Queries :: Getting Required Data Using Query For Calculations To Be Used Later?

Nov 7, 2014

I've been trying unsuccessfully for weeks to try and query a usable data set that would later be used for calculated values in a report.

I'm building a Hospital Acquired Infections Database for my facility to record data and process reports automatically. Previously, I built the system in Excel using VBA and userforms, but the size of the file has become too cumbersome, and now takes too long to process my reports.

So here's the issue.

UNIT_DATA TABLE:
UNIT
INF_MONTH
INF_YEAR
PT_DAYS
CVC_DAYS
IUC_DAYS
VENT_DAYS
APV_DAYS

PT_LEVEL TABLE (There are many fields in this table for recording purposes but I will only list the ones I need for reporting purposes):

UNIT
INF_STE_MAJ
SPECIF_SITE
INF_MONTH
INF_YEAR

So the important numbers I can't seem to collect are the total number infections per month from the PT_LEVEL Table for only select SPECIF_SITE infections.

the Tables are joined Left to Right as Follows:

UNIT_DATA.UNIT - PT_LEVEL.UNIT
UNIT_DATA.INF_MONTH - PT_LEVEL.INF_MONTH
UNIT_DATA.INF_YEAR - PT_LEVEL.INF_YEAR

The UNIT_DATA Table is a monthly collection for the 5 metrics (PT_DAYS, CVC_DAYS, IUC_DAYS, VENT_DAYS, APV_DAYS) regardless of whether or not the number for each is zero. Every unit in the database will have a record for each month and year.

The PT_LEVEL Table will only have records if and when a patient develops an infection. This means there is no cumulative monthly data for the PT_LEVEL Table Data based on SPECIF_SITE infection type.

I need to first do a roll up count for every month and year in the database, for which I was initially trying to use the UNIT_DATA table for since it contains every month and year. The problem is when I try to query the SPECIF_SITE from PT_LEVEL, I can get the number of Infections for months where infections where present for each unit and null values, for each month, and each year in UNIT_DATA, but when I include a where condition to narrow the view to only selected SPECIF_SITE's it only shows data for that SPECIF_SITE for months where they occured.

I need a cummulative monthly aggregation of the totals for a selection of SPECIF_SITE infections, for every unit, for every month, and every year, since July 2010.

View Replies


ADVERTISEMENT

Queries :: Adding Calculations To Queries Based On Columns In Query

Feb 18, 2014

I am trying to add calculations to queries based on columns in the query... it seems to randomly expect 'Expression' or 'Group by' as column types, and Im having to create 3 sets of queries following on from each other to de-dupe data and allow filters on calculated values.

Also I've got a function which turns a date into a quarterly cohort, e.g. Oct 2013 -> 20134. I use ot on a lot of dates. I created a VBA function, CohortQ used as follows in queries:

Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 CohortQ([InputDate]))

In the VBA, InputDate is defined as a date

Code:
Function CohortQ(InputDate As Date) As Integer
If InputDate = 0 Then
CohortQ = 0
Exit Function
End If

[Code] .....

But when I run it on a date field, it gives me a data mismatch error. I can't step through as it's working on 600K rows.
If I put the function into the query,

Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 Year([InputDate])*10+DatePart("q",[InputDate]))

it works.

View 3 Replies View Related

Queries :: Single Row Data Required As Column Header

Nov 4, 2013

Is there any way I can use data in the row as a column header ? I only have 1 row of data which i want to use as a header to I can link it to other tables/queries.

(Access 2007 query)

View 1 Replies View Related

Queries :: Calculations On Query Results

May 20, 2013

I need to do a calculation on the RESULTS of a query. Each record in the table I'm querying has a date stamp. I have a query that produces a list of the newest records for each machine. I want to calculate how old each of those records is based on today's date.

So far when I try to include the calculation in that query, it returns all the records instead of the newest ones. This makes me think I'm doing something fundamentally incorrect. The calculation is affecting the query results where I just want to do the calculation on the results. What I'm trying to ultimately do is have a way for the users to see a list of machines that are overdue for a certain procedure. I was thinking of putting a button on a form that will run the query and present the list, perhaps with some conditional formatting highlighting the machines that are overdue, etc. Do I need to just use 2 queries?

View 14 Replies View Related

Queries :: Keeping Records Of GST Transactions - How To Do Calculations In Query

Apr 5, 2013

I am trying to keep records of GST transactions.

I have a problem in figuring out how to do calculations in a query.

How to have the calculation in the attached MDB and Document for field #105_SubTotal and the field #115_PaymentEnclosed.

View 7 Replies View Related

Modules & VBA :: Take Data From One Table And Insert Into Another Whilst Doing Calculations On Data

May 2, 2014

I am trying to use SQL to run queries in our access database in order to (hopefully) speed things up. I'm trying to create code that basically takes data from one table and inserts it into another whilst doing calculations on the data.

However I can't get past this:

Code:
Private Sub Test_Click()
Dim strSQL As String

strSQL = "CREATE TABLE [TempRedAmberGreen]" & _
"AS (SELECT " & _
"[ID_CHK] String," & _
"[Red] String," & _
"[Amber] String," & _
"[Green] String)" & _
"FROM [035 - Meter Point HH Data];"
DoCmd.RunSQL strSQL

End Sub

It keeps saying "Run-time error '3292': Syntax error in field definition.

View 4 Replies View Related

Calculations On Main Form Do Not Reflect Calculations On Subform

Sep 28, 2015

I have solved the problems getting values on the subform. I have not in getting values on the subform.For instance, on the one titled phone use the formula in the tutorial is:

=[sbfCustomerRoomUse].[Form]![txtTotalPhoneUse]

#Error results when the doc is put into a form mode.

Now when I input each value in the equation above separately.I still get no entry.

For " = sbfCustomerRoomUse" , I get #Error;
and for "= txtTotalPhoneUse", I get #Name.

CustomerRoomUse and txtTotalPhoneuse are from the subform that was dropped into the customer form in a previous step. It shows that explicitly when designed sbfCustomerRoomUse on the main that CustomerRoomUse come from a subform. This does not seem to need to be done with txtTotalPhoneuse, and I am not sure why. Neither one gives me a desired calculation result.

View 14 Replies View Related

Queries :: Implementing YTD Calculations In Access?

Jul 22, 2014

How to implement YTD calculations in Access.

Current table:

Property Month RevenueA Jan '13 100
A Feb '13 50
B Jan '14 200
B Feb '14 300

Desired output:

Property Month Revenue YTD revenue
A Jan '13 100 100
A Feb '13 50 150
B Jan '14 200 200
B Feb '14 300 500

I am new to Access programing and have not been able to figure out a query/macro to execute this.

View 3 Replies View Related

Queries :: Run To Extract Some Values For Calculations

May 12, 2015

I have a query that I run to extract some values for calculations. Its run on an event based on a dropdown selection. At the moment, I run via:

Code:
DoCmd.OpenQuery "CallMidprice"

and then close it. this seems to take more time than is necessary when I only want to refresh the results.Open query without close, switches to the table but doesn't update until I press F5.When I try requery I get an error. "Runtime error '2109': There is no field named 'CallMidprice' in the current record.

Requery without 'Callprice' seems to requery my form.

View 5 Replies View Related

Required Data Format

May 18, 2007

I'm using an input mask of:
AAA-AAAaaa
This allows three Characters, followed by a "-" followed by three more characters, followed by optional three more characters.

My problem is that the "-" is not actually part of the data. It is only there for viewing. I would like (need) it part of the actual data becuase I use this information else where (VBA, exports to excel, etc...).

How can I define a field that required the hyphen as part of the real data.

I'm posting this in both VBA and Tables because I don't know if the answer is via a mask or code. Either way is fine

Thank you

View 6 Replies View Related

Calculations And Tests In Data Entry Forms

Feb 22, 2005

Hi all,

I have a data entry form with several values that could be calculated and entered if I knew how. The FAA requires logging and tracking values that result in the following fields:
TimeSEL
TimeXC
TimeNight
TimeDay
TimeDual
TimePIC
TimeTotalFlight

My last flight resulted in entering 3.4, 3.4, 0, 3.4, 0, 3.4, 3.4

My question is: is it possible to add some sort of test expression in the TimeXC field which would examine an associated check box (i.e. "Was flight XC?") and if it was checked then would automatically calculate the flight hours (TachStop-TachStart) and enter the value in the TimeXC field?

Thanks for any help.

View 2 Replies View Related

General :: Entering Data And Then Seeing Result Of Calculations

Nov 13, 2014

I want to get access to create amazon shipments of 15kg in weight made up of a variety of products (the shipment goes to amazon)

So I have a products table with all the weights per unit for each SKU in it.

I've just created a simple 'form', where I input the SKUs I want to send to Amazon & the quantity (this updates a temporary table), therefore I end up with this in my temporary table....

SKU QTY
XX01 15
YY01 10

...& so on.

I've made a relationship from the SKU of the temp table (the table where I'm inputting my data to), back to the product table (where the weight per unit is held).

ok, what I seek, is that each time I enter a SKU & Quantity via my form, to see some onscreen data which tells me the ongoing sum of all SKU weights I've used. Therefore I guess my question is...what functionality in Access should I be using that allows me to input data & yet also provides me with onscreen real time data based on some 'behind the scenes' calculations? From my limited understanding, a form is to get data into Access, a report is to get data out....but I want to get data into Access & see the result at the same time!

View 1 Replies View Related

Queries :: Lookup And Calculations Between 2 Queries?

Jun 20, 2014

I have 2 queries 1 called [Prod Performance]

the second query is called [Shifts]

Field within [Prod Perf] which I want to use is called [Prod Date] & [Hrs]

Field within [Shifts] which I want to use is called [Shift Date] & [Shift Total]

I need a query to compare dates which match from both queries and then divide [Shift total] / [Hrs] to give a number.

View 1 Replies View Related

Queries :: Calculations With Values In Previous Record(s)

Jan 12, 2015

I have a database where I need to record student data, specifically marks and absenteeism. The marks are recorded each term as a running total. I have a final mark which needs to be equal to the 4th term mark.

I also need to record the number of days absent each term with a total at the end of the year.

My problem is that the term 4 mark is a in the previous record and the total days absent needs to be the total of the previous 4 records (term 1 - 4).

I using a create table query and an update query but that was a no go.

View 7 Replies View Related

General :: How To Use VBA In Case Of Complex Calculations Instead Of Queries

May 29, 2014

i just know some query designing and some amount of VBA for making small event procedures.I want to know how we can use VBA when our queries becomes complex to replace the queries and to extend the functionality.how to use recordsets in a VBA function.

View 5 Replies View Related

Queries :: Applying Calculations To Date Ranges

Aug 10, 2015

I need a query that will relate values to given date ranges. For Example:

Table: TaxTypeRange
Values:
TaxType; FromDate; ToDate; Contact
W2; 1/1/15; 3/31/15; Tom
1099; 4/1/15; 6/30/15; Tom
W2; 7/1/15; 12/31/15; Tom

Table: Bills
Values:
Contact; BillAmount; BillDate
Tom; 1000; 3/31/15
Tom; 1100; 4/30/15
Tom; 1200; 5/31/15
Tom; 1300; 6/30/15
Tom; 1400; 7/31/15

Requirement: For every period where the TaxType = W2 the query should multiply the Bill amount by 1.20, so the result should be something like this:

Query: BillsAndTax
Values:
Contact; BillAmount; BillDate; TotalBill
Tom; 1000; 3/31/15; 1200 (TaxType = W2 so 1000* 1.2)
Tom; 1100; 4/30/15; 1100 (TaxType = 1099 does not apply 1.20)
Tom; 1200; 5/31/15; 1200 (TaxType = 1099 does not apply 1.20)
Tom; 1300; 6/30/15; 1300 (TaxType = 1099 does not apply 1.20)
Tom; 1400; 7/31/15; 1680 (TaxType = W2 so 1400 * 1.2)

Not sure how to set this up the right way.

View 3 Replies View Related

Queries :: If Function - Calculations Based On Field

Dec 15, 2014

I would like queries to do some calculations for me based on a field. The field in the form is a combo field and the user can choose either 1, 2 or 3. Based on the selection, I would like queries to generate some numbers for me.

This is what I have in mind but its not working.

Code : TEST RESULT: If([tlkpTEST].[RESULTID])=1, ([tlkpTEST].[RESULTID])*2, 100)

View 2 Replies View Related

Sub Reports With No Data - How Do I Catch And Prevent Errors In Calculations

Jun 15, 2004

I have come across this problem several times. I have sub reports on a report and calculations are done using the data in the sub report. In many instances the subreport is empty. The calculated fields read #error. (otherwise the report runs well and records with data calculate fine) I would like to hide these errors and associated labels when the subreport is empty. Everything I have tried either does nothing (error still appears in text box - but runs ok otherwise) or I get a runtime error since it is trying to access "nothing" in the sub report.
How can I catch and therefore react on this empty sub report. (or subform too)
Thanks
Lisa

View 13 Replies View Related

Forms :: Fields Are Required To Be Filled Out Even Though Not Set As Required

Nov 3, 2014

I have made a form based on related tables. it requires me to fill out every field, which I don't want. I didn't make them required. Why does it do that?

View 3 Replies View Related

External Data Source Password Help Required

Jun 9, 2005

I have a database sitting on my server for which individual users login to over the network with their own User name and password.
Within my database there are links to data from external sources (SQL based).

My query is, if the database remains open at all times, once the link to the data has been established after keying the SQL database password, how do I stop it from asking each user that logs in to enter the password again each time they dip into the database? (If Possible).

(Access 97 by the way)

Thanks :confused:

View 3 Replies View Related

Advice Required With Access Data Pages

Jan 29, 2006

Hi,
I'm currently putting together a database for a medical NGO in Cambodia (http://www.medicorps.com/updates/cambodia.html) and am looking for some advice. The simple database is for logging client referral cases by Cambodian doctors to a team of international doctors. I haven't used access in 10 months and despite programming in access for 5 years progress is very slow. At the moment I'm designing the input and search forms. I was thinking that a more logical approach would be to convert the forms to access data pages and put the database online. I haven't used data access pages but from what i know their fairly limited?
The goal would be the ability to log/search the data with auto updated pull downlist based on the actual data. Ultimately I want the data compiled and emailed to a email list from withing the website. The trouble is I have no idea how to do it.

Thanks in advance for your help.

View 5 Replies View Related

Modules & VBA :: Subform Calculations Based On Parent-form Data?

Jul 17, 2013

I have a form with a subform in a navigation menu. Something like:

Navigation Form
NavigationSubform
ParentForm (header data and some unbound calculation fields)
Subform (Multiple lines tied to query)

I have some fields in the ParentForm (i.e PF1, PF2) that would effect the values on the Subform (i.e. SF1, SF2). Also, there are some user editable values on the subform that will calculate the remaining fields on the subform (still using data from parentform).

My calculations work fine for the changes made on the subform. However I need to be able to calculate all the children lines on the subform when the form loads or a change is made to certain fields on the parentform. My On_Current event only wants to recalculate the first line.

Parent Form
PF1=10
PF2=3
Subform QTY ADJ SF1 SF2
Line 1 5 .05 10.6 112.89
Line 2 8 .14 10.38 105.15
...
Line N
SF1=PF1+(PF2/QTY)
SF2=SF1*(SF1+ADJ)

So if PF1 or PF2 were changed then all the lines is subform would recalc SF1 and SF2. If changes were made to QTY or ADJ, then that line would recalc SF1 and SF2.

View 3 Replies View Related

Data Type And Length For Currency Calculations That Involve Percentages

Jan 12, 2012

I have a database that I'm building off of a process that is currently done in excel. I want my percentages calculations to match what I get in excel but I'm finding the numbers to be off by as much as .4%. I'm pretty sure they issue has to do with the precision of its calculations but what the best settings are.

My percent numbers are currently set to the field size "Double" with a percent formatting. My currency numbers are set to the format Currency and decimal places on auto.

View 2 Replies View Related

Queries :: Function To Return Required Value In SQL String

Jan 11, 2015

I have the following function declared however cant get it to work in the sql string..

Code:
Public Function GetSystemID() As String
GetSystemID = fOSUserName
End Function

However cant get it to return the required value in the SQL string..

Code:
DoCmd.RunSQL "INSERT INTO tblLogs (LoginUser, LoginTime, SystemUser) " _
& "VALUES(forms.frmlogin.txtUserID.Value, Now(),GetSystemID)

View 3 Replies View Related

Queries :: Timesheet Calculations - Round Up To Nearest Fifteen Minutes

Sep 2, 2013

I have a timesheet database, which has the exact start time and exact end time. I want to ignore this if it is five minutes either side of the half hour, and display the exact half hour, but otherwise want to round it UP to the nearest fifteen minutes.

For example:

Exact Start: 09:58:23 Displays as: 10:00:00
Exact Start: 09:42:16 Displays as: 09:45:00
Exact Start: 09:02:08 Displays as: 09:00:00
Exact Start: 09:07:01 Displays as: 09:15:00
Exact Start: 09:23:03 Displays as: 09:30:00
Exact Start: 09:33:00 Displays as: 09:30:00
Exact Start: 09:36:04 Displays as: 09:45:00

View 11 Replies View Related

Correct Join - Not Bring Required Data Back?

Jan 21, 2008

Hi ,

recently posted a thread about a union query. I have got over that hurdle now but face a new problem which is:

When I have created a right join to bring back data from a table, if there is no data it will leave the fields blank. Is there any way I could bring back the row data of the same table.??

Hope some one could suggest something.

Thanks again.

View 9 Replies View Related







Copyrights 2005-15 www.BigResource.com, All rights reserved