Queries :: Query That Uses Different Columns Based Upon User Input
Sep 10, 2013
I have a database table in which I'm trying to pull sales data and generate sales reports from. The problem I face is that the sales data is recorded into a table with this structure:
Year | Customer | Sales_Month_1 | Sales_Month_2 | Sales_Month_3
Rather than having a single field "Month" in which I could set criteria or prompt the user to select a month to derive sales data from, I need to write a query that through user input (or through some code within the query) the right field will be selected. An example of this would be generating a report for the 1st month of the year, obviously.
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Nov 3, 2005
Ok this might be basic stuff i'm a bit dumb
I have a query showing lots of records of equipment that is in different rooms. I would like to have a form where the user can bash in a room number and all the records from the query that have that room number in it pop up.
Please help the dumb
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Jul 29, 2013
I have a cross tab query that takes input from the user. The code is as under:
PARAMETERS [START_MONTH] DateTime, [END_MONTH] DateTime;
TRANSFORM Round(Sum(([A_GAS_m3]+[NA_GAS_m3])/1000000),3) AS GAS_MMSCM
SELECT maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
FROM maindata RIGHT JOIN PRODUCTION ON maindata.field_block=PRODUCTION.FIELD_BLOCK
WHERE ((PRODUCTION.MONTH) Between Format([START_MONTH],"dd-mm-yyyy") And Format([END_MONTH],"dd-mm-yyyy")))
GROUP BY maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
ORDER BY maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
PIVOT PRODUCTION.ACTIVITY;
I am facing 3 problems with the above code:
1. Access prompts to enter the start month and end month even when I click the save button.
2. When I run the query it prompts to enter the start month and end month twice.
3. I have generated a report based on the above query. When I run the report it keeps on prompting for start month and end month and does not give the final result.
Is it a common problem with cross tab queries?
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May 26, 2015
I have a crosstab query. users need to run the query for any week of a year. It is always a YTD query. I have used this process on many select queries. Will a crosstab query not support this simple method? See attached screen shots.
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Jul 24, 2013
I am making a classic sales over time crosstab query.
Rows: Customers
Columns: Sale months
Sales date is defined by the ETD of the order.
However, with the simple Format([ETD],"yyyy-mm") I get regular months, but I need to adjust the months to be between the 21st and 20th rather than 1st to 31st(30th).
August would be 7/21/2013 to 8/20/2013
September 8/21/2013 to 9/20/2013
Is it possible to format the columns this way?
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Feb 18, 2014
I am trying to add calculations to queries based on columns in the query... it seems to randomly expect 'Expression' or 'Group by' as column types, and Im having to create 3 sets of queries following on from each other to de-dupe data and allow filters on calculated values.
Also I've got a function which turns a date into a quarterly cohort, e.g. Oct 2013 -> 20134. I use ot on a lot of dates. I created a VBA function, CohortQ used as follows in queries:
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 CohortQ([InputDate]))
In the VBA, InputDate is defined as a date
Code:
Function CohortQ(InputDate As Date) As Integer
If InputDate = 0 Then
CohortQ = 0
Exit Function
End If
[Code] .....
But when I run it on a date field, it gives me a data mismatch error. I can't step through as it's working on 600K rows.
If I put the function into the query,
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 Year([InputDate])*10+DatePart("q",[InputDate]))
it works.
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Jul 25, 2013
I am working in MS access 2007.
What I am trying to do is fairly simple i just dont have the ability to correctly code what i want to do.
I want to filter my query based on some criteria in multiple columns. But i only want the query to filter based on the specific criteria if a checkbox has been selected.
Basically i want the criteria for one of the columns criteria to read
IF a check box "Check0" is selected THEN filter the column to only records that = 1 and if "Check2" then filter all records that = 2
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Oct 13, 2014
I have a form in my front end database that is supposed to allow a user to search for a record based on account number and then make changes to the that record and for it to save in the back end database. I have the search function working where it populates different input boxes on the form with what is stored in the back end database but I cannot get the update function to work. I have tried to assign each input box with a variable and then run an Update SQL function to update each of the fields but the updates are not storing. Any example of a successful update statement that uses VBA variables in it or a way to update a specific record via a recordset type function?
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May 31, 2015
I run a charity pre-school and have invoices to send out. Some of the parents cant afford to pay the whole amount in one go, so we give them a payment plan. e.g. If an invoice is for a 6 week term we let them pay weekly. So I have a check box on my form to say "are you on a payment plan".
Then - I have an free form input box..."How many payments..." and the answer may for instance be '6'.
What I want to do now is dynamically create/display 6 date fields, to record what the agreed payment dates are.
but maybe the answer is 4, or 7, etc. So I need to create/display the correct number of payment date fields.
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Dec 12, 2011
I have query in MS access which does date filter based on value given by user.
SELECT *
FROM Table1
WHERE ((DateValue([Table1].[Date_col])
Between "#"&[Forms]![Frm1]![Date1]&"#"
and "#"&[Forms]![Frm1]![Date2]&"#"))
But this gives empty output
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Aug 23, 2006
hi everybody, im have a database with table called "project". there are many column in this table. my user want to export this table to Excel, but only some of column, with particular order ( depend on him) to analyze in Excel.
he asked me to build a form with a list box, drop box,somthing like this, so he can choose what column to export in what order.
i try to make a query like this: " Select Forms!UserInput.combobox1.value , Forms!UserInput.combobox2.value,etc, From Project" but it wont work.
Dou you have any idea.
thanks in advance
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Jul 4, 2013
I have a search form that looks up a value in a field and lets the user know if it is there or not, they have now asked to put in multiple values to search... eg. searching containers number, I will put user input box where they can put these numbers
NYKU023561
TRLU102356
TCNU123023
This will search my container number field and show a pop up message box saying..
Please note below
NYKU023561 - has been found you cannot use this container
TRLU102356 - has not been found please check internal system
TCNU123023 - has beeen found you cannot use this container
Below is the basic search I had before which was all I needed.. how can I adapt this?
Code:
Private Sub Command256_Click()
If (CntSearch & vbNullString) = vbNullString Then Exit Sub
Dim rs As DAO.Recordset
Dim CNT As String
[Code]....
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Jun 29, 2015
I'm attempting to build an import module so that my users can take data from different walks of life and import it into my tables. I'm doing this by setting up a module and allowing the user to specify which column data will come from when importing data. So lets say I have a field that is CustomerID in my table and user one pulls data from 1 place and in his excel or csv file, customerid is in field 1. Another user does the same thing and its in field 2.
How can i make some form of a loop that when I'm attempting to update data, i pull the correct column?
strSQL = "SELECT * FROM tblImportTable"
Set rst = db.OpenRecordset(strSQL, dbOpenDynaset, dbSeeChanges)
With rst
Do While .EOF = False
If IsNull(DLookup("DefaultValue", "dbo_tblImportTemplateDetails", "Template_ID=" & Forms!frmImport!TemplateName & " AND FieldName='CustomerID'")) Then
[code]....
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Dec 30, 2014
I am new to VBA and I'm trying to write a query that will update a table with dates based on user input. For example a user will run data each Monday and that date will be day01. The date table has 28 days total and I need each day row to update with the next date i.e. day01 is 12/30, day02 is 12/31, day03 is 1/01 etc..I am having issues just running the update the query. I get a too few parameters error message on the strsql statement. There are only two columns in the table, order_day(date column) and date_value(text). I want to update order_day. I also need creating a loop so it knows to go back and add days to the other values.
Here is what I have:
Code:
Sub Update_Dates()
Dim rs As Recordset
Dim db As Database
Dim lmsg As String
Dim transactiondate As Date
Dim strsql As String
[Code] ....
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Jul 31, 2013
I have list of candidates shown in report. I need each candidate to have a unique number based on user input. And this number increases by 1 for the rest of the candidates in the report.
Example is below:
If user enters 1132 in the user input box then the numbers shown in report should be as below:
Name Assignment Number
Felicity Thomas 1132
Andrew Sen 1133
Andy Luker 1134
Similarly if number entered is 2345 then the numbers shown in the report will be:
Name Assignment Number
Felicity Thomas 2345
Andrew Sen 2346
Andy Luker 2347
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Jul 1, 2013
I'm trying to make a report that a untrained user can use to review the relevant data from the database I'm creating. All of the work I've done so far has been directly in the tables . Here's a quick outline of my general data organization:
Department:
DepartmentID(PK)
DepartmentName
Employee:
EmployeeID(PK)
EmployeeName
DepartmentID(FK)
Needs_Work (check box)
[code]....
Basically, I want the user to select a department to view using a combo box or option group (which I'm not sure of how to do in a report). Then, I want to view the employees within that department sorted first by whether or not the Needs_Work check box is selected, and then by how many of their competencies are unchecked.
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Oct 2, 2013
Having built a database that tracks projects across their lives, I've now been asked it I can identify the latest status of the project in a "quick view"
The table "All Projects" has columns that list the Project Number; Project Title; Project Manager and further colunms that list dates that the various stages of the project were achieved. i.e. Start Date; Date Milestone 1 Completed; Date Milestone 2 completed etc.
The projects are such that Milestone 5 may be completed before Milestone 2 and so on, so I need to be able to identify which Milestone was the last to be completed.
I thought of trying an IIF but the progress across the Milestones isn't logical so it won't work. I found something on the Internet about "Greatest" being used on some other program (not Access), which Access didn't like at all!
If the requirement had been given before starting building the db, I would have done everything differently, but I have no real desire to go back to stage 1 and start again, so how or if it's possible to find the highest / latest date relevant to the Project Number across the row of data ?
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May 1, 2013
Is it possible to run a basic select query to pull records based on multiple strings entered by a user?
I have a query with field criteria - Like '*' & [Type In MMDBID:-] & '*'
This allows the user to input one MMDBID and the records are retrieved from the db.
I can also use the OR statement in the same field criteria "AB123" OR "BC123", and all records based on those values are pulled back.
But I cannot get the user to input multiple values and I tried amending the SQL string based on the OR criteria above
SQL statement (Like) is below :
SELECT tblFund.MMDBID, tblFund.[Investment Name], tblCodesLive.[IOE Code], tblCodesLive.[Uptix Code], tblFund.[Red Payment Deadline]
FROM (tblFund INNER JOIN tblCodesLive ON tblFund.MMDBID = tblCodesLive.MMDBID) INNER JOIN tblContact ON (tblFund.MMDBID = tblContact.MMDBID) AND (tblCodesLive.MMDBID = tblContact.MMDBID)
WHERE (((tblFund.MMDBID) Like '*' & [Type In MMDBID:-] & '*') AND ((tblFund.Editing)=False) AND ((tblFund.Closed_Fund)=False));
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May 17, 2013
I have a form that request information from the user (StartDate, StartTime, EndDate and EndTime) the problem is that it's not working. The only way I can get any data to show is when I remove the StartTime and EndTime. Only then will it pull the items from the StartDate and EndDate.
Here is what I have as my criteria: Between [Forms]![OpPROD_ALL]![StartTime] And [Forms]![ OpPROD_ALL]![EndTime] And Between [Forms]![ OpPROD_ALL]![StartDate] And [Forms]![ OpPROD_ALL]![EndDate]
The users will be able to request a report based on a start and end date along with a start time and end time.
Side note: this is to pull date for 3rd shift (Example) 4/14/2013 10:00PM - 4/15/2013 10PM
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Apr 30, 2013
I have a simple form with a text box, I enter a series of part numbers separated by newlines, and then I use the following code to query for each of the separate part numbers:
Code:
Dim strSql As String
Dim part_nums() As String
Dim num As Variant
Dim multivar As Boolean
multivar = False
[Code] ,......
This all works perfectly, but what I need to do is have the query return the records in the same order I entered the part numbers. They are automatically returned in alphabetical order by item_no, and when I enter 15+ part numbers it becomes slightly difficult to search through them all on the form to find the one I am looking for. It would be a lot easier if they were output in the same order that I type them in. Is there any way to make this happen?
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Oct 14, 2013
I have created a query with the parameter for the Domain field. however on the form the user enters this information via a drop down menu. i was just wondering could the parameter box be set to a drop down box as well to save the user entering in the full Domain field name?
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Mar 15, 2007
Hi all.
Stumbled onto this forum during a google search.. looks like a great forum.
I have a question.
this thread http://www.access-programmers.co.uk/forums/showthread.php?t=124689
goes into a simple function to group by the name and add their total.. however what i need to do is that plus have a user input of the date.
eg of the table
Date Title Invoice
02/02/07 ABC123 11.00
02/02/07 ABC123 12.50
02/02/07 DEC123 11.50
03/02/07 ABC123 10.50
What i need is a paramater query to be able to work to give me the total of the groups..
Whenever i try to join my Parameter query with my sum query it gets messed up..
heres the code... what am i doing wrong?..
What i want displayed after they input the date is the group by and sum total of the parameter query..
SELECT RawData_tbl.[Title 2], RawData_tbl.[Estimated Value], RawData_tbl.[Date In], RawData_tbl.Quote, RawData_tbl.GST, Sum(RawData_tbl.Invoice) AS SumOfInvoice
FROM RawData_tbl
GROUP BY RawData_tbl.[Title 2], RawData_tbl.[Estimated Value], RawData_tbl.[Date In], RawData_tbl.Quote, RawData_tbl.GST
HAVING (((RawData_tbl.[Date In]) Between [Please Type the first day of the month] And [ Please insert the last day of the month]))
ORDER BY RawData_tbl.[Title 2];
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Apr 14, 2008
Okay my access skills are low at best and I'm trying to build a database for work so hopefully this isn't to stupid of a question.
I'm trying to creat a query that will allow the user to type in a work type and have it generate the all records containing that work type. The way the data is in there to get it to generate just a specific work type without the input I have to use Like "*newacct*" for example. Is there any way to do this since there are more then one work types for some records?
Thank you
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Jun 5, 2006
Is there an easy way to get user input like the parameter value box in an update query, where you want the user to specify the table name and field name to run the query on?
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Jul 12, 2007
I'm using an Excel spreadsheet that is importing external data from an access database in which I've got a field where the name of a person checking materials out is entered. it is currently set up, and I cannot change it, as a free form field. So folks enter information in a variety of ways.
For example, Larry Martin might be entered as "Larry Martin" or "Martin, Larry" or "larry.martin@somewhere.com". I'm trying to run a query that would look in that field for any entry with the string I enter, such as "Martin."
I've tried setting the criteria like this:
Like "*" & [Which Last Name] & "*"
However, when I try and run the query I get a message telling me the system is expecting two parameters.
Does anyone have any idea what I'm doing wrong? I've been banging my head against this for awhile now and am thoroughly stumped! All assistance, as usual, is greatly appreciated!
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Aug 20, 2013
I am trying to get my VBA code to dump a query once the user pushes a button. I have the following code to call up the Excel app.
Code:
Option Compare Database
Private Type BROWSEINFO
hOwner As Long
pidlRoot As Long
pszDisplayName As String
lpszTitle As String
ulFlags As Long
[code]....
The qry_PP_Errors_Union is a Union query. In this query there is a date field. I would like to be able to to use that date field as a parameter. So I have written this VBA to prompt the user for a Begin Date and an End Date.
Code:
Beep
strBegindatemsg = "Enter the beginning date." & vbCrLf & vbLf
strBegindate = InputBox(Prompt:=strBegindatemsg, Title:="Begin Date")
Beep
strEnddatemsg = "Enter the beginning date." & vbCrLf & vbLf
strEnddate = InputBox(Prompt:=strEnddatemsg, Title:="End Date")
Now the part that I am missing is that I am not sure how to make the "strBegindate" and "strEnddate" the criteria for the union query.
The following is the SQL for my union query.
Code:
SELECT LastName, FirstName, Title, TeamName, WorkOrderNumber, DateCompleted, WorkCode, UICError AS Error, "Update and Internal Correspondence" AS Category FROM qry_PP_UIC_Error
UNION
SELECT LastName, FirstName, Title, TeamName, WorkOrderNumber, DateCompleted, WorkCode, BIDError, "Bids" FROM qry_PP_Bid_Error
[Code] ....
Without the criteria, my code works for dumping everything out into Excel. However, dumping all the data results in a 7 mb Excel file that requires manual deletion of the information that is not pertinent.
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