Queries :: Differentiate A Query Based On All Group Records Or A Query Based On Only One Record

Dec 22, 2014

I have a combo named cbogroup. I have a tblGroup with several records (active, non-active, nursery, etc.). One of the records is *ALL*. Using the CboGroup the user can pick any of the records. Howeverr, if they pick the *ALL* record, I want the query to pull up animalID based on all records in the TblGroup. If another record is picked (i.e. nursery), then the query will pull up only animalIDs that are in the 'Nursery'.Can I put a (iff then) in a query in order to differentiate a query based on all group records or a query based on only one record?

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Queries :: Option Group - Query Based On Classifications

May 25, 2015

I used an option group to classify a record in my database. It works great for this purpose, but I am at the point now of creating a query, and I would like to query based on these classifications (or options). Is this possible to do?

Also, for the option buttons, the value is numeric. When I create the Query (or a report off of that query) I would like the actual text values to display, not the data value Access is using.

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Excluding Multiple Records From Query Based On Value In ONE Record

Sep 27, 2005

Table1 gives Case Nu.

Table2 gives Case Nu. and EventType.

Table3 gives EventType and Cleared (yes/no field)

I want to run a query that gives Case Nu and Event where if there is even one event marked Cleared for a Case, then that case number and its events (even those not marked cleared) don't show up at all.

Any ideas? I know there must be an obvious solution, but my mind is stuck right now!

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Queries :: Create New Records Based On Query?

Dec 24, 2013

How do I create new records based on the results of a query?

I opened the query results in a form then I want to have a button that basically creates new records based off the query data ... is this possible?

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Queries :: Query To Run Before Report Based On Criteria Based From Two Combo Boxes On Form

Mar 20, 2013

I have a report that gets its data from a query. I need the query to run before the report based on criteria based from two combo boxes on a form.

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Queries :: Finding Max Record Based On Primary Key In Query

Jul 25, 2015

How to find the max value of a field in a query... How does a query display the max record based on the primary key... want to isolate the last record created, the one with the max primary key.

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Queries :: Query To Show Field Based On Last Record ID?

Sep 4, 2014

I am looking to get a query to show my list of customers "Grouped By" [CustomerName], that show only the single [CurrentBalance] field for each customer based on the "Last or Highest" [RecordID].

Also, each customer can have up to 4 different [StockType]'s but at least 1 [StockType].So my results would look like this:

[CustomerName] - [StockType] - [CurrentBalance]
Customer#1 StockType#1 5

Customer#1 StockType#2 4

Customer#2 StockType#1 5

Customer#3 StockType#1 5

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Queries :: Create Query To Find Certain Records Based On Data In CSV File

Aug 14, 2014

This may not even be possible, but I am looking to create a Query that can locate records in an Access Table based on 2 columns of data that I have stored in a CSV file.

My table contains several fields, 2 of which are "Dept" and "SKU" and has over a million records.

My CSV file contains 3 fields: "Dept", "SKU" and "Total" - total being the number of times that particular Dept/SKU combination is used.

I need to be able to parse the dept/sku values from each row in the CSV to the query and locate only the records that contain the same values in the Access table.

The plan being to delete out those that are identified by the query.

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Queries :: Join Query To Pull In 1 Record Based On Threshold Reached

Dec 31, 2013

I have 2 tables. One has employee info and the second has time data based on thresholds reached in the employee info. Obviously, a basic join will bring in all of the threshold records. How do I get it to only pull in the one that satisfies the threshold condition?

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Queries :: Sort Out Invoices By Year - Query Based On Combo Box To Show All Records

Mar 4, 2015

I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.

I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.

On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.

My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :

IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])

If I select the year from the combo, it works, if I select "ALL" nothing is shown.

here is the full SQL

SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth

[Code] .....

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Queries :: Select Query To Pull Records Based On Multiple Strings Entered By A User?

May 1, 2013

Is it possible to run a basic select query to pull records based on multiple strings entered by a user?

I have a query with field criteria - Like '*' & [Type In MMDBID:-] & '*'

This allows the user to input one MMDBID and the records are retrieved from the db.

I can also use the OR statement in the same field criteria "AB123" OR "BC123", and all records based on those values are pulled back.

But I cannot get the user to input multiple values and I tried amending the SQL string based on the OR criteria above

SQL statement (Like) is below :

SELECT tblFund.MMDBID, tblFund.[Investment Name], tblCodesLive.[IOE Code], tblCodesLive.[Uptix Code], tblFund.[Red Payment Deadline]
FROM (tblFund INNER JOIN tblCodesLive ON tblFund.MMDBID = tblCodesLive.MMDBID) INNER JOIN tblContact ON (tblFund.MMDBID = tblContact.MMDBID) AND (tblCodesLive.MMDBID = tblContact.MMDBID)
WHERE (((tblFund.MMDBID) Like '*' & [Type In MMDBID:-] & '*') AND ((tblFund.Editing)=False) AND ((tblFund.Closed_Fund)=False));

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Queries :: Pulling Records Based On Date Of Another Record?

Sep 29, 2014

I have a file of transaction history from the accounting system. All of the payroll cash payments are coded as ZG. Payroll accruals are coded as ZC. I need a sum of payroll accruals by department that have the same date or later than the last payroll cash payment. How do I write that query?

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Queries :: Top N For Each Combination Based On Group Averages

Jul 16, 2014

I need to create a query where in the end, I will have four rows of data based on based on two combinations of WaterSourceType and Crop.

I need the query to bring back the results of the average Top N (lets say Top 10%) for each combination.

I have tried this every which way and I can't seem to get it grouped like I want it. I NEED to have four distinct rows with the average of the ProfitPerBushel for each grouping.

Basically, what this does is show me the average profitablity of the top 10% in each grouping.

WaterSourceType | Crop | ProfitPerBushel

Irrigated | Soybeans | ProfitPerBushel
Non-Irrigated | Soybeans | ProfitPerBushel
Irrigated | Corn | ProfitPerBushel
Non-Irrigated | Corn | ProfitPerBushel

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Queries :: Update A Query Based On Results From Another Query Using Count Function

Apr 2, 2013

I run a physical therapy office and patients come in for treatment either 3, 4 or 5 times per week. My database is used to track these frequencies (among other things).

I have 3 queries which count how many patients come in 5, 4 and 3 times/week.

In my main table I have fields called "how many 5's", "how many 4's" and "how many 3's".

I have tried to design an update query which will update those fileds in my main table to reflect the counts in the 3 queries mentioned above.

(I'm not using SQL view, I'm using the query design view)

In the "update to:" row, I use the Build function and locate the count I'm looking for.

Problem: when I run the query I get the error: Operation must use an updateable query.

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Forms :: Repeat Record Entry Based On Option Group Selection

Sep 10, 2014

Is there a way to duplicate, triplicate, a record based on an option group selection. i.e.

Form
Field: Option group
Value = 1
Value = 2
Value = 3
Field 2:
Field 3:
Field 4:
and so on.

Basically if value 1 is selected, then I fill out the rest of the fields hit enter and go to a new record. But if value 2 or 3 is selected, I fill out the the fields, hit enter. The information is recorded said number of times based on the selection in the option group. Ideally I would have2 or 3 of the same record in the db, with different Primary keys of course.

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Queries :: Numbering Records By Group In A Query

Jun 2, 2013

I have a database with numerous nutrient lab values per food item and zero to 20 tests per food item; some 600 food items

I want to select the last 5 tests per food item which should be no problem using the "TOP " type statement.

After I have the "TOP 5" record I would like to create another field to number each record automatically with in the query so I can run a cross tab query to display these records 1 thru 5.

Is that possible?

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Queries :: Query Based On Table Matching Another Query?

Jan 13, 2014

Been working on this for a while now and can't get it to work how I'd like after trying a few things.

I have a form ("Production Form") from where users input start and end times for various processes against a particular product. Currently, I have (or had) a query (and linked report) "ProductionDurations" where durations for each of the processes were calculated for different product runs.

I have since tried to adapt this query to include reference values contained in another query ("ProductionDurationsPerBulkLitre", based on a "Products" table) for how long each process should take for each production, by multiplying by the volume processed. Here's what I have at the moment in the "ProductionDurations" query:

Quote:

SELECT DateDiff("n",[BlendlineCIPStartTime],[BlendlineCIPEndTime]) AS BlendlineCIPDuration,
DateDiff("n",[FlavourMixStartTime],[FlavourMixEndTime]) AS FlavourMixDuration,
DateDiff("n",[BlendlineStartTime],[BlendlineEndTime]) AS BlendlineDuration,

[Code] ....

Rather than returning what I require, the above bolded part is returning a calculated value for each production against each of the products. What I require is a calculated value for each production against the product that has been selected on the form.

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Query Based On Records Displayed

Nov 29, 2005

I have a continuous form based on a query with the criteria as all records where a certain field is null. From this form, the user can fill in values for the null field. I then want to click a button on the first form to open another continuous form showing the same records so the user can go on to do something else. The problem I have though, is that if I base the second form on the same query as the first form, any records where the user has filled in a value for the previously empty field will now not be included in the query results. Is there a simple way of doing this?

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Delete Records Based On Query

Feb 2, 2006

Hi,

I'm getting really mixed up here, Im trying to delete all records in table products based on the following query;

SELECT products.*, tbl_stage_product_update.[Catalogue No]

FROM tbl_stage_product_update INNER JOIN products ON
tbl_stage_product_update.[Product Code] = products.pID

WHERE (((tbl_stage_product_update.[Catalogue No])="0"));

I've tried using the exists keyword with the previous query as a sub query, but it seems to delete all records form table products.

can anyone offer any advice.

TIA.

Mark

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Query Based On Current Record

Aug 23, 2007

I am designing a contact management system and have hit a bit of a wall. I am farily new to Access so please advise if I am going about this the totally wrong way.

I have three tables; Contacts, Companies, Company_Addresses

Contacts:
ContactID (P)
CompanyID
OfficeName

Companies:
CompanyID (P)

Company_Addresses:
CompanyID
OfficeName (P)

What I want is when adding a contact, to have a drop down list in the CompanyID field showing all the companies in the Companies table, and then in the OfficeName field, have a list of only the offices related to the company selected in the previous field.

I can do the first list, but cant work out how to list only data related to the company selected in the previous field. Any help would be greatly appreciated.

Sorry if this is in the wrong forum.

Thanks. James

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Chart Based On Form Based Parameter Query

Mar 22, 2006

Hi all,

stuck on this, not sure if it can be resolved....

I have a parameter query for which the parameter is based on a form field entry (i wanted to avoid the dialog box popping up).

No problems with this....however, I want to create a chart based on the same query however, i get the following error message because it does not recognise the query parameter.

Error Message: The Microsoft Jet database engine does not recognise '[Forms]![frmChooseDTDate]!DateOccured' as a valid field name or expression.

Can this be resolved?

Help most appreciated!

regards to all

K

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Query Based On Current Record Selection

Jan 8, 2006

right, struggling here.
Basically I have continuous form listing all the standard letters sent out when I double click on a letter, I need to to run a query for me. The code I have put behind the button is:
If ([StandardLetterType] = "Homework") Then
DoCmd.OpenQuery ("qryHomeworkClearMailMerge")
DoCmd.OpenQuery ("MergeHomework"), , , , , acDialog, Me.[StandardLetterID]
DoCmd.OpenReport ("rptHomework"), acViewPreview
Else
'
end if

and in the query I am first clearing the mailmerge yes/no field out which works fine and then running the merge to put the yes back in the current record so the query looks like this

Its an update query with update to yes for mailmerge and under the standard letter ID i have the criteria [Me].[OpenArgs]

is this completely wrong tried the [Forms!][frmFullStudentReport].[standardletterID] but it kept popping the box up asking for the number.

On the form I have the standardletterID and its hidden but there.

Any help would be greatly appreciated

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Forms :: Entering New Records In A Form Based On Query

May 8, 2014

I've created a student database with multiple tables that all relate to my primary table. I do not want anyone adding new student records to the primary table, so to make it as user-friendly as possible, I've created a form for entering new records. This form is based on a query that shows all the student information (from all tables) and now I find I cannot add new records. Is it possible to use a form based on a query for data entry? Or do I need to instead base the form on my primary table?

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Queries :: New Fields Based On Query?

Jul 10, 2013

I have a table containing the area, location and name of someone there is also a field contains a number from 0-10. I need to run a query that will count the number of times a number appears in this field and put this total in a field on its own.

this my table fields are as follows...

Area Location Name Number

And I would like the query to show....

Area Location Name 10's 9's 8's ect...

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Discrepant Record Numbers Between Query And Table It Is Based On.

May 25, 2007

I have a temporary table with all text fields for importing data to a normalized table. In order to import I need to prep the data by pulling the numeric values of "lookup" type fields (nb. not actually using MS Access lookups)

My prep query is producing 9 more records than there is rows in the import table, even though every join is a LEFT join, which should just pull all import rows and match up lookup values where they are available.

eg. of import table (all fields are text)

Location;
Group;
Name;
Wfm type;
Account Number;
WFM Status;
Date Created;
Date Held To;
processdate

Beachville Operating Centre;
Service Orders;
DAVID JONES;
;
Complete Engineering Investigation;
Completed;
4/20/2007;
;
4/27/2007

here is my prep query (the iif is to replace userid's that can't be found with UNKNOWN)

SELECT lookup_location.val AS F1location, lookup_group.val AS F2group, IIf([lookup_user.val] Is Not Null,[lookup_user.val],"UNKNOWN") AS F3user, wfm.wfmcode AS F4wfmcode, CURPW020_import.[Account Number] AS F5account, lookup_status.val AS F6status, CURPW020_import.[Date Created] AS F7datecreated, CURPW020_import.[Date Held To] AS F8dateheldto, CURPW020_import.processdate AS F9processdate
FROM ((((CURPW020_import LEFT JOIN lookup_location ON CURPW020_import.Location = lookup_location.txt) LEFT JOIN lookup_group ON CURPW020_import.Group = lookup_group.txt) LEFT JOIN lookup_user ON CURPW020_import.Name = lookup_user.txt) LEFT JOIN wfm ON CURPW020_import.[Wfm type] = wfm.wfmname) LEFT JOIN lookup_status ON CURPW020_import.[WFM Status] = lookup_status.txt;

any assistance would be much appreciated. any other info needed let me know.

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Running A Query Based On A Select Record In The Form

Jun 13, 2006

Hi,

I have a query that I would like to run from a form. I have created the button and the query, but want to add in a clause that will use the user selected record / field as the criteria for the query when its run.

Got any examples of code I could have a play with

I am struggling here so need any help I can get!!

Cheers
Paul

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