Queries :: Using Same Field Multiple Times Under Varying Criteria?
Dec 30, 2014
Preamble edit: I'm running Access 2003.
I have two tables, Students and AttendanceRecords.
Students just has studentID and studentName
AttendanceRecords has AttRecID, studentID, presence, thedate
I'm looking to create what looks like an Excel grid, with the last 10 days as columns and the student names as rows. All the cells in middle will be filled with the values of 'presence' for that student/day (e.g., P for present, A for absent).
Here's something I'm currently considering.
-I could make 10 queries, each using LEFT JOIN to connect studentName with presence & thedate on studentID, varying the 10 queries only in that 'thedate' will have a criteria of Date() -1 , Date() -2 , etc.
-If I'm understanding it correctly, I'll then have 10 tables, each containing 3 rows -- student name, presence, and the date (with each table having only 1 date repeated throughout).
-I could then join those 10 queries together on studentName, theoretically resulting in 1 big table with all the student names and the corresponding presence values for the last 10 days
If I do that, I could make a form in Continuous view and have each row show the studentName and 10 text boxes closely bunched up with presence values.
That seems very inefficient? Making 10 queries separately and then manually merging them seems redundant.
Also, now that I think about it, will the final product end up being read-only, or if the user changes one of the presence cells will it update the corresponding record in AttendanceRecord?
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Jun 2, 2013
I'm working with a table of bird survival data I am trying to summarize in a query. I've got a bit of a roundabout way to achieve my goal, but I'm curious if there is a simpler approach.
Background : In my table, each row represents a day I check a given nest and includes a [Nest ID] (not unique, multiple visits to each nest), a [visit ID] (auto numbered, so it's a unique value for each visit at each nest), the calendar day I visited a nest [Date], and [Survive] (1 or 0) depending on whether a nest survived or failed.
I'm trying to convert this detailed table into one that is more concise. Instead of each visit to a nest being a row, each nest becomes a row with 4 fields: The Nest ID, the minimum date (the day I found a nest), the last day a nest was checked (Max[Date]), and the last day a nest was checked alive (essentially max date where survival=1).
My current solution is to run 3 separate queries. The first queries the max date where survival=1, the second queries the max and min dates regardless of any other criteria, and the third brings both queries together.
I am curious if there is a way to create the same final product in a single query rather than doing multiple ones as I have done?
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Jul 18, 2013
I have 2 tables (person / merit) currently the merti table has 4 fields (MeritID, PersonID, Issuer, Type) I'm trying to count the the Type field 7 times, once of each type (MC/MI/MN/MP/MS/MV) and once to count a grand total.
I want to produce a query to use in a mail merge that will list the total for each merit type and one grand total.
I've been trying a few different things including sub queries but I've not managed to get the query to produce a single record that counts each individual type.
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Sep 27, 2006
I have a report that is based on a query. In the query, I have it prompt for a criteria for a field. It prompts for the name of an event, so only the participants of that event are displayed.
Also on that report, I have a subreport, which is based on that same query, but returns different data.
My problem is that since both the main report and the subreport are based on the query that prompts for input, it's prompting me multiple times for the same input when I view the report.
Is there a way to have Access use the same prompted input for both reports, so I don't have to enter it more than once?
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Mar 20, 2015
I have a table [maintable] that holds print records, with the following fields :
id,userlogon,printername,pagecount,color(yes/no),duplex(yes/no),timestamp and papersize.
I want to create a query that will show the following:
Sum of pagecount where papersize like 'a4' and between 2 dates but FOR EACH USERLOGON.The dates will take them from 2 fields in a form so i will use this
"WHERE (((maintable.Timestamp)>=[forms]![reportsform]![frmdate] And (maintable.Timestamp)<DateAdd("d",1,[Forms]![reportsform]![todate])))" and some more..
So i want the query to show,first the userlogon then a field to show sum of a4 then a4 color prints etc..(remember,i want the between 2 dates criteria to be global,to the whole query)
here are all of the criteria fields i want:
1) - papersize=A4
2) - papersize=A4 and Color=True
3) - papersize=A4 and Color=False
4) - papersize=A4 and Duplex=True
5) - papersize=A4 and Duplex=False
6) - papersize=A4 and Color=True and Duplex=True
7) - papersize=A4 and Color=True and Duplex=False
8) - papersize=A4 and Color=False and Duplex=True
9) - papersize=A4 and Color=False and Duplex=False
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Sep 1, 2014
I have a table which list a load of items, one field is date and one field is time.I have a form with two date boxes and two time boxes, the idea is for the user to search between the two inputted dates and the two inputted times.This then runs a query for a report to be produced. The problem I having is getting the query to runs both criteria it returns nothing.here is the Where part of the current SQL.
WHERE (((tblIncident.IncDate) Between [Forms]![FRM_SearchMulti]![txtrepdate]
And [Forms]![FRM_SearchMulti]![TxtrepDateB]) AND ((tblIncident.IncTime) Between [Forms]![FRM_SearchMulti]![txtreptimea]
And [Forms]![FRM_SearchMulti]![txtreptimeb]))ORDER BY tblIncident.IncDate, tblIncident.IncTime;
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Jul 3, 2014
I am trying to build a query where the result is one line per ID with all results for W(eek)E(nding) on the same line.
ID ---- UOM ---- WEJUN20 ---- WEJUN27 --- WEJUL4
6 ---- Hours --- ---250 -- --- --- - -- 278 -- -- --- --- 242
The result I am getting is in the format below:
ID --- UOM --- WEJUN20 --- WEJUN27 --- WEJUL4
6 --- Hours --- ---250
6 --- Hours --- --- --- --- ---- --- --278
6 --- Hours -- --- -- --- --- --- --- --- --- --- ---- -- 242
This is the trimmed down part of the query that is causing the result.
Code:
SELECT [tblP&E].PnE_ID, tblUsage.Measurement AS UOM, IIf([tblUsage]![Week_Ending]=#6/20/2014#,[tblUsage]![Usage],"") AS [June 20], IIf([tblUsage]![Week_Ending]=#6/27/2014#,[tblUsage]![Usage],"") AS [June 27], IIf([tblUsage]![Week_Ending]=#7/4/2014#,[tblUsage]![Usage],"") AS [July 4], IIf([tblUsage]![Week_Ending]=#7/11/2014#,[tblUsage]![Usage],"") AS [July 11]
FROM tblUsage RIGHT JOIN ([tblP&E] LEFT JOIN tblCosts ON [tblP&E].[PnE_ID] = tblCosts.[PnE_ID]) ON tblUsage.PNE_ID = [tblP&E].PnE_ID;
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Jul 24, 2013
I am trying to make a query that outputs the minimum "Need Year" AND ALSO if the need year was equal to 9999 it shows "NO DATA".
This is what I have so far for checking the minimum value:
field: Need Year: MinofList(PMS_output!pqi_ny,PMS_output!iri_ny,PMS_ output!sdi_ny,pms_output!sai_ny)
I am not sure if I should be putting it in the criteria to check whether this minimum value (need year) equals to 9999 or not and if it does, it says "NO DATA" instead of 9999.
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Apr 21, 2013
I need to update the periodtype field in my table depending on different values in the field Formtype- I am looking to do this without having to use VBA. I have the following fields in a table - I want to update the value of the field Period_type as follows -
When Formtype is 10-Q, update Periodtype to "Quarterly"
When Formtype is 10-K, update Periodtype to "Annual"
The current value of Periodtype for both formtypes is "Semiannual"
Can I do this using only update query?
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Jul 30, 2014
I am using MS Access 2007.
I would like to display a report based on the table called "expenses", filtered by:
- "from" (datefrom field) and "to" (dateto field) date on "payment date" field;
- multiple criteria on same field called "payment method" (I would like to include only payment methods "check" and "credit card", but not the other payment methods in the field, such as "cash", "transfer", etc.)
For that end I made a query based on the table "expenses", and in the "payment date", in the criteria field, I entered:
between [form]![formname]![datefrom] and [form]![formname]![dateto]
This works fine so far, however when I attempt to add multiple criteria on the "payment method" field, it does not filter accurately any longer. In the same row of the criteria field where I completed the date criteria, I enter "check". In the next row, same field, I enter "credit card".
Since it doesn't work, I tried putting both arguments in the same line as the date criteria (always in the payment method field) as: "check" and "credit card" but still does not work (now it filters the payment method correctly, but the dates filter appear as if I have never completed them).
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Dec 10, 2014
I have a situation where I am using a maketable query to create a table and then I need to use append queries to then add additional records to the created table - some of these are just run once and some multiple times.
if possible, I do not want to hard code the query multiple times i.e.
Code:
DoCmd.OpenQuery "qryCreate_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"
etc
So is there a way I can run the make table query and then get some sort of loop to run the append query a number of times ?
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Oct 3, 2006
I hope someone can help me on my problem below:-
A user wanted to key in the data in a single form where she can select where
a particular procedure is located. The procedure could be duplicated and
placed in a few departments.
My tables are as follows:-
tbl_Proc_Dept:-
ProcNo - Text (Primary)
TrgConducted - Yes/No
DeptAbbv - Text (Primary)
tbl_Dept:-
DeptAbbv:- Text (Primary)
DeptDetails:- Text
I created a form where i have the following fields in the form:-
1. ProcedureNo - Text
2. TrgConducted - CheckBox
3. MainDept- ComboBox (DeptAbbv data field)
4. Finance – CheckBox (DeptAbbv data field?)
5. Admin – CheckBox (DeptAbbv data field?)
6. Purchasing – CheckBox (DeptAbbv data field?)
7. Facilities – CheckBox (DeptAbbv data field?)
8. MIS – CheckBox (DeptAbbv data field?)
How can I add multiple deptabbv field in a single form?
Pls help.
Thanks.
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Jul 15, 2014
I have a form using a query as a control source so that is prompts the user for a parameter when they open the form.
I also have a listbox that is calling the same query.
The issue I am having is when I open the form it will prompt me twice to enter the same parameter.
Tables:
tblship
tblconsignee
tblbill
tblinvoicedetails
Query
qinv
Form
frminvoice
When the user enters the invoice number it populates the ship, consignee, billing address information. I have the list box to display line items for that invoice.
Currently I just have them enter the invoice number twice.
Is there a way I can take the user input and apply it to my other query?
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Mar 30, 2015
I have a reasonably complex query (3 subqueries into 1 main query) which gathers data from various tables into a single dataset based on a specified date.
I now need to generate a similar dataset but across a range of dates (a month) for reporting purposes. However, I can't just adapt the query and change the parameter from a "=#<Date>#" format to a "Between #<Date1># And #<Date2>#" format
The reason being, each date has to be treated individually and has to be queried as a standalone. It's to do with the type of data I have (one-to-many relationships between tables)
So what I really need to do is run the same query multiple times, for each date in scope, then stitch all of those datasets together into one 'giant' one.
How to do that in SQL (effectively, have one query produce the dates in scope, then join that onto the other query, passing each date as the parameter - I don't even think that's possible to be honest)
The other option I can think of is to use VBA to loop through the dates in scope, then use a QueryDef object to set the parameter and read the records for each date into a Recordset object. But then I have the problem of stitching all the Recordsets together, without looping through all the fields and rows each time.
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Sep 9, 2013
In my Access 2010 database there is a form with a large number of checkboxes enabling me to select/deselect certain record details.
Each click on one of the checkboxes triggers a VBA routine setting true/false values in one of several tables linked to the main table.
A query over all records is filtered by the true/false values of the linked tables and the resulting set of records is displayed in the (continuous) form.
The header of the form contains a text field with the value "=GetRecCount()" displaying (correctly, but randomly fast) the number of records selected:
Code:
Function GetRecCount() As String
Dim NumRecs As Long
Dim rs As Object
On Error Resume Next
Set rs = Forms![Super Search].RecordsetClone
rs.MoveLast
NumRecs = rs.RecordCount
Set rs = Nothing
GetRecCount = Format(NumRecs, "##,###")
End Function
Now, the funny thing is that each click on one of the boxes results in 1 call of the VBA routine setting table values, but 21 calls (!) of the text field "=GetRecCount()" in the form. I have established this by incrementing a public variable at each pass.
Why a field in a form is updated 21 times when a filter is applied?
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Jul 8, 2013
I am working on a report that will have 16 sub-reports, one right below the other. Because of the complex nature of the calculations in the groupings it seemed easier to "build" the report using vba rather than using the report's built-in grouping ability. The issue I am running into is that there seems to be no simple way to control the height of the sub-reports. I had hoped that setting "can grow" to yes would change the height of the sub reports and move all subsequent sub reports down (Allas)
As an alternative I thought too that I might be able to set the height of the sub-report control, which would make for a tricky but not impossible bit of programming, but (Again allas) I can't seem to find a reasonable way to determine the required height of the sub-report's control.
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Aug 22, 2012
Using MS 2007, I have a 200 text files exported each day from another application that has two different types of lines (see below). I would like to import each text file in to a database as a single record.
Text file example (text.txt):
R111 WC 8/21/2012 7:00 Doe, John doej 10110110
First Question? Y
Second Question? N
Third Question? Y
...
Seventeenth Question? 10
As you see, I have the first row with multiple fields, but the next rows I have a question and an answer.
I would like to have this data imported as shown in the attachment. Example.zip
Most answers I see are for either multiple lines (same data and sizing). I am not sure how to handle several different lines with that vary in size and delimiters.
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Dec 4, 2007
I have a query that I export to a text file with fixed width settings.
For one particular field that had only been one character and 5 spaces I used PGM: " " & [ProgramCode] for my field. The recipient of the export file requires that this field be 6 spaces long and leading spaces fill in any unused field.
Now, one of the records for this field will be 2 character so the way it is now will cut off the leading character. How can I write this to add leading spaces until it reaches 6?
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Apr 2, 2013
I'm compiling a monthly report based on data from my table "JobSheet"
I want to count how many times last month a specific field was entered, it's a drop down list which is formed from it's own table "Problem"
Is there a simple way of doing this?
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Sep 23, 2013
How to count the number of times that the data appears in a certain field (which is [Ema!l]). I have a list of ema!l addresses and I want to find out whether that ema!l address has appeared once, twice or more. I want to add this as a field in a query. I don't want to delete it or anything because it's perfectly fine for the ema!l address to appear more than once, I just want to be able to identify when the ema!l address has already appeared.
If I was using Excel I would use a Countif function to count how many times the data in the specified cell appears in the whole column, and that would give me the number. I'm not use to the language of Access so I can't figure out how to achieve this.
I tried adding a Total row to the grid in the query and then changing the total to 'count' but this just returned 1 for every row.
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Jan 4, 2014
I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".
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Dec 2, 2014
I have 3 cross tab queries that are completely identical with the exception of the field that they pivot. Each field is searching for the same values just in different columns, with the end goal being to get the sum of the values for each pivoted column. I'm wondering rather than having 3 almost identical queries is there a way to use a crosstab to sum the values from each of the three fields rather that having 3 queries which then have to be aggregated in a fourth?
QUERY1
Code:
TRANSFORM
IIf(Count(PT_LEVEL.UNIT) Is Null,0,Count(PT_LEVEL.UNIT)) AS CountOfUNIT
SELECT
PT_LEVEL.INF_YEAR,
PT_LEVEL.INF_MONTH,
PT_LEVEL.UNIT
[code]...
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Jun 2, 2007
Is there a way to produce one query that will produce several results that display in a report that is generated from a button? The only difference is the criteria.
EX:
SELECT tblDownTime.dtDate, tblLine.lineName, Sum(tblDownTime.dtDowntime) AS [Total Time Down]
FROM tblMachCent INNER JOIN (tblLine INNER JOIN (tblCategory INNER JOIN tblDownTime ON tblCategory.catID = tblDownTime.catID) ON tblLine.lineID = tblDownTime.lineID) ON tblMachCent.machID = tblDownTime.machID
WHERE (tblDownTime.dtDate) Between [Forms]![frmDTGraphs]! And [Forms]![frmDTGraphs]![end]))
GROUP BY tblDownTime.dtDate, tblLine.lineName
HAVING (tblLine.lineName)="[B]name of line");
criteria being name of line. Choices being line 1 or line 2
What I am looking for is one query to somehow generate the info on the two different lines in two different reports.
Is there a way or do I actually have to write the different reports?
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Nov 23, 2005
I have multiple queries pulling data from multiple data tables but are all common by a date that I have to enter in the criteria field for each query each time I need to change the date. Is there a way for the criteria field to read data (the date I want) from somewhere so I only have to change the date in one place and is read into each query where specified? I'm having to go into many queries to change the date criteria which I change to the same date for all queries - I'd like to do it once and have the queries read that date.
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Dec 20, 2005
I need to run a query using a list of unique values. I open a new query in design view, pick my table that I want to use, pick the field, but then in Criteria, I need to use a list of values. The list is 62 values long. Any help here would be greatly appreciated. I hope I am explaining myself thoroughly.
Thanks,
a_brooks
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Jun 20, 2014
I have a table that I would like to run multiple filters and criteria.
I would like to have the user enter a word that matches a specific word that matches a field name and all the data fields = 1.
i.e user inputs word baa baa and the query criteria is set to one, it will output all the surveys that match that.
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