Queries :: Running Total Query Not Calculating First Fiscal Year

Aug 5, 2014

I am trying to create a running total query that aggregates project funding by fiscal year. The fiscal year is calculated based on a date time field that is never null. The totals field comes from 2 different number fields that are either 0 or > 0. The query is going to be linked to by Excel, so I have to do the running total in the query itself, vs. a report.It is close to working, except that it is not totalling the first fiscal year. The output surrently looks like this:

FYear BudgetedCostIndCont Commitment
2010
2011 8585643 4742000 3843643
2012 2297116511432165 11539000
2013 3618726216963282 19223980
2014 4457769020706644 23871046
2015 4963815023206644 26431506

As you can see, the first row for FY 2010 is blank. I know there is data there, as this query is fed by a subquery that selects these rows based on contract signed date. Below is the SQL of each query:

Code:
SELECT Year([DateContractSigned])-IIf([DateContractSigned]<DateSerial(Year([DateContractSigned]),4,1),1,0)+1
AS FYearExport
FROM tblProject
GROUP BY Year([DateContractSigned])-IIf([DateContractSigned]<DateSerial(Year([DateContractSigned]),4,1),1,0)+1, tblProject.ProjID, tblProject.FPAccepted
HAVING (((tblProject.FPAccepted)=True));

and the Aggregate query:

Code:
SELECT qryDashboardChart1.FYearExport,
DSum("[BudgetedCost]","tblProject","Year([DateContractSigned])<=" & [FyearExport]-1 & "")
AS RunTotBudgetedCost, ([RunTotBudgetedCost]-[RunTotTECTERRACommitment])

[code]....

I should also mention that I cannot implement the NZ() function, as Excel balks at this when trying to link to Access queries.

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Calculating Fiscal Year Total

Nov 4, 2004

I need to provide a report on data over a fiscal year that has the following format:

apr 03
may 03
jun 03
q1 total
jul 03
aug 03
sep 03
q2 total
oct 03
nov 03
dec 03
q3 total
jan 04
feb 04
mar 04
q4 total
year total

I can group by quarter and sum() in the group footer which works, but when I group by year I get totals for 03 and 04 separately. I have also tried sum() and dsum() in the page footer, which gives #error, and vba in page footer:

Dim pageTotal As Long
Sub Detail_Print(Cancel As Integer, PrintCount As Integer)
' Add to Page Total
pageTotal = pageTotal + Me![ClientsServed]
End Sub
Sub PageFooter_Print(Cancel As Integer, PrintCount As Integer)
' Show Page Total Price
Me![yrClientsServed] = pageTotal
End Sub

which calculates properly in the detail section (var watching "pageTotal") but outputs nothing in the footer, though the name of the text box in the footer is correct.
If anyone can see an error in what I'm doing or suggest another approach, I would really appreciate it, this is driving me nuts.

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Queries :: Calculating Fiscal Year Sales In A Query

Feb 18, 2015

I'm making a query that has the following Fields

Product (Table PDZRN1)
Whse (Table PDZRN1)
Description (Table PDZRN1)
On Hand (Table PDZRN1)
Unit Cost (Table PDZRN1)
Unit Price (Table PDZRN1)
LastDate: Date (Table Sales_History) (using the Max function)

Where I am stuck is I want 4 additional columns to pull the last 3 fiscal years and total sales for each Product for the 3 previous fiscal years. The Field with sales amount is "Sales" it is located in Table "Sales_History", and the dates for the invoices are in the field "Date". I tried the following query, but I'm sure it didn't work because I failed to push the data back to the date field:

Field - FY2013Sales: Sales
Table - Sales_History
Total - Sum
Criteria - <= 04/01/2012 and <= 03/31/2013

how to link my criteria back to the "Date" field, or if I'm even going down the write path.

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Queries :: Self-Referencing Running Total Used To Calculate Next Total In A Query

Jul 23, 2015

I am trying to create a query that has a self referencing running total based on the values (point totals) of itself (running total of values in the running total column that have already been calculated for all previous records) plus the total of new points being added in the current record, less the total of points being removed in the current record. This running total can never go below 0, if it does, the running total should restart at zero and add in only new points and begin the process again with the next records

I am able to do this in Excel in less than two seconds so I know there has to be a way to port this into a query. I've attached an excel example of what I am exactly trying to do

If it takes multiple queries to complete the required output I am ok with it. In my previous outtakes I have had up to 8 queries but just couldn't seem to do it..

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Queries :: Number Of Pay Periods In A Fiscal Year

Jan 23, 2014

If my fiscal year ends 12/31 but the pay period doesn't end until 1/10, how do I get a query to tell me there are 25.3 pay periods remaining (counting from the last pay period 1/11)?

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Creating Fiscal Quarters And Year In Queries

Aug 26, 2011

So far, in my query, I have a column for Quarters and under the field of that column I have put a statement:

Quarter: IIf(Month([VisitDate]) In (4,5,6),"1",IIf(Month([VisitDate]) In (7,8,9),"2",IIf(Month([VisitDate]) In (10,11,12),"3","4")))

The statement works fine but the problem is it does not tell me which year of does that quarter belongs to. Example: whether it is Quarter 1 of 1999 or Quarter 1 of 2000. Right now it only output either 1 or 2 or 3 or 4.Therefore, is there a way where I can command to give me an output like "Quarter 1, 1999", "Quarter 2, 1999", "Quarter, 1, 2000". Basically with respect to the Year that I have in my data?

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Queries :: Calculate Fiscal Year And Month From A Date

Jul 13, 2015

I want to build a query that calculates the fiscal year and the month from a date on-the-fly. I tried to do it in VBA, but it's more complicated than in query I guess. So this is my table:

The date is on the left, in the middle I want to have calculated Jan 14 and on the right I want 14/15.

In VBA I started with this: strMonth = MonthName(Month(A), True) & " " & Format(A, "YY") which gave me "Jan 08". But the date was hard-coded and not from my table. Then I tried to store the information by SQL statement into a string. But this also didn't work, the types were different.

Code:
UPDATE tblSAPOD
SET sapOD_month = Year([sapOD_OrderDate])-IIf([sapOD_OrderDate]<
DateSerial(Year([sapOD_OrderDate]),6,16),1,0)
WHERE sapOD_OrderDate Like "*/*/94";

.. but I guess it's wrong, it gives me a syntax error.

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Fiscal Year Query Problem

Dec 12, 2006

Here's my code for the fiscal year

Year([ValueDate])-IIf([ValueDate]<DateSerial(Year([ValueDate]),11,1),1,0)+1 AS FYear

No matter what date it reads from "ValueDate" it returns 1905
eg 11/01/2000 returns 1905
12/01/2003 returns 1905

When I click in the field of each record the date is displayed
11/01/2000 FYear displays 06/23/1905
12/01/2003 FYear displays 06/26/1905

Any ideas what I'm doing wrong?:confused:

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Queries :: Running Total Field In Query

May 20, 2015

I have a table with dates in field1 and an amount of seconds in field2.

field1 field2
01/01/2015, 1345
02/01/2015, -132
04/01/2015, 259

I would like to produce a query that performs a running total in the third column like so:

field1 field2 field3
01/01/2015, 1345, 1345
02/01/2015, -132, 1213
04/01/2015, 259, 1472

This is quite simple to achieve in Excel. (eg =SUM($B$1:B3))

What is the query formula for Access?

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HELP: Changing Dates To FY (fiscal Year) And YTD (year-to-date) Values

Apr 25, 2006

I have a huge table with transaction dates. I need to slice and dice
this data (sum, %'s, etc), but group by FY. Our fiscal year is from
7/1 thru 6/1.

For example:
1/8/2004 = FY 2004,
8/12/2004 = FY 2005,
2/3/2006 = FY 2006

THEN . . . . I need to also isolate certain periods, for example July-
March for YTD (year-to-date) analysis and compare YTD of 2006 with that
of 2005.

What do you suggest? Many thanks.

Mehran

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Queries :: Formatting Month Name In Running Total Query

Dec 18, 2013

I am creating a line graph from a running total query to show our income from items shipped for each month. Currently I have the following Code in my query which works but it displays the month as a number in my graph and I would like it to show the Month name.

Code:
SELECT DatePart("yyyy",[ShippedDate]) AS AYear, DatePart("m",[ShippedDate]) AS AMonth, DatePart("d",[ShippedDate]) AS ADay, Format(DSum("SalesPrice","tblJobs","DatePart('d', [ShippedDate])<=" & [ADay] & " AND DatePart('m', [ShippedDate])<=" & [AMonth] & " AND DatePart('yyyy', [ShippedDate])<=" & [AYear] & ""),"Currency") AS RunTot
FROM tblJobs
WHERE (((tblJobs.ShippedDate) Is Not Null))
GROUP BY DatePart("yyyy",[ShippedDate]), DatePart("m",[ShippedDate]), DatePart("d",[ShippedDate])
ORDER BY DatePart("yyyy",[ShippedDate]), DatePart("m",[ShippedDate]), DatePart("d",[ShippedDate]);

I tried this solution, but I get an error in the RunTot field, I'm assuming because Access can't use the month name in dsum.

Code:
SELECT DatePart("yyyy",[ShippedDate]) AS AYear, MonthName(DatePart("m",[ShippedDate])) AS AMonth, DatePart("d",[ShippedDate]) AS ADay, Format(DSum("SalesPrice","tblJobs","DatePart('d', [ShippedDate])<=" & [ADay] & " AND MonthName(DatePart('m', [ShippedDate]))<=" & [AMonth] & " AND DatePart('yyyy', [ShippedDate])<=" & [AYear] & ""),"Currency") AS RunTot
FROM tblJobs
WHERE (((tblJobs.ShippedDate) Is Not Null))
GROUP BY DatePart("yyyy",[ShippedDate]), MonthName(DatePart("m",[ShippedDate])), DatePart("d",[ShippedDate])
ORDER BY DatePart("yyyy",[ShippedDate]), MonthName(DatePart("m",[ShippedDate])), DatePart("d",[ShippedDate]);

Do any of you know a way I can make this work?

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Queries :: Grab Custom Fiscal Year Count Based On System Clock Date

Aug 13, 2015

How do you grab a custom Fiscal Year's values based on the system clock's date?

I am building a query where I want to see the number of closed cases based on the current custom fiscal year with the system clocks date. The report that it feeds only cares about the current FY.

I need the System Clock's FY value in this query

Code:
SELECT shortname AS Station, NZ(TotalCount.TotalCases,0) AS [Cases Complete]
FROM StationList LEFT JOIN (SELECT station, count([Open Issues].ID) AS TotalCases FROM [Open Issues] WHERE [Status]="Closed" GROUP BY Station) AS TotalCount ON StationList.shortname =TotalCount.station;

Within the Query Open Issues I have the FY broken up

Code:
fiscalYear: IIf(Month([Issues].[Opened Date])>=10,"FY" & Year(DateAdd("yyyy",1,[Issues].[Opened Date])),"FY" & Year([Issues].[Opened Date]))

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Queries :: Calculating Total Number Of Records From Union Query

Jun 16, 2014

I am using the following UNION QUERY to total up equipment tested for a report.

SELECT "Laptops Tested" AS PCEQUIP, Count(*) AS RECORDS
FROM [LAPTOPS]
WHERE (((Date)Between [Enter Start Date] AND [Enter End Date]));
UNION
SELECT "Workstations Tested" AS PCEQUIP, Count(*) AS RECORDS
FROM [WORKSTATION]

[code]...

I have created a report using ACCESS 2000 for this union query and it satisfies the requirement. I am trying to add the proper code and syntax in this query to total the number of all of this equipment tested.In this case the total would be 86. Is this possible?

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Queries :: Make Table Query Not Working Because Of Running Total?

Nov 12, 2014

I have a running total query that seems to run but when I try to total the query results then Access will be "Not Responding". I tried to change it to a Make Table query because I need to use the running total result in another query. So I created a table but when I try to run the make table query it just says "Run Query" at the bottom. Here is the query:

SELECT [OTMissing].[Employee], [OTMissing].[AsOf], [OTMissing].[HRsEarn], (SELECT Sum(OT1.[HRsEarn]) FROM [OTMissing] As OT1
WHERE OT1.[Employee]=[OTMissing].[Employee] AND OT1.[AsOf] <=[OTMissing].[AsOf]) AS RunningTotal, [OTMissing].[RemainPP] INTO OTGenerated
FROM [OTMissing]
ORDER BY [OTMissing].[Employee], [OTMissing].AsOf;

My OTMissing query is 47061 rows. Does that have something to do with it? The only other thing it might be is that most of the records have 0 although I'm not sure why it would be a problem I thought I would at least mention it.

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Queries :: Total By Each Month Of The Year

Feb 6, 2014

I have a query that I need to total by each month of the year. Field names and types are as follows

ID (PK)
Month (Date/Time)
PoliceResponse (1 or 0)
TerminalCheckTrue (1 or 0)
RampCheckTrue (1 or 0)
AOACheckTrue (1 or 0)
TotalTerminalRampAOA (TerminalCheckTrue + RampCheckTrue + AOACheckTrue)
TotalChecks (PoliceResponse+TerminalCheckTrue + RampCheckTrue + AOACheckTrue)

Now, I need to just get the total of each of these fields per month for the entire year. So it would look like

Jan, MonthlyPoliceResponse, MonthlyTerminalChecks, etc...
Feb, MonthlyPoliceResponse, MonthlyTerminalChecks, etc...
Mar, MonthlyPoliceResponse, MonthlyTerminalChecks, etc...

Below is a sample from the query. I guess Im just not sure where to start since there are multiple months the same value, but i need them to total up..

Code:
SELECT DISTINCTROW tblBlotter.ID, Format$([tblBlotter].[EntryDate],'mmmm yyyy') AS [Month], Sum(IIf([CKPoliceResponse],1,0)) AS PoliceResponseTrue, Sum(IIf([CKTerminalCheck],1,0)) AS TerminalCheckTrue, Sum(IIf([CKRampCheck],1,0)) AS RampCheckTrue, Sum(IIf([CKAOACheck],1,0)) AS AOACheckTrue, ([TerminalCheckTrue]+[RampCheckTrue]+[AOACheckTrue]) AS TotalTerminalRampAOA, ([PoliceResponseTrue]+[TerminalCheckTrue]+[RampCheckTrue]+[AOACheckTrue]) AS TotalChecks
FROM tblBlotter
GROUP BY tblBlotter.ID, Format$([tblBlotter].[EntryDate],'mmmm yyyy'), Year([tblBlotter].[EntryDate])*12+DatePart('m',[tblBlotter].[EntryDate])-1, Year([tblBlotter].[EntryTime])*12+DatePart('m',[tblBlotter].[EntryTime])-1;

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Fiscal Year Reporting

Feb 2, 2006

I want to create reports for each year my company is in business but by my fiscal year Oct - Sept instead of then normal Jan - Dec. any ideas?

Thanks in advance

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Financial (Fiscal) Year Field

Jan 25, 2007

I have created a query in Access 2000 which contains a date field in short date format.

I would like to add a field to this query which calculates the financial (fiscal) year from my date field. Our financial year runs from Apr 1st to Mar 31st.

I'm totally stuck - any ideas would be greatly appreciated!!

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Fiscal Year Formula But With A Error

Oct 1, 2007

Our physical year starts 10/01. This is what I have for the criteria, but I still getting a error. Can anyone tell me where Iam going wrong.

FYear: Year([Award Dtd])-IIf([Award Dtd]< _ DateSerial(Year([Award dtd]),10,01),1,0)

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Create A Fiscal Year Expression

Jul 9, 2006

I'm trying to change the way date calculations are done in a training db. I show them now in an expression in my query as Between Date() And Date()-365, but I need to show them based on a FY beginning 7/1 of any year and ending on 6/30 of any year. Any suggestions?

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Calculating Fiscal Years

Dec 4, 2007

Hi,

I have the following function:

Function GetFiscalYear(ByVal x As Variant)
If x < DateSerial(Year(x), FMonthStart, FDayStart) Then
GetFiscalYear = Year(x) - FYearOffset - 1
Else
GetFiscalYear = Year(x) - FYearOffset
End If
End Function

I call on the function in my query to determine the FiscalYear for a date.
Expr1: GetFiscalYear([ProdDate])

It sends back the correct Fiscal Year. However, when I try to put criteria in for Expr1 to show only Fiscal Year 2007 instead of all fiscal years, it gives me a data mismatch type error.

The [ProdDate] has the following formula:
Prod_Date: IIf([40Day]="True",DateAdd("d",-40,[Date Code]),DateAdd("d",-50,[Date Code])) where [40Day] returns True or False to determine if I should subtract 40 or 50 days from the Date Code. The Date Code is in the format ##/##/#### and is sometimes null.

I have tried everything I could think of and am completely stumped. Thanks in advance for any help!!!

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Queries :: Adding Another Field To SUM Running Total

Jun 24, 2013

I have qry with these fields: DateOfPayment and Ammount.

I would like to add another field with running total sum. I am trying this:

RunnTot: Format(DSum("[Ammount]";"qryCFSUM"; [DateOfPayment] <=#" & [DateOfPayment] & "#" );"0 000"" Kč""").

But It still does not work.

Example of my data in "qryCFSUM":

DateOfPayment
20.1.2013
31.1.2013
30.3.2013

Amount
1 2000 Kč
15 456 Kč
23 465 Kč

And what I would like to have:

RunnTot
1 200 Kč
16 656 Kč
40 121 Kč

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Queries :: Showing Running Total For Each Month?

Oct 12, 2013

I have a list of products that have a loan payment associated to them. To cover these loans, we have incoming revenue for each product at different dates.

The incoming revenue is a field of running sum of revenue for each product.

Desired output:

I want to how how much % of loan (jn total; for all products) is paid in October, november and december and as such (as cumulative). i.e. total of 40% in Oct, 70% in Nov and 100% by Dec etc.

I am attaching the database, with sample data.

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Queries :: Running Total In Calculated Field

Oct 5, 2013

I want to calculate running total and find out the date when that total is greater than a number.

My initial plan was to use Dsum and then use dlookup to find when that Dsum value > [Fixednum].

But when I try Dsum and use Totals in query, access shuts down. maybe because of 15000 rows.

I have attached a sample database that shows what Im working with and what I would like.

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Sort Records Based On Fiscal Year

Oct 14, 2005

I would like to sort records based on fiscal year for a chart. The fiscal year would be 7/01/2003 to 06/30/2004. I would like to sort this based on oldest date to newest date. This query could span several fiscal years. Any help would be greatly appreciated.

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Modules & VBA :: DCount With Custom Fiscal Year

Jan 21, 2014

I have having an issue with determining how to use a customized fiscal year with a DCount function.

My Code:

ThisYear: DCount("*","Open Issues","year([RequestDate]) = " & Year(DateAdd("y",-1,Date())))

The code only does from Jan 1, YYYY TO Dec 31, YYYY

I'd like the code to read from Oct 1, YYYY TO Sept 30, YYYY

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Lookup Table Fiscal Year - Getting 0 Back

Feb 8, 2012

I was trying to do this in a SQL Q but thought it would be easier to do multiple calculations in my form if I used Calculated Controls instead.

I have a table Lookup_Tbl_Fiscal_Year with Start_Date, End_Date and FSA_FY.

In my form I want to take the date entered in Last_Signature_Date and look up the FSA_FY.

The Last_Signature_Date would fall somewhere between the Start & End dates.

Here is what I got but no matter what date I enter I get 0 back.

=Nz(DLookUp "[FSA_FY]","[Lookup_Tbl_Fiscal_Year]","[Last_Signature_Date]">="[Start_Date]" And "[Last_Signature_Date]"<="[End_Date]"),0)

I read that this might slow down the system. Is it better to use SQL?

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