Queries :: Create A Query That Can Run On Weekly Basis And Save Results To Excel Spreadsheet
Feb 18, 2014
I have a database of around 15,000 users and I'd like to create a query that I can run on a weekly basis and save the results to an Excel spreadsheet. The results need to be logical and understandable by my coworkers.
Unfortunately, the actual results of the query are not (in their raw form) logical or easy to interpret.
Let's say I have a table called "users" and within that I have:
Surname
Forename
FieldA
FieldB
FieldC
FieldA has a value of either NULL or a 12-digit number
FieldB has the values are "ENABLED", "DISABLED" and "N/A"
FieldC contains a value of either "1" or NULL
This means nothing to my coworkers who want each user to be sorted into a "category". As I'm running this on a weekly basis, I'd like this query to do the work for me, so I don't have to manually assign everyone to a category in Excel. Plus, of course, there is no chance of human error if the query does this for me.
Sooo... I'd like my query to categorise for me as follows:
Category1 = FieldA IS NOT NULL and FieldB="ENABLED"
Category2 = FieldA IS NOT NULL and FieldB="N/A"
Category3 = FieldA IS NULL and FieldB="ENABLED"
Category4 = FieldA IS NULL and FieldB="N/A"
Category5 = FieldA IS NOT NULL and FieldC = 1
... etc.
I'd like the final column in the query results to simply list the category name, so I can simply copy and paste the data into an Excel spreadsheet and be done with it, safe in the knowledge that it makes sense to all.
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Apr 2, 2013
I'm trying to group and display data on a weekly basis starting on Sunday. I'm using the following in a totals query with "Group By" Week Number: DatePart("ww",[Date])
My problem is that the results are returning some unexpected things.. March seems to have 6 weeks and the query is returning two months containing week number 14.. (as shown below).
2013 March 9
2013 March 10
2013 March 11
2013 March 12
2013 March 13
2013 March 14
2013 April 14
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May 18, 2006
I'm new to Access, but a coworker has a huge project to undertake. There are over 200 queries that produce 1 row results for each query. She's been cutting that row and pasting it into Excel 200 times. Is there an easy way to insert them 1-by-1 into Excel or prefereably Access?
BTW, the columns are the same on the query results. I'll keep investigating while I wait for the experts to answer.
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Dec 13, 2004
So I'm having timing issues trying to print data from an Access (actually SQL Server) based query to a Excel Spreadsheet. Basically I'm trying to get around using MS-Query and last week I didn't seem to have any problem as far as performance. However, when i tried running today it seems I've had a slow down of at least 500%. The data I'm trying to print is quite large (few hundred records and about 140 fields) so I expect some performance issues. Like I said though i just can't undestand the decrease. Possibly machine performance?
Anyhow, I've tracked the bottle neck and no suprise it is in the loop, I'm just suprised it takes so long to loop through the recordset.
Here's my code, any help will be appreciated?
'Generate grid to dump data
If intRecordSetCount > 0 Then
rst.MoveFirst
'Loop through length and width and display results
Do Until rst.EOF
intRSTField = 0
intFieldCount = intField
For intIndex = 1 To intColumnCount
Worksheets(strWorksheet).Cells(intRowCount, intFieldCount).Value = rst(intRSTField)
intFieldCount = intFieldCount + 1
intRSTField = intRSTField + 1
Next intIndex
intRowCount = intRowCount + 1
rst.MoveNext
Loop
Else
MsgBox "Recordset has not been initialized or does not exit"
End If
'Define name range
ActiveWorkbook.Names.Add Name:=strRangeName, RefersTo:= _
"= '" & strWorksheet & "'!R" & intRow & "C" & intField & ":R" & intRowCount & "C" & intFieldCount, Visible:=True
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Sep 18, 2013
I am importing a spreadsheet on a daily basis that has the same columns in every time but depending on the company I am importing it for different columns will be blank and not needed each time.
What is the best way of detecting and removing blank columns.
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Mar 2, 2014
Basically, I have a database table that is maintained every week. It is about e-mail account licenses for Office 365.
Each column represents a week of license data for every mailbox account which is about 10 000 plus users with the date as the field headers( something like "License information as of 06122013").
Basically, I have created 52 queries based on the license type I require to be calculated & I have a form created to control it. However, right now it is all output only as I have yet to create any user parameter to specify on any of the queries about the date I want
As I am currently unsure how to specify all the queries to use one field date header which I want the user to specify via drop down list in order to calculate all the licenses on this specific date.
For example, if I want to see the license information for 06/11/2013, I would choose "License as of 06112013" & it would then run all the queries based on the header specified earlier & output that information on the form.
Right now the queries are all configured as the "Select" type.
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Nov 18, 2013
We import data to a table on a weekly basis. We delete the table and replace the data. Most of the data is the same. It's date's, group names, ...
Now we would like to save the weekly table and add a saved date. Then we would like a query that puts all the saved tables together and that we could filter.
For example. A team is planned to do a work on 01/01/13. The next week it has changed to 07/01/13. So the data in the table it updated but we can't track the changed date. If we had the different tables we could filter that team and so that the work was originaly planned on date x to be done on the 01/01/13, on date y it was 07/01/13....
Of course if we would save the complete table every time it would mean a lot of useless data that hasn't changed. So a better solution would be that a query could see which data has changed and it only saved those lines on that date.
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Jul 3, 2013
how to export a query result to an Excel spreadsheet, using the DoComd as this
DoCmd.OuputTo acOutputQuery, "#query_name#", acFormatXLS, "#excel_sheet_title.xls#", True.
My problem (if you can call it that) is how to append the current date to the name of the spreadsheet. E.g.,
DoCmd.OuputTo acOutputQuery, "qry_query_all", acFormatXLS, "Query_all.xls", True....
So the spreadsheet would be Query_all_03072013.xls.
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Sep 19, 2004
I want to run a report, I need to provide an option to export the output to an excel file or provide a print view. Where would I put the DoCmd.OutputTo command in the report to acheive this??
thanks
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Aug 15, 2014
I'm exporting data from a database (using a query) to create an excel spreadsheet. I then import said spreadsheet into a new database. I was hitting lots of problems (subscript out of range, violating this that and the other etc etc) which I cleared up and actually imported the data. Well today I cleared down the new database and imported the spreadsheet again and got this.
the contents of fields in 0 records were deleted and 0 records were lost due to key violations.Thereby followed what to do when you get these things happening.Now to me 0 records deleted and 0 records lost means it's all worked. WRONG!! No records were imported at all.
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Jun 26, 2014
I'm creating a query for a someone who wants quantities summed by a weekly range and correspond to a week number. This person wants Access to do something that is a simple function on Excel.
I have no clue how to do this or if Access is even made to do something like this.
This is an example of what I have so far
Quote:
P/N QTYWork DateWW (Work Week)
25COMP16/11/201428
25COMP26/20/201425
25COMP27/9/201428
25COMP36/20/201425
....And so on
My code is
Code:
SELECT dbo_JBKLG.JKPRT AS P/N, dbo_JOB.JBQOR AS QTY, CDate(Mid([JKDDT],5,2) & "/" & Right([JKDDT],2) & "/" & Left([JKDDT],4)) AS [Work Date], DatePart("ww",[Work Date]) AS [WW]
FROM dbo_JBKLG LEFT JOIN dbo_JOB ON dbo_JBKLG.JKJOB = dbo_JOB.JBJNO
GROUP BY dbo_JBKLG.JKPRT, dbo_JOB.JBQOR, CDate(Mid([JKDDT],5,2) & "/" & Right([JKDDT],2) & "/" & Left([JKDDT],4))
There are more part numbers and the data from the other parts must be in the same format in the same query.
Quote:
P/N QTY WK WW
25COMP 15506/09-06/15WW24
25COMP 22706/16-06/22WW25
25COMP 16006/23-06/29WW26
25COMP 20006/30-07/06WW27
.....And so on
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May 13, 2014
I have a user that uploads a spreadsheet weekly. I want to assign a unique id to each record that is the current date plus the start and end date for the data they are loading which would be the week prior plus a counter.
For example: Data from the week of 5/4-5/10 is loaded on 5/12.
Record one would be 050414-051014-1
Record two would be 050414-051014-2
Record three would be 050414-051014-3
and so on. How do I accomplish this in my table design? They will be deleting the prior week data and pasting the new data so the table design will not change.
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Sep 5, 2013
I have wrote some code which calls a query using querydefs and then pulls all the records into a table. This table is then exported to excel, however I seem to be having some trouble with the export and am finding it difficult to identify where the problem is coming from. When I run my code in step by step, more of than not the code passes fine and exports to excel. However, most of the time when I run the code as a whole without step by step, then the excel application will load but the workbook will not. The application then continues to close and the code completes without error? The code for the opening of the excel file is below.
The pause is a function i created to see if it was a problem of giving the exel application some time to load!
Code:
Sub MiseEnForme1_Excel()
Dim AppExcel As Excel.Application
Dim WkbExcel As Excel.Workbook
Dim WksExcel As Excel.Worksheet
[code]....
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May 21, 2013
get the data from two tables on the basis of criteria...
I want to select the whole table1 which has 6 fields including Emp_id...
I want to select the single field from table2. field name is "Username" from second table2. will select the username on the basis of Emp_ID becaue both tables has same emp_ID.
It should be in order like. Emp id, Username, Startdate, Enddate, Hours, trainingNames.....
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Oct 18, 2005
I have a form that carrys out some calculations, I know it goes against the rule, but can I save the results of the calculation into a table. When I try to do it at present it puts the rusults into a drop down list in a table. How can I overcome this please?
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Sep 18, 2014
I am trying to export a query to an pre-existing spreadsheet. I am new to VBA and when I implement the following code nothing happened.
Option Compare Database
Public Function Sheet(strTQName As String, strSheetName As String)
Dim rst As DAO.Recordset
Dim ApXL As Object
Dim xlWBk As Object
[Code].....
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May 16, 2014
I have made a query that was supposed to update my reports every week with new inquiries that we get.
I thought i had solved this but when i opened the report this morning, it's just showing last week's.
I have this as the criteria:Between (Date()-7-Weekday(Date(),2)+1) And (Date()-Weekday(Date(),2)+1)
It's probably wrong.
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Apr 7, 2013
I am creating a crosstab query in VBA to report on claims on a paid and incurred basis. I would like the query to have 13 columns - one for each month of the current year and one for all claims paid prior to January of the current year.
Is there a way to lump all data with a date less than Jan 1 into a single field while retaining the monthly detail for the current year?
All of the data is coming from a single table. Sample code below functions, but provides a column for every month a claim was incurred.
Sub Triangle()
'Triangle Reports
'Check Registers
On Error GoTo Error_Handler:
Dim DB As DAO.Database
Dim RS As DAO.Recordset
Dim QRY As DAO.QueryDef
[Code] ....
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Jan 9, 2006
Hi,
I'm new to queries. I've managed to build a very simple query which joins two tables. How to I save these results so that I can export a tsv file from them?
(I'm using Access 2000).
Thanks very much for your help...
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Jun 10, 2013
I have an Access crosstab query that I have exported to an Excel Spreadsheet. I have the spreadsheet formatted using conditional formatting and I'd rather not have to reset it every morning. It's a single spreadsheet (the columns/rows will not deviate greatly day to day) and should be very simple, but I'm not getting it for some reason.
So if I have "Test.accdb" and it contains "qryX" as my crosstab and "Sheet1.xls" is my formatted Excel spreadsheet, how do I code for the latest "QryX" to go in and replace the old "QryX" data in "Sheet1.xls" ?
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Jan 15, 2015
I have created a table for a Gym that shows which classes / activities are on which days. You will notice in the image below that i have assigned Boolean to associate a class with a day of the week.
I now am trying to create a Calendar STyle report that GROUPS all activities by the day they are on. So, for example, see below:
As you can see, all of Monday's activities will appear first (in a group) followed by Tuesdays.
One way I think I could achieve this is by doing a QueryMonday, QueryTuesday...etc so I have dataset or resultsset for each day. Then I could bring into a report, each query as a sub-report. I believe this is overly complex for what i'm trying to achieve. Also, using 5 grouping levels in one report doesn't achieve it either.
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Aug 18, 2015
I'm working with Access 2010 and am trying to use the transferspreadsheet command to output data in a query to an Excel 2010 format file. Here is the line of code:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12, "q_calldetails_tmp", "c: emp estoutput.xlsx"
It works fine and produces the output file but when I try and open it with Excel I get an error saying the format is incorrect. If I change the extension to .xls it opens with no problem but I need it to be an Excel 2010 format with correct extension.
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Feb 9, 2014
I have a a table 'Orders' with fields (Order Number, Order Date, CD Number, Card Number).
I would like to produce a query in access 2010 that would allow me to count how many times the CD Number 'Diab190617' has been purchased.
I would like to store the results of this count and counts on other cds numbers somewhere so that I can produce a graph/chart of these counts. How can I do this?
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Dec 11, 2013
I 'm trying to create a database for tracking time off from work and print a weekly roster. I have built several databases in Access 2003 and have now transitioned to 2010 and it is seems to be going well. My past databases have been rather simple data in data out not really that big of a deal. However on this database they need a report that will show them a week view that shows them all the employees regular days off and any additional time off they have schedule in that week.
I have an employee info table that has employee basic info, Emp name, Emp number, Work Week code (which identifies which days off the employee has) Hire Dates (for seniority sorting) and then I have 7 fields listed as D1, D2, D3 and so on until D7 (I will try to explain these fields later).
I have another table (Time Requests) that has 3 fields, Date, Emp number, and Time code (which identifies why they are off work or unavailable to be assigned).
The last table I will refer to has 7 fields, they are Date1, Date2, Date3, Date4, Date,5 Date6, Date7
I now have a form. This form has the 7, fields Date1, Date2.... Date7.
On my form Date1 field is updated by a manager with a date that is a Sunday then Date2 = [Date1]+1,Date3 = [Date1]+2 and so on until I have all 7 fields showing dates from Sunday - Saturday.These fields are lined across the top in a vertical direction positioned above a subform of the employee info table. So directly below the 7 Date fields are the D1, D2, D3, D4, D5, D6, D7 fields then to the right is the Emp name and Emp number, This gives me a Week view of who is working.
I have been able to get the D1, D2.. fields to show their respective Work Week codes by writing very simple If Then statements . So here is where I AM STUCK, When I am showing this week view how do I get D1 - D7 to identify what date they are supposed to be in reference to Date1 - Date7 then compare themselves to the table Time Requests to see if they have a match and then set the value of D1, D2 . to the Time code in that table. D1 - D7 need to auto populate and do this for about 50 employees.
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Feb 23, 2013
I have a query that pulls up the sum of records that holkd a date value between two dates, and groups them by the person that created them.
How can I show these results in a graph? that will update every time a user clicks a buttons (as they may wish to change the two dates to search between)...
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Mar 22, 2015
I was beginning to think I had got the hang of creating queries on the fly in VBA. After several hours I have just learned that docmd.runSQL does not work for simple SELECT statements. I'm not going to worry about why that would be. I'm sure there's a jolly good reason.
So... I am able to dynamically create the SQL string for the SELECT statement that I need.
How do I run it? It just needs to return results as a datasheet so I can see them. I'm running Access 2013. I've been searching on this subject for quite a while and found many references to DAO, ADO, ADODAOD, YODELAEYYOUDELAYIO! and other things I don't yet understand ...
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