Queries :: Not Recognizing Expression As A Valid Field Name When Applying Data To A Chart

Jun 18, 2015

So I'm new to Access, and I am trying use a query that can be referred to by a chart. So the idea is that I use the query to select data only from the date range that the user chooses on the home screen of the database for their chart (using the command Between [Forms]![Home Screen]![From] And [Forms]![Home Screen]![to])..Although it has been working fine for charts that only have two parameters, when I attempted to make a line graph that sorts by 3 parameters (i.e. date and amount for different types of something), it stops. I get the message that "The Microsoft Office Access database does not recognize [Forms]![Home Screen]![From] as a valid field name or expression" or something to that effect.I'd rather not remove the whole specification created by using the dates from the home screen, as it has been working fine on all other aspects of my charts and reports.

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Reports :: Database Engine Does Not Recognize Payment As Valid Field Name Or Expression

Feb 27, 2015

I have a small database for producing various financial reports, by date period (from/to). It works perfectly except when there are either no payment records or no receipt records for the chosen period. Naturally enough, MS Access comes up with the message "Database engine does not recognize 'payment' as a valid field name or expression" --- !!!

Is there some way I can tell MS Access that I don't mind if eg the payment column result is zero?

The structure of the table on which the report is based (via a crosstab query) is :

transaction date
auto number ID
transaction type (either payment or receipt, chosen by form's drop down box) - TEXT
amount - CURRENCY
receipt type - TEXT
payment type - TEXT
fundno - TEXT

The crosstab query design is as per the attached jpeg file

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Modules & VBA :: Expression Builder IIF Not Recognizing Text

Jan 14, 2015

what's wrong with this iif statement?

=IIf([Details]="COST OF PRODUCT",[PerUnit]*[Quantity],0)

it keeps coming back with 0 even when the text says COST OF PRODUCT

I have also tried:
=IIf([Details]="COST OF PRODUCT*",[PerUnit]*[Quantity],0)
=IIf([Details] Like "COST OF PRODUCT",[PerUnit]*[Quantity],0) =IIf([Details] Like "COST OF PRODUCT*",[PerUnit]*[Quantity],0)

I'm using the expression builder to create it in a total box in the report footer, I have a box that gives me the total of the report using a sum and I need to show the cost of product separately to this as I need to use it in another calculation.

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Applying User Entered Data From One Field To Another

Aug 14, 2006

Hi,

I am currently building a stock control system in access. I have a form with which the user selects a stock item from 3 combo boxes (stock name, stock weight and stock grade). The combo box links to a table of stock items. A stock item is made up of a name, weight and grade (all separate fields in the stock items table).

I wish to setup the form so as the user selects the stock name from the first combo box. Based on the value selected by the user, the appropriate stock weight(s) assoicated with that stock name will be displayed in another combo box.

Basically, I wish to take the result from one field in a form and apply its result to a query(?) in another field so as to filter(?) my result accordingly.

Hope that makes sense. Any suggestions?

Cheers
Turbojohn

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Forms :: Applying Filter - Display Data Even One Of Field Is With 0

Sep 23, 2014

While applying filter in forms, i have 6 fields in the form and i want to display the data even one of the filed is with 0.

I used the below code, but this one display the data where all the fields are 0. I tried or in place of and but still its not working.

Private Sub Form_Open(Cancel As Integer)
Me.Filter = "[Placed]=0 and [receievd]=0 and [Ordered]=0 and [processed]=0 and [delivered]=0 and [closed]=0"
Me.FilterOn = True
End Sub

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Queries :: Query Not Recognizing Form Value

Jun 11, 2013

I have a query that serves as the data source for a report. Previously, I had a unit cost value that the User entered as a parameter, but I wound up adding an unbound text box on my form so that I could validate the input before executing the query. So now, the parameter is coming from a form. The text below is from my query, but Access still pops up with a parameter box as though Expr3 is undefined.

Expr3: [Forms]![BridgeRptsF]![CostSF]

I have verified that the field name on the form is correct, and whenever I try to run the report, I do it from the [BridgeRptsF] form and I make sure the CostSF field is populated. I feel like this is a pretty straightforward fix but I've not stumbled upon it yet.

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Query Not Recognizing OrderID Field From Form

Nov 8, 2006

Hello,

I am running a append query from a button.

In the query, I have set the OrderID criteria to:
[Forms]![sfrmOrders]![txtOrderID]
Whenever I try to run the query from the open form & subform, an Access 'Enter Parameter Value' window pops up.

I would like to use this Criteria for many different features in my db (SendObject, etc.), but I cannot find how to set the OrderID based on the current form.

If anyone can see what I am doing wrong, I would appreciate your help!

Thanks!

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Applying Filter With Selected Field Based On Another Field

Apr 30, 2015

I have a login screen to open a form. I would like to filter the form based on what user logs in. In my tbluser, I have a trainer name, a UserLogin, and a password. I would like the form to filter on trainer name based on userlogin.

I know the code: DoCmd.ApplyFilter , "Trainer = 'Joe Smith'" but how to I edit the code to change as the tbluser changes?

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Queries :: Applying Calculations To Date Ranges

Aug 10, 2015

I need a query that will relate values to given date ranges. For Example:

Table: TaxTypeRange
Values:
TaxType; FromDate; ToDate; Contact
W2; 1/1/15; 3/31/15; Tom
1099; 4/1/15; 6/30/15; Tom
W2; 7/1/15; 12/31/15; Tom

Table: Bills
Values:
Contact; BillAmount; BillDate
Tom; 1000; 3/31/15
Tom; 1100; 4/30/15
Tom; 1200; 5/31/15
Tom; 1300; 6/30/15
Tom; 1400; 7/31/15

Requirement: For every period where the TaxType = W2 the query should multiply the Bill amount by 1.20, so the result should be something like this:

Query: BillsAndTax
Values:
Contact; BillAmount; BillDate; TotalBill
Tom; 1000; 3/31/15; 1200 (TaxType = W2 so 1000* 1.2)
Tom; 1100; 4/30/15; 1100 (TaxType = 1099 does not apply 1.20)
Tom; 1200; 5/31/15; 1200 (TaxType = 1099 does not apply 1.20)
Tom; 1300; 6/30/15; 1300 (TaxType = 1099 does not apply 1.20)
Tom; 1400; 7/31/15; 1680 (TaxType = W2 so 1400 * 1.2)

Not sure how to set this up the right way.

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Queries :: Using Total Of Field In Expression?

Oct 7, 2013

I have a Table which has a column that contains a Data (last day of the month: 8/31/2013, 9/30/2013) and also contains a Balance field.

What I am trying to accomplish is a query that will provide me with the total for the last month (Sept), and then also provide me with a Percent break down from a whole balance.

I have the following SQL for it:

SELECT ATB.FC, Sum(ATB.Bal) AS SumOfBal, (select sum([Bal]) from ATB) AS Total, Sum([Bal]/[Total]) AS [Percent]
FROM ATB
GROUP BY ATB.FC, ATB.MMDDYY
HAVING (((ATB.MMDDYY)=Date()-Day(Date())));

Right now, when I run the above, the Sum(ATB.Bal) pulls just the month of September, but the Percent is pulling a percentage of each Sept. Value against the whole Balance for the Year. So, when I sum the percent column to get a total of 100% for the month of September, I am ending up with a number less than 20%.

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Queries :: Use Expression For Field Header

Jul 22, 2014

I'm writing a group by query to transform data and need to use an expression to set a column header such as max(Date([cDate]).

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Queries :: Listbox Returns Empty Before Applying Filter

Jul 14, 2015

I am using two combo boxes to filter a list box with the code below. The combo boxes work, but when the form opens, the list box is empty until it is filtered using the combo boxes.

I want the list box to return all records when no filter is applied.

Here is the code:

SELECT Q_Gender_Statistics.ParticipantID, Q_Gender_Statistics.Gender, Q_Gender_Statistics.Date,
Q_Gender_Statistics.Year, Q_Gender_Statistics.[First Name], Q_Gender_Statistics.[Last Name],
Q_Gender_Statistics.[Other Names], Q_Gender_Statistics.[Passport No], Q_Gender_Statistics.[Duty Station], Q_Gender_Statistics.[Contact Number] FROM Q_Gender_Statistics WHERE (((Q_Gender_Statistics.Year) = Forms!F_Gender_Statistics!cboYear) AND ((Q_Gender_Statistics.Gender) = Forms!F_Gender_Statistics!cboGender)) ORDER BY Q_Gender_Statistics.Date DESC;

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Queries :: Data Type Mismatch In Criteria Expression?

Apr 29, 2014

I have a query which runs fine until I set a criteria (of True) in the field

Code:
chase_it: prevwd([practice_bacs_submission_date])<Date()

So without the criteria, I have

Code:
SELECT prevwd([practice_bacs_submission_date])<Date() AS chase_it, practice_bacs.practice_bacs_submission_date
FROM practice_bacs
WHERE (((practice_bacs.practice_bacs_submission_date)>#1/31/2013#));

and in the query results I see 0 and -1 as expected for the 'chase_it' expression BUT When I add True (or -1, or 0) as a criteria for 'chase_it', I get the "Data type mismatch in criteria expression" error.So the sql that fails is

Code:
SELECT prevwd([practice_bacs_submission_date])<Date() AS chase_it, practice_bacs.practice_bacs_submission_date
FROM practice_bacs
WHERE (((prevwd([practice_bacs_submission_date])<Date())=True) AND ((practice_bacs.practice_bacs_submission_date)>#1/31/2013#));

In case it's relevant, my function prevwd is:

Code:
Function prevwd(dt As Date) As Date
10 On Error GoTo prevwd_Error
20 dt = dt - 1
30 While Weekday([dt]) = 1 Or Weekday([dt]) = 7 Or IsBankHoliday(dt)

[code]...

and this function is used extensively and always works perfectly. I have tried using DateAdd instead of dt = dt - 1, but that made no difference.

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Queries :: Copy Result Of Expression In A Field

Dec 5, 2013

I've got these expressions in a query to extract parts of an mp3 file full path from a field and just let the name of the song.

exp: Mid([imported];[exp3]-[exp2];Len([imported]))
exp2: InStr([imported];"")-4
exp3: InStrRev([imported];"")
exp4: Left([exp];Len([exp])-4)

"exp4" is the clean name of the song.

Now how can I update my "song name" field (which is empty) to be same as "exp4" . Is it an update query? If so how can i do it?

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Queries :: Format Expression Field As Currency

Jun 4, 2014

I have this expression I created and I want to know how to format it as currency. I know how to do it with a regular field but the option is not available for an expression.

The expression:

Code : Charge: IIf([Rate] Is Not Null,[Rate],"0.00")

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Queries :: Applying Multiple Count Functions With WHERE Criteria Without Affecting Others

Dec 11, 2013

Any way to use multiple count functions in a query with their own individual filters without affect the others?

For example:

SELECT [E&I Table].System, [E&I Table].DeleteRecord, Count([E&I Table].[Status#1]) AS [CountOfStatus#1], Count([E&I Table].[Status#2]) AS [CountOfStatus#2]
FROM [E&I Table]
WHERE ((([E&I Table].[Status#1]) Like "ITR Rcv'd by QA" Or ([E&I Table].[Status#1]) Like "Completed" Or ([E&I Table].[Status#1]) Like "Ready for T/O" Or ([E&I Table].[Status#1]) Like "Reviewed by JVV") AND (([E&I Table].[Status#2]) Like "ITR Rcv'd by QA" Or ([E&I Table].[Status#2]) Like "Completed" Or ([E&I Table].[Status#2]) Like "Ready for T/O" Or ([E&I Table].[Status#2]) Like "Reviewed by JVV"))
GROUP BY [E&I Table].System, [E&I Table].DeleteRecord;

I am trying to count in each column of the E&I table with criteria using WHERE but the problem is when you have more than 1 WHERE it affects the other columns as well... tried a bunch of different ways and I am now having to create seperate Queries than combine them using another Query...

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Queries :: DLookup To Return Value Of Field In Query Expression

Oct 30, 2013

I have a field created in a query expression

BirthMon: Format([DOB],"mmmm")

I would like to create another field in the query using DLookup to return the value of the BrithMon.

BrithMonthID=DLookUp("MonID","tblListMons","BirthM on = Mon")

This works good if used with an unbound text box on a form, but when entered into a query expressions, an error is returned: cannot find the name 'BirthMon'

Can I used DLookUp in a Query expression to refer to another Query created field?

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Queries :: Create Expression To Pull Data From 2011 To Present Date?

Oct 7, 2013

I am trying to create an expression to pull data from 2011 to present date. I need the data for 2011 to only reflect 1/1/11 through 10/7/11 (today's date in 2011). I need the same for 2012 and 2013.

I don't want to have to enter dates each time I run this, therefore, a formula would be preferred rather than hard numbers.

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Queries :: Concatenate Related Records Into One Expression / Field In A Form

Feb 13, 2014

In my query, I have several results that relate to the same PK overall, and I'd like to concatenate these records into one expression/one field in a form.

Currently my query looks like this;

As you can see, the BandPK/BandFK are repeated where the GenreFK/GenrePK are different. What I'd like to do is concatenate the column named Genres into one field so the BandFK/PK isn't repeated.

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Queries :: Calculating Bonus - Expression Using Sum Of Another Calculated Field In Query

Mar 28, 2015

I've can do this on excel but don't know how in Access. I'm calculating bonuses. My table has salaries, and my query simply multiples each salary amount by a % to get the bonus amount. But I need to calculate adjustments to the bonuses using the sum total of the bonuses my query calculated:

Salary (from table) Bonus (calc'd by query) Adjustment (to be calced)

100,000 1,000 Sum of total bonuses/salary*4%
90,000 900

How do I capture the total of my calculated bonus column to use to calculate the adjustments in my right-most column?

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Queries :: Use Of String Expression As Field Definition And ARGUMENT In IIF Statement

Apr 25, 2014

I am developing a calender to display HOTEL room occupancy (past,present) and combine with future "outlook" dates and 1/0 values from active registrations that go beyond the present date.

I am working with MS ACCESS 2007. My problem is ONE SPECIFIC QUERY AND IIF STATEMENT. I want to concatenate some text (using &) along with numbers converted to text (using the CSTr function). I am using iif function and I want to use the full text string as a variable argument to be executed in the iif function. The result of the &concatenate is a text field like [p1] or [p2] or [p#] with numbers 1-31.

But, I do not want the final result as the argument. I want the query and iif to use the string expression written into the argument as the variable argument that can be calculated based on OTHER numbers that change everyday in the daily run of the calender.

The field in the statement [calc number] is a date conversion factor that changes everyday.

I want the iif statement to execute using the string as a variable argument. I am writing only within the QUERY to define the query object. I am not writing into any SQL module or code. My field definition and iif statement is below (calc number changes everyday)

CalDate18: iif(18 greater date();"[p" & [calc number] & "]";0

I do not have greater-than key on this international keyboard !

When I use this in an update query, I get format conversion error. When I use the same definition in MAKE-TABLE query, it gives the resolved value "[p1]" for the value of [CalDate18] ......... that is not what I want.

I want the string to be taken literally and executed. Seems there may be a special character to precede the argument or WRAP the argument such as done in Excel. Example # "[p" & [calc number] & "]" #

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Forms :: Applying Quick Filter In Main Form Causes Data To Not Show In Subform?

Sep 3, 2013

I have a pretty simple form that includes subform. Subform's table is linked to main form's table with parent/child relation. Connecting fields are main table's ID field and corresponding field in child table. Subform is in datasheet view. This is pretty basic stuff so there should not be any problems, but every time I apply a quick filter in main form it causes data in subform become invisible. There is single row in subform, but all it's fields are empty.

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General :: Value Entered Isn't Valid For Field

Mar 12, 2015

I have created a text box for people to enter search criteria, e.g. customer surname. The results appear in a list box underneath. When I select the record it should open up the customer's details but in Access 2013 it produces an error "The value you entered isn't valid for this field". The first sub-routine pulls the search data into a Row Source:

Private Sub txtCustomerSearch_Change()
On Error GoTo Err_txtCustomerSearch_Change Dim strSource As String strSource =
"SELECT DistinctRow CustomerNo, [End Date], Surname, FirstName, Address1,

[code]....

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Queries :: Combination Of Letters And Numbers = Data Type Mismatch In Criteria Expression

May 16, 2013

I am working on a fairly ancient manufacturing database that identifies items using a combination of letters and numbers. The usual format is to have a letter (which suggests something about the item type) followed by a sequence of numbers.

I am trying to write a query that looks up all the records beginning with a prefix or arbitrary length, strips away the text, and finds the highest number.

Code:

SELECT Right(LocalID,Len(LocalID) - 1) As IDSuffix
FROM tblItemIDCrossReference
WHERE Left(LocalID,1) = 'T' AND IsNumeric(Right(LocalID,Len(LocalID) - 1)=True)

This query produces the error given in the title of this thread, whilst the following works:

Code:

SELECT Right(LocalID,Len(LocalID) - 1) As IDSuffix
FROM tblItemIDCrossReference
WHERE Left(LocalID,1) = 'T' AND IsNumeric(Right(LocalID,5)=True)

This related query also works and shows a load of -1s and 0s correctly

Code:

SELECT Right(LocalID,Len(LocalID) - 1) As IDSuffix,
IsNumeric(Right(LocalID,Len(LocalID) - 1)=True) As Alias
FROM tblItemIDCrossReference
WHERE Left(LocalID,1) = 'T' AND

But once again shows the error message when I try to filter the field Alias to -1 or 0 only through the right-click menu.I have tried piping Len(LocalID)-1 through CLng, CInt, Int, CDbl and CSng; this changes the error to 'Invalid Use Of Null' I have also tried removing the '=True' from the IsNumeric() term.

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Queries :: Balance Update Query - Data Type Mismatch In Criteria Expression

Jul 25, 2013

I have an update query for tGLCashAccount where it adds a value from another table with the BeginningBalance to arrive at CurrentBalance.

Here's what it looks like in design view:

Field: CurrentBalance
Table: tGLCashAcct
Update to: [tMakeNewCashBal].[TotalPrice]+[tGLCashAcct].[BeginningBalance]

Here is SQL code:
UPDATE tGLCashAcct, tMakeNewCashBal SET tGLCashAcct.CurrentBalance = [tMakeNewCashBal].[TotalPrice]+[tGLCashAcct].[BeginningBalance]
WHERE (((tGLCashAcct.GLCashAcctID)="102"));

I get the error: data type mismatch in criteria expression when I run it.

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Queries :: IIF Statement Expression - Create Alias Column Based On Data From Two Fields

Jun 20, 2013

I am writing a very complex 'if statement' query expression. I need to create an alias column based on data from two data fields.

Here's the logic:

True: If [PP] = "WG" or "WS" or "WL" and If [GR] > 10 Then "Skilled" or
[GR] Between 6-9 Then "Semi - Skilled" or [GR] <6 Then "Unskilled"

False: "GS"

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