I've got a database of club members with names, addresses, contact info etc.
I need to send letters by post to those members that I don't have email addresses for. How to create a query to return a list of people whom I don't have email addresses for.
I know how to mail merge the info with the letter I've written in word, how to group people who's email address cell is empty.
I have a table with duplicate records (which is ok) and I want to return distinct data for each client.
It works fine when there is only two fields returned however, when I add a third field to the query it no longer returns only the Distinct records - I am getting Duplicates returned.
I.E
SELECT DISTINCT tblClient.ClientNo, tblClient.Name
FROM tblClient
Works fine with only the Distinct records for each client returned
However
SELECT DISTINCT tblClient.ClientNo, tblClient.Name, tblClient.Address, tblClient.OrderValue
FROM tblClient
Now returns Duplicates!
Is there a limit to the number of fields to be returned using DISTINCT or what else could be the problem? Should I be doing this some other way?
I have a database (small one which i designed)
I have created all the tables.
I then have a "form" called July-14 (i need to figure out how i can automatically replicate this form for new months)
Anyway, one of the cells pulls out a product name (using the lookup wizard), i then have a cost cell which i would like to populate automatically based on the product name.
The table July-14 links to a product table which has ONLY those 2 attributes in there, the name and cost.
How do i get it to pull the cost automatically.
i need to Concatenate a fields data into one cell in a query according to linked table ID....
View 3 Replies View RelatedHi All,
I am wandering if it possible to check programatically whether a query returns a NULL result?
I am writing a program(VB) that involves an IFF statement where if there are records in the query it does a specific calculation & if there are no records returned in the query it does something else. Is this possible to achieve?
Thanks in advance:D
Cheers,
Karv
My issue surrounds retrieving the last (based on most recent date) set of records based on the most recent date. I have query, containing 2 tables as the sources for the query results. Currently, the query yields:
Field A Field B Field C
123456 AAAA 1/8/13
123456 BBBBI 1/8/13
123456 CCCC 1/8/13
123456 DDDD 1/8/13
123456 EEEEEE 3/10/13
123456 FFFFFF 3/10/13
123456 GGGG 3/10/13
123456 HHHH 3/28/13
123456 IIII 3/28/13
123456 JJJJ 3/28/13
The desired results would be to return all records with the last/max date, so yield:
123456 HHHH 3/28/13
123456 IIII 3/28/13
123456 JJJJ 3/28/13
I have tried the max & last functions, yet no success.
I'm trying to create a query to show me records for a given year. The issue I'm having is that each record has (4) dates fields and each record can contain null values.Is it possible to do this in a query with data like the example below?
Field 1 ID (1), Field 2 Date (12/22/2012), Field 3 Date (2/06/2013), Field 3 Date (Null), Field 4 Date (Null)
In this example I would want 2013 data but would need to be able to search any year. I could also have dates in all (4) fields
query to return the most recently created records in a composite key field, and only the most recent ones.
there is a screenshot of the composite key field attached
I want to get te records with the highest InvoiceID, there can be multiple records with the same InvoiceID and I want to get all of them.
Using the screenshot as an example I need to query to return the last two records as they both have the Same, highest InvoiceID.
I understand that a query can accept wildcards in the search criteria but this is different.
I have a form on which a user selects a [product] part number in an unbound combo e.g. "12345-V111".
I then need a subform on the form to list records where the relevant field matches the left most part of this part number but is not necessarily complete. e.g. records with "12345-V1" would be returned, records with "12345-V2" wouldn't. The number of characters recorded in this field will vary, but if the characters that are entered match, then the record should be listed.
In other words, the record entries themselves need to be treated like wildcard entries.
Any way to build something into a sub-query that says 'if no records are found, return '0' or some other string'?
Otherwise is there a way to make a master query ignore sub-queries if they return no records?
Allow me to explain in more detail: I have a series of sub-queries, most of these take the sum of several fields from a number of different tables, and I have a main query which combines all of these, to be used as the basis of a summary report.
These queries aren't a problem, but I have a few other essential queries which take the modal (most common....) entry for fields which aren't numerical. So I can't use the sum function.
Now, if all the sub-queries are working then so does the main query, however if one of them fails to find a result, then none of them show up in the main query. I don't know why.
The issue is that depending on the date range selected, some of the tables targeted by the sub-queries don't have any records at all, so when they are run they return nothing. The sum queries can handle this since they just return 0, but those searching for modal records just find nothing (not 0's and not null fields, just blank across all rows).
Here's an example of my sql statement for the modal queries.
Code:
SELECT TOP 1 Trends.Trend AS ModeTboxTalk, "1" AS [Key]
FROM Trends INNER JOIN [Toolbox Talks] ON Trends.TrendID = [Toolbox Talks].TrendID
GROUP BY Trends.Trend, [Toolbox Talks].TrendID, [Toolbox Talks].TalkDate
HAVING ((([Toolbox Talks].TalkDate)<=[Forms]![WeeklyReportSelect]![WeekBox] And ([Toolbox Talks].TalkDate)>[Forms]![WeeklyReportSelect]![WeekBox]-7) AND (([Toolbox Talks].SiteID)=[Forms]![WeeklyReportSelect]![SiteBox]))
ORDER BY Count([Toolbox Talks].TrendID) DESC;
- FYI the weekly select form is where users select the week and site they want to report against. So it would be really peachy if I could tell the above to say something like 'no trend this week' if indeed there were no records.
I am trying to write an access SQL query that returns all records shared between table1 and table2 LESS THAN 3 TIMES.
application has 4 tables: Patients, AnnualPhysical, Doctors, and PatientPhysicalDoctors.
each patient has an annual physical (once a year), and chooses one doctor per annual physical.
each doctor can only perform three or less annual physicals per year.
It is a small application with less than 1000 records per table.
the query will allow the patient to choose an annual physical doctor once a year from available doctors.
Patients is one-to-many to AnnualPhysical;
AnnualPhysical is one-to-many to PatientPhysicalDoctors;
Doctors is one-to-many to PatientPhysicalDoctors.
query for all records NOT shared between Doctors and PatientPhysicalDoctors is:
SELECT *
FROM Doctors
WHERE NOT EXISTS( SELECT * FROM PatientPhysicalDoctors
WHERE Doctors.DoctorID = PatientPhysicalDoctors.DoctorIDFK );
I am trying to create a query that returns records whether a field has data or not...
There are three fields in question, SSN, DOB (this is a date field), POB (this is a foreign key representing a state in the query shows the actual state). Now unless the criterion is different then I just need the answer for one I can reproduce.
I would like to do this in the criteria box in the query.
The query pulls from one table, some of the employees in this table have the three fields populated some don't. I would like the query to return all employees...
I am trying to create a query pulling from several tables. I will use the example below to illustrate what I'd like to do.
I have a field called 'Acc_Num', one called 'Stat_Code', and a third called 'Cat_Code'.
Each 'Acc_Num' can have multiple records because there are multiple Stat_Code and Cat_Code values.
What I want to do is isolate just the Acc_Num records where Stat_Code = 1 and Cat_Code equals A1.
I also want to isolate the Acc_num records where the Stat_code = 1 and where Cat_code does not exist.
I have an existing query, created using the query wizard which works just fine - however, I would like to modify it to return only instances where there are 3 or more records appearing.
Essentially, its an employee history report for a particular action done by those employees, which returns all records between two dates as specified by the user. What I would like to do is only show those employees who have had more than three instances of this action in the given date period.
I am thinking along the lines of DCount? but how it would be phrased in the query?
All using access 2010. Here's the situation. I built a searchform according to datapigtechnologies video. Used a query with criterias on fields i want to search on the form: ex.
Code:
Like [frm]![frmMyform]![MyField]
It worked fine i thought until i ran the same query outside the form without the criteria field. I filtered the query for the same result and the one used on the search form did not return all data records for that particular result set. Ex. on the searchform; I select the fields I wanted to filter then ran the query. I come up with only 9 records when it should be 18 I get with running the exact same query without the criteria and manually filter the results.
I have an access table which has a key using letters (A,B,C,D...etc). Against each letter there is multiple rows against each letter. However for testing purposes I only need to get a single row against each key and I was wondering if there is a function I could use which would return only the first record of data for each key?
View 4 Replies View RelatedI have a table which includes a start date field and completion date field for housebuilding.
I am trying to extract all records that have either a started date or a completed date between 2 dates supplied by the user. I have tried to use Between on both fields but that doesn't return results between the fields.
It workd if I just do it on EITHER the start date field OR the completion date field so that implies to me that I need to break it into 2 queries, one returning start date recrods and the other returning completion date records but then I would need to have somthing that removes records that appear in both the start date and the completion date results.
I'm trying to make a query to return payroll data, but I'm not sure how to get Access to return 0 where data doesn't exist for a particular month.
For example, imagine this table:
Name MonthHours
John 1 160
John 2 160
Dave 1 160
Dave 2 160
Matt 1 160
How would I get this ouput:
Name MonthHours
John 1 160
John 2 160
Dave 1 160
Dave 2 160
Matt 1 160
Matt 2 0
How to return data from table1 only if table key matches table2 key.
I tried this but doesnt return me the data i want.
SELECT A.*
FROM tbA AS A INNER JOIN tbB AS B ON A.[ keyfld] = B.[keyfld];
I am looking for a query that will return records from a table that have related records in another table. Opposite to the Unmatched Query Wizard.I have two tables: tblSupplier and tblSupplierProducts.The two tables are related by the field "SupplierId".I need the query to only return Suppliers that have Products.
View 3 Replies View RelatedI am trying to create a Totals Query which returns a data set between two dates. So far I have managed to select the data I want (Please see attached screenshot). However, I only want to select records between a date range working on my field [DueDate]. If I add the due date field to the current query then it removes the grouping and all records are displayed.
View 7 Replies View RelatedI was just wondering if this is a possibility to do in one query or if it has to be run from a number of different queries.
I am currently developing a database from scratch for work (with very little Access experience).
The current query I am trying to run, if linked to a number of tables with different information.
What I am trying to do primarily is link stock to a specific "Host Name", "Serial Number" and "Part Description".
In the "Host Name" there is for example - A1-TX10-10001, B1-TX2-10004, C1-TX-10004 - The latter part of the name is a unique identifier number. The first part is the compartment in which the "stock" sits. So you may have all three components (A1-TX1, B1-TX2, C1-TX3) linked to the same unique identifier (10001 for example)
The serial numbers naturally are different for every single one and of course the srial numbers are linked to the "Part Description" - which will read something like....."C1-TX3 Transmitter", "B1-TX2 Combiner" etc.....
When I run the query like this the Host Name (which is also linked to the unique identifier on its own (10001) it returns everything under "A1-TX1-10001"
What I would ideally like to do is write a statement so that if the "Part Description" contains "A1-TX1" it will only return rows that contain "A1-TX1" in the Host Name and the same for "B1-TX2" and "C1-TX3" in the same query.
If "Host Name" contains "A1-TX1" to return "Part Description" to contain "A1-TX1"
When using the carriage return how do I format the data so it will export with 2 decimals?
In the example below I need the Estimated Material Cost to export in in format: 500.00 --- NOT 500.
MTLCost: [Estimated Material Cost] & Chr(13) & Chr(10) & [C]
My parameters are linked to a form and say:
[Forms]![FormName]![Field] or [Forms]![FormName]![Field] Is Null
Ordinarily this works fine in returning either the selected value or all values if left null.
I need to pull in data from a Crosstab query, which means setting my parameter labels to [Forms]![FormName]![Field].
The problem is that setting the parameter labels is conflicting with pulling all records if the form dropdown is left null.
If I keep my parameters simple and just say [Forms]![FormName]![Field] then the query works with the crosstab data, but I can't do that. I need to show any records if the dropdown is left null.
The crosstab data isn't specifically the problem but needing to set the parameter names seems to be
I think I may have found a workaround by labeling the column headings in the crosstab, which means I don't have to assign parameter labels
It would still be good to know if there's a way of making it work with the parameter labels but this will do for now...
I'm looking to move an excel sheet to access because the row counts are too much.The main thing it does is compare the supplied data against a list I hold in the sheet.There are not duplicate records, however..Some data is a direct lookup for a full match, but much of it is a count to see how many records contain a certain string.
I have 500 keywords which have a countif function in using wildcards.I need to create a query/report which will return a list of records from the original list which contains each keyword featured and how many times it features.I was going to do it in PHPmysql but the time it took to parse a million records for every keyword made it pointless.
eg:
keywords:
look
billy
magic
list:
"have a look and see"
"spanish dave"
"who is billy brag"
"looky looky I go hooky"
"who's the man from argentina"
"could it be magic now"
my spreadsheet would return a 1 next to ""billy" and "magic" and would put a 2 next to "look".
the sheet has the keyword in each row and next to the column:
=COUNTIF(list,CONCATENATE("*@",B13))
where "list" is the external data.
I currently have an access database for tracking company assets and performing maintenance tasks on them.We also have a number of Stores Stock Items that are controlled under a separate finance package.We currently have forms that create individually numbered "Job Cards" in the Job Cards Table..we input the data and manually type into a Text Box the we have used 'X' number of Store Stock 'Item Y'
I have then use a query to export the data i need (Job number, dates, location and Store Stock Items).But I have to manually re-construct the data and items into separate lines in an excel sheet for a paste operation into the finance package (lots of typing of 16 digit stock codes)
What i want is to use a second table (linked via the "Job Card#" key).It will be called "Stock Items" which has a separate field for each of our stock items.the user then just opens second form while creating the job that immediately creates a new record.The user then simply has to put the number of each item used in the relevant text box on the form and close.
example of datasheet view
Job# __ ItemX __ ItemY
2417_____3_______7
Now, I have all of that working as I want, But i nee to be able to combine the data from each field into a single field (either in access or excel).What I want to see is a field containing 3x ItemX, 7x ItemY, etc
if there are none of one or more items, I don't want anything displayed for that item (blank space is ok)I have 30 or more stock items, so there will be 30 or more columns in the table. the actual data stored in the table is simply the quantity of each item used.
this data is used twofold,on export to Excel I can split the data into new cells and it's used on a despatch note that is returned with the item so the end user can see the items that were used in the repair.So it needs to be done upon saving the record, record by record.