Queries :: How To Use Combo Box For Query Parameter
Oct 30, 2013
I need to apply a parameter to a query based on from combo box. I have added the ALL option to the combobox which that the user would select if they want to run the query to show all records;
E.g. Selecting ALL Countries would be the same as having no parameter or a wild card *
ALL Countries
UK
United States
Asia
Europe
I tried an iif statement like:
IIf([forms]![frmSelectReports].[location]="AllCountries",like"*",[forms]![frmSelectReports].[location])
but it didn't work...
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Aug 27, 2013
I have a query where I want to use a combo box in the parameter. However, its not working.
SELECT Call_Details.Emp_ID, Call_Details.[Call Status]
FROM Call_Details
WHERE (((Call_Details.Emp_ID)=[Forms]![TTY_ID]![TTY_ID]));
I get this in the Parameter Value Dialoge
Forms!TTY_ID!TTY_ID
Should I be entering this in the criteria field at all? Do I have to build an event to make this work?
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Jan 29, 2015
I am new to access. I have created a form in which I used a combo to show Main Area Name. this value is passed into a query to show only area under main area only. Created another combo to activate the query to show the area.
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Jul 15, 2014
I have a table which holds information on audits that have been carried out on staff member's actions. The 'Supervisor' field is populated via a combo box which is linked to a separate table (tblSupervisors).
I am now trying to build a query to allow me to extract all audits that have been carried out on a specific supervisor - rather than the criteria to be [Enter Supervisor Name] and allowing text entry, I thought it would be better to have form that pops up with a combo box that is used to select the supervisor (from tblSupervisors);
So far:
- Form "Supervisor_Select" is created, and has a combo box that looks up from tblSupervisors
- Macros as specified in the instructions are created (Open Dialog, Close Dialog, OK and Cancel)
- Query is done, all bar the criteria expression on the desired field.
- Module is created as described in the instructions, and is called "Supervisor_Select"
I have tried putting the following in the criteria;
[Forms]![Supervisor_Select]![cboSupervisor], however I think I am missing the bit where the query opens the "Supervisor_Select" form?? Will this only work from a button where the on click event runs the 'Open Dialog' macro and then runs the query?
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Feb 26, 2008
Is it possible, when using a parameter query to make the message box that appears asking for the parameters be a combo box to reduce the chances of the user misspelling something?
Thanks
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Dec 15, 2007
I have a report query that uses a combo box on a form to collect the parameters. I would like to be able to include an option that would be like not having any criteria at all, to show all the records. I have tried several combinations in the criteria to get it to work and haven't found a way yet.
IIf([Forms]![MyForm]![Mycbo]<0,Like"*",[Forms]![MyForm]![Mycbo])
I have tried various different versions of what you see above and none have worked. The true part and the false part both work if separated and tested. Is it possible to make this work or is there better way to do this?
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Apr 17, 2013
I encountered an error with my form when I used a combo box to get the set of data that I need. the combo box is from the look up value from a table, then I made a main form and attached a subform which is made from a query, after I put them together the form looks great not until I switch to another supplier or click refresh to get the new data.
One of my record is mixing to another supplier and when I checked the table where the data is recorded it was also change, so if I use this form and clicked on supplier1 the data is good, then switch to supplier2 and then click refresh or if I alt tabbed the data is there and its supplier is also changed.
I tried to delete it and retyped it but still the error sticks, also I tried to delete it permanently but still one of the data is mixing on a different supplier and its supplier in the main table is also changed. I'm using access 2007 and also a friend of mine tested it in access 2010 but the output is different it reflects the correct data.
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Apr 23, 2013
I have a form with a main form and a subform, main form's function is to filter the data's inside the sub form using a combo box, right now I have one combo box which filters the data according to their control no so the output if I use say CtrlNo 1 in the combo box the data that will reflect in the subform would be the data's of CtrlNo 1 but now I'm planning to add another combo box that will filter who supplied that CtrlNo.
What I did is I used the same method from my first form that filters the CtrlNo but in this form I replaced the CtrlNo combo box to Supplier Combo box it worked great but now what it made me think is it possible to put this two filters in just one form?combo box 1 is for CtrlNo combo box 2 is for Supplier.
When I tried to create this it failed, when I filtered only the CtrlNo subform doesn't reflect any data this goes the same for the Supplier combo box but when I tried to choose a filter for both combo box say CtrlNo 1 and its Supplier this works fine but what I want is to have both filters to work even if I did not use both parameters is there any way to achieve this?
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Apr 25, 2013
I have a table that has a date column. I am assigning one group of students a test date of 4/29 and another group 4/30. I don't want access to change the column or ask for a parameter during the query, but no matter what I do, it keeps asking me for a parameter. I just want it to use the data that is already in the column.
I tried changing the column name in Excel to DOT from Date. That didn't work.I also tried changing the column to text, so that it wouldn't be a "date." That didn't work.
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Aug 11, 2015
I have multiple queries that I need to have filered by the same parameter (Client). There is a list of clients that receive this report (the report has a pre-made template with multiple tabs, hence the multiple queries).
Currently the user of the database has to filter the exported excel file for each client re-save and email basied on the client. The above is done when the user pushes the specified button on a form (which just says run report a on it).
I am trying to figure out how the write a code so that a parameter (or table if that would work better) pulls the first record of the Client query to filter the other queries being run. Then to loop that process with the second record and so on through the Client query until all the clients have had the report run for them.
Attached are the current VBA being used and the current SQL for the first query that needs the parameter value added.
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Oct 24, 2013
can i set a value in report as parameter in query
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Aug 10, 2013
It is possible to create a parameter query in Access that will search for records that match the parameter entered by the user AND contain all other records that have that value plus other text.
For instance you may want Access to return all records that begin with the letter Q.
To do this you need to enter the following expression into the criteria row:
Like [Find records beginning with:] & "*" Or Is Null
The user can enter a Q and the criteria concatenates the wildcard character * to this parameter value, to find all text strings that begin with a Q.
By also using Or Is Null in the criteria the user can enter a blank value into the parameter query to return all records, even if this field is blank.
But how do I search if i want all the records with John anywhere in the field???
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Jun 27, 2014
I have a query that checks a table where there's a field that only has numbers from 0 to 100 (a grade), let's call that field "average" (note, the values 0 to 100 are actual numeric values, not percentages)
here's the problem:
when I filter the query using a parameter like <[value] on the average field, the query does show the expected records that have an average value that is less than the value that I input when prompted... except that it also includes the records on which the average field is 100 ... ... for some uknown reason.
to clarify:it won't show anything over the imput value, it just shows anything under the value I imput (good) and anything that has an average of 100
when I hard code the value for the parameter say <65 the query gives me the results expected (anything less than 65 in the average field) without including records with average equal to 100
some details:
the average field has this code: Average: CInt(Nz([Grade]))
the query looks like this:
SELECT [All Classes P1 Query].Class, [All Classes P1 Query].[Student ID], [All Classes P1 Query].[Full Name], [All Classes P1 Query].Subject, CInt(Nz([Grade])) AS Average, [All Classes P1 Query].Qualification, [All Classes P1 Query].[Student - Class - Grade].[Class Grading Period]
FROM [All Classes P1 Query]
GROUP BY [All Classes P1 Query].Class, [All Classes P1 Query].[Student ID], [All Classes P1 Query].[Full Name], [All Classes P1 Query].Subject, CInt(Nz([Grade])), [All Classes P1 Query].Qualification, [All Classes P1 Query].[Student - Class - Grade].[Class Grading Period]
HAVING (((CInt(Nz([Grade])))<[value]));
I'm on access 2007
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Feb 7, 2014
I have a table which has 8 fields. The task is to design a query which always shows the first two fields (or any other two specific fields) and any one of the remaining 6 fields based on the input from the user. I am using a simple form with combo boxes to get the choices from the user.
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Dec 26, 2013
I am using the Multi Search from that's available in the template forum, and currently it's working perfectly. I am trying to add one checkbox (chkIncludeManifests) to the form to do some filtering.
When the box is checked, I should search all records. When the box is unchecked, I should search only records with no manifest number [manifestnum].
I've tried setting up an IIF statement to filter out the values that are empty but it's not working.
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Jul 22, 2014
In Access 2003 I create a query which for one field was link to a value on a form.
Now I have to duplicate this form and instead to duplicate this query I wanted to use a parameter inside this query for one field and then via VBA call this query and give a value for this parameter.
My query name is: Query_Parameter
Fields inside: "Asset_Name" and "Isin"
Parameter is under the "Isin" field: [Look_Isin]
My VBA code is:
Sub Test_Call_ISIN()
Dim dbs As DAO.Database
Dim qdf As DAO.QueryDef
Dim rst As DAO.Recordset
Set dbs = CurrentDb
'Get the parameter query
[Code] ....
When I run the code nothing happen ?
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Jul 9, 2014
I have always used parameter forms for inputing query/report criteria. However, they have always been for one query or report. However, all searches I have done for trying to use one form for several queries all I find is a simple response of "Create a form and then direct all the queries to grab the parameter from the form.". Sounds simple enough but I can never get it to work.
I have created a macro that runs 12 Append queries. I have also created a parameter form that has an unbound combo box. The combo box is fed by a query that gathers all the Data Dates for the user to select from. So if there are 24 different data dates then the combo box displays them all.
I tried creating a macro that first opens the form then opens the query, however, it runs the query before I can finish entering the criteria in the form. Then I just get a pop up of "You are about to append 0 records..."I have found several walk-throughs for having a query use a form to grab parameter, but have not been able to find one that shows you how to set up one form to run several queries.
I keep trying to find an answer, then give up and continue manually entering 12 dates for 12 queries when they pop up after running the macro. Now I need to create a macro that runs 24 queries and I don't want to have to go through 24 parameter pop-ups.
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Jun 5, 2013
I have form with a button on it that launches a parameter-based Select query (which served as the source for a report). I didn't have any validation measure in place, so if the User supplied a bogus value, a blank report was generated. While not technically an error, it would seem more polished to generate a warning message if the User supplies a bad query value and prompt them to re-enter.
Having read other posts along these lines, I've added an unbound text box to the form which the User fills in first before clicking the button. When the button is clicked, it executes code that uses the DCount function to make sure the text box value is in the source table, and if it is then it runs the parameter-based Select query. My question is how to pass the value in the text box to the query as a parameter. Below is a sanitized version of the code that I've generated so far.
Private Sub SingleItemRptB_Click()
If DCount("[FieldName]", "[Table]", "[FieldName]=[TextBoxValue]") = 0 Then
MsgBox "Item not in database. Please check value and re-enter."
Else
DoCmd.OpenQuery "SingleItemQ", acViewNormal, acReadOnly
End If
End Sub
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Jun 16, 2015
I have a form which users can toggle whether they want to only see entries that has data in a certain field. Previously I have set up a separate query with a hardcoded 'Is Not Null' in the criteria, and set the form to call the different queries based on the status of a toggle button. This time there is 22 queries that need to be modified so I'm hoping there's a better way.
I have a hidden textbox on my form that has value "Is Not Null" or Null based on the position of the toggle button.
In my query for the field criteria I have [Forms]![MainForm].[txtCriteria] where txtCriteria is the textbox previously mentioned.
When I run the query no data is shown.
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Jan 8, 2015
I have a query that is hard coded with a date range.
SELECT tblCase.CaseId, tblCase.ReqReceived, tblCase.Letter_AMPI,
FROM tblCase
WHERE (((tblCase.Letter_AMPI) Between #4/1/2014# And #3/31/2015#)) OR (((tblCase.ReqReceived) Between #4/1/2014# And #3/31/2015#))
ORDER BY tblCase.CaseId;
I would like to create a parameter query that allows me to only enter the year and the query would append the rest of the date range. So for example, if I prompt the user to enter the date and they enter 2014, the query would know that it means Between #4/1/2014# And #3/31/2015# or if I enter 2015, it means Between #4/1/2015# And #3/31/2016#.As well the date would need to go into both fields ReqReceived and Letter_AMPI.
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Oct 18, 2013
Sometimes i have a problem with dynamical queries. For some of these i need to put in the same parameter value two times, before it works. Why this occurs?
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Apr 23, 2014
I'm having a very simple issue (I think) trying to pass a textbox value as parameter in a sql query.I have a multiline textbox and I use it to find several values in the database, so in this textbox all the values are pasted each per line and I have a small code to convert it to single line comma separated values.This is an example:The user enter the data:
[Text0]
A1C556CC3C-TNNN
C010070H13
The code convert this data to a single comma separated string and runs the query: ex: "A1C556CC3C-TNNN","C010070H13"
Code:
test = """" & Replace([Forms]![Search]![Text0], Chr(13) & Chr(10), """,""") & """"
[Forms]![Search]![Text0].Value = test
DoCmd.OpenQuery "FindPartNo", acViewNormal, acReadOnly
In the SQL code I use the IN operator to find the exact value for each record:
FindPartNo sql query:
Code:
SELECT Classifications.BU, Classifications.WisperPlantID, Classifications.PartNumber, Classifications.PartDesc, Classifications.US_CL_Code, Classifications.MX_CL_Code, Classifications.TARIC_CL_Code, Classifications.COEProject, Classifications.Supplier, Classifications.BrokerRequest, Classifications.CreatedBy
FROM Classifications
WHERE Classifications.PartNumber In ([Forms]![Search]![Text0]);
The problem here is, the query doesn't return results but if I modifiy the query and I put:
Code:
WHERE Classifications.PartNumber In ("A1C556CC3C-TNNN","C010070H13");
... the query returns the correct results.I'm passing the value incorrect into the sql code?
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Apr 13, 2015
I have a database with a Date of Birth field. I have a query with a field that calculates the age from the Date of Birth (DateDiff("yyyy",[Date of Birth],Date())+Int(Format(Date(),"mmdd")
As a criteria in this field I want to be able to select a minimum age, so >=[please input minimum age]
However the results are bizarre - sometimes it gives the right answer, and sometimes not. It seems to have a particular problem with ages above 10, which show up all the time.
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Jul 1, 2015
How could i get output of a Query in a VBA variable ?? I'm trying as below butIi'm getting error:
Dim output As Integer
vari = DoCmd.OpenQuery("qryCompare", acViewNormal, acReadOnly)
Output of a query is a single MAX value.
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Feb 11, 2015
I have 2 tables: Table A contains [ID] (and other columns) AND Table B contains [Request ID] (and other columns).
However, [Request ID] contains several number separated by comma. For example: 10, 15, 20 etc.
I created a query with parameter with : Like "*" & [ID] & "*" under [Request ID] criteria.
Here is my problem:
if [Request ID] = 44, 60 then it is returning [ID] 4 records (4, 6, 44, & 60). Is there a way to show only 2 records? 44 & 60?
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Aug 27, 2014
it also prompts twice when i try printing or try to save the current page as a pdf and also when i switch record? i think its a problem with the subform as it always is trying to fetch data. would there be a way to make it so that the subform and the form are linked so that the parameter query prompts once and the information stays there rather then having to prompt again when printing or saving as pdf?Two more things - on my total value box i wish to be able to always show 2 decimal places
The code already in place is :
Net : =Sum([TotalValue])
VAT: =Sum([TotalValue])*0.2
Gross: =[Text8]+[Text10]
(Net is Text8 and VAT is Text10)
i have already specified that the decimal place value is 2 instead of auto but it still doesnt work - if the number is a whole number i still wish to see .00 at the end of the field.One last thing - Would their be a way to carry over the information from my delivery note to my invoice note? which would save a lot of time retyping the parameter query.
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