2/7/2006 *** 2/15/2007 *** 1/7/2006 *** 1/15/2007
********** 2/15/2007
2/17/2007******
********** 2/28/2007 ********* 2/28/2006
What he would like to do is be able to show how many tasks were completed in any given week, such as:
WEEK ENDING # TASKS
01/06/07 3
01/13/07 1
02/17/07 2
Looks to me like you'd first have to identify the possible WeekEnding dates and then try to total across all the fields, but I've not got a clue how you'd do that.
Is there an easy way to "query the query", work with Week Ending on Saturday, and get the info he's looking for?
Thanks,
BeckieO
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Jul 18, 2014
Recently, my parents have bought a campground and I agreed to attempt to build a database which they can useto keep track of openings, reservations and I want to be able to now calculate the price for the customer. I know I can easily create an "invoice" using the forms.
Originally, I thought this would be easy and it actually wasn't too difficult, I had everything set up to go. Then I hit a snag. The prices are by days, weeks, months and season and get slightly cheaper for each tier you go up. Charging for a week is cheaper than charging the daily rate seven times, makes sense right? it makes it difficult for me because, I'll use the example of nine days, for a stay like this you would charge for one week and two days.
I can't just convert the days stayed into a number like 1.3 weeks and multiply it by the weekly rate because it would be undercharging the customer by about $30 and this number would go up as the stay got longer. I know I could do something like an "IIf" statement but in order to cover all the variables, that would be a long equation with lots of spots where a mistake could be made.

Through doing research, and asking here, I figured that it would be best to develop a UDF which would take the number of days stayed and convert it to something which would count them and turn it into a number like "1 week, 2 days". From there I will have to figure out how to make it so that the program knows which sections to multiply by which rates to build the price. I have taken a course in Access and have a huge book relating to the subject but I'm not quite sure where to begin.
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May 21, 2013
get the data from two tables on the basis of criteria...
I want to select the whole table1 which has 6 fields including Emp_id...
I want to select the single field from table2. field name is "Username" from second table2. will select the username on the basis of Emp_ID becaue both tables has same emp_ID.
It should be in order like. Emp id, Username, Startdate, Enddate, Hours, trainingNames.....
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Sep 18, 2013
I am importing a spreadsheet on a daily basis that has the same columns in every time but depending on the company I am importing it for different columns will be blank and not needed each time.
What is the best way of detecting and removing blank columns.
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