Queries :: Using Total Of Field In Expression?
Oct 7, 2013
I have a Table which has a column that contains a Data (last day of the month: 8/31/2013, 9/30/2013) and also contains a Balance field.
What I am trying to accomplish is a query that will provide me with the total for the last month (Sept), and then also provide me with a Percent break down from a whole balance.
I have the following SQL for it:
SELECT ATB.FC, Sum(ATB.Bal) AS SumOfBal, (select sum([Bal]) from ATB) AS Total, Sum([Bal]/[Total]) AS [Percent]
FROM ATB
GROUP BY ATB.FC, ATB.MMDDYY
HAVING (((ATB.MMDDYY)=Date()-Day(Date())));
Right now, when I run the above, the Sum(ATB.Bal) pulls just the month of September, but the Percent is pulling a percentage of each Sept. Value against the whole Balance for the Year. So, when I sum the percent column to get a total of 100% for the month of September, I am ending up with a number less than 20%.
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May 20, 2015
I have a table with dates in field1 and an amount of seconds in field2.
field1 field2
01/01/2015, 1345
02/01/2015, -132
04/01/2015, 259
I would like to produce a query that performs a running total in the third column like so:
field1 field2 field3
01/01/2015, 1345, 1345
02/01/2015, -132, 1213
04/01/2015, 259, 1472
This is quite simple to achieve in Excel. (eg =SUM($B$1:B3))
What is the query formula for Access?
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Jun 24, 2013
I have qry with these fields: DateOfPayment and Ammount.
I would like to add another field with running total sum. I am trying this:
RunnTot: Format(DSum("[Ammount]";"qryCFSUM"; [DateOfPayment] <=#" & [DateOfPayment] & "#" );"0 000"" Kč""").
But It still does not work.
Example of my data in "qryCFSUM":
DateOfPayment
20.1.2013
31.1.2013
30.3.2013
Amount
1 2000 Kč
15 456 Kč
23 465 Kč
And what I would like to have:
RunnTot
1 200 Kč
16 656 Kč
40 121 Kč
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Jul 29, 2013
I have a DB to keep track of my employees. I have one table with named EmployeeT with the basic information like name, address, phone number, etc. And another table named EmployeeHistoryT which tell me about there hisorty in the company, basically, If they were Late, did not show up, cancelled from that day. They share a relationship threw the employee ID. IN the history table, I have DateofAction:, TypeOfAction:, and Description:. In the type of action area I have it set to were you type in what they did, wether it be Late, Did not Show up, Cancelled, etc. I want to be able to get a total about of Late, Cancels, etc. I want to know that John Smith was Late 16 times, cancelled 10 times, and Did not show up 2 times. Is this possible with only one feild.
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Oct 5, 2013
I want to calculate running total and find out the date when that total is greater than a number.
My initial plan was to use Dsum and then use dlookup to find when that Dsum value > [Fixednum].
But when I try Dsum and use Totals in query, access shuts down. maybe because of 15000 rows.
I have attached a sample database that shows what Im working with and what I would like.
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Jul 31, 2013
the relevant fields look something like this:
TellerNum - Date - Field1 - Field2 - Field2
I need a way for my query to take all rows with the same TellerNum and add Field1, Field2, and Field3 together for those records. So, there may be 20 records with the same TellerNum, and I need Field 1, 2, and 3 to be added together and then totaled for all 20 records to give me 1 grand total. I need this to be done for each TellerNum, so that the results will be a grand total for each TellerNum. So, the results may look something like this:
TellerNum 1: 486
TellerNum 2: 300
TellerNum 3: 240
etc..
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Jul 2, 2015
I am trying to create a query that ONLY shows me the total count of each combo box choice for one field. It sounds very easy and I'm sure it is but everything I try tells me I am using the wrong syntax, or requires me to have rows when I only want column totals.
I have a combo box with a dropdown of 10 common places that people travel to. I want the report to ONLY show the total number of people who chose place 1, place 2, place 3... etc. But I always have to do according to date or time or something. I want it to look like this
Place 1 Place 2 Place 3 Place 4
13............36.........3........77
So essentially there would only be one row. But access will not let me. Is there something I'm doing wrong? Or is this not possible?
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Oct 27, 2014
I have a table called Price list, and in it I have two fields, one called Service and The other called cost. The services are listed and their matching prices are listed beside.
In another table called appointments, when making an appointment, I have linked the information so that I can choose from a dropdown from the price list table, under Service type.
I need to be able to create a receipt for the appointment. How can I do that in a query format?
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Jul 22, 2014
I'm writing a group by query to transform data and need to use an expression to set a column header such as max(Date([cDate]).
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Aug 8, 2006
When i use MS Access help to search for my query i get this result:"Note: If you add a calculated field that includes one or more aggregate functions to a query in qhich you're calculating totals on all the records, you muct set the calculated filed's TOTAL cell to EXPRESSIONHow do i do this?????
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Jun 19, 2013
I have a table ("tbl_idq_all") with a text field for product codes ("scode"), a date field (dd/mm/yyyy) and a quantity field ("po_qty"). This table therefore holds future receipts of stock for products.
What I am having trouble doing is create a running total of [po_qty] based on [scode] and [Date].
A good example is stock code 10254. This has a quantity of 40,032 arriving 01/06/2013 and a quantity of 30,096 arriving 01/09/2013.
Therefore the running totals should read:
scode | Date | po_qty | RunningTotal
10254 | 01/06/2013 | 40032 | 40032
10254 | 01/09/2013 | 30096 | 70128
As you can see from the attached DB I have 70128 repeated twice in the RunningTotal column.
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Dec 5, 2013
I've got these expressions in a query to extract parts of an mp3 file full path from a field and just let the name of the song.
exp: Mid([imported];[exp3]-[exp2];Len([imported]))
exp2: InStr([imported];"")-4
exp3: InStrRev([imported];"")
exp4: Left([exp];Len([exp])-4)
"exp4" is the clean name of the song.
Now how can I update my "song name" field (which is empty) to be same as "exp4" . Is it an update query? If so how can i do it?
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Jun 4, 2014
I have this expression I created and I want to know how to format it as currency. I know how to do it with a regular field but the option is not available for an expression.
The expression:
Code : Charge: IIf([Rate] Is Not Null,[Rate],"0.00")
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Jul 18, 2013
I have 2 tables (person / merit) currently the merti table has 4 fields (MeritID, PersonID, Issuer, Type) I'm trying to count the the Type field 7 times, once of each type (MC/MI/MN/MP/MS/MV) and once to count a grand total.
I want to produce a query to use in a mail merge that will list the total for each merit type and one grand total.
I've been trying a few different things including sub queries but I've not managed to get the query to produce a single record that counts each individual type.
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Jul 23, 2015
I am trying to create a query that has a self referencing running total based on the values (point totals) of itself (running total of values in the running total column that have already been calculated for all previous records) plus the total of new points being added in the current record, less the total of points being removed in the current record. This running total can never go below 0, if it does, the running total should restart at zero and add in only new points and begin the process again with the next records
I am able to do this in Excel in less than two seconds so I know there has to be a way to port this into a query. I've attached an excel example of what I am exactly trying to do
If it takes multiple queries to complete the required output I am ok with it. In my previous outtakes I have had up to 8 queries but just couldn't seem to do it..
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Oct 30, 2013
I have a field created in a query expression
BirthMon: Format([DOB],"mmmm")
I would like to create another field in the query using DLookup to return the value of the BrithMon.
BrithMonthID=DLookUp("MonID","tblListMons","BirthM on = Mon")
This works good if used with an unbound text box on a form, but when entered into a query expressions, an error is returned: cannot find the name 'BirthMon'
Can I used DLookUp in a Query expression to refer to another Query created field?
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Mar 8, 2008
Hi,
1) I am pretty newbie to this access programming, do forgive me if my questions sounds stupid.
2) Basically I create an application in access capturing or production information for my company. now the top management suddenly wanted whats their main concern:- Total Daily/Monthly, Quarterly, Annual Sales (By Model If possible)
3) I start with daily (Lets don't be too overly ambitious).
4) I try to let user select dates from my calender control and reflect daily sales (in Total & By Model break down) insert into my form.
5) Understand someone told me from my previous post in Calender control I can achieve it either through forms or queries, which is a better way. (in terms of flexibility to change for program maintenance/ scalibility) wise ?
PS: Please forgive my ignorance :o:(
Thanks (In advance) & God Bless.
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Feb 13, 2014
In my query, I have several results that relate to the same PK overall, and I'd like to concatenate these records into one expression/one field in a form.
Currently my query looks like this;
As you can see, the BandPK/BandFK are repeated where the GenreFK/GenrePK are different. What I'd like to do is concatenate the column named Genres into one field so the BandFK/PK isn't repeated.
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Mar 28, 2015
I've can do this on excel but don't know how in Access. I'm calculating bonuses. My table has salaries, and my query simply multiples each salary amount by a % to get the bonus amount. But I need to calculate adjustments to the bonuses using the sum total of the bonuses my query calculated:
Salary (from table) Bonus (calc'd by query) Adjustment (to be calced)
100,000 1,000 Sum of total bonuses/salary*4%
90,000 900
How do I capture the total of my calculated bonus column to use to calculate the adjustments in my right-most column?
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Apr 25, 2014
I am developing a calender to display HOTEL room occupancy (past,present) and combine with future "outlook" dates and 1/0 values from active registrations that go beyond the present date.
I am working with MS ACCESS 2007. My problem is ONE SPECIFIC QUERY AND IIF STATEMENT. I want to concatenate some text (using &) along with numbers converted to text (using the CSTr function). I am using iif function and I want to use the full text string as a variable argument to be executed in the iif function. The result of the &concatenate is a text field like [p1] or [p2] or [p#] with numbers 1-31.
But, I do not want the final result as the argument. I want the query and iif to use the string expression written into the argument as the variable argument that can be calculated based on OTHER numbers that change everyday in the daily run of the calender.
The field in the statement [calc number] is a date conversion factor that changes everyday.
I want the iif statement to execute using the string as a variable argument. I am writing only within the QUERY to define the query object. I am not writing into any SQL module or code. My field definition and iif statement is below (calc number changes everyday)
CalDate18: iif(18 greater date();"[p" & [calc number] & "]";0
I do not have greater-than key on this international keyboard !
When I use this in an update query, I get format conversion error. When I use the same definition in MAKE-TABLE query, it gives the resolved value "[p1]" for the value of [CalDate18] ......... that is not what I want.
I want the string to be taken literally and executed. Seems there may be a special character to precede the argument or WRAP the argument such as done in Excel. Example # "[p" & [calc number] & "]" #
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Apr 10, 2014
I created a query with one expression field that updates a user inputted date field on a form. The expression adds a certain amount of time to the field (usually six months) so I know when the next inspection should take place. Everything works great except when I put a parameter in the expression field. It will not return the property dates. If I simply remove the expression, and input the date manually, it works just fine. Am I not allowed to use date parameter with an expression? It returns every date within the correct month, but will give me future years as well.
The expression is - NextInspectionDate: DateAdd("m",12/[InspectionFrequency],[LastInspectionDate])
The parameter is - Between [Forms]![Preventative Maintenance Dates]![Sta
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Jun 18, 2015
So I'm new to Access, and I am trying use a query that can be referred to by a chart. So the idea is that I use the query to select data only from the date range that the user chooses on the home screen of the database for their chart (using the command Between [Forms]![Home Screen]![From] And [Forms]![Home Screen]![to])..Although it has been working fine for charts that only have two parameters, when I attempted to make a line graph that sorts by 3 parameters (i.e. date and amount for different types of something), it stops. I get the message that "The Microsoft Office Access database does not recognize [Forms]![Home Screen]![From] as a valid field name or expression" or something to that effect.I'd rather not remove the whole specification created by using the dates from the home screen, as it has been working fine on all other aspects of my charts and reports.
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Jun 25, 2014
I have this linked table query from a OBDC and I need to be able to filter out specific dates in that query. The dates in the table were in text format and I converted the dates using the CDate function. I wanted to filter the query to a single date and always I get the Datatype mismatch in criteria expression error.
However, filtering dates does work only when there are other specifications in the criteria fields (e.g. if I specify a date and and name). My SQL code in error looks like this:
SELECT
purch_hist.PUITM AS ITEM,
purch_hist.PUPO AS PO,
purch_hist.PUQTY AS QTY_RECEIVED,
CDate([purch_hist.PURDT]) AS RECEIPT_DATE,
itmcnt.ITBYR AS BUYER,
purch_hist.PUCST AS UNIT_COST,
vendor.NVNO AS VENDOR NO,
[code]...
This query works fine with a non converted date field, however the dates I need are in text format and need to be converted since I do not have permissions to edit the tables.
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Apr 7, 2015
I have several fields that I fill in on a form and they all need to add up in the last field. The first way that I tried this worked good for the initial data entry on the form. However if I need to edit one of the fields in the form then it resets the TotalCost field and I have to enter all of the numbers again. Is there some way that I can make this work? Or is this an Access quirk I will have to live with?
I tried to do this two different ways.
Here is the code for the first method:
Option Compare Database
Dim C1 As Long 'For Total Cost
Dim C2 As Long 'For Total Cost
Dim C3 As Long 'For Total Cost
Dim C4 As Long 'For Total Cost
[Code] .....
This way works great the first time that I tried it, I had to re-enter info in all the fields if I wanted to change one.
Here is my second method:
Which didn't work, i received an error message:
"The expression After Update you entered as the event property setting produced the following error: Invalid outside procedure."
And then nothing changes.
Code:
Option Compare Database
Dim C1 As Long 'For Total Cost
Dim C2 As Long 'For Total Cost
Dim C3 As Long 'For Total Cost
Dim C4 As Long 'For Total Cost
[Code] ....
So I know this second method is incorrect.
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Aug 27, 2014
I have a query that is counting perfectly like I want, but I need to sum the overall total of that count. How do I sum a count in SQL?
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Nov 17, 2006
This is what my query looks like at the moment:Field: Issue,Rejected,Inspected,AreaTotal: Group By,Sum,Sum,WhereCriteria:,,,[Area:]What I'd like to have is a calculated field after "Inspected" which would show the grand total of all "Inspected" for that "Area".Example:Issue, Rejected, Inspected, Total Inspected Scratched, 5, 100, 130Chipped, 1, 10, 130Dented, 2, 20, 130Any ideas on how to get the "Total Inspected" field?Thanks!
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