Queries :: SELECT Records From A Table Based On IN Clause And Sort Them In Order

Jan 4, 2014

WinXPPro Sp3
Access 2007

After some research I thought I had found a neat way to SELECT records from a table based on an 'IN' clause and sort them in the same order as the values for the 'IN' clause... i.e.

Code:
SELECT Unique_No, Table_Name, List_Order FROM My_Table
WHERE Table_Name = 'Titles'
AND List_Order IN (3,1,15,4,5,12,7,2)
ORDER BY INSTR('3,1,15,4,5,12,7,2', List_Order)

Unfortunately, this returns list_order 5 just after 15 and list_order 2 just after 12, thus

List_Order
3
1
15
5
4
12
2
7

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Queries :: Sort Order In Query Based On ID (Autonumber)

Sep 10, 2013

This is something I occasionally see in Access and has been bugging me for quite a while.

As an example, when I have a table (all text fields except for the ID field which is an Autonumber with a unique index - ie just what Access creates when you import data) and I try to make a new table from a query by indexing the Autonumber field in descending order (ie to reverse the order of the table), it doesn't work properly.

So if I have:

SELECT [mytable].* INTO [mytable sorted] FROM [mytable] ORDER BY [mytable].[ID] DESC;

When I preview the data (ie run the select query to have a look at it), it looks fine.

When I change the query to a 'Make Table' and I then I check the table it makes, the order changes part-way down the list, so looking at the ID field it runs from number 2669 down to 2087 correctly, then it goes from 1960 to 1956, then 1803 to 1799, then 1751 to 1747, etc etc etc. After a while it seems to correct itself again, and orders normally down to #1

I'm using Access 2002.

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Help With SELECT And ORDER Clause...

Dec 5, 2007

I am working on a commercial website that is using ASP and an access database.

I have a pretty elaborate select statement that works, except for part of the ORDER clause.

Here is the scenario.... my client sells automotive parts...

Table 1: (itemsku) holds part numbers
Table 2: (itemveh) holds vehicles that work with those parts along with some descriptive clarification (cab size, bed size, years, ...)
Table 3: (make) holds the vehicles make name (ford, chevy, ...)
Table 4: (model) holds the vehicles model name (F150, Ram, Silverado...)

I need to get a list of parts and their approriate descriptions and sort it by Make, Model, Specific Description, and year.

Ideally, it should look like this:

Chevy: Silverado, Longbed, 2007-2008
Chevy: Silverado, Longbed, 1999-2006
Chevy: Silverado, Shortbed, 2007-2008
Chevy: Silverado, Shortbed, 1999-2006
Ford: F150, Longbed, 2004-2008
Ford: F150, Longbed, 1997-2003
Ford, F150, Shortbed, 2004-2008


My select statement reads as follows (spaced out for readability):



select

itemsku.id, itemsku.item_id, itemsku.sku, itemsku.desc_sku,

itemveh.yr_beg,itemveh.yr_end,itemveh.desc_veh,

model.name as modelname,

make.name as makename

from

((itemsku left join itemveh on itemsku.id=itemveh.itemsku_id)

left join model on itemveh.model_id = model.id)

left join make on model.make_id=make.id

where itemsku.item_id=4

order by

make.name,model.name,itemsku.desc_sku




If I put it as listed, all sorts properly, except for the years. As soon as I add to the end of the order by....

, itemsku.yr_beg desc

Then, the desc_sku portion does NOT sort properly, but the years do. I have tried dropping the desc as well to see if that would help, but the desc_sku does not play into the sort factor if the yr_beg is added.

Am I missing something or is their a limit as to the number of fields in an ORDER?

Thanks ahead of time....

Pete

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Queries :: Create Query To Sort Table In Particular Order

Feb 28, 2014

I have a table with multi columns with unsorted data.

I want to run query to sort data in multiple columns.

How can i do it?

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Queries :: How To Join The Table With Query Based On Like Clause

Nov 18, 2014

how I can achieve this in Access

I have a table created in Access- "Master"

FileName Sortorder
ABC_..........4
CDE_..........2
EFG.ss1.......1
GHI.srs........3

I have a Query created in Access whose output is

FileName RowCount Exception RunDate
ABC_20141117.....10...........5........11/17/2014
CDE_11172014......23.........10.......11/17/2014
EFG.ss1................55..........0........11/17/2014
GHI.srs.................15..........5........11/17/2014

Now I require to join these both, the table and the output of the query on the condition where query.fileName like table.fileName.

There is no key in this field. Why I need this because the table has the sort order which the user can change when needed, if I put the sort order in the query then each time there is a change then the query needs to updated which the user can go wrong. Also the filename in the query has date associated which changes every day so I need to pick the unique part of the file name and associate it with the query to get the output from query and sort order from the table.

Required Output:
FileName RowCount Exception RunDate SortOrder
EFG.ss1...............55............0.......11/17/2014...........1
CDE_11172014.....23...........10......11/17/2014......... 2
GHI.srs................15............5.......11/17/2014..........3
ABC_20141117.......10...........5......11/17/2014..........4

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Queries :: Order Of Conditions In WHERE Clause

Jun 12, 2014

From a performance perspective, does it matter in what order a number of clauses are specified ? For example if many records satisfy ConditionA but few records satisfy ConditionB, is it better to put ConditionB first ?

SELECT Fields FROM Table WHERE ConditionA and ConditionB
or
SELECT Fields FROM Table WHERE ConditionB and ConditionA

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Queries :: Sort Out Invoices By Year - Query Based On Combo Box To Show All Records

Mar 4, 2015

I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.

I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.

On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.

My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :

IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])

If I select the year from the combo, it works, if I select "ALL" nothing is shown.

here is the full SQL

SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth

[Code] .....

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Aug 9, 2013

I have a form with a dataset based on a table. (there are a number of buttons on the form with code so it's important I don't delete the form and start again with a new one)

The data displays correctly but the order is wrong. It displays the last record added as the first record when viewed in form view.

I want to reverse this order, how do i go about it? It seems very simple but I've yet to find a solution.

I also don't want to base it on a query because of the code mentioned earlier.

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Subform Records Change Sort Order

May 8, 2005

I have a subform embedded in a mainform which contains loan payment details over a number of months. The record starts with the payment period number ie 1,2,3 etc. The problem is that every now and again the subform changes the display order of the records so that I get 4,5,6,1,2,3.

When I look at the underlying table the order is OK as is the non embedded sub form. I cannot see any reason for the change and it only happens randomly (apparently).

The numbers are not autonumbering but manually input.
Hope someone can help please.

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General :: Updating Sort Order Of Records

Nov 10, 2014

I have a table with entries describing a sequence of Tasks (tblTask)

tskID TaskDescription
10 Clean Room
12 Wash Dishes
etc

I have second table called Steps (tblSteps) that is related to tblTask via the field "StepNumber" which is a concatenation of [tskID] & "." & [StepOrder]
So if we look at washing dishes as a task then the steps are as follows:

StepID, StepDescription, StepOrder, StepNumber
202 Put plug in the sink , 1, 12.1
512 Turn on tap, 2, 12.2
205 Put in detergent, 3, 12.3
210 Place dishes in sink, 4, 12.4
435 Turn off tap, 5, 12.5
etc

If I decide delete the third step I get the following:-

StepID, StepDescription, StepOrder, StepNumber
202 Put plug in the sink, 1, 12.1
512 Turn on tap, 2, 12.2
210 Place dishes in sink, 4, 12.4
435 Turn off tap, 5, 12.5

Is there a simple way renumbering the StepOrder entries when one step is totally removed to give me the following?

StepID, StepDescription, StepOrder, StepNumber
202 Put plug in the sink, 1, 12.1
512 Turn on tap, 2, 12.2
210 Place dishes in sink, 3, 12.3
435 Turn off tap, 4, 12.4

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Queries :: Specific Sort Order

Sep 13, 2013

I have a query that is returning running conditions for a machine over multiple shifts. the table is set up like this

Code:
date shift parameter condition
09/13/13 1 front 500
09/13/13 1 middle 450
09/13/13 1 back 475
09/13/13 2 front 510
09/13/13 2 middle 460
09/13/13 2 back 490

this is just a small example. there are about 24 different parameters reported on in a shift..I want the query to sort by date ascending, shift ascending, and then by parameter in a specific custom that i define. I want it ordered "front, middle, back" for each shift. Again this is just an example, there would be 24 parameters I want in a specific order. Then do I need to define the sort order again for the report based on this query?

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Queries :: Conditionally Choose Fields In SELECT Clause

Feb 28, 2014

I have a table with 2 fields:

CODEDATE (text)
DATE1 (date)(dd/mm/yyyy)

RECORDS SAMPLE:

Code:
-------------------------------------
CODEDATE DATE1
-------------------------------------
TT-10/10/2013 01/01/2012
ASDFDFDF 01/02/2013
RR-18/06/2012 05/08/2012
------------------------------------

I need to extract the date from CODEDATE field if the "-" character exist in or from DATE1 if the character "-" is not present in the CODEDATE field, then filter the query on the date found.

I wrote that:

Code:
SELECT IIf(Mid([CODEDATE],3,1)='-',Mid([CODEDATE],4,10),[DATE1]) AS DateFound
FROM MyTable
WHERE (IIf(Mid([CODEDATE],3,1)='-',Mid([CODEDATE],4,10),[DATE1])
Between 1/1/2013 And 31/12/2013)

The query above extra extract some records without sense for me, I tried many other syntax without success.

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Insert Records Into Table Based On The Select Criteria From The First Table.

Mar 22, 2005

Hi

I have a small database with 4 tables that I am using for the current problem.
The tables are call, parents, mailman, orders.
Call and parents are related by the call ID (a primary key in the Call table.).
Mailman and orders are related by a Unique Id (a primary key in the mailman table.).

Forms involved are frmmain and frmsub.

Frmmain contains the call table information in the main form and parents information in the subform.

When a user enters a call with call ID and enters the operator name and parents information in the sub form,
When a user clicks the OK button on the main form, necessary changes should take place
if they enter the case type in the sub form part of parent information as ‘missing information’ or ‘missing link’ then the parent information with fields first name, lastname, case type, operator information should be inserted into mailman table in appropriate fields.

Simultaneously a record should be inserted into orders( after the record is first inserted into mailman, since both tables are linked with unique id) with the following information.
Orderid being autonumber.
Uniqueid from the mailman table.
Orderdate system date.
Ordertype should be “Mailman”

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Select 10 Or Fewer Records Based On ID Field Within Table.

Apr 19, 2007

Hello,

I've looked through the thread and was unable to find exactly what I'm looking for ?

Basically I have a table with multiple fields & records and I would like to key on the ID field which has a slew of different ID's..... these ID's can be the same & show up on the table anywhere from 1 to 600 times.

What I'm trying to do is select each ID and pull only 10 records for each or if less than 10 pull in those as well.

So instead of pulling in the 600 records for that particular ID I only want to pull in 10 of those records, and for the ID that only has the 1 record pull in the info for that as well.

Any help would be greatly appreciated.

Thank you

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Queries :: Sort By User Input Order

Apr 30, 2013

I have a simple form with a text box, I enter a series of part numbers separated by newlines, and then I use the following code to query for each of the separate part numbers:

Code:
Dim strSql As String
Dim part_nums() As String
Dim num As Variant
Dim multivar As Boolean
multivar = False

[Code] ,......

This all works perfectly, but what I need to do is have the query return the records in the same order I entered the part numbers. They are automatically returned in alphabetical order by item_no, and when I enter 15+ part numbers it becomes slightly difficult to search through them all on the form to find the one I am looking for. It would be a lot easier if they were output in the same order that I type them in. Is there any way to make this happen?

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Queries :: Cannot Change Sort Order On Float Field

Apr 22, 2013

I have a query with a float/delta column which is the expression:

Code:
Float: [Date1] - [Date2]

When I try to change the order by in the column filter drop-down i get a data type mismatch in criteria expression error.

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Queries :: Select Query To Pull Records Based On Multiple Strings Entered By A User?

May 1, 2013

Is it possible to run a basic select query to pull records based on multiple strings entered by a user?

I have a query with field criteria - Like '*' & [Type In MMDBID:-] & '*'

This allows the user to input one MMDBID and the records are retrieved from the db.

I can also use the OR statement in the same field criteria "AB123" OR "BC123", and all records based on those values are pulled back.

But I cannot get the user to input multiple values and I tried amending the SQL string based on the OR criteria above

SQL statement (Like) is below :

SELECT tblFund.MMDBID, tblFund.[Investment Name], tblCodesLive.[IOE Code], tblCodesLive.[Uptix Code], tblFund.[Red Payment Deadline]
FROM (tblFund INNER JOIN tblCodesLive ON tblFund.MMDBID = tblCodesLive.MMDBID) INNER JOIN tblContact ON (tblFund.MMDBID = tblContact.MMDBID) AND (tblCodesLive.MMDBID = tblContact.MMDBID)
WHERE (((tblFund.MMDBID) Like '*' & [Type In MMDBID:-] & '*') AND ((tblFund.Editing)=False) AND ((tblFund.Closed_Fund)=False));

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Queries :: Use A Query To Select Specific Records From Table

Dec 14, 2013

While I am not new to Access, I am not well versed in its abilities as far as combo boxes go. What I have is a Form where a combo box allows you to pick from a table records 'record ID #' in order to fill in the data of that record to the rest of the form.What I want to do is use a query to select specific records from this table and allow the combo box to show only these 'selected Record IDs' for user selection.

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Sort Records Based On Fiscal Year

Oct 14, 2005

I would like to sort records based on fiscal year for a chart. The fiscal year would be 7/01/2003 to 06/30/2004. I would like to sort this based on oldest date to newest date. This query could span several fiscal years. Any help would be greatly appreciated.

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Order By Clause Not Being Following

Jul 18, 2007

Hi

I have a problem with an Order By Clause.

Basically, my database holds records of sites in the UK, and I have a select query (qry_SumGIS3) that opens up a summary report (rptSumGIS3) when a button is clicked on the menu page. The report opens perfectly, showing me all the information I need to know about all the sites in my database. However, it is ignoring the Order By Clause I have specifically told it to do. I want to order the records that appear in the report by a calculated field (OBJ_WS_OVERALL_CALC) in descending order (highest to lowest percentage). Instead, it is ordering it by the site id (RTP_ID). How can I stop it doing this?

This is my code (that was created in the SQL view of the query design):
"SELECT MEASURE1.OBJ_WS_OVERALL_CALC, [Tab 1: Factual].RTP_ID, OBJECTIVES.OBJ_ID, OBJECTIVES.OBJ_NAME, MEASURE1.MEASURE_ID, MEASURE.MEASURE_NAME, MEASURE1.MEASURE_SCORE, MEASURE1.MEASURE_WEIGHT
FROM [Tab 1: Factual] INNER JOIN (OBJECTIVES INNER JOIN (MEASURE1 INNER JOIN MEASURE ON MEASURE1.MEASURE_ID = MEASURE.MEASURE_ID) ON OBJECTIVES.OBJ_ID = MEASURE.OBJ_ID) ON [Tab 1: Factual].RTP_ID = MEASURE1.RTP_ID
ORDER BY MEASURE1.OBJ_WS_OVERALL_CALC;"

The red line is the part of the code that I think is being ignored.

Anyone that can help me is a lifesaver!

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Queries :: SELECT DISTINCT Not Removing Duplicate Records In Staging Table

Jan 29, 2015

I have a database with an import process which normalises incoming data and appends to various tables. No issues with that. I also have a function within that process which counts the number of new entries for a summary popup when the process has completed.This works by querying the staging table, prior to the append, into a recordset and using the .RecordCount to increment the count (multiple files can be imported at once so this effectively provides a running count, per file, to give a total for the whole import)

I thought it was working fine but this morning I noticed that the count which appeared on the popup was 1 greater than the number of actual new records. I checked the source files and noticed that, for whatever reason, there was a duplicate entry in there. So I presume that's why the count was out by 1.

There's no integrity issue in the main tables as the composite primary keys ensure that duplication shouldn't be a problem. Indeed, the record in question, duplicated in the source, appears only once in the main table post-import. So not too worried about that.

However, I need the count in the popup to be accurate (it tells the users how many new entries require further investugation). And what's puzzling me is that I use DISTINCT in the query, which I would have thought should eliminate any potential dupes in the recordset and thus provide the correct count. It seems it doesn't?

Code:
Public lngNewBalancesTBI As Long ' Defined in a separate module...
-------
Dim dbs As Database
Dim rst As Recordset
Dim strSQL As String

[code]....

Why the dupe, which is still present in the staging table, also makes it over to the recordset, even though I'm using DISTINCT?

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Passing A Parameter For The Order By Clause

May 26, 2005

Can someone please tell me if it is possible to pass in a parameter for the sorting field to a stored procedure in MS Access.
When I tried to execute a query similar to below, neither did the query give me an error nor did it execute correctly.

PARAMETERS ORDERBY_FIELD as Text;
Select * from Employees Order By ORDERBY_FIELD;

It will be great if someone could help me with this.

Thanks.

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ORDER BY Clause Works In Query But Not In Report?

Nov 7, 2012

I have a Report that uses a query as it's record source. I have the query ordered by a field, which works as expected in the table view of the query. In the report, however, the ORDER BY clause does not seem to carry through. The field is not sorted Ascending. What's going on?

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Jun 7, 2007

I have a query that I want to sort based on a table. (SS BELOW) I want the OS in qry2FINAL to be sorted based on Trn-OSstops table. So the OS column of the query should be sorted as which is the order shown in the table. I tried linking the 2 tables in my query but I had no clue what to do from there. Any help?MV6HP108PT337HP113 (sometimes there is an extra field, but can I make it show up last?)http://i10.tinypic.com/68hkwhe.gifEdit: I looked at my SS and it might be confusing. Ignore all of the records in the Trn-OSstops table except for the highlighted one.

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Queries :: Deleting Records Based On Selections From Another Table

Apr 1, 2013

I am trying to create a Delete query.

I am trying to delete a specific part from multiple BOMs in my database.

I have a table of the BOMs that I want to look in. I called this table PartTable. I also linked my database table SYSADM.REQUIREMENT which contains all the requirement parts for all of our BOMs.

So I am wanting to delete only part number 123XX from each of the BOMs in my PartTable.

I am able to select the records with:

Code:
SELECT SYSADM_REQUIREMENT.*
FROM SYSADM_REQUIREMENT INNER JOIN PartTable ON SYSADM_REQUIREMENT.WORKORDER_BASE_ID = PartTable.PART_ID
WHERE (((SYSADM_REQUIREMENT.WORKORDER_TYPE)="M") AND ((SYSADM_REQUIREMENT.WORKORDER_BASE_ID)=[PartTable].[PART_ID]) AND ((SYSADM_REQUIREMENT.WORKORDER_LOT_ID)="0") AND ((SYSADM_REQUIREMENT.PART_ID)="123XX"));

Now how do I delete these same records.

I am getting error saying I have to select a table to delete from....

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Queries :: Delete Records Based On Criteria In Another Table

Jun 3, 2013

I am trying to create a delete query that, for a given person, deletes records in Table B that do not have a corresponding record in Table A.

Here are the relevant tables:

tblStates holds StateID, StateName, and RegionID (RegionID is a FK to tblRegions).
tblPeopleStates is a junction table between tblPeople and tblStates.

It lists states assigned to people. It has 3 fields: PersonStateID, PersonID, StateID.

tblPeopleRegions is a junction table between tblPeople and tblRegions.

It lists regions assigned to people. It has 3 fields: PersonRegionID, PersonID, RegionID.

For a given PersonID, I need to delete records (i.e., states) in tblPeopleStates whose RegionID is *not* in tblPeopleRegions.

For example, pretend that tblStates shows that State IDs 1, 5, and 6 are all in Region ID (i.e., all have a RegionID = 10).

If Joe (PersonID = 200) has StateIDs 1, 5, and 6 in tblPeopleStates, but doesn't have a record for RegionID = 10 in tblPeopleRegions, I need to delete his three records in tblPeopleStates (i.e., the ones where StateID = 1, 5, and 6).

PersonID will be found on [Forms]![frmMain]![subform1].[Form]![subform2].Form]![PersonID]

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