I am trying to keep records of GST transactions.
I have a problem in figuring out how to do calculations in a query.
How to have the calculation in the attached MDB and Document for field #105_SubTotal and the field #115_PaymentEnclosed.
I have a table of around 6000 records comprising 4 fields (A,B,C,D).
- Each field can contain numbers or Nulls.
- Each record can comprise all numbers, a mixture of numbers or Nulls, or all Nulls.
I'd like to build a query that excludes all records that contain any number from a small list of numbers.
This sounds very simple but I am having problems when trying to include records that have Null's in my query output.
For test purposes I tried to exclude all records that contain the numbers 1 or 9 (these numbers can be present in any field).
This works perfectly, in isolation, on Field A (i.e. 1 or 9 but not Null are excluded from field A):
Code:
WHERE Table.A Not In (1,9) OR Table1.A Is Null;
When I try to copy the above, referencing fields B-D, I run into problems - no matter how I try to alter the Boolean operators.
I have a pop up reports tied to my form so the usere can press the see list report of all the equipment they just scanned in or out of the building. I am useing the Date/Time data type (General Date) What I would like to get out of the query is when the user clicks the button it will show all entries from the time right before the button is pressed AND through 5 minutes earlier. (That would be the time that the user would of started scanning the equipment.
This is my current criteria : Between Now() And Date()
This is returning all transactions for the day. I really only want all transactions for that session.
I am trying to add calculations to queries based on columns in the query... it seems to randomly expect 'Expression' or 'Group by' as column types, and Im having to create 3 sets of queries following on from each other to de-dupe data and allow filters on calculated values.
Also I've got a function which turns a date into a quarterly cohort, e.g. Oct 2013 -> 20134. I use ot on a lot of dates. I created a VBA function, CohortQ used as follows in queries:
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 CohortQ([InputDate]))
In the VBA, InputDate is defined as a date
Code:
Function CohortQ(InputDate As Date) As Integer
If InputDate = 0 Then
CohortQ = 0
Exit Function
End If
[Code] .....
But when I run it on a date field, it gives me a data mismatch error. I can't step through as it's working on 600K rows.
If I put the function into the query,
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 Year([InputDate])*10+DatePart("q",[InputDate]))
it works.
i think this post may benefit others because to me it seems like a good idea,
a listbox displays 2 fields from your database
job table
id (autonumber primary key)
pay (text)
here are 5 records,
1,paid
2,paid
3,paid
4,unpaid
5,unpaid
if you make a form with a listbox showin these records..
is there a way to make the unpaid records appear as red?
I need to do a calculation on the RESULTS of a query. Each record in the table I'm querying has a date stamp. I have a query that produces a list of the newest records for each machine. I want to calculate how old each of those records is based on today's date.
So far when I try to include the calculation in that query, it returns all the records instead of the newest ones. This makes me think I'm doing something fundamentally incorrect. The calculation is affecting the query results where I just want to do the calculation on the results. What I'm trying to ultimately do is have a way for the users to see a list of machines that are overdue for a certain procedure. I was thinking of putting a button on a form that will run the query and present the list, perhaps with some conditional formatting highlighting the machines that are overdue, etc. Do I need to just use 2 queries?
I've been trying unsuccessfully for weeks to try and query a usable data set that would later be used for calculated values in a report.
I'm building a Hospital Acquired Infections Database for my facility to record data and process reports automatically. Previously, I built the system in Excel using VBA and userforms, but the size of the file has become too cumbersome, and now takes too long to process my reports.
So here's the issue.
UNIT_DATA TABLE:
UNIT
INF_MONTH
INF_YEAR
PT_DAYS
CVC_DAYS
IUC_DAYS
VENT_DAYS
APV_DAYS
PT_LEVEL TABLE (There are many fields in this table for recording purposes but I will only list the ones I need for reporting purposes):
UNIT
INF_STE_MAJ
SPECIF_SITE
INF_MONTH
INF_YEAR
So the important numbers I can't seem to collect are the total number infections per month from the PT_LEVEL Table for only select SPECIF_SITE infections.
the Tables are joined Left to Right as Follows:
UNIT_DATA.UNIT - PT_LEVEL.UNIT
UNIT_DATA.INF_MONTH - PT_LEVEL.INF_MONTH
UNIT_DATA.INF_YEAR - PT_LEVEL.INF_YEAR
The UNIT_DATA Table is a monthly collection for the 5 metrics (PT_DAYS, CVC_DAYS, IUC_DAYS, VENT_DAYS, APV_DAYS) regardless of whether or not the number for each is zero. Every unit in the database will have a record for each month and year.
The PT_LEVEL Table will only have records if and when a patient develops an infection. This means there is no cumulative monthly data for the PT_LEVEL Table Data based on SPECIF_SITE infection type.
I need to first do a roll up count for every month and year in the database, for which I was initially trying to use the UNIT_DATA table for since it contains every month and year. The problem is when I try to query the SPECIF_SITE from PT_LEVEL, I can get the number of Infections for months where infections where present for each unit and null values, for each month, and each year in UNIT_DATA, but when I include a where condition to narrow the view to only selected SPECIF_SITE's it only shows data for that SPECIF_SITE for months where they occured.
I need a cummulative monthly aggregation of the totals for a selection of SPECIF_SITE infections, for every unit, for every month, and every year, since July 2010.
I am trying to create a database that will keep track of the orders placed for a given part number by month. Currently, my table houses the part number, and the ordered amount for the past three years by month (there are thirty-five columns for every part). My column headings are ORDER_MAY_2013, etc. I would like to set a query up that will look at the column headings and pull the amounts ordered for each part for the past twelve months. In other words, I have three years of data in my table. In my query, I just want one year. However, I don't want to have to rewrite the query every month so that it will pick up the new data. Is there a way to accomplish this?
Is there a better way to build this database? I thought about just have four columns in my table - PART_NUMBER, ORDER_MONTH, ORDER_YEAR, ORDER_AMOUNT. The only problem there, is that every part (there are about 450 parts) would have to be listed 35+ times. That seemed too redundant to me, so I built the table this way. However, now I am having trouble querying against it.
Hi,
Can anyone help me please?
I have a combo box which displays the primary key. It then takes the other values from the cbo and then displays them in other text boxes in the form.
This is great.
I am trying to keep the values in record 1and then move on to record 2. reecord 2 has the same values as in record 1 (the values from the cbo!!!) I am trying to keep the values in record 1 and then go to record 2 and select different values in record 2 from the same cbo. Record 1 and record 2 as well as any other record contain the same values from the cbo.
I am stuck - I am not sure how to rectify this problem so that I can choose different values. The cbo is based on a query from other tables.
Please let me know how to do this as I am still finding this tiresome.
Many thanks.
If a user wishes to delete a record, rather than deleting the record i'd like to change its status to not current for instance.
The reason being that the information in the records may be useful for statistical use.
I added a yes/no field to the table and then added some code to a delete button to change the yes/no.
I can't seem to hide these records from my forms (using filter) but I could be going the wrong way about it.
I have a set of transactions with a Unique ID field and a date. I want to add a field based that gives me the sequence of events for each Unique ID in order of when it happened.
For example, if customer X has 6 transactions, the sequence field would have a number (1-6) in each record that corresponds to the order in which those transactions occurred. The first transaction would have the number 1, the second would have the number 2 and so on.
I have a products form, we are a manufacturing company, with a listbox to show recent inventory transactions. This is based on a query which shows all transactions with the current part id, and that all works well and fine.
The problem is, I would like to limit this query to show only the last 10 transactions in the listbox and not make it editable, ie not enabled. I set the show only in query design view to 10 and it says in the sql statement select top 10, however, the listbox consistently shows all related records. What am I missing?
I'm trying to create ONE query which would fetch me the number of occurences on a particular value in a field while keeping duplicates.
For instance let's say i've got the following table
Color......Value
Red.........5
Red.........8
Orange....1
Then i would like to have the following result from my query
Color.........Value.......CountOfColor
Red............5..............2
Red............8..............2
Orange.......1..............1
I know i could achieve this by creating a view first. For instance by saving this expression as qryCountOfColors
Code:
SELECT tblColors.Color, Count(tblColors.Color) AS CountOfColor
FROM tblColors
GROUP BY tblColors.Color;
And then make the following query
Code:
SELECT tblColors.Color, tblColors.Value, qryCountOfColors.CountOfColor
FROM tblColors INNER JOIN qryCountOfColors ON tblColors.Color = qryCountOfColors.Color
However I'm woundering wheter or not I could achieve it without creating the qryCountOfColors.I'm myself into a mental meltdown . I've been playing with the idea of creating of creating a subquery to achieve this but im unable to get to work
Code:
SELECT tblColors.Color As BANANA, tblColors.Value, (SELECT Count(tblColors.Color) AS CountOfColor FROM tblColors GROUP BY tblColors.Color HAVING (((tblColors.Color)=BANANA))) AS Expr1
FROM tblColors;
I'm sure there is a simple solution - but everything I have tried hasn't worked.
I have a command button on my main form that opens up a popup form. On the popup form the user makes various selections and clicks on another command button(on the popup form). That button is linked to a macro - that runs several queries.
The problem I am having is when the macro starts to run - the main form is maximized again (so now it doesn't take up the full screen - just a part of the screen) and some of the queries start flashing in front of the form.
I know how to maximize the form once the popup form closes - that's not a problem. I just cant figure out how to keep the focus on the main form and in front of all the queries as they are running.
I have solved the problems getting values on the subform. I have not in getting values on the subform.For instance, on the one titled phone use the formula in the tutorial is:
=[sbfCustomerRoomUse].[Form]![txtTotalPhoneUse]
#Error results when the doc is put into a form mode.
Now when I input each value in the equation above separately.I still get no entry.
For " = sbfCustomerRoomUse" , I get #Error;
and for "= txtTotalPhoneUse", I get #Name.
CustomerRoomUse and txtTotalPhoneuse are from the subform that was dropped into the customer form in a previous step. It shows that explicitly when designed sbfCustomerRoomUse on the main that CustomerRoomUse come from a subform. This does not seem to need to be done with txtTotalPhoneuse, and I am not sure why. Neither one gives me a desired calculation result.
I am trying to get the main form to display a total Amount for all records in Purchase order details but the control displays Error:
I have a Form called frmPurchaseOrder with a sub-form sbfrmPurchaseOrderDetails
sbfrmPurchaseOrderDetails takes item details from a table based on what is selected in the combo box then fills out four additional fields in the same sub-form.
SELECT tblItemListDetails.ItemID, tblItemListDetails.ItemName, tblItemListDetails.ItemSize, tblItemListDetails.ItemUnit, tblItemListDetails.ItemUnitCost, tblItemListDetails.ItemBrand FROM tblItemListDetails WHERE (((tblItemListDetails.Supplier)=[Forms]![frmPurchaseOrders]![SupplierCombo]));
Private Sub cmbItemName_Change()
Me.txtSize.Value = Me.cmbItemName.Column(2)
[Code] ....
How to implement YTD calculations in Access.
Current table:
Property Month RevenueA Jan '13 100
A Feb '13 50
B Jan '14 200
B Feb '14 300
Desired output:
Property Month Revenue YTD revenue
A Jan '13 100 100
A Feb '13 50 150
B Jan '14 200 200
B Feb '14 300 500
I am new to Access programing and have not been able to figure out a query/macro to execute this.
I have a query that I run to extract some values for calculations. Its run on an event based on a dropdown selection. At the moment, I run via:
Code:
DoCmd.OpenQuery "CallMidprice"
and then close it. this seems to take more time than is necessary when I only want to refresh the results.Open query without close, switches to the table but doesn't update until I press F5.When I try requery I get an error. "Runtime error '2109': There is no field named 'CallMidprice' in the current record.
Requery without 'Callprice' seems to requery my form.
I have 2 queries 1 called [Prod Performance]
the second query is called [Shifts]
Field within [Prod Perf] which I want to use is called [Prod Date] & [Hrs]
Field within [Shifts] which I want to use is called [Shift Date] & [Shift Total]
I need a query to compare dates which match from both queries and then divide [Shift total] / [Hrs] to give a number.
I have a database where I need to record student data, specifically marks and absenteeism. The marks are recorded each term as a running total. I have a final mark which needs to be equal to the 4th term mark.
I also need to record the number of days absent each term with a total at the end of the year.
My problem is that the term 4 mark is a in the previous record and the total days absent needs to be the total of the previous 4 records (term 1 - 4).
I using a create table query and an update query but that was a no go.
i just know some query designing and some amount of VBA for making small event procedures.I want to know how we can use VBA when our queries becomes complex to replace the queries and to extend the functionality.how to use recordsets in a VBA function.
View 5 Replies View RelatedI need a query that will relate values to given date ranges. For Example:
Table: TaxTypeRange
Values:
TaxType; FromDate; ToDate; Contact
W2; 1/1/15; 3/31/15; Tom
1099; 4/1/15; 6/30/15; Tom
W2; 7/1/15; 12/31/15; Tom
Table: Bills
Values:
Contact; BillAmount; BillDate
Tom; 1000; 3/31/15
Tom; 1100; 4/30/15
Tom; 1200; 5/31/15
Tom; 1300; 6/30/15
Tom; 1400; 7/31/15
Requirement: For every period where the TaxType = W2 the query should multiply the Bill amount by 1.20, so the result should be something like this:
Query: BillsAndTax
Values:
Contact; BillAmount; BillDate; TotalBill
Tom; 1000; 3/31/15; 1200 (TaxType = W2 so 1000* 1.2)
Tom; 1100; 4/30/15; 1100 (TaxType = 1099 does not apply 1.20)
Tom; 1200; 5/31/15; 1200 (TaxType = 1099 does not apply 1.20)
Tom; 1300; 6/30/15; 1300 (TaxType = 1099 does not apply 1.20)
Tom; 1400; 7/31/15; 1680 (TaxType = W2 so 1400 * 1.2)
Not sure how to set this up the right way.
I would like queries to do some calculations for me based on a field. The field in the form is a combo field and the user can choose either 1, 2 or 3. Based on the selection, I would like queries to generate some numbers for me.
This is what I have in mind but its not working.
Code : TEST RESULT: If([tlkpTEST].[RESULTID])=1, ([tlkpTEST].[RESULTID])*2, 100)
I have a timesheet database, which has the exact start time and exact end time. I want to ignore this if it is five minutes either side of the half hour, and display the exact half hour, but otherwise want to round it UP to the nearest fifteen minutes.
For example:
Exact Start: 09:58:23 Displays as: 10:00:00
Exact Start: 09:42:16 Displays as: 09:45:00
Exact Start: 09:02:08 Displays as: 09:00:00
Exact Start: 09:07:01 Displays as: 09:15:00
Exact Start: 09:23:03 Displays as: 09:30:00
Exact Start: 09:33:00 Displays as: 09:30:00
Exact Start: 09:36:04 Displays as: 09:45:00
Hi, firstly I just want to put I'm a beginner in SQL so don't laugh too loud when you read this.
I have a query that takes two field sfrom seperate tables. Lets call the fields X and Y.
The X field contains an ID number (there are 6 possible instances) which can be duplicated many times. The Y field holds individual pieces of data(sample data below)
........X....................................Y
......1202..............................ABCDE
......1202..............................FJDUS
......1202..............................HFDYH
......1402..............................JHFJGF
......1402..............................GHDDF
......1506..............................FVHJFG
......1609..............................JHFHGF
......1609..............................JJVVJHV
......1609..............................BJHHGG
......1609..............................VJXGGJ
......1609..............................VJXGJKH
I need to be able to find out how many instances of Y occur for each ID number in the X field so the query would show something like
..........X.............................Total
.......1202..............................3
.......1402..............................2
.......1506..............................1
.......1609..............................5
Once you have stopped laughing can you please let me know what criteria I need to put in to carry this out, thanks
Thanks mainly to John K I have the following code from a previous post which identifies when a 'Unit' has been entered at 2 different 'JettyNumber' on the same 'StartDate'
SELECT Qry_All_Ops.StartDate, Qry_All_Ops.Unit, Count(Qry_All_Ops.Unit) AS CountOfUnit, Sum(Qry_All_Ops.JettyNumber) AS SumOfJettyNumber, [SumOfJettyNumber]/[CountOfUnit] AS Result, [result]=CInt([result]) AS Expr1
FROM Qry_All_Ops
WHERE (((Qry_All_Ops.Operation)<>"Boat Transfer" And (Qry_All_Ops.Operation)<>"Diving"))
GROUP BY Qry_All_Ops.StartDate, Qry_All_Ops.Unit, Qry_All_Ops.Status
HAVING (((Count(Qry_All_Ops.Unit))>1) AND ((Qry_All_Ops.Status)="approved") AND ((Sum([Qry_All_Ops].[JettyNumber])/Count([Qry_All_Ops].[Unit])=CInt(Sum([Qry_All_Ops].[JettyNumber])/Count([Qry_All_Ops].[Unit])))=0));
Unfortunately the maths bit of it highlighted below...[SumOfJettyNumber]/[CountOfUnit] ...is not cleaver enough to find all of the occasions where a Unit has been put in the wrong place.
I think I need to use CountOfUnit x JettyNumber <> SumOfJetty. If that equation is TRUE then there is a conflict, if FALSE then there isn't.
I think I can get this to work if I can get [JettyNumber] into the same query that I already have [CountOfUnit] & [SumOfJetty].
Any clues please ?