Queries :: Rows To Columns

Queries :: Turning Rows Into Columns?

Jan 20, 2015

I have a file structured as listed below. I need to pivot Patient Id, Patient Name, Send Reason, Provider Name and Visit Number into columns and then insert the values into the corresponding columns.

My data set contains about 1,000 rows, so I cannot simply paste special in Excel.

Patient ID 111111
Patient Name Doe, Jane
Send Reason Cannot resolve provider
Provider Name Doe, John
Visit Number ABCD#F1234567

I have tried Pivot and Transform, neither of which seems to work.

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Queries :: Crosstab To Convert Rows To Columns

Sep 16, 2014

I have data like:

Code:

SubjectID VisitID VisitNum VisitDate VisitDetail Rspns
1 5 1 2/10/2001 Fever_1 Yes
1 5 1 2/10/2001 Age_1 12
2 7 1 5/08/2010 Fever_1 No
2 7 1 5/08/2010 Age_1 18
2 8 2 9/30/2010 Fever_2 Yes
2 8 2 9/30/2010 Age_2 18
etc.

I need to convert it to a non-normalized wide format, like this:

Code:
SubjectID VisitDate_1 Fever_1 Age_1 VisitDate_2 Fever_2 Age_2
1 2/10/2001 Yes 12
2 5/08/2010 No 18 9/30/2010 Yes 18
etc.

If I didn't have to worry about the VisitDate, a simple crosstab would do the trick:

Code:
TRANSFORM First(MyTable.Rspns) AS FirstOfRspns
SELECT MyTable.PatientID
FROM MyTable
GROUP BY MyTable.PatientID
PIVOT MyTable.VisitDetail;

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Queries :: Combining Columns / Rows With Same Cell Value As Key

May 20, 2013

I am a beginner in SQL, I have a problem regarding combining rows/ columns having value. Below is my example:

Table1:
1 123 23 43
1 234 3 431
2 34 34 34
2 54 3 123
3 1 32 32
2 341 1 32

Output Table:
1 123 23 43 234 3 431
2 34 34 34 54 3 123 341 1 32
3 1 32 32

or instead of combining rows, getting the result by combining columns with the same condition.How can I obtain such result?

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Queries :: Transpose Table Columns Into Rows

Jun 18, 2013

Is there a way to create a query that will transpose table columns into rows:

Genes Cytoband
xxxx yyyyyy
xxx yyyyyy
xxx yyyyyy
xxxxxx yyyyyy
xxxx yyyyyy
xxxxxxx yyyyyyy
xxxxxxx yyyyy
xxx yyyyyy
xxxx yyyyy
xxxxxxx yyyyyyy
xxxx yyyy
xxxxxx yyyyyy
xxxx yyyyyy
xxxxxxx yyyyyy

Is there a way to display the table in a single row separated by commas:

xxxx yyyyy, xxxx yyyyyyy, xxxxxxx yyyyyyyy, xxxxx yyyyyyy

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Queries :: Multiple Rows Into 1 And Creating New Columns?

Nov 26, 2014

I have a query which is used to pull data from 2 tables.

1. Only show the records that have 2 or more same Pat#, FName and LName. If it is a single record I would like to hide it.

2. Need to see the different dates amd know the difference.

Currently Query Looks like this.

Pat# FName LName Reason Status Date
00001 John Doe 1 1 11/13/2014 00002 Sally Doe 2 1 11/25/2014
00003 Bill Bates 1 1 11/04/2014
00003 Bill Bates 2 1 11/07/2014
00004 Jenny West 1 1 04/03/2014
00004 Jenny West 2 1 04/10/2014

The Signup reason number 1 represents the signup date and number 2 represents the time they left. SignupStatus number 1 represents a group.

So I am hoping my end goal it would look something like this.

Pat# FName LName Date 1 Date 2 Difference
00003 Bill Bates 11/04/2014 11/07/2014 3 Days
00004 Jenny West 04/03/2014 04/10/2014 7 days

I am trying to avoid using VBA or SQL. I do not know where to input it.

I tried to use the “Find Duplicates” query wizard but this did not work because it finds duplicates like last name first name, but it does not separate the dates.

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Queries :: Summing Columns Into Multiple Rows?

May 13, 2013

I have a linked table. The table looks like:

Course 1 Name | Course 1 Grade | Course 2 Name | Course 2 Grade |
Student 1
Student 2
Student 3

I need to write a query that will consolidate all the courses (15 total) into multiple rows like this:

Course name | Course Grade
Student 1
Student 1
Student 2
Student 2

What is the best way to do this?

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Queries :: Query Results Displayed In Rows Not Columns

Aug 1, 2013

I have the following query which returns 2 columns, where 2 fields are summed :-

Code:

SELECT Sum(Stats.[No of Invoices Checked]) AS [SumOfNo of Invoices Checked], Sum(Stats.[No of Incorrect invoices]) AS [SumOfNo of Incorrect invoices]
FROM Stats
WHERE (((Stats.Period)=[Forms]![frmMain]![cboSingleMonth].[Value]));

This displays :-

345 - 988

How can I have the data displayed as

345
988

when I run the query.

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Queries :: Find Latest Date In A Table Where Dates Are In 2 Separate Columns And Multiple Rows

May 19, 2015

I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)

I have a table "Assessment tracker" with the following structure

Name Type
Candidate short text
Unit short text
EV1 Date Date
EV2 Date Date

My Data:

Candidate Unit EV1Date EV2 Date
TH1 10 07/05/2015 25/05/15
TH1 10 07/05/2015 07/06/15

I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.

Query:
PARAMETERS [Candidate Name] Value;
SELECT [Assessment Tracker].Candidate, [Assessment Tracker].Unit, [Assessment Tracker].[EV1 Date], [Assessment Tracker].[EV2 Date], Max(MaxDate([Assessment Tracker]![EV1 Date],[Assessment Tracker]![EV2 Date])) AS Achdate
FROM UnitData INNER JOIN [Assessment Tracker] ON UnitData.Unit = [Assessment Tracker].Unit

[Code]....

Output:

CandidateUnitEV1 DateEV2 DateAchdate
TH11007/05/2015 25/05/201525/05/2015
TH11007/05/2015 07/06/201507/06/2015

It does this by using a function shamelessly copied from the web somewhere...

Function Maxdate(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Date' Set the variable currentVal equal to the array of values.
currentVal = FieldArray(0)
' Cycle through each value from the row to find the largest.

[Code]....

This is working well (I think)

I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.

Query:
SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate
FROM [Candidate AC Dates]
GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit
ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;

But this is returning

Candidate Unit MaxOfAchdate
TH1 1025/05/2015

I expect it to return

Candidate UnitMaxOfAchdate
TH1 10 07/06/2015

It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)

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Modules & VBA :: Union All Query - Transposing Columns To Rows With Variable Columns?

Aug 8, 2013

I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.

Example:

original1IDDateGroupChristianJohnnySteve 18/5/2013A1528/5/2013B338/5/2013C2348/5/2013D2358/5/2013E5

original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22

The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).

When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".

Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.

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Converting Rows To Columns And Columns To Rows

Jul 31, 2013

I am trying to convert a table that looks like the following...

Customer Name SumofSum of Bill Rate Reviewer
000462 John 500 Mike
000224 Mike 900 Jeff

I would like to covert it to....

Customer 000462 000224

Name John Bill
SumOfSum.. 500 900
Reviewer Mike Jeff

I don't think Access has any functions for this but I am not 100% sure. I know this can be done in a Module but I am not sure of how to code it.

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Totalling Columns & Rows Into Columns

Mar 22, 2007

I'm affraid my confusing topic title is an indicator of how confused I am by this. I can't even understand the variables well enough to fully utilize Access Help or the Search function here...

What I have is a database hat has column headers that look something like this:
Customer_Name, Order_Date, Qty_Ord, Unit_Price, Total_Price

What I'm trying to get is a query output that will have

Customer_Name, Total Orders (in Dollars) for January, Total Orders (in Dollars) for February, Total Orders (in Dollars) for March, etc.

I've been able to set it up to SUM for one month, but not multiples.

I know I'm totally lame (for proof read any of my previous posts) but you guys totally bailed me out the other time I asked a lame question.

Thanks in advance!

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Rows To Columns

Feb 27, 2007

Hi all,

Is there a way i can transform through a query or vba?
A | B | C
701 70-6
701 70-7
701 70-9
702 70-1
702 70-3
..... etc

transform it to

701 | 70-6 | 70-7 | 70-9
702 | 70-1 | 70-3
703 ....

Thanks in advance

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Converting Rows To Columns

Sep 20, 2006

I'm filling in for someone who has a strange love for mail merge and now I need to covert employee history from a row to a column for the mail merge.

I currently have a list of employees and every change in position is listed as a new row. Since all employees are not the same some employees have more rows than others. What I need to do is move the history rows into columns. So what I'll end up with is one single row per employees with their history going to the right. Some employees will have more columns than others. I tried doing a crosstab but that will only let me pick one column from the original table.

I have three columns that I need repeated over and over to reflect their work history.

this is what im working with
Name or ID will be the key
Job start date
Job title
department

currently every one of theese fields is in a column but every entry has its own row.

I need a single row for every employee and the columns to repeat to the right to reflect every move.

Can someone help me :D I'm stuck :confused:

I doesnt matter if the output is in something other than access

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Display Rows Into Columns

Mar 20, 2005

I have a two tables in my database related to employee ratings

Employee
TokenID
Division
Band

PMRating
TokenID
H1

Now this statement
Code:SELECT DISTINCT Employee.Band FROM Employee

This would display me all the band levels within Employee table in each row..

Is there any way I could built a query to the Band names as seperate columns?

i'm doing this so as to display the average H1 rating for each Band level ..that is grouped by Employee.Division..

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Convert Columns To Rows

Aug 28, 2006

Hello All,
I have created a table in access with the following column headings:

ID, A, B, C, D, E.

Column ID contains 9 digits text;
Column A column contains email address;
---------------------------------
Column B contains Currency ($); |
Column C contains Currency ($); | Source Fields
Column D contains Currency ($); |
---------------------------------
Column E contains order number;

Now I need to normalize this table to produce a new table with this structure - UNION QUERY is ruled b/c i have more than the three source fields:

ID, Source, and AMT

Where -

ID: would equal to ID;
Source: would be the value of the heading such as B or C or D;
AMT: would be the currency value of each corresponding column.

Help with the Module or any other way to do this will be greatly appericated.

Thank you.

-testcode

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Convert Columns To Rows

Jun 28, 2007

Hello,
I'm helping someone can help me with a little problem I am having with a peculiar data arrangement in Access. I have the following scenario. My table is set up with the following columns:

AgentID Skill_1 Skill_2 Skill_3 Skill_4
100 51 52 53 54

I want to create a new table that arranges the data like this:

AgentID Skill
100 51
100 52
100 53
100 54

Does anyone have any suggestions how I can do this?

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Selected Columns To Rows

Apr 17, 2014

I have extraction report from calculation program and dont have access to tables. When I import it to MS Access it looks like attached Sheet1. Is there a simple SQL query or VBA code which will allow me to import the data to new Sheet2 table? Fields 1,7&13 will always be the same and I want them to be column names, Fields 4, 10 &14 contains data which will be different each time I delete the old calculation from Sheet1 and import a new one. I would like to be done in Access as I have to import few hundred calculations and store it in Sheet2 table.

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Take Data From Rows And Move Into Columns.

Mar 11, 2007

Hi, I have data from a form on my website in a text file, that corresponds to each visitor's input, each 13 lines in the form belongs to one visitor, as shown (twice) at the end of this message.

What I would like to do is have each visitors inputs translated to ONE row, with 13 columns/fields each. It could be appended to the same table or preferably generated in a new one. Note, there are no blank fields, some won't have data after their title, i.e. addy_line_2: is often blank, but at the very least, addy_line_2: or another field name is always there.

It would ROCK if I could also automatically take the name of each field out, i.e. each name is continuous characters up to the : (colon) ...

Thanks in advance, my Access knowledge is obviously limited, I'm sure this is fairly simple!

The fields:

Phone: 213-555-1212
Submit: Continue
addy_line_1: 1000 Melrose Place
addy_line_2:
badge:
city: Los Angeles
email:
homegroup:
name:
program:
state: CA
volunteer:
zip:
Phone:
Submit: Continue
addy_line_1:
addy_line_2:
badge:
city:
email:
homegroup:
name:
program:
state:
volunteer:
zip:

thank you thank you thank you thank you thank you !!

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Query To Total Columns AND Rows

Jun 2, 2005

Is it possible to total columns in a query? Right now, I have a query that produces the following column counts, but I'd like to total Pending, Overdue, etc. This data is being displayed in a subform.

Process Pending Overdue Total
-------------------------------------
Engineering 1 2 3
Procurement 0 6 6
<etc>
-------------------------------------
TOTAL 1 8 9 <- this is the line I want to add

Here's what the query (qryStatusRptB) looks like thus far:
Field: Process
Table: tblProcesses
Total: Group By

Field: Pending
Table: qryStatusRptA
Total: Sum

Field: Overdue
Table: queryStatusRptA
Total: Sum

Field: TotalRecords: Count(*)
Table:
Total: Expression

Can someone explain how to get the TOTAL ROW in here? (I can do it via another query, but that won't work since the data is displayed in a subform. I've tried crosstabs without success.)

Many thanks,
Christine

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Merging Data From Columns Into Rows

Jan 19, 2006

Hi everyone,

I can't get my head around this so I'm looking for some help if possible please, there are two questions, the first is:

When in the query, I want the criteria for the date selection to be a question, ie. "[Week Start Date?]" but I want the actual criteria selection to be from the start date plus 5 days, the only way I've done that so far is to do ">=[From?] and <=[To?]", which uses two questions and I don't seem to be able to do ">=[Week Start Date?] and <=[Week Start Date?]+5" which seems basically correct, but I expect I'm writing it incorrectly (basic access knowledge I'm afraid :( )

The second question (after I've got the 5 day date criteria sorted) is that the query produces a table that shows basically the following:

Name Store Date Visited
Tom Bury 18/01/06
Tom Bury 19/01/06
Tom Diss 20/01/06
Dick Thetford 18/01/06
Harry Diss 20/01/06

The query is based on a part week period with the starting date ALWAYS a Monday, so no more than Mon-Sat will appear, I want to put the information into a table or query, so the result ends up as:

Name Store Mon Tue Wed Thu Fri Sat
Tom Bury 18/01/06 19/01/06 'Blank' 'Blank' 'Blank' 'Blank'
Tom Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'
Dick Thetford 18/01/06 'Blank' 'Blank' 'Blank' 'Blank' 'Blank'
Harry Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'

*Where the blanks are simply left empty, rather than putting in the word 'blank'

Essentially converting the "[From?]" (as stated earlier) or "[Week Start Date?]" to Monday, that date + 1 to Tuesday, etc, BUT putting multiple dates relating to name and store criteria onto one record :eek:

Beyond me I'm afraid, any pointers would be seriously appreciated, I expect I'm approaching the problem from the wrong angle.

Regards
Tony

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Merging Data Columns Into Rows

Jan 19, 2006

Hi everyone,

I can't get my head around this so I'm looking for some help if possible please, there are two questions, the first is:

When in the query, I want the criteria for the date selection to be a question, ie. "[Week Start Date?]" but I want the actual criteria selection to be from the start date plus 5 days, the only way I've done that so far is to do ">=[From?] and <=[To?]", which uses two questions and I don't seem to be able to do ">=[Week Start Date?] and <=[Week Start Date?]+5" which seems basically correct, but I expect I'm writing it incorrectly (basic access knowledge I'm afraid :( )

The second question (after I've got the 5 day date criteria sorted) is that the query produces a table that shows basically the following:

Name Store Date Visited
Tom Bury 18/01/06
Tom Bury 19/01/06
Tom Diss 20/01/06
Dick Thetford 18/01/06
Harry Diss 20/01/06

The query is based on a part week period with the starting date ALWAYS a Monday, so no more than Mon-Sat will appear, I want to put the information into a table or query, so the result ends up as:

Name Store Mon Tue Wed Thu Fri Sat
Tom Bury 18/01/06 19/01/06 'Blank' 'Blank' 'Blank' 'Blank'
Tom Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'
Dick Thetford 18/01/06 'Blank' 'Blank' 'Blank' 'Blank' 'Blank'
Harry Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'

*Where the blanks are simply left empty, rather than putting in the word 'blank'

Essentially converting the "[From?]" (as stated earlier) or "[Week Start Date?]" to Monday, that date + 1 to Tuesday, etc, BUT putting multiple dates relating to name and store criteria onto one record :eek:

Beyond me I'm afraid, any pointers would be seriously appreciated, I expect I'm approaching the problem from the wrong angle.

Regards
Tony

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Transpose Weekday Columns To Rows

Dec 18, 2007

I have a table with 8 columns titled - Destination, Mon, Tues, Wed �to.. Sun. This is shown as "OriginalTable" worksheet in the attached example workbook. I want to create a new table from this original table that looks like "NewlTable" worksheet in the attached example. So I will have a new table that has 3 columns titled - Destination, Day, Weight. Weekdays will become rows so each destination will have 7 rows, one for each day of the week. The measure will be listed against each day of the week. Can someone please look at the attached example for me and help me with this.

Many thanks in advance.

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Convert Rows To Columns In EXCEL. Thanks A Lot.

Nov 18, 2004

I don't know if it is the right place to post this question, but I know many people here are good at both Access and Excel. The question is:

In an excel sheet,
A1: Smith, John
A2: 111 Pine St.
A3: San Diego, CA
A4: (555) 128-549
A5: Jones, Sue
A6: 222 Oak Ln.
A7: New York, NY
A8: (555) 238-1845
A9: Anderson, Tom
A10: 333 Cherry Ave.
A11: Chicago, IL
A12: (555) 581-4914

2. Type the following formula in cell C1:

=OFFSET($A$1,(ROW()-1)*4+INT((COLUMN()-3)),MOD(COLUMN()-3,1))

3. Fill this formula across to column F, and then down to row 3.

4.Note that the data is now displayed in cells C1 through F3 as follows:
Smith, John 111 Pine St. San Diego, CA (555) 128-549
Jones, Sue 222 Oak Ln. New York, NY (555) 238-1845
Anderson, Tom 333 Cherry Ave. Chicago, IL (555) 581-4914

This is exactly what I want. And I can do step 3 manually to copy that formula to each cell. But,
My question is in step 3. If I have thousands of lines, how can I fill that formula to thousands cells? from C1-C1000, F1-F1000.

I really appreciate it. Thanks.

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Changing Data From Columns To Rows

Jun 30, 2006

Hi all,

I have a query which runs off a table. I have the following Fields as columns in query: WeekID, A, B, C, D, E

For each week, the letters correlate points given. So for week 1, "A" could have 1 point, "B" could have 3 points, etc.

I want to run a Query that will show A, B, C, D, E as rows like the following:

Letter_Week 1_____Week 2_____Week 3
A_______1_________5___________3___
B_______3_________4___________2___
C_______2_________1___________7___
D_______6_________3___________3___
D_______3_________1___________4___

I can't run a crosstab because it will only crosstab values within all of A, B, etc.

Any idea guys? Thanks in advance, as always.

Caliboi

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Table With Three Fields - Rows To Columns

Jan 28, 2012

Rows to columns;

I have a table with three fields

ID,Desc,Code
1,aaa,code1
2,bbb,code2
3. aaa,code3
4, bbb,code4

I need a query creating these two columns:

Desc,Code
aaa,code1;code3
bbb,code2;code4

how can I do this?

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