Queries :: Put Sum Of All Records In Calculated Field And Divide It By Predefined Value
Feb 6, 2014
I want to take the sum of all records 'cost' i.e.
record 1 - 2
record 2 - 4
record 3 - 3
I want to take the sum and put it in a calculated field and use it to divide it by a predefined value 'no of responses.'
So I make the field in the query -> Calcfield: (Sum([cost])/[responses])
I am pretty new to this and i don't understand why this won't work? Is it something to do with the row Group by (total.)
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May 26, 2015
I have an alias named [Net Income]
[URL]...
I want to divide it's value by the sum of its values through another alias [%]. How to do it?
%:=[Net Income]/Sum([Net Income]) Not working
getting an error saying:
"You tried to execute a query that does not include the specified expression 'SR_NO' as part of an aggregate function."
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Jun 17, 2013
I have a calculated field in a query. The field name is TotatPt (this is to calculate the total points students have earned during the term). The expression is as follows:
Code:
TotalPt: [Att1Pt]+[Att2Pt]+[Att3Pt]+[Att4Pt]+[Att5Pt]+[Att6Pt]+[Att7Pt]+[Att8Pt]+[Att9Pt]+[Att10Pt]+[Att11Pt]+[Att12Pt]+[Att13Pt]+[Att14Pt]+[Att15Pt]+[Att16Pt]+[Att17Pt]+[Att18Pt]+[Att19Pt]+[Att20Pt]+[Att21Pt]+[Quiz1Pt]+[Quiz2Pt]+[Quiz3Pt]+[Quiz4Pt]+[Quiz5Pt]+[Quiz6Pt]+[Quiz7Pt]+[Quiz8Pt]+[Quiz9Pt]+[Quiz10Pt]+[MidtermWritPt]+[FinalWritPt]+[Proc1Pt]+[Proc2Pt]+[Proc3Pt]+[Proc4Pt]+[Proc5Pt]+[Proc6Pt]+[Proc7Pt]+[Proc8Pt]+[Proc9Pt]+[Proc10Pt]+[Proc11Pt]+[Proc12Pt]+[Proc13Pt]+[Proc14Pt]+[ProcPracPt]
I think this should be no complicated expression (though a bit long) and should just add the fields together. But what I get is that the calculated field appears as expected for records with an odd primary key (1, 3, 5, 7, ...) and turns out blank for records with an even primary key (2, 4, 6, 8, ...)!
I've attached a screenshot.
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Nov 12, 2013
I have an order table
order nr quantity.
100 110
and a pack table
pack quantity
1 1
1 2
...
1 25
2 1...
I want to make a query that returns this :
order nr pack quantity
100 1 25
100 2 25
100 3 25
100 4 25
100 5 10
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Dec 10, 2013
I got a combo box with a few columns for locating query activity. However, how can I make use of it to locate a particular record according to predefined values, for instance in a loop, to locate records. The combo box got 3 columns, just want to know the syntax to define the combo box according to some values. I need to define only the first colmun or all 3 columns??
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Feb 19, 2008
(Phone usage report) I have 3 queries, Query 1 counts number of calls in for a phone extension. Query 2 Counts the number of calls out (dialed calls). The information is keyed on the phone extension. Query 3 runs the first 2 queries (By date via parameter). Each query is keyed on Extension, I only want to see the number of calls in and out for each extension. Problem, when a phone extension being counted has no calls (In or Out), it leaves the phone extension out of the report. I want to see all the phone extensions info regardless of the count (if it = 0). Does anyone know a way around this? Thanks in advance for your help.;)
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Aug 9, 2015
I am trying to divide each unique value in a column by the total column; so sales by total sales.
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Jul 11, 2007
I have an Access database. Now I want to export the data of a table in the database to excel sheet in pre-defined format. e.g. i want that in the first row of the excel file, there is a heading called "Report". In the second row, there should be column header like "Name", "Age", "Gender". Also there must be 1 column gap between this header. Then in the following rows, there should be data.
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Dec 18, 2012
I am looking for a way to query to top 10 or 25 records, and can you do this using a calculated field as the basis for the ranking?
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Jul 31, 2014
Simple division, I thought! I'm dividing a Sum of hours by Pay Periods to determine the average of missing hours for year-to-date. Most of the division works perfectly, and some doesn't and appears to be related to values of 1 or less than one.The formula: [Sum]/[Pay Periods].Sum relates to total missing hours and pay periods are total pay periods for the year so far.What comes out wrong:
1 (hr) / 12 (pay periods) = 8.33, when it should be .0833
0.5 / 12 = 4.166 when it should be .0416
What is right is everything else, starting with 1.5 hrs
1.5 / 12 = 0.125
What do I need to do to make all of the values divide correctly?
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Mar 17, 2013
I'm struggling with the correct syntax for this, but ideally what I want to achieve is:
SELECT (SELECT Count(Status) FROM P_T WHERE 'criteria are met') / (SELECT Count(Status) FROM P_T WHERE 'different criteria are met')
They are both fairly simplistic select statements, so I imagine this is not that difficult to achieve, but I'm not sure how to structure the query.
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May 3, 2013
I have a table for storing vehicles. The table contains the following fields:
VehicleID
Make
Model
Trim
Build Date Begin
Build Date End
Vehicle Name - a concatenation of 'Make' 'Model' 'Trim' 'Build Date Begin' and 'Build Date End'
The 'Vehicle ID' is the primary key, the rest of the fields can't be indexed with no duplicates. Is there a way of preventing one from saving a duplicate VehicleName on the table since it is a calculated field.
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Sep 24, 2013
I have a query which returns a calculated percent. I have ordered that in descending order, and now want to see the top 50. So (In Access 2010) I entered 50 into 'Return'. But it returns all of the records!
Is this because pct is a calculated field? How can I correct this? The SQL seems to be correct.
Code:
SELECT TOP 50 HeciFail1.POHECI, HeciFail1.POQTY, HeciFail1.FAILQTY, IIf(Nz([FAILQTY])>0,Round(100/([POQTY]/[FAILQTY]),0),0) AS PCT
FROM HeciFail1
ORDER BY IIf(Nz([FAILQTY])>0,Round(100/([POQTY]/[FAILQTY]),0),0) DESC;
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Jul 23, 2015
I have a query with a Date field for EndDate (the dates for end-of-week, Fridays in our case) and another field for Sales (number of sales, not dollars).I want to add 4 calculated fields that represent weeks and have the Sales appear in the correct column (field) for that date.So I will have columns for 10 July 15, 17 July 15, 24 July 15 and 31 July 15 and I want the Sales for each record to land in the correct date column, based on the EndDate column. (The 4 fields is just for the sake of the example, I will actually be having dozens of these calculated date fields).I tried to do it by setting up the 4 calculated fields like:
10Jul15: Sales
and then adding Criteria like:
EndDate = #10/07/2015#
It doesnt work.
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Jan 20, 2007
I have a table (tblStats). The user enters his current weight in a field named Wt. There are 2 other fields in the table named WkLoss and TTDLoss. These two fields are intended to be calculated. What I am trying to do is when the user enters his current weekly weight figure into the Wt field, I want the field WkLoss to get the user's weight from the previous record and place the difference in the field WkLoss. Also I would like to keep a total to date in the TTDLoss field.
So far this has been my attempt.
Code:Public Sub setWeight()Dim rs As DAO.RecordsetDim Startval As DoubleStartval = 190Set rs = CurrentDb.OpenRecordset("tblStats")'Select records to be updatedSet rs = CurrentDb.OpenRecordset _("SELECT * FROM tblStats ") rs.MoveFirst Do rs.Edit'field to update rs.Fields("WkLoss") = Startval rs.Update rs.MoveNext'increment step value Startval = WkLoss - Wt Loop Until rs.EOF rs.Close Set rs = Nothing End Sub
All I get is the value 190 placed in the first record and all zeros in the subsequent records. Also I don't have a clue as to how to get the Total To Date field to calculate.
Any help would be appreciated
Thanks for your time.
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Apr 10, 2013
I am running a very simple query that divides profit over turnover to show the margin. I have many queries throughout my database that do this, here is my little formula;
Margin: Round(([profit]/[Turnover])*100,2)
Now, this runs just fine but if I put in a criteria of <10 I get the division by zero error. The reason I am confused is that there are no zeros or error values or even negative values in either of the profit or turnover columns?
Also I have an almost identical query in another database that has a <5 criteria in it and it works a peach.
I have searched but all I am getting is the usual definition of the division by zero error.
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Mar 23, 2015
This is not the normal calculated fields in query's. What I want is different, I want it to be like
IFF(ShowID="A",[TotalSales],0)
Thing I have is, I want to know all the Total sales in on row that has Show A in it and then Total sales for Show B. Problem is, I have over 130 shows. How would do that?
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Dec 8, 2013
I am working with DCount in a query based on a calculated value [MyCalValue] that is a status.
The status can be: Complete, On Going, Past Due, Additional Information, No Date.
In the DCount, I want to return 0 if null.
Sample that works fine
Code:
Green: DCount("[MyCalValue]","Open Issues","[MyCalValue] = 'COMPLETE")
But I want combine values in an OR statement but can't get it to work.
Code:
Green: DCount("[MyCalValue]","Open Issues","[MyCalValue] = 'COMPLETE OR On Going")
Also not working is when I am trying to get a count based on the month like this:
Code:
LastMonth: DCount(Month("[RequestDate]","Open Issues","[RequestDate] = fLastMonth(Now())",0)
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Nov 4, 2014
I have a several fields, calculated, that break apart a string of text at every open and closed parentheses. They work like they are supposed to with no errors. However, I want to use the result of this particular field in a combo box to populate another combo box with the other half of the string that will be split. The problem, I think, is that since the field is calculated, it will not allow me to select it in the combo box, saying that the field can't be edited.
So, I added the same field names to the table that the query was built on, however when I run the query, it says that there is a syntax error with a comma in the code. If I take out the table in the query, (not using the SQL side, just the query builder), it works again with no problem.The text I am breaking apart looks like this: 1.234(a)(1)(A)(2)(b)(i)(-a-)
I need this field to break the text up at the (1) mark, so the code I am using looks like this:
Code:
PrinSubChap1: IIf([Sub2] Is Null,[PrincipleNumber],Left([PrincipleNumber],InStr(InStr(1,[PrincipleNumber],"(")+3,[PrincipleNumber],")")-0))
The other fields I have do the exact same thing, written the same way, with adjustments made to the position (+3,0).I have stared at this for awhile and can't figure out why it is giving me an error and research on the web doesn't appear to cover my question.
This is the error message: Syntax error (comma) in query expression '[mytable].[IIf([Sub2] Is Null,[PrincipleNumber],Left([PrincipleNumber],InStr(InStr(1,[PrincipleNumber],"(")+3,[PrincipleNumber],")")-0))]
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Nov 25, 2013
I Have some calculated fields in a query and want to update it in the table .So,is there anyway to store these fields.Otherwise can i store this Query data every month in database so that when i re-run the query the previous month data will not be affected.
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Sep 10, 2014
I am having a problem with calculating a date field in a query. Prior to this posting I've done some research and made several changes to my query. This only resulted in fixing one problem but then creating another problem. Original problem was I had 2 fields, arrived (23:36) and stemi (0:07). I use the following calculation AT_ST: DateDiff("n",[arrived],[stemi]) which resulted in -1409. So my research showed me I had a problem with the date whenever the time went past midnight and trying to calculate a zero hour number. I changed my calculation to
AT_ST: IIf([stemi]>=#11:59:00 PM#,(DateDiff("n",[arrived],[stemi])),(DateDiff("n",[arrived],[stemi]+1440) Mod 1440))
This works fine and gives me the result of 31 minutes which is what I want, however the problems comes in when I change to this calculation any where there was a negative time now has a 1400+ plus value. Such as arrived (7:37) and 1st_eck (7:18) = 1426 where as before it would report -14 (yes, negatives are acceptable for my reporting because sometimes a call to the hospital is placed before the patient arrives so we want to report on the negative splits). I've tried using a nested IIF to calculate for stemi time being less than arrived time, this didn't work when I tried to use it on the calculated query field. I was wondering if I could write something to check the value of the calculated field if it is greater than 1440 and if yes - subtract 1440 from it. So in the example above 1426-1440 = -14. Is it possible to do this within the query or do I need to do it using VBA
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Jan 27, 2015
Can I place a criteria in a calculated field?
[SellingWgt]*[SellingPrice] is ok but only
if [SellingUnits] = "lbs" or [tblSellingUnits].[SellingUnitsID] = 1
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Oct 5, 2013
I want to calculate running total and find out the date when that total is greater than a number.
My initial plan was to use Dsum and then use dlookup to find when that Dsum value > [Fixednum].
But when I try Dsum and use Totals in query, access shuts down. maybe because of 15000 rows.
I have attached a sample database that shows what Im working with and what I would like.
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Nov 13, 2014
So I have the following query field which calculates another field.
How do I Filter the records in this calculated field to only return TRUE, as if I put "TRUE" in the Criteria for this field (or anything at all) then a parameter message box pops up asking for [Balance].
Code:
Balance1: IIf([Balance]<>0,"TRUE","FALSE")
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Aug 30, 2013
I want to calculate a field that is Sales*6+Salary, then in that same query I want to select ONLY the greatest Salary per employee. So for example
SELECT EmpId, MonthDate, Sales, Salary, [Sales]*6+[Salary] AS SalTot
FROM EmpTable S1
WHERE SalTot = (SELECT MAX(SalTot) FROM EmpTable S2 WHERE S1.EmpId = S2.EmpId);
Can I not select a value that has been calculated this query?
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Mar 24, 2014
I am using access 2010. I have a query with an iif statement on a calculated field im trying to round up. ex.
Code:
TotalDiscount: Round(iif([field1]="Piece",[int]-[decr],[field2]*[field3]/[field4],3))
I get an error something like "wrong number of arguments or expression on comma.
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